APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, January 7, 2013 at 5:30 pm at the West Mall Complex (Room 3210)

Open Session

Present:

Andrew Petter, President and Chair

Brandhorst, Bruce

Burley, David

Cameron, Rob (for N. Rajapakse)

Chapman, Glenn

Corbett, Kitty

Craig, John

Cupples, Claire

Delgrande, Jim

Driver, Jon

Eckman, Charles

Elle, Elizabeth

Flodr, Sarah-Sophia

Francis, June

Geisler, Cheryl

Gordon, Robert

Hall, Angie

Hedley, Nick

Jozaghi, Ehsan

Kessler, Anke

Kopahi, Moe

Kwon, Caleb

Leacock, Tracey

Leznoff, Daniel

Li, Paul

Magnusson, Kris

McRae, Jennifer

Myers, Gordon

O’Neil, John

Parkhouse, Wade

Paterson, David

Percival, Colin

Percival, Paul

Perry, Tom

Pierce, John

Pinto, Mario

Robinsmith, Stacey

Ruben, Peter

Schellenberg, Betty

Kate Ross, Registrar and Executive Director, Student Enrolment

Shapiro, Daniel

Somers, Julian

Tingling, Peter

Warner, D’Arcy

Absent:

Birmingham, Elina

Black, Sam

Chen, Alexander

Cyr, Dianne

Easton, Stephen

Golnaraghi, Farid

Kropinski, Mary Catherine

Laitsch, Dan

Leivdal, Joseph

Lundgreen-Nielsen, Jens

Palis, Heather

Parekh, Nimisha

Pavsek, Christopher

Pilarinos, Andreas

Quarmby, Lynne

Sakhrani, Rohan

Shaw, Chris

Szeto, Hendson

Taylor, Carole

Wilson, Meaghan

Woodbury, Rob

Wussow, Helen

Zhang, Kevin

In Attendance:

Allen, Doug

Hinchliffe, Jo

Kugler, Don

Rose, Gordon

---

S.M. January 7, 2013

Page 2

Kris Nordgren, Recording Secretary

1.

Approval of the Agenda

The agenda was approved as distributed.

2.

Minutes of the Open Session on December 3, 2012

The minutes of the open session on December 3, 2012 were approved as distributed.

3.

Business Arising from the Minutes

There was no business arising from the minutes.

4.

Report of the Chair

The Chair acknowledged the passing of Geoff Madoc-Jones, Faculty Senator and Gary Hall,

longer term employee and father of Senator Hall. The Chair welcomed the new Faculty Senator,

Elina Birmingham (not in attendance) and then provided an update on several items.

The Chair reported on the ongoing CUPE, Faculty and APSA negotiations.

The Chair reported on three upcoming events that may be of interest to Senate: the upcoming

President’s Dream Colloquium: Justice Beyond National Boundaries; Jacques Frémont, the

former provost and VP Academic at the University of Montréal, will be giving a public lecture

on January 16 on the topic of "Internationalizing Higher Education: Adapt or Perish?"; and the

Sixth World Universities Forum in Vancouver this week.

5.

Question Period

No questions were submitted for the January meeting; however, a previously submitted question

will be answered at the February 2013 meeting.

6.

A)

Student Discipline Matters

i)

Annual Report (S.13-1)

Senate received the Student Discipline Matters Annual Report from 2011 to 2012 for information.

It was recommended that the report include more details regarding the ratio and the rate of

incident reports for domestic students vs. international visa students and the proportion of

students within each faculty. A correction was noted that the proportion of students who received

an incident report form represented 1%, not .01%.of the student population. It was pointed out

that the high number of incidents in the Faculty of Applied Science was likely due to their use of

an electronic reporting process and their vigilance with regard to dishonesty. J. Hinchliffe spoke

of the new website being developed that is expected to be more accessible and clearer for all

students, including international students, with regard to academic integrity and the consequences

of cheating. The Department of Chemistry has developed a system of assigning seats and utilizing

photo IDs for exams to reduce the opportunity for cheating, which will be investigated by the

Registrar’s office. Greater faculty accountability for changing exams and assignments from term

to term was raised as an issue. In answer to a question, the range of penalties in the policy allows

instructors flexibility when dealing with individual cases. The committee resource person will

take the recommendations under advisement for action and design of future reports.

---

S.M. January 7, 2013

Page 3

B)

Senate Committee on University Priorities (SCUP)

i)

Motion

Moved by J. Driver, seconded by J. Craig.

“That Senate approve the suspension of admission to the Master of Arts in Latin American

Studies Program in the School of International Studies within the Faculty of Arts and Social

Sciences, effective Fall 2013.”

Question was called and a vote taken.

MOTION CARRIED

ii)

(S.13-3)

Motion

Moved by J. Driver, seconded by C. Geisler.

“That Senate approve the suspension of admission to the Joint Major in Sociology and Art and

Culture Studies in the School for the Contemporary Arts within the Faculty of Communication,

Art and Technology, effective Fall 2013.”

Question was called and a vote taken.

MOTION CARRIED

iii)

Motion 1

Moved by J. Driver, seconded by C. Geisler.

“That Senate approve the suspension of admission to the Joint Major in Anthropology and Art

and Culture Studies in the School for the Contemporary Arts within the Faculty of

Communication, Art and Technology, effective Summer 2013.”

Question was called and a vote taken.

MOTION CARRIED

Motion 2

Moved by J. Driver, seconded by C. Geisler.

“That Senate approve and recommend to the Board of Governors the dissolution of the Joint

Major in Anthropology and Art and Culture Studies in the School for the Contemporary Arts

within the Faculty of Communication, Art and Technology, effective Fall 2013.”

Question was called and a vote taken.

MOTION CARRIED

iv)

Establishment of the Institute for Diaspora Research and Engagement (S.13-5)

Moved by J. Driver, seconded by J. Francis.

---

S.M. January 7, 2013

Page 4

“That Senate approve the proposal for the establishment of the Institute for Diaspora Research

and Engagement as an Institute for a five year term.”

Clarification was requested regarding the nature of research institutes at Simon Fraser University

and the expanding definition of research. Senate was informed that research has expanded

beyond the traditional definition of what constitutes research, including innovation, advocacy,

and research in the arts and social science.

Clarification was requested regarding the definition of diaspora, whether it refers to the forced

movement of peoples outside of their homeland or the broader definition of the movement or

migration of peoples away from their ancestral homeland. Senate was informed that the

definition is the latter.

The Chair thanked the resource people for all the work done on bringing this institute to fruition

and expects that SFU will be a leader in this type of research.

Question was called and a vote taken.

MOTION CARRIED

v)

(S.13-6)

At the suggestion of J. Driver, and with general assent, the motion was modified by changing the

motion to “Human Participants.”

Moved by J. Driver, seconded by N. Hedley.

“That Senate approve and recommend to the Board of Governors the revised Policy R20.01 –

Ethics Review of Research Involving Human Participants.”

Question was called and a vote taken.

MOTION CARRIED

C)

Senate Committee on Undergraduate Studies (SCUS)

i)

Curriculum Revisions –– Faculty of Arts and Social Sciences (S.13-7)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, added new courses and made revisions to existing courses and programs in

the Faculty of Arts and Social Sciences (School of International Studies; French; Linguistics; and

Gerontology).

ii)

Curriculum Revisions – Beedie School of Business (S.13-8)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, added a new course, and made revisions to an existing course in the Beedie

School of Business.

iii)

Curriculum Revisions – Faculty of Communication, Art and Technology (S.13-9)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, added new courses, and made revisions to existing courses and programs in

the Faculty of Communication, Art and Technology (Publishing; School of Contemporary Arts).

---

S.M. January 7, 2013

Page 5

Clarification was requested regarding the inconsistencies in the admission requirements for the

various programs in the School of Contemporary Arts and the quality of the hand written

corrections made on the documents. Senate was informed that there are different admission

requirements for the various programs – some require an audition, others an interview, and others

a portfolio submission to be considered before enrolling in classes within the specific programs.

SCUS will be reviewing its processes regarding updating or changing documents.

iv)

Curriculum Revisions – Faculty of Environment (S.13-10)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, added new courses, and made revisions to existing courses and programs in

the Faculty of Environment.

D)

Senate Graduate Studies Committee (SGSC)

i)

Curriculum Revisions – Faculty of Applied Sciences (S.13-11)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, added new courses and programs in the Faculty of Applied Sciences (School of

Mechatronics Systems Engineering).

ii)

Curriculum Revisions – Faculty of Arts and Social Sciences (S.13-12)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, added new courses, and made revisions to existing courses in the Faculty of Arts and

Social Sciences (Gender, Sexuality and Women’s Studies; School of Public Policy).

Clarification was requested regarding the lack of supporting documentation to justify increasing

the number of units for Gender, Sexuality and Women’s Studies graduate courses. Senate was

informed that the information was reviewed verbally during the Senate Graduate Studies

Committee meeting and that the change was made in response to external requirements requesting

a minimum of thirty units in graduate programs, and followed university policies evaluating

course work to determine unit values.

iii)

Curriculum Revisions – Beedie School of Business (S.13-13)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, made revisions to an existing program in the Beedie School of Business.

iv)

Curriculum Revisions – Faculty of Education (S.13-14)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, made revisions to an existing course in the Faculty of Education.

v)

Curriculum Revisions – Faculty of Science (S.13-15)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, added new courses, and made revisions to existing courses and programs in the Faculty

of Science.

---

S.M. January 7, 2013

Page 6

E) Senate Nominating Committee (SNC)

i) Senate Committee Elections (S.13-16)

Senate received a revised summary from the Senate Nominating Committee of nominations

received and outstanding vacancies for positions on Senate committees that are elected by Senate.

7.

Other Business

There was no other business.

8.

i)

Date of the next regular meeting – Monday, February 4, 2013.

Open session adjourned at 6:15 pm and Senate moved directly into the closed session.

Kate Ross

Registrar & Executive Director Student Enrolment