MEM

O

Dean

of

Graduate Studies

S

T

'

I(

EET

A

I

J

I

J

J

(

E

SS

Maggie

Benston

Student Services

Centre

1100

Burnaby BC

V

s

A

1

S

o

Canada

MAI

LINC

A

I

JI

J

it

E

SS

8888

University

Drive

Burnaby

BC

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A 1

So

Canada

S.12-24

I

TO: Senate

FROM Wade

Parkhouse

,

Dean

,

Graduate Studies

E

SFU Exchange Program: Outbound Graduate Students criteria

GS2011.31

cc

I

DATE

December 8

,

2011

For

information

Acting

under delegated

authority at its

meeting

of

5 December

2011

,

the

SGSC

approved the eligibility

requirements

for SFU graduate students to

participate

in

exchange

programs

.

[

GS20 11.31]

Senators wishing

to

consult a more

detailed report

of curriculum

revisions

may do

so

by

going

to

Docushare:

https:

/ /

docushare.sfu.ca/dswebNiew

/

Collection-12682

If you are

unable

to access

the information

,

please call

778-782-3168

or email

shelley gair@sfu.ca

.

---

SFU Exchange Program

Outbound Graduate Students

Proposed Eligibility Criteria

Background

December 8, 2011

SFU

International, in consultation with the Dean of Graduate Studies, is proposing the

introduction

of eligibility requirements for SFU graduate students to participate in the

exchange program at

SFU.

The Senate Committee on International Activities (SCIA) was asked to review the

proposed eligibility criteria for recommendation to the Senate Graduate Studies

Committee (SGSC).

At the February 9, 2011 SCIA meeting the following criteria were

approved for submission to the

SGSC.

The review and approval of the SGSC is requested.

If the SGSC agrees to the recommendations, the SGSC is asked to then recommend the

criteria to Senate for final approval. Assuming fmal approval is achieved in the Spring

2011 term, an implementation date of September 2011 is recommended.

Exchange Eligibility Criteria

At present, the exchange eligibility criteria that are published in the SFU Calendar are

only relevant to undergraduate degree students. Graduate students have been permitted to

apply to participate in

SFU' s formal exchange program in an ad-hoc fashion, with

selection loosely based

on the undergraduate edibility criteria. No formal eligibility

criteria currently exist for Graduate students.

Given this, based

on consultation with the Dean of Graduate Studies, the following

eligibility criteria are proposed for graduate applicants to

SFU' s exchange program.

At the time of application, all graduate exchange applicants must

•

have the approval of both their graduate supervisor (or faculty advisor in the case

where no graduate supervisor is appointed) and the chair

of their graduate program;

•

normally have achieved a minimum 3.5 cumulative grade point average (CGPA), or

higher as required by partner institutions;

•

be in good standing and making satisfactory progress in their program of study; and

•

be enrolled as an active Simon Fraser University graduate degree student (note:

graduate visiting students, non-degree students,

and diploma students are not eligible for

the

Exchange Units

In addition to the above requirements, it is recommended that SFU also include text in the

calendar regarding the number

of exchange units that a graduate student may apply

toward their

SFU credential.

---

At present time, there is no formal policy regarding the number of

exchange

units that

graduate students are permitted to include in their program

of study at SFU, though there

is a policy regarding minimum coursework requirements. Undergraduate students are

permitted

30 exchange units, in addition to 60 transfer credits. Of the 30 exchange units

up to

15 exchange units may count toward their SFU degree residency requirements. The

approval

of a similar policy for Masters and PhD students at SFU is recommended.

Based on the graduate minimum coursework requirements, the proposed text to include

with the graduate eligibility criteria is as follows:

Participants on all exchanges must meet certain academic and residency requirements.

The graduate residency requirement for Masters

and PhD students completing a

credential

at Simon Fraser University may include up to half of the minimum course

work

of the University or departmental degree requirements completed at an SFU

Coursework

In addition to the above text regarding the number

of units that can be transferred from

course work successfully completed on a formal exchange, clarification regarding

undergraduate coursework taken at an exchange partner is proposed as follows:

Graduate students approved for participation in an SFU exchange may, in special cases,

be granted permission to take undergraduate courses

at a partner institution. However,

in most cases, undergraduate coursework taken by graduate students while on exchange

will not be counted toward their graduate degree requirements at SFU (as per GGR