TO:

Senate

SIMON FRASER UNIVERSITY

Senate Committee on International Activities

Memorandum

S.13-86

FROM:

James Busumtwi-Sam

Chair, Senate Committee

on International Activity

RE:

SCIA Terms of Reference

DATE:

May 21, 2013

At its May 8, 2013 meeting SCIA reviewed and approved the proposal to changes in

Membership for

the Senate Committee on International Activity effective June 1, 2013.

Motion

end.

That Senate approves the changes to the membership of SCIA as outlined in the

accompanying document "Proposed SCIA Terms of Reference".

---

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732

To:

SCIA

From:

Kat

e

Ros

s

, Se

c

retary

SC

IA

Subject:

Propo

s

ed R

e

vision

s

to

Date:

March 27

,

2013

SC

IA

At

t

h

e

SC

IA

meeting

held

on

Mar

c

h 13, 2

0

13

,

the proposed membership

f

o

r

SC

IA

was

r

ev

i

ewed

a

nd

tab

l

ed.

M

e

mb

ers

feedback

ha

s

bee

n

incorporated

and the following

m

e

mb

ers

hip i

s

presented

for

a

pproval

.

SCIA

Membership

M

ot

i

on

: Th

at

SC

IA

approved the

c

hang

e

in M

embe

r

shi

p

for the Senate

Co

mmit

tee o

n In

te

rn

a

tional

A

ct

iviti

es effect

iv

e

Jun

e

1,

2013.

(

Pl

ease see at

t

ac

h

ed)

S

I

MON F

U

ASE

R

UN

I

VERSITY

ENGAG

I

NG

THE WORLD

---

Proposed SCIA Terms ofReference

1.

To

e

n

s

ur

e

that pr

oposals

for international

activities

and agr

ee

m

e

n

ts

m

ee

t the

c

ondit

i

ons

and cri

t

eria

es

tabli

s

h

e

d by th

e

Univcr~itv

Policy on International A

c

tivitie

s

,

and by the

Univ

e

r

s

i

ty

Policy on

Service

Co

ntra

c

ts

.

2.

To

e

n

s

ure broad

co

n

s

ultati

on

pri

o

r

to the final approval of any proposal

co

v

e

red

b

y

policy

GP

23 for which

human right

s

co

n

s

id

erat

i

o

n

s

are

lik

e

ly to

be a

co

ncern

.

3.

To advise

the Pr

es

id

e

nt

with r

es

p

ec

t

to

the desirability of

e

nt

ering

int

o

int

e

rnational

agree

m

e

n

ts

propo

sed

to

b

e

und

e

rt

a

k

e

n by the University

s

u

c

h

a

s

m

e

moranda of

understanding, contracts

,

cont

ributi

o

n

agre

e

ment

s,

exchange agreements or s

imilar

docum

e

nts.

4

.

To

approve

poli

cy

a

nd

guid

e

line

s

f

o

r

int

e

rnational

ac

tiviti

es and

agr

ee

m

e

nt

s s

u

c

h

as

se

l

ec

tion

c

rit

e

ria for

und

e

rgraduat

e

and

graduat

e s

tudent

parti

c

ip

at

i

o

n

in int

e

rnati

o

n

a

l

a

nd

dom

es

ti

c

excha

ng

e

program

s,

.field

sc

hool

s,

and

ri

s

k a

ssess

ment guid

e

lin

es

.

5

.

To

r

e

port

ann

uall

y

to

Senate.

Members

Vic

e

Pr

es

id

e

n

t,

External

Relati

o

n

s

Vi

ce

Pr

es

ident,

A

cade

mic

(o

r d

esigna

te)

A

ss

o

c

i

ate

Vice Pre

s

ident, Students

(o

r

d

es

ignat

e)

Executive

Dir

ecto

r

,

SFU International

One

m

em

b

e

r

from

eac

h

faculty

plu

s a

n

alt

e

rnate

Und

e

rgraduate Student (At-large

)

Graduate

S

tud

e

nt

(

At-large

)

R

eco

rding S

ec

r

e

ta

ry

(

Non

-vot

ing)

Conditions

C

h

a

ir

,

Ex-officio

Ex-officio

Ex-offic

io

Ex-officio

Fa

c

ulty

Elected

by

Senate

(

in th

e e

v

e

nt that

th

e

faculty member i

s

un

ab

l

e

to

atte

nd,

the

F

ac

ulty

Dean

i

s

authoriz

e

d

t

o a

pp

oi

nt

an

alternat

e

replacement

)

Ele

cte

d

b

y Senate

Elected

by

Senate

Staff

Memb

er,

Offic

e

of

th

e

VP

Externa

l

•

Th

e

Co

mmit

tee s

h

a

ll

meet

at

l

east

o

nc

e

each

se

me

s

ter

and

at

th

e ca

ll

of

th

e

Cha

ir.

•

Q

u

o

rum

s

h

a

ll

be a

s

impl

e

majority

of

th

e

voting members.

•

The

C

o

mmitt

ee

m

ay s

trik

e s

u

b-committees as

r

e

quir

e

d.

Term

2

years

*

1

y

e

ar

1

y

ea

r

• If

a

m

a

tt

e

r

i

s

urgent and

a committee

m

ee

ting

cannot

b

e

arrang

e

d

,

th

e

c

h

air

i

s

del

e

gat

e

d

th

e

authority to

approv

e

and

mu

st

report

s

u

c

h

approva

l

s a

t th

e

n

ex

t meeting

o

f th

e

co

mmitt

ee.

*in

the fir

s

t

year of

th

e

n

ew

m

embe

r

s

hip

,

appoint

half

of

the

faculty

r

ep

r

ese

ntativ

es

t

o one yea

r

t

erms

and t

h

e ot

h

e

r

to two

yea

r t

e

r

ms

in

order

to

e

n

s

ur

e

co

ntinuity

---

Existing SCIA

Terms

ofReference

1. To ensure that proposals for international activities meet

the

conditions and criteria

established

by the

University

Policy

on

Internationa

l

Activities

,

and by the

University

Policy on

Service

Contracts.

2. To

ensure broad

consultation

prior to the final approval

of any proposal

covered

by this

policy for which human rights considerations are likely to be a concern.

3.

To advise the

President with respect to the desirability of entering into international

activities

that are proposed to be undertaken by the

University

on the basis of a contract,

contribution agreement

,

letter

of understanding

,

or

similar

document.

4.

To maintain an overview and familiarity with international agreements that are entered

into

by

academic

or administrative units.

5. To make recommendations to the President on the establishment

of

any new international

or domestic undergraduate or graduate

student

exchange agreements.

6. *To formulate

selection criteria for

undergraduate and graduate student participation

in

international and domestic exchange programs

,

in consultation with partner institutions

and appropriate

SFU authorities

.

7.

*To monitor and where necessary recommend and implement changes to application

materials, procedures and deadlines, in consultation with appropriate

SFU authorities.

8.

*To select

successful candidates for exchange programs

,

based on rigorous application

procedures and guidelines.

9.

To

report annually to Senate.

*Responsibilities delegated by SCIA to SFU International

Membership

Members

President (or designate)

Vice-President, Academic

(or designate)

Faculty Member

(Applied

Sciences)

Faculty

Member

(Arts

and Social Sciences)

Faculty

Member

(Business Admin)

Faculty Member (Communcation

,

Art &

Teclmology)

Faculty

Member

(Education)

Faculty

Member (Environment)

Conditions

Chair, Ex-officio

Ex-officio

Elected

by Senate

(with

at least three

Senators being elected)

Term

2

years

2

years

2

years

2

years

2

years

2

years

---

Faculty Member (Health Science

s

)

Faculty Member (Science)

Faculty

Member (Lifelong Leaming)

Registrar (or designate)

Undergraduate

Student Senator

Graduate

Student

(at-large

)

Director

Intemationali

z

ation

,

S

F

U

Intemational

(

or de

s

ignate

)

Staff representative

,

SFU

International

Ex

-

officio

E

lected b

y

Senate

Elected

by

Senate

Ex-officio

Ex-o

f

ficio Secretary

(

n

o

n

-

voting

)

scia

@

sfu.ca

• The Committee shall meet

at

l

east onc

e

each semester and at the call ofthe Chair

.

•

Quorum shall

be

a simple majorit

y

of the voting member

s

.

• The Committee

may

strike sub-committees as required.

2

y

ea

rs

2

year

s

2

y

ear

s

2

ye

ar

s

2

y

ear

s

•

Director

Internationalization, SFU

International (or

designate) is designated

as Vice

Chair.