TO:

SENATE

SUBJECT: OBSERVERS AT SENATE MEETINGS

PAPER 3D

FROM: REGISTRAR

August 18, 1966

File: 5-A--5

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A check of the practice at UBC and University of Victoria reveals:

UBC - Regular observers are the Director of Information Services

and his Assistantthe Director of Extension. The Director

of Academic Planning attends occasionally. There are no

faculty observers.

University of Victoria - No observers.

D. P. Robertson

Attachment

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CANA AN

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PAPER 3D

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HEAD

OFFICE

AND DISTILLERY 1240 COTTON ROAD NORTH VANCOUVER, 8.C.

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CANADA

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TELEPHONE 937-9321

HON.

WILLIAM HAMILTON

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July 29,

1966

PR CS tOE NT

Dr. P. D. McTaggart-Cowan

President

Simon

Burnaby,

Fraser

B. C.

University

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Dear Pat:

I am sorry to have to miss your erte meeting on August 1st, but that

Will

be the first da

y

of my vacation and I shall be aiay on my boat. Frankly, the

pull of the Senate is not sufficient to make me change my plans!

I write this ie:ter with what I

3?a

is a helpful suggestion. Please feel

W

free to put it iefore Senate, if you wish, or to sidetrack it if you feel this

is better.

Dennis Roberts has just been appointed Public Relations Officer for the university.

I would strongly recommend that from the beginning of his work, he be asked to

attend as an oscrvar at Senate meetings. Indeed, If I could get away with the

idea, I would go even rurther and say that he should be allowed to express an

opinion on any oecasic when he feels strongly, from a public relations view-

point, about a subject which is under discussion by Senate.

Any public relations officer worth his salt is going to be constantly engaged

in explaining to the public and to news media the policies of his organization,

and attempting to develop a good public image for it. This can only be done

in an intelent and complete manner if the public relations officer knows

the backgrcu.d of policies, how they were developed, how decisions were arrived

at, and what forces were at work motivating them.

This coca not mean to say that he releases all, or any of this information.

The con ricenal nature of Senate dIscussons would be exactly the same as

before.

owaver, the decisions arrived at could be interpreted much more

intelligently and convincingly., and the general public relations atmosphere

of the university vastly bettered, when the P&G has personal acquaintance ..i:h

such background.

Good iuc. with your meeting, and

ookin forward to being with you again

in

September.

Yours sincerely,

(AuG;;;c

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William Hamilton/