MEMO
    Dean of
    Graduate Studies
    STREET ADDKLSS
    Maggie Benston Student
    Services Centre 1100
    Burnaby BC V>A iSf.
    Canada
    MAIL1NC ADDRESS
    8888 University Drive
    Burnaby BC VsA 1S6
    Canada
    SFU
    S.12-115
    TO
    Senate
    TEL
    FROM Mary-Ellen Kclm, Acting Dean, Graduate Studies
    RE
    GGR 1.3.6 Admission as a Qualifying Student
    [GS2012.01
    GGR 1.3.S Conditional Admission
    [GS2012.02
    cc
    DATE 12 June 2012
    GGR 1.3.6 Admission
    as
    a Qualifying Student
    GGR 1.3.8 Conditional Admission
    GS2012.0T
    GS2012.02
    At its meeting of 6 Februaiy 2012, SGSC reviewed and approved the revision to GGR
    1.3.6, Admission as a Qualifying Student, and GGR 1.3.8, Conditional Admission.
    The calendar language was edited at its meeting of 11 June 2012 and SGSC is
    recommending the revised regulation to Senate. This gives rise to the following
    motions:
    Motion:
    That Senate approves the changes to GGR 1.3.6 Admission as a Qualifying Student
    Motion:
    That Senate approves the changes to GGR 1.3.8 Conditional Admission
    Effective Date is January 2013
    end.
    Senators wishingto consulta moredetailed report of curriculum revisions may do so by going
    to Docushare: https://docushare.sfu.ca/dsweb/View/Collection-12682
    If you are unable to access the information, please call 778-782-3168 or email
    shelley _gair(o)sfu.ca.
    SIMON FRASER UNIVERSITY
    ENGAGING THE WORLD

    Revision of GGR 1.3.6 Admission as a Qualifying Student and GGR 1.3.8 Conditional
    Admission.
    Motion:
    That SGSC approves the proposed changes in GGR 1.3.6 (Admission as a Qualifying Student) and
    GGR 1.3.8 (Conditional Admission).
    Rationale:
    Over the last few years, it has become clear that faculty have been uncertain as to whether an
    applicant should be recommended for qualifying or conditional admission, and as a result, the
    two admission categories have been used interchangeably. These revisions make it clear when it
    is appropriate to recommend admission as a qualifying student and when a conditional admission
    is more appropriate as well as the obligations that are associated with making such an offer.
    Specific Changes:
    1) The category of Qualifying Admission will be used solely for those admissions where the
    department determines that the applicant is not ready to begin graduate work either
    because their undergraduate performance thus far does not warrant entry into a graduate
    program, or because they need to make up deficiencies in their background prior to
    commencing graduate work in their area of interest. Students admitted under the
    designation 'qualifying'will be required to take undergraduate courses and will not be
    permitted to take graduate courses at SFU. No credit will be given toward any graduate
    degree offered by
    SFU for any graduate work completed at a different institution during
    the qualifying period.
    2) An offer of Qualifying Admission will normally specify a set of conditions to be
    completed within one year. The requirements will include between 12 and 30 units
    of
    specified undergraduate course work and will specify the required grade for each course.
    Applicants who require less than 12 units of undergraduate work to demonstrate their
    academic preparedness or to provide the necessary background for the particular area of
    study should be considered for regular admission. For other cases a minimum of 12 units
    is established to ensure that an adequate amount of work is required. The maximum of 30
    units ensures that the required work can be completed within one year.
    3) Under the current language
    of GGR 1.3.6, an offer of Qualifying Admission does not
    guarantee admission to the degree program once the qualifying conditions have been met.
    However, this has not prevented departments from extending such guarantees. With these
    proposed revisions to GGR 1.3.6 all offers of Qualifying Admission must include a
    guarantee of future admission to the graduate degree program provided that all of the
    requirements specified in the offer of Qualifying Admission have been met in the time
    specified. As an alternative to offering a Qualifying Admission, a department can always
    provide advice to the applicant regarding any steps that the applicant could take that
    would strengthen the application, should the applicant choose to re-apply in the future.

