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    March 28, .1966
    D. P.
    Robertson
    RULES OF-PROCEDURE FOR THE SENATE, SIMON FRASER UNIVERSITY
    1. STATUS OF THESE RULES OF PROCEDURE
    These rules of procedure shall not be interpreted as superceding any reference
    to the Senate contained in the Universities Act (1963) or any amendment thereto.
    Alterations of these rules of procedure shall require written notice at a
    regular meeting of Senate prior to the meeting at which a vote on the proposed
    alteration is taken, which vote shall require an affirmative vote by two-thirds
    of the membership of Senate to carry.
    2. MEETINGS OF SENATE
    a) Regular Meetings - There shall be reguir meetings of Senate on the first
    Monday of each month except where the first Monday is a holiday and then the
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    meeting shall be held on the first Tuesday. If the
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    Chairman rules there is
    insufficient business to justify a meeting he may instruct the Secretary to
    so inform the members and cancel the meeting.
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    b) SpecialIeetings - The Chairman may call a special meeting of Senat
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    , for the
    purpose of considering an urgent item of business, when he deems it necessary,
    or on
    the petition of five members. Only such urgent items of business as are
    contained in the notice may be discussed at a special meeting.
    3. NOTICE OF MEETINGS
    a) Regular Meeti
    - The Secretary shall mail the notice of meeting, the
    agenda, and all supporting papers possible, to the members at least ten days
    before the meeting.
    b) Special Meeti
    - Notice of special meetings shall be mailed or teleg'raphed or
    telephoned to members at least seventy-two hours before the meeting; such notices
    to state the urgent items of business for which the meeting is called.
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    4.
    QUORUM
    Eleven members, at least six of whom must be faculty, shall constitute a
    quorum for the transaction of any business at any regular or special meeting of
    Senate.
    5. CHAIRMAN
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    In
    the absence of the Chairman (President), the Chancellor shall take the chairs
    in the Chancellor's absence the Faculty Dean with the most seniority at the Univer-
    sity, who shall be present at the meeting, shall take the chair.
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    6.
    SECRETARY
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    In
    the absence of the Registrar, the Chairman may appoint a pro tern Secretary
    from amongst the members present.
    7. ORDER OF BUSINESS
    Regular Meetings
    - The order of business on the agenda shall be as follows:
    1.
    Approval of minutes of previous meeting(s).
    2.
    Business arising from the minutes.
    3.
    Committee Reports.
    4.
    New Business.
    5.
    Other Business.
    The order of business may be altered at the commencement of the meeting, by an
    approved motion to that effect, or by the ruling of the Chairman.
    Special Meetings - The order of business of special meetings shall, be that trans-
    mitted in the notice of meeting.
    Any member of Senate may place an item on the agenda by submitting a discussion
    paper to the Secretary and requesting its inclusion on the agenda.
    8. MOTIONS
    At the request of the Secretary or any member, motions may be required in
    writing, otherwise the chair may accept motions made orally.
    9. VOTING
    Except in the case of alterations to the rules of procedure, a motion is car-
    ned by a simple majority of those present.and voting. Unless a ballot is called
    for by an approved motion, voting will be by a show of hands. A motion to hold.
    a ballot is not subject itself to a ballot.
    10. DISPUTES
    With respect to any point of procedure not covered by the University Act, or
    these Rules of Procedure, reference shall be made to Robert's Rules of Order, latest
    available edition.
    11. COMMITTEES
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    a)
    The Senate shall appoint such standing and ad hoc committees as it, from time
    to time, shall determine necessary and Senate shall determine the membership and
    the method of appointing or electing members to said committees, subject. to
    Rule
    12.
    b)
    Substitutes for members of the committees will not bepermitted, except in the
    case of ex-officio members in which case whoever is acting in the office may
    attend.
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    •1l. COMMITTEES (Contd.)
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    c) Items
    7, 8, 9, 10 of these Rules of Procedure apply to all committees of Senate.
    12. TERMS OF OFFICE
    a)
    The terms of office of Senators shall be as outlined in the Act, with the addit-
    ional proviso that the term of office shall be taken to mean from the nearest
    June 1,
    which shall be the time new members take
    'office.
    b)
    The terms of office of members of Senate Committees shall be as outlined in the
    paper establishing the committee, with the additional proviso that the term of
    office shall be
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    taken to mean from the nearest October 1st, which shall be the
    time new members take office. Any vacancy on a Senate committee as a result: of
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    the
    retirement of a Senator the previous June 1st, shall be filled by a tempor-
    ary appointment of Senate, as shall any vacancy due to any other reason.
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    c)
    Nembers of Senate committees
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    the time they may have fulfilled the une>pired term of some other member, al-
    though they may be eligible for membership again after one full term.
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