DRAFT UNTIL APPROVED BY SENATE

S.M. 10 July 2006

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DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, July 10, 2006 at 5:00 pm, Lower Level, Diamond Alumni Centre

Open Session

Stevenson, Michael, President and Chair

Black, Sam

Breden, Felix

Copeland, Lynn

Corbett, Kitty

Delgrande, James

Dickinson, Peter

Driver, Jon

Dunnet, Margo

Fizzell, Maureen

Gencay, Ramo

Gordon, Irene

Halpern, Erica

Joffres, Michel

Kelly, Vanessa

Lewis, Glyn

Li, Wei

Liljedahl, Peter

MacKenzie, Christine

MacLean, David

Parkhouse, Wade (representing B. Lewis)

Percival, Cohn

Percival, Paul

Pierce, John

Pinto, Mario

Plischke, Michael

Rebman, Rachelle

Russell, Robert

Schellenberg, Betty

Shermer, Thomas

Smith, Don

Tingling, Peter

Warner, D'Arcy

Waterhouse, John

Weeks, Daniel

Wong, Josephine

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

Absent:

Brennand, Tracy

Caufield, Sarah

Easton, Stephen

Ester, Martin

Gordon, Robert

Gregory, Titus

Haunerland, Norbert

Hayes, Michael

Honda, Barry

Horvath, Adam

Hunsdale, Shawn

Javed, Waseem

Krane, Bill

LaBrie, John

Louie, Brandt

Love, Ernie

McArthur, James

Peters, Joseph

Shaker, Paul

Van Baarsen, Amanda

Williams, Peter

In attendance:

Boal, David

Hanlan, Lee

S.M. 10 July 2006

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Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of June

2006

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

There was no report from the Chair.

Question Period

There were no questions.

Reports of Committees

Senate Appeals Board

Paper S.06-80 - Annual Report (For Information)

L. Hanlan, Chair, Senate Appeals Board, was in attendance in order to respond to

questions. Senate received the Annual Report for information.

Senate Committee on Universit

Priorities

Paper S.06-81 - External Review— Department of Physics

Moved by J. Waterhouse, seconded by I. Gordon

"that Senate concur with the recommendation of the Senate Committee on

University Priorities that the Department of Physics and the Dean of

Science be advised to continue pursuing the priority items as set out in

Senate paper S.06-81"

D. Boal, Chair of the Department of Physics was in attendance in order to respond to

questions.

It was noted that the stfategic planning exercise was to be completed by July 2006, and

inquiry was made as to its status. Senate was advised that hiring priorities were underway

and should be completed by mid-July.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.06-82 - Centre for Studies in Print and Media Cultures

Moved by J. Waterhouse, seconded by B. Schellenberg

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"that Senate approve and recommend to the Board of Governors the

creation of the Centre for Studies in Print and Media Cultures as a

Schedule B Centre"

B. Schellenberg, Senator and Department of English, was available to respond to

questions.

On behalf of the School of Communication, W. Parkhouse raised a concern about the

proposed name of the Centre, in particular the use of "Media" and "Culture". "Media"

and "Culture" are terms the School uses frequently in key areas of activities from

descriptors of curricula to conferences sponsored by the School and they are concerned

about how the name of this Centre might cause confusion and impact on programming in

their area. Senate was advised that the proposed name was conceived by a group of

people who will meet in September to consider the concerns of the School of

Communication. The group would likely be open to alternative suggestions with respect

to the name but it was stressed that the content of the proposal would not change.

A vote would be taken on the motion on the understanding that discussions would

continue with the School of Communication to resolve ambiguities or concerns and if

necessary a motion would then be brought back to Senate for a name change for the

Centre.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.06-83 - Great Northern WE Campus: Academic Governance and

Administration of Degree Programs

Moved by J. Waterhouse, seconded by V. Kelly

"that Senate approve the principles set out for the academic governance

and administration of degree programs for the Great Northern Way

Campus"

Senators were provided with background information concerning the creation of the

partnership at the Great Northern Way Campus and the approval of a vision statement in

June 2003. Subsequently, limited progress has occurred around the three thematic areas

envisioned for the GNWC - Transforming the Arts and Culture, Urban Sustainability,

and Digital Media. In the first two areas, courses have been offered by instructors from

each institution. In the third area, the Provincial Government has provided $ 40 million to

GNWC to assist in the development of a program in Digital Media, and planning around

the potential to offer a professional program at the master's level has taken place. The

document before Senate speaks to the principles that would govern the development of

programs, the management of students, and the hiring of faculty and staff at the GNWC.