    4) The category ofConditional Admission will be used solely for those admissions where an
    applicant does not meet the minimum admission requirements but where the department
    has concluded that the applicant is essentially ready to undertake a graduate program.
    Students admitted under the designation 'conditional' will begin theirgraduate work and
    will be permitted to register in any courses necessaryto progress through their graduate
    program. Graduate courses taken while admitted conditionally may be applied to the
    student's graduate program requirements.
    5) An offer ofConditional Admission will specify the grades that the applicant is expected
    to receive in their first two graduate level courses. It is expected that these two courses
    will normally be completed within the first two terms of registration.
    6) The use ofConditional Admission for students who have not completed their degree or
    have not provided evidence ofmeeting the English language competence requirement at
    the time ofadmission will be discontinued. These students will be granted regular
    admission with the requirement that documentation ofthe fulfillment ofthese
    requirements will normally be provided before the end ofthe second term ofenrolment.
    After this time students will not be able to enroll until the documentation is provided.

    GGR 1.3.6 Admission as a Qualifying Student
    FROM:
    Normally, qualifying students will be working either to improve cumulative grade point averages
    in order to meet the minimum University requirement, or to make up deficiencies in their
    backgrounds to satisfy the graduate program committee in their area of interest. An applicant
    may be recommended for admission as a qualifying student when it is expected that the
    admission requirements for a master's or a doctoral program can be met through the satisfactory
    completion of no more than 30 units of specified courses. A qualifying student who has
    completed the make-up work may then apply under 1.3.3 or 1.3.4 for admission to a master'sor
    doctoral program.
    The minimum University requirements for admission as a qualifying student are as follows.
    a) a bachelors degree, or the equivalent
    b) submitted evidence
    of academic ability, usually in the form of references from qualified
    referees
    Admission as a qualifying student does not guarantee future admission to a master'sor doctoral
    program unless the offer of admission states that satisfying specific requirements within a
    specific period of time will result in automatic admission to the program.
    Normally a student will be admitted with qualifying status for a maximum of one year (three
    consecutive terms).
    y

    TO:
    Qualifying admission may be offered to applicants who are deemed not yet ready to begin their
    graduate work. The applicant normally will have completed a bachelor's degree but may have a
    cumulative grade point average well below the University minimum admission requirements, or
    may have substantial deficiencies in their academic preparation for direct admission to the
    program. Qualifying students will typically be working to make up deficiencies in their
    background to begin graduate work in their area of interest. An offer of qualifying admission
    must be accompanied by a set
    of expected requirements to be completed within one year. The
    requirements normally will consist
    of between 12 and 30 units of specified undergraduate
    courses and will include the required grade for each course. Applicants who require less than 12
    units of undergraduate work to demonstrate their academic preparedness, or to provide the
    necessary background for the particular area
    of study should be considered for regular admission.
    A minimum
    of 12 units is established to ensure that an adequate amount of work is required. The
    maximum of 30 units ensures that the required work can be completed within one year.
    If these requirements are met within the stipulated time frame then the qualifying student will be
    admitted to the degree program for which the qualifying offer
    of admission was given. Ifthe
    student fails to complete the specified courses or to achieve the required grades, either additional
    courses will be required or admission to the graduate program will be denied.
    The minimum University requirements for admission as a qualifying student are as follows:
    a) a bachelor'sdegree, or the equivalent
    b) submitted evidence of academic ability, usually in the form of references from qualified
    referees
    GGR 1.3.8 Conditional Admission
    5"

    GGR 1.3.8 Conditional Admission
    FROM:
    Conditional admission may be offered to an applicant who is substantially ready to undertake a
    program but who has not completed all admission requirements at the time
    of application. An
    offer of conditional admission will specify the remaining requirements to be met and a limited
    time period within which the requirements must be met. Normally, the requirements must be
    fulfilled either prior to enrolling in the program, or within the first term of enrolment.
    TO:
    Conditional admission may be offered to an applicant who does not meet the minimum academic
    admission requirements but who is deemed to be substantially ready to undertake a graduate
    program. For example, an applicant who has completed the degree required for admission to the
    graduate program, but whose academic average is slightly below the minimum required for
    admission to that program, may be considered for conditional admission. An offer of conditional
    admission will specify the graduate courses that the applicant must complete and the grades that
    are expected in order to be granted regular admission. These courses should be completed no
    later than the end of the second term of enrolment. Graduate courses taken while admitted
    conditionally may be applied to the student's graduate program requirements.

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