SFU
Office of Graduate Studies and Postdoctoral Fellows
Maggie Benston Student Services
TEL 778.782.3042
report-dgs@sfu.ca
(lentre 1100
www.sfu.ca/Dcan-
8888 University Drive
GradStudies
Burnaby, BC
Canada V5A 1S6
MEMORANDUM
attention
Senate
date
5 September 2013
from
Wade Parkhouse, Dean of Graduate
No.
GS2013.21
Studies
/
RE:
D .. L^<_^ ^ O
Revisions to:
GGR 1.11 (including 1-3) Publication of Thesis
GGR 1.11 (including 1-3) Publication
of Thesis
[GS2013.21|
At its meeting of 8 July 2013, SGSC reviewed and approved revisions to Graduate
General Regulation (GGR) 1.11 (including 1-3) Publication of Thesis. SGSC
is recommending the revised regulation to Senate to bring the GGR into line with
current practice.
This gives rise to the following motion:
Motion:
That Senate approve the revisions to GGR 1.11 (including 1-3) Publication of Thesis
Effective Spring 2014
end.
SIMON FRASER UNIVERSITY
engaging the world
S.13-126
SFU
Office of Graduate Studies and Postdoctoral Fellows
Suite 1100, Maggie Benston
TEL 778.782.3042
report-dgs@sfu.ca
Student Services Centre
www.sfu.ca/grad
8888 University Drive
Burnaby, BC
Canada V5A 1S6
MFMnRAWnilM
ATTENTION
SGSC
date
14 June 2013
FROM
Peter Liljedahl,
pages
1/1
Associate Dean of Graduate Studies
RE:
Revisions to GGR 1.10.4 Submission of the Thesis to the Library
Revisions to GGR
1.11
(including sections 1-3) Publication of Thesis
Motion: Move that SGSC approve revisions to GGR 1.10.4 Submission ofthe Thesis to the Library and
1.11 (including sections 1- 3) Publication of Thesis.
GGR 1.10.4
- This follows a request from SGSC Library representative, Nicole White. Ifapproved, the
Library will only accept digital copies oftheses and move away from its current practice of accepting a
combination of digital and print copies.
The Library is prepared to make this transition beginning Fall 2013.
GGR 1.11 (including sections 1-3)
- This follows a request from SGSC Library representative, Nicole
White, to update the language to reflect current practices associated with the publication of theses.
SIMON PR A SEE UNIVERSITY
ENGAGIN G THE WORLD
GS2013.21
FROM
GGR 1.11
Publication
of Thesis
When the thesis is submitted tothe library, the student shall authorize the copying and publication ofthe
thesis as follows.
1.11.1
Partial Copyright License
Except as noted in 1.11.3, the student shall sign a partial copyright license which grants to the University
the-a non-exclusive worldwide, irrevocable, royalty-free license toreproduce, convert, publish, archive,
communicate and distribute the thesis right to lend tho thonir, to nsorr. ofthn lihrnry nnrl tn
mn]m
pnrtinl or
single copies for ouch users. .Multiple copying isnot permitted without written permission from the
author except that, ifthe author isunobtainable, the dean ofgraduate studies may give this permission.
1.11.2 Reproduction
Except as noted in 1.11.3, the student shall sign an agreement form authorizing Library and Archives
Canadajho National Library ofCanada toreproduce the thesis and to sell microfilm copies on request.
1.11.3
Postponement of Publication
The results ofresearch conducted at Simon Fraser University should be available freely tothe public, and
it is expected that theses will be placed in the institutional repositorv-tibfafv immediately following final
revisions. It is the responsibility ofgraduate students to ensure that this policy is communicated clearly to
relevant individuals and organizations outside the university prior tothe initiation ofany research project.
A postponement will delay the inclusion ofa thesis inthe institutional repository thesis mny ho withhold
from circulation and from copying fora period of 12 months from the date of defence of the thesis, in
order to protect confidential commercial information, patentable material, pending application, orwhere
immediate commercial publication isanticipated. No extensions to this time limit will bo permitted. At
the time of the thesis defence, a thesis withholding document requesting and authorizing such delay
Thesis Postponement of Publication Request form shall be signed by the student, the senior supervisor,
and the dean ofgraduate studies. The thesis and all pertinent forms shall be submitted tothe library along
with the postponement document. Theofficial copies ofthe thesis and all pertinent forms shall be
dopositod in tho submitted tothe library along with the witholding postponement document. Acopy ofthe
thesis shall not be sent to Library and Archives Canada Tho National Library ofCannrfn during the
restricted period,, but tho abstract of tho doctoral thesis shall bo sent to Dissertation Abstracts
International with tho period of restriction duly noted.
In rare and exceptional circumstances a postponementof publication may be extended for an additional
12 month period. Requests for such extensions should be submitted 60 days prior tothe expiration ofthe
current postponement usingthe Thesis Postponement of Publication Request form. Thisform should he
accompanied with documented evidence justifying the extension.
Undor exceptional circumstances, portions ofathesis may bo withhold from tho rofcronco copy oftho
thesis that is mado available to faculty mombors and students (soo 1.9.2 and 1.9.1). This procoduro must
bo authorized by tho doan of graduate studios well before tho distribution of thothesis. Tho doan must
ensure that only tho most confidential matorial is withhold from tho thesis, and that tho overall content of
tho thesis is not lost.
1.11.4 Publication of the Thesis by the Student
None of the clauses above precludethe student from publishing the thesis in any form at any time.
TO
1.11 Publication of Thesis
When the thesis is submittedto the library, the student shallauthorize the copyingand publication of the
thesis as follows.
1.11.1 Partial Copyright License
Except as noted in 1.11.3,the studentshall sign a partial copyright license which grants to the University
a non-exclusive worldwide, irrevocable, royalty-free license to reproduce, convert, publish, archive,
communicate and distributethe thesis. Multiple copying is not permitted withoutwritten permission from
the author except that, if the author is unobtainable, the dean of graduate studies may givethis permission.
1.11.2 Reproduction
Exceptas noted in 1.11.3,the student shall sign an agreement form authorizing Library and Archives
Canadato reproducethe thesis and to sell microfilm copies on request.
1.11.3 Postponement of Publication
The results of research conducted at Simon Fraser University should be available freely to the public, and
it is expected thattheses will be placed inthe institutional repository immediately following final
revisions. It is the responsibility of graduate students to ensure that this policy iscommunicated clearly to
relevant individuals andorganizations outside the university prior to the initiation of anyresearch project.
A postponement will delaythe inclusion of a thesis in the institutional repository and from copying for a
period of 12months from the date of defence of the thesis, in orderto protectconfidential commercial
information, patentable material, pending application, or where immediate commercial publication is
anticipated. At the time of the thesis defence, a Thesis Postponement of Publication Request form shall be
signed bythe student, the senior supervisor, and the dean of graduate studies. The thesis and all pertinent
forms shall be submitted to the libraryalong with the postponement document. The thesis and all
pertinent forms shall be submitted to the library along with the postponement document. A copy of the
thesis shall not be sent to Library and Archives Canada during the restricted period.
In rare and exceptionalcircumstances a postponement of publication may be extended for an additional
12 month period. Requests forsuch extensions should be submitted 60days prior to theexpiration of the
current postponement usingthe ThesisPostponement of Publication Request form. This form should be
accompanied with documented evidencejustifying the extension.
1.11.4 Publication of the Thesis by the Student
None ofthe clauses above preclude the student from publishing the thesis inany form at any time.
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