APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, July 9, 2012 at 5:30 pm at the West Mall Complex (Room 3210)

Open Session

Present:

Paul Percival, Vice-Chair

Black, Sam

Brandhorst, Bruce

Cameron, Rob (for N. Rajapakse)

Chapman, Glenn

Collins, Colleen (for W. Parkhouse)

Craig, John

Delgrande, Jim

Driver, Jon

Eckman, Charles

Elle, Elizabeth

Flodr, Sarah-Sophia

Francis, June

Hall, Angie

Krane, Bill

Laitsch, Dan

Leacock, Tracey

Magnusson, Kris

Moore, Margo (for J. O’Neil)

Nilson Levisohn, Michelle

Palis, Heather

Parekh, Nimisha

Percival, Colin

Pierce, John

Pilarinos, Andreas

Pinto, Mario

Quarmby, Lynne

Robinsmith, Stacey

Schellenberg, Betty

Szeto, Hendson

Tingling, Peter

Warner, D’Arcy

Wussow, Helen

Kate Ross, Registrar and Executive Director, Student Enrolment

Shelley Gair, Recording Secretary

Absent:

Ali, Alia

Brennand, Tracy

Burley, David

Chen, Alexander

Corbett, Kitty

Cupples, Claire

Cyr, Dianne

Easton, Stephen

Geisler, Cheryl

Golnaraghi, Farid

Gordon, Robert

Hedley, Nick

Hejazi, Michael

Kong, Shuyu

Kopahi, Moe

Kropinski, Mary Catherine

Leivdal, Joseph

Leznoff, Daniel

Li, Paul

Lundgreen-Nielsen, Jens

McRae, Jennifer

Pavsek, Christopher

Perry, Tom

Petter, Andrew

Ruben, Peter

Sakhrani, Rohan

Shapiro, Daniel

Shaw, Chris

Somers, Julian

Taylor, Carole

Wilson, Meaghan

Woodbury, Rob

Zhang, Kevin

In Attendance:

Beale, Alison

Gunster, Shane

Moore, Margo

Osborne, Judith

Pratt, Elspeth

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1.

Approval of the Agenda

A request was made to reverse the order of items S.12-122 and S.12-123 so that the Board

Election Rules in S.12-123 can be considered for approval before they are removed from the

Senate Rules in S.12-122. This revision to the agenda was agreed upon by Senate. One Senator

reported a discrepancy between two versions of the agenda, so the correct version of the agenda

was confirmed by the Vice-Chair.

2.

Minutes of the Open Session on May 22, 2012.

Approval of the minutes was moved by Senator C. Percival and seconded by Senator Krane. It

was noted that Senator Craig was present at the meeting on May 22, 2012

.

The minutes were

approved with this revision.

3.

Business Arising from the Minutes

There was no business arising from the minutes.

4.

Report of the Chair

The Vice-Chair acknowledged that this was the last meeting for Senator Bill Krane as Associate

Vice-President Academic and thanked him, on behalf of Senate, for his many years of service as a

Senator. Secondly, Senate was informed that a call for honorary degree nominations would be

going out soon with a deadline of September 14

th

.

5.

Question Period

There were no questions submitted for question period.

6.

Reports of Committees

A)

Senate Committee on University Priorities (SCUP)

i)

Motion

Moved by J. Driver, seconded by G. Chapman

“That Senate approve and recommend to the Board of Governors the Full Program Proposal

for Simon Fraser University – Communication University of China, Master of Arts Double

Degree Program in Global Communications in the School of Communication within the

Faculty of Communication, Art and Technology, effective Fall 2013.”

In response to a question that was raised, Senate was assured that the three entrance scholarships

referred to on p. 7 of the document would be administered using the regular process for approval.

It was confirmed that the admission requirements in the proposal (p. 4) should be the same as the

calendar description (p. 16) by referring to a “500 to 600 word essay” instead of “two to three

page essay”. It was clarified for Senate that the activity fee is for various field trips that are out of

province.

Question was called and a vote taken.

MOTION CARRIED

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ii)

Motion

Moved by J. Driver, seconded by J. Pierce

“That Senate approve and recommend to the Board of Governors the Terms of Reference

for the proposed Chair in HIV/AIDS at St. Paul’s Hospital.”

Question was called and a vote taken.

MOTION CARRIED

iii)

Motion

Moved by J. Driver, seconded by B. Schellenberg

“That Senate approve the Action Plan for the School for the Contemporary Arts that

resulted from its External Review.”

Question was called and a vote taken.

MOTION CARRIED

iv)

External Review Update for the Department of Chemistry (S.12-107)

Senate received information that the Senate Committee on University Priorities reviewed the

External Review Update Report for the Department of Chemistry within the Faculty of Science.

B)

Senate Committee on Undergraduate Studies (SCUS)

i)

BC 12 Admission Criteria for the School for the Contemporary Arts (S.12-108)

Moved by B. Krane, seconded by J. Craig

“That Senate approve the changes to the BC 12 Admission Criteria for the School for the

Contemporary Arts within the Faculty of Communication, Art and Technology.”

Senate was informed that an expected amendment to the list of courses on the last page was not

received in time for this meeting. After some discussion on how to proceed, this motion was

withdrawn by the mover. This item will return to Senate once the information has been updated.

MOTION WITHDRAWN by B. Krane

ii)

Curriculum Revisions – Faculty of Applied Sciences (S.12-109)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved revisions to existing courses in the Faculty of Applied Sciences

(Engineering Science).

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iii)

Curriculum Revisions – Faculty of Arts and Social Sciences (S.12-110)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved new courses and revisions to existing courses and programs in the

Faculty of Arts and Social Sciences (World Literature, Criminology, Political Science,

Humanities, Explorations).

iv)

Curriculum Revisions - Faculty of Communication, Art & Technology (S.12-111)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved new courses and revisions to existing courses and programs in the

Faculty of Communication, Art and Technology (TechOne, Communication, Interactive Arts and

Technology).

v)

Curriculum Revisions – Faculty of Education (S.112)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved revisions to an existing course and programs in the Faculty of

Education.

vi)

Curriculum Revisions – Faculty of Environment (S.113)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved new courses and revisions to existing courses and programs in the

Faculty of Environment (Archaeology, Environment, Geography).

vii) Curriculum Revisions – Faculty of Health Sciences (S.114)

Senate received information that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved revisions to existing courses in the Faculty of Health Sciences.

C)

i)

Motion 1

Moved by C. Collins, seconded by S. Black

“That Senate approve the changes to GGR 1.3.6 Admission as a Qualifying Student”

Question was called and a vote taken.

MOTION CARRIED

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Motion 2

Moved by C. Collins, seconded by S. Black

“That Senate approve the changes to GGR 1.3.8 Conditional Admission”

A concern was raised regarding item 6 on page 3 with regard to students who have not completed

their degree, or provided evidence of meeting the English language requirements, being granted

regular admission and then given an allowance of two terms to submit their documentation

showing that these requirements have been fulfilled. Senate was informed that the purpose of this

allowance is to cover administrative issues (e.g. an outstanding grade) or timing issues with the

English competency exams.

Question was called and a vote taken.

MOTION CARRIED

ii)

Motion

Moved by C. Collins, seconded by S. Black

“That Senate approve the changes to GGR 1.3.13 Certificate Programs”

Question was called and a vote taken.

MOTION CARRIED

iii)

Motion

Moved by C. Collins, seconded by M. Nilson Levisohn

“That Senate approve the changes to GGR 1.4.7 Co-operative Education”

Question was called and a vote taken.

MOTION CARRIED

iv)

Motion

Moved by C. Collins, seconded by M. Nilson Levisohn

“That Senate approve the changes to GGR 1.7.6 Courses in Master’s and Doctoral

Programs”

Question was called and a vote taken.

MOTION CARRIED

v)

Curriculum Revisions – Faculty of Arts and Social Sciences (S.12-119)

Senate received information that the Senate Graduate Studies Committee, acting under delegated

authority, approved revisions to existing programs in the Faculty of Arts and Social Sciences

(Political Science, Public Policy).

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D) Senate Nominating Committee (SNC)

i) Elections by Senate (S.12-120)

Senate received a report from the Senate Nominating Committee on the positions that require a

vote, the positions that were elected by acclamation, and outstanding vacancies. Senate was

informed that online voting would begin on July 10, 2012.

7.

Other Business

i)

Election Report (S.12-121)

Senate received the results of elections to Senate and the Board of Governors for information.

ii)

Motion

Moved by J. Driver, seconded by C. Percival

“That Senate approve the attached Board Election Rules effective immediately.”

An explanation was requested for the difference between voting periods. The voting period for

faculty and staff elections is two to four days and the voting period for student elections is two to

five days. Senate was informed that this is the existing practice and it is believed that the voting

period for students is fixed by other factors. It was also pointed out that under the general

regulations on page 5, there is an item addressing faculty elections and student elections but no

item addressing non-faculty staff member elections. It was agreed that an item regarding the

election of non-faculty staff members should be added to this section.

Question was called and a vote taken.

MOTION CARRIED

ii)

Motion

Moved by J. Driver, seconded by C. Percival

“That Senate approve the revisions to the Rules of Senate as per the attached document,

effective immediately.”

Question was called and a vote taken.

MOTION CARRIED

8.

i)

Date of the next regular meeting – Monday, September 10, 2012.

Open session adjourned at 6:20 pm and Senate moved directly into the closed session.

Kate Ross

Registrar & Executive Director Student Enrolment