DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on ?

Monday, May 15, 2006 in Room 3210 WMC at

5:30

pm ?

Open Session

Present: Stevenson, Michael, President and Chair of Senate

Absent:

Caufield, Sarah

Corbett, Kitty

Delgrande, James

Dickinson, John

Ester, Martin

Fleming-Saraceno, David

Gordon, Robert

Halpern, Erica

Honda, Barry

Hunsdale, Shawn

Louie, Brandt

Magee, Sean

McArthur, James

Tilley, Kevin

Uhlmann, Sasha

van Baarsen, Amanda

Weeks, Dan

Apaak, Clement

Black, Sam

Breden, Felix

Brennand, Tracy

Budd, James

Dickinson, Peter

Easton, Stephen

Fizzell, Maureen

Gordon, Irene

Grimmett, Peter

Haunerland, Norbert

Hayes, Michael

Horvath, Adam

Javed, Wasseem

Jones, John (representing B. Lewis)

Krane, Bill

• ?

LaBrie, John

Love, Ernie

MacLean, David

Mundle, Todd (representing L. Copeland)

Percival, Cohn

Percival, Paul

Perry, Tom (representing J. Pierce)

Pinto, Mario

Plischke, Michael

Schellenberg, Betty

Scott, Jamie

Shaker, Paul

Smith, Don

Warner, D'Arcy

Waterhouse, John

Williams, Peter

Wong, Josephine

Woodbury, Robert

Zandvliet, David

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

In attendance:

Anderson, Bob

Dawkins, Heather

Kirkpatrick, Ted

MacDonald, George

S.M. 15 May 2006

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of April 3, 2006

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

The Chair reported on a recent business trip to Australia and Japan, and advised that he

had also met with Alumni in Melbourne, Sidney, and Tokyo at several gatherings.

Question Period

There were no questions.

Reports of Committees

A) ?

Senate Committee on University Priorities

i) ?

Paper S.06-59 - Bill Reid Centre for Northwest Coast Art Studies

Moved by J. Waterhouse, seconded by I. Gordon

"that Senate approve the creation of the Bill Reid Centre for Northwest

Coast Art Studies"

G. MacDonald, Director, Bill Reid Foundation and Associate Member in the Department

of Archaeology was in attendance in order to respond to questions.

Reference was made to University Policy GP

in which it states that recommendations

for the naming of academic units are to be made to the Board of Governors by the

President on the advice of the Vice-President Academic, the Vice-President

Advancement, the Dean of the Faculty involved, and the Senate Committee on University

Honours. It was noted that the document had not been to SCUH and the following motion

was made.

Moved by C. Percival, seconded by C. Apaak

"that the proposal be referred back to the Senate Committee on University

Honours for consideration"

The Vice-President Academic explained his interpretation of the policy and stated that he

did not feel that the designation of the Centre's name fell under GP

35.

It was noted by

another Senator that Senate could, if it wished, deal with the issue directly since SCUH is

a subcommittee of Senate.

Question was called, and a vote taken. ?

MOTION TO REFER FAILED

S.M. 15 May 2006

Page 3

Reference was made to the governance structure on page

A question was raised as to

why there was no provision for student representation on the steering committee,

especially since the University has a very active First Nations Student organization.

G. MacDonald pointed out that although student representation was not specifically

designated, there was allowance for First Nations representation that could be filled by a

student. Senate was advised that the steering committee was set up very much like the

Bill Reid Foundation itself where approximately half the members are First Nations

people. G. MacDonald felt there would be no objection to having a First Nations student

representation designation and advised that the issue would be given serious

consideration.

Referring to Policy GP 35, it was noted that the creation of a Centre requires approval by

the Board of Governors, and a suggestion to amend the motion to include a reference to

the Board was accepted as a friendly amendment as follows:

"that Senate approve, and recommend to the Board of Governors, the

creation and naming of the Bill Reid Centre for Northwest Coast Art

Studies"

Question was called, and a vote taken.

AMENDED MOTION CARRIED

ii)

Paper S.06-60 - Dialogue Minor in Communication

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors, the

Dialogue Minor in Communication, in the Faculty of Applied Sciences"

R. Anderson, School of Communication, was in attendance in order to respond to

questions.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.06-61 - New Program: Certificate in Explorations in the Arts and Social

Sciences

Moved by J. Waterhouse, seconded by D. Smith

"that Senate approve and recommend to the Board of Governors, the

Certificate in Explorations in the Arts and Social Sciences at SFU Surrey,

in the Faculty of Arts and Social Sciences"

• ?

H. Dawkins, Associate Dean for FASS programs at SFU Surrey, was in attendance in

order to respond to questions.

Question was called, and a vote taken.

MOTION CARRIED

S.M. 15 May 2006

Page 4

Senate received information that the following new courses were associated with this new

program: EXPL 110, 120, 130, 140, 150, 160, 170, 310, 320.

iv) ?

Pap

er S.06-62 - Amendments to the Senate Guidelines for Academic Plans

Moved by J. Waterhouse, seconded by B. Krane

"that Senate approve the proposed amendments to the Senate Guidelines

for Academic Plans"

Question was called, and a vote taken.

MOTION CARRIED

Secretary's note: Two minor corrections to this document were approved by SCUP but

were not incorporated into the document that was circulated to Senate as part of S 06.62.

These revisions deal with clarification about which parts of the guidelines apply or do

not apply to non-departmentalized faculties. The complete document can be found on the

web ar ?

Planning ,lcailenizc. PIaiis

V) ?

Paper S.06-63 - Centres and Institutes Report, 2004/2065

Moved by J. Waterhouse, seconded by M. Pinto

"