SFU
MEMORANDUM
Dean of Graduate Studies
Maggie Benston StudentServices
Centre 1100
8888 University Drive
Burnaby, BC
Canada \'5A 1S6
attention
Senate
from
Wade Parkhouse, Dean of Graduate
RE:
S.13-83
TEL 778.782.3042
FAX 778.782.3080
www.sfu.ca/Dean-
GradStudies
date
12 April 2013
No.
GS2013.13
Studies
Revision to GGR 1.9.2 Preparation for Examination of Master's Thesis
For information:
Acting under delegated authority at its meeting of 8 April 2013, SGSC approved the following editorial
calendar chanties:
Effective Date is Spring 2014
Revision to Graduate General Regulation 1.9.2
Preparation for Examination of Master's Thesis
SIMON FRASER UNIVERSITY
IGS2013.13]
ENGAGING THE WORLD
MEMORANDUM
ATTENTION
SGSC
FROM
RE:
DEAN OF GRADUATE STUDIES
Suite 1100, Maggie Benston
Student Services Centre
8888 University Drive
Burnaby, BC
Canada V5A 1S6
Peter Liljedahl,
Associate Dean of Graduate Studies
Revision to Graduate General Regulation 1.9.2 Preparation for Examination of Master's
Thesis
Tlil. 778.782.3042
PAX 778.782.3080
date
March 6,2013
PAGES
1/2
GS2013.13
www.sfu.ca/grad
FOR DISCUSSION
At its April, 2012 meeting, Senate approved changes to GGR 1.9.4. In part, these changes
included a move to circulate PhD theses electronically prior to examination.
The proposed changes to GGR 1.9.2 Preparation for Examination of Master's Thesis will bring the
distribution
method for master's theses into alignment with the distribution method already in
place for PhD theses. In addition, the proposed changes eliminate the requirement that a copy
of
master's thesis be available for viewing prior to examination. This aspect of the current policy is no
longer in practice and it is not in alignment with policy regarding PhD examinations.
From
Preparation for the examination ofa master's thesis shall not take place until the thesis is
substantially complete and in the required format. See www.lib.sfu.ca/help/writing/theses for
information.
The candidate's supervisorycommittee shall make a recommendation to the chair of the graduate
program committee concerning the date, place and time of the thesis examination and the
composition of the examining committee in conformity with 1.9.1.
Upon approval of the chair of the graduate program committee, this recommendation, with the
thesis title and an abstract, shall be sent to the director, graduate records and admissions for entry
into the University's records.
The examining committee composition shall reach the director at
least four weeks before the examination date. At this time, the chair
of the graduate program
committee will notify the University community
of the intended time and place of the
examination.
At least two weeks before the date of the thesis examination, unbound copies a digital copy of the
completed thesis shall be distributed to the examining committee by the chair
of the graduate
SIMON FRASER UNIVERSITY
ENGAGING THE V/0RLD
program committee, andone copy shall be made generally available for inspection by interested
members of faculty and students? Department rules may require earlier submission ofthe
completed thesis.
If the date or place has been changed, the chair ofthe graduate program committee will notify the
University community.
The examination ofthe thesis shall take place under the regulations for thesis examination given
in 1.10.1.
To
Preparation for the examination ofa master's thesis shall not take place until the thesis is
substantially complete and in the required format. See www.lib.sfu.ca/help/writing/theses for
information.
The candidate's supervisory committee shall make a recommendation to the chair of the graduate
program committee concerning the date, place and time ofthe thesis examination and the
composition
ofthe examining committee in conformity with 1.9.1.
Upon approval ofthe chair ofthe graduate program committee, this recommendation, with the
thesis tide and an abstract, shallbe sent to the director, graduate records and admissions for entry
into the University'srecords. The examining committee composition shall reach the directorat
least four weeks before the examination date. At this time, the chair of the graduate program
committee will notify the University community ofthe intended time and place ofthe
examination.
At least two weeks before the date ofthe thesis examination a digital copy ofthe completed thesis
shall be distributed to the examining committee by the chair ofthe graduate program committee.
Department
rules may require earlier submission ofthe completed thesis.
If the date or place has been changed, the chair ofthe graduate program committee will notify the
University community.
The examination ofthe thesis shall take place under the regulations for thesis examination given
in 1.10.1.
Academic Calendar Summer 2013
1.9.2Preparation for Examination of
Master'sThesis
Preparation for the examination of a master'sthesis shall not take place until the thesis issubstantially
complete and inthe required format. See www.lib.sni.ca/help/writing/theses for information.
The candidate'ssupervisory committee shall make a recommendation tothechairofthe graduate
program committee concerning the date, place and time ofthe thesis examination and the composition of
the examining committee in conformity with 1.9.1.
Upon approval of thechair of thegraduate program committee, this recommendation, with thethesis title
andan abstract, shall be sent to the director, graduate records andadmissions for entryintothe
University'srecords. Theexamining committee composition shall reach thedirector at least four weeks
before the examination date. At this time, the chairofthe graduate program committeewill notifythe
University community of the intended timeand place of the examination.
At leasttwo weeks before the date of the thesis examination, unbound copies ofthe completed thesis shall
be distributed to the examiningcommitteeby the chair ofthe graduate program committee, and one copy
shall be madegenerallyavailable for inspection by interested members offaculty and students.
Department rulesmayrequireearliersubmission of thecompleted thesis.
Ifthedate or place has been changed, the chair ofthegraduate program committee will notify the
University community.
Theexamination of the thesis shall take place under the regulations for thesisexamination given
in 1.10.1.
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