If the document is approved by Senate and by the other three institutions, a detailed

program proposal in Digital Media would come forward.

S.M. 10 July 2006

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Reference was made to the process outlined under 'Credentialing' on page 2 of the

document, and concern was expressed about the unwieldiness of having four institutions

approve a particular degree, and the possibility of graduates claiming a degree from all

four institutions. Senate was reminded that when Senate approved the academic vision

paper, the decision was taken by all four institutions that Great Northern Way should not

be a separate degree-granting institution.

Referring to the status of the Director as outlined on page 3, a concern was expressed that

the Director need not be a faculty member of any of the institutions, but should be

suitable for appointment as an adjunct professor at least one of the institutions. It was

suggested that a director of an academic program leading towards a degree should ideally

be a full faculty member but at the least should qualify for adjunct status. The following

change in wording was accepted as a friendly amendment: ...

it is expected that the

Director must have an adjunct appointment or greater at one or more of the institutions.

It was noted that the Great Northern Way Campus will take full responsibility for the

recruitment, admission, and registration of students, and for fee collection, and an opinion

was expressed that this seemed to be an expensive duplication of the administrative

structure and services already offered by the four institutions. It was pointed out that this

recommendation arose from the agreement of the four institutions that students would be

students of GNWC as opposed to students of an individual institution.

An inquiry was made about whether their staff could unionize at GNWC, whether

students at GNWC would have a student society and whether space has been allocated for

student use. Senate was advised that at least in the first instance staff would be hired on

contract and workplace issues would conform to the Labour Code of BC. Senate was

also informed that space within buildings has been allocated for student use, and it would

be up to the students on this campus to decide how they wish to organize themselves.

It was noted that student representation was included on steering committees and a

question was posed as to why there was no student representation on the GNWC Board

of Directors. Senate was advised that when the Board was struck and continuing through

to date, there were no students. Since student representation would be most appropriate

from programs that are offered at GNWC, it is something that could be considered if and

when programs for that campus are approved.

A motion to table until adequate student consultation has occurred was suggested, and a

discussion ensued with 'respect to how consultation would take place when there were no

students affiliated with programs at the GNWC. Following clarification that the

programs at GNWC were programs of the Consortium and students were students of the

Consortium, not the individual institutions, no action was taken on the suggestion to table

or on a subsequent proposed amendment to include four student representatives, one each

from the four institutions, on the Board of Directors.

The Vice-President, Academic reiterated that the difference in constitutional structures

likely was the result of the timing of the creation of each of the bodies. The Board of

Directors was created in 2001 as the governance mechanism for how the partnership was

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S.M. 10 July 2006

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to work whereas the steering committees will be created as programs are created. The

. Vice-President, Academic stressed that he had no objection to taking this issue back to

the Board of Directors and advising them that SFU's Senate felt that there ought to be

student representation on the Board.

In response to a question about tenure for faculty, Senate was advised that faculty

members will be appointed to one or more of the institutions and will be eligible for the

responsibilities and privileges of faculty appointments within that institution.

The issue of revenue sharing and fee structure was raised. Senate was advised that

programs at Great Northern Way were expected to be self-supporting. The GNWC will

not seek government funding in support of student enrollment, and arrangements

covering deficits and surpluses are covered in the partnership agreement. Fees are

intended to cover the cost of offering courses/programs, including the teaching costs, as

the GNWC will pay the institution for faculty members teaching in their programs.

Prior to taking a vote on the motion, the Chair reiterated the understanding of this Senate

that there ought to be parallel student representation on the Board of Directors as on the

academic steering committees at such time as students become part of the operations of

the Great Northern Way Consortium.

Question was called, and a vote taken.

MOTION CARRIED

Senate Graduate Studies Committee

Paper S.06-84 - Facult

of Arts and Social Sciences— Curriculum Changes (For

Information): Department of Psychology

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approved changes in course requirements in the Developmental and

Social areas of the Program in Experimental Psychology, and a change to clarify

satisfactory progress within the framework of the academic year and within the process

of the Annual Review.

ii)

Paper S

.06-85 -

Revision to Graduate General Regulation 1.9 - Preparation for

Examinations

Moved by J. Driver, seôonded by M. Plischke

"that Senate approve the proposed changes to Graduate General

Regulation 1.9 with respect to Section 1.9.1 - Examining Committee for a

master's degree candidate, and Section 1.9.3 - Examining committee for

doctoral thesis"

Since this was a practice within the Faculty of Arts and Social Sciences, the question

arose as to why it was necessary to include it as a general university regulation rather

than reference it in the section of the Calendar dealing with graduate programs in the

S.M. 10 July 2006

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Faculty of Arts and Social Sciences. Senate was advised that students were more likely to

read the general regulations rather than Faculty-specific regulations.

Brief discussion followed with respect to the different practices between Faculties with

regard to the qualifications of a member from outside the student's department and the

use of the term 'internal external'.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.06-86 - Revision to SGSC Membership

Moved by J. Driver, seconded by V. Kelly

"that Senate approve the SGSC proposal to change the conditions for

electing graduate students to the SGSC as follows: Elected annually in the

Spring Semester by and from graduate students. Post-election vacancies

will be elected by and from the Graduate Issues Committee at a regular

meeting of the Graduate Issues Committee"

Amendment moved by P. Percival, seconded by M. Dunnet

"that Senate approve the SCAR proposal to change the conditions for

electing graduate students to the SGSC as follows: Elected annually in the

Spring Semester by and from graduate students. Post-election vacancies

will be filled by election by Senate"

Senate was advised that SCAR felt that the election process for members to this

committee should be as consistent as possible with other Senate committees and it was

more therefore appropriate that the post-election vacancies be elected by Senate.

Question was called on the amendment,

and a vote taken.

AMENDMENT CARRIED

Question was called on the main motion,

as amended, and a vote taken.

MAIN MOTION (AS AMENDED) CARRIED

Senate Committee on Agenda and Rules

Paper S.06-87 - Polic y

Revision - R20.01 Ethics Review of Research Involving

Human Subjects

Motion 1

Moved by M. Pinto, seconded by D. Weeks

"that Senate approve and recommend to the Board of Governors the

revisions to Policy R20.01 - Ethics Review of Research Involving Human

Subjects"

S.M. 10 July 2006

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Senate was provided background information concerning the process of consultation that

took place with regard to the revision of this policy. Particular reference was made to

changes which resulted from the input of Senate at a previous meeting with respect to the

sections concerned with risk analysis.

Question was called, and a vote taken.

MOTION CARRIED

Motion 2

Moved by P. Percival, seconded by I. Gordon

"that Senate approve that in the next Research Ethics Board elections of

faculty members, university and community members, the terms of these

members shall be staggered and shall range from one to three years"

Question was called, and a vote taken.

MOTION CARRIED

Senate Nominating Committee

Paper S.06-88 - Elections

Senate was advised that A. Watt was elected by acclamation as the Community Member

to the Diverse Qualifications Adjudication Committee; K. Beck was elected by

acclamation as the graduate student representative on the Senate Committee on

International Activities; and M. Streich, an additional nomination that had been received,

was elected by acclamation as the graduate student representative on the Senate Graduate

Awards Adjudication Committee. The remaining vacancies will be carried forward to the

next meeting of Senate.

Other Business

Paper S.06-89 - Notice of Motion - Revision to the Rules of Senate

In accordance with the Rules of Senate, a notice of motion regarding revision to the Rules

of Senate was presented to Senate. This item will be on the agenda for consideration at

the next Senate meeting.

Information

The next regularly scheduled meeting of Senate will be held on September 18, 2006.

There is no meeting of Senate scheduled in August

The Open Session adjourned at

6:05

pm and Senate moved directly into Closed Session.

Alison Watt

Director, University Secretariat