3C)

To: Senate

From: C.L. Hamilton and

D.P. Robertson

Subject: A proposal to establish a Committee

Date: February 22, 1966

on Graduate Admissions as a sub-Committee

#!/

of the Senate Committee on Graduate Studies

TYPE:

Continuing

PURPOSE: 1) To interpret the Senate's policy on admission to graduate work.

2) To review the graduate admission policy of the University and

to make recommendations to the Committee on Graduate Studies

as required.

MEMBERSHIP:

Registrar (Chairman)

6 members elected by and from the Senate Committee on Graduate

Studies.

Assistant Registrar - Admissions (non-voting Secretary)

TERMS OF

The six elected members will hold office for two years. (The

APPOINTMENT:

first elections will be for three members for two years and

three members for one year, in order to stagger the term.)

OPERATION: 1) Applications for graduate study will be

,

considered by the

departments before being submitted to the Committee. All

applications presented by the department will be considered by

the Committee after recommendations have been received from

the department concerned. The following rules will apply:

a)

No application unacceptable to a department on academic

grounds can be accepted by the Committee, although the

Committee may request the department to review its decision.

b) Applications acceptable to the department on academic

grounds, but which cannot be accepted because of space or

financial limitations, may be sent a letter stating this.

(It is embarrassing for a student to receive a formal

rejection letter when the unstated reason is non-academic.)

c)

Applicatts recommended by hedeptment may be rejected

by the Committee, but only after a request has been made

of the department to review its decision.

2)

As instructed by the Committee the Registrar's Office will

be responsible for administering the policies.

3)

The Secretary will be responsible for preparing the Agenda

of meetings, sending out notices and conveying the decision

of the Committee.