c21)

To: Senate

From:: D. P. Robertson

subject: Regulations Governing the Conduct

Date: February 22, 1966

of Examinations for Undergraduates

at S.F.U.

EXAMINATION PERIOD

There shall be an examination period at the end of each semester;

the length of the period to be determined by necessity.

An examiner may with the concurrence of his Department Head hold

an examination at a time and place more convenient to the students and

himself rather than make use of the central examination facilities. In

this case the Registrar should be notified in writing.

2. EXAMINATION TIMETABLE

Examinations normally shall be of 1 or 2fiurs duration.

Normally no candidate shall be required to sit more than 2 exam-

inations in one day.

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At least six weeks before the examination period a draft time-

table shall be prepared, circulated and posted by the Registrar's Office.

Known conflicts shall be resolved and a second draft posted. After two

weeks the final timetable shall be issued.

SETTING OF EXAMINATION PAPER

Examination paper for all formal examinations shall be prepared in

the department office on 10 x 15 A.B. Dick #2-3021B masters (green back) for

printing on 8 x 11 paper. The examination papers are to be proof-read by

the examiner, and delivered to the Registrar's Office not later than seven

days before the date of the FIRST examination in the examination period.

TYPES OF EXAMINATION PAPERS

Each examination paper shall be one of three types which shall be

clearly indicated on both the question paper and the examination timetable.

The types are as follows:

Type (R) - Regular examination paper for which the following aids

are permitted in addition to pencils: drawing aids

without cases, slide rules without cases. (Type R

question papers will be printed on coloured paper for

easy recognition by the invigilators.)

Type (S) - Special-aid examination paper for which the candidate

• may bring into the examination room those additional

aids specified by the examiner and recorded on the top

of the question paper. (e.g. look-up tables, handbooks,

etc.)

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Type (0) - "Open-Book" examination paper for which any and all

aids are permitted.

INVIGILATION

The Department Head shall assign. individual faculty members,

teaching assistants or associates to invigilate at specified examin-

ations as requested by the Registrar's Office.

The selection of invigilators shall be entirely at the discretion

of the Department Chairman. The Registrar will notify each invigilator of

his assignment in sufficient time before the examination.

The Presiding Officer chosen by the Registrar from the roster of

invigilators shall be of

The Presiding Officer in co-operation with the Registrar or his

appointee shall be in charge of the examination hall.

Any contravention of a ruling given by the Presiding Officer shall

be considered a violation of the examination regulations and treated accord-

ingly.

If, during an examination, a candidate is found giving assistance to

•

or receiving assistance from another candidate, communicating with another

candidate, copying, or having in the examination roan unauthorized aids, the

Presiding Officer should be immediately notified.

If the Presiding Of ficer is convinced that a violation has occurred,

he shall collect all evidence and answer books, shall provide the candidate

with new answer books to continue writing, and shall advise the Registrar

of the incident without delay.

As soon as possible after the examination has been written the

Presiding Officer and any invigilators who observed the infraction shall

meet with the Registrar to prepare a report for Faculty Council. The

candidate or candidates involved will be requested to wait on the Registrar

who shall inform them if the case is being presented to Faculty Council or

is being dropped. Faculty Council, when necessary, shall be convened with-

in 48 hours to determine the action to be taken and the penalties, if any,

to be imposed. Meanwhile the candidate or candidates involved may continue

writing examinations.

PHYSICAL ARRANGEMENTS FOR EXAMINATIONS

The Registrar's Office shall

arrange accommodation for examinations

and provide sufficient question papers and answer booklets at the examin-

ation location.

The invigilators shall present themselves at least 30 minutes before

the appointed hour to assist in the distribution of material.

Eachxamination-book must 'b enrsed by the-caididate before -arty

answers /are

wr'itt.en-therejn.

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7. ENTRAITCES AND EKITS

Once entering the examination hail the candidate must remain for

the first one-half hour. There shall be no extension of time for a candi.-

date who arrives late. A candidate who arrives more than one-half hour

late for an examination will be refused permission to sit the examination

regardless of the reason for his lateness.

At five minutes before the conclusion of the time set for the ex-

amination the Presiding Officer shall announce the time remaining. No

student shall leave his seat after this time until all papers have been

collected.

At the conclusion of the examination, candidates shall cease

writing. All examination booklets, used or not, shall be collected by

the invigilators.

8. ANSWER BOOKLETS

The Registrar s Office shall be responsible for the security of

the completed examination booklets. The completed booklets may be picked

up by the examiner or his appointee at the examination hail at the end of

the exam or at the office of the Registrar.

9. COURSE GRADES

Course Grades shall be reported to the Registrar's Office through

the Head of

within 96 hours after the examination

is written. The examination timetable will be drawn up in such a way as to

put the lighter marking loads at the end of the examination period.

jo.

D. P. Robertson,

Registrar

February 22, 1966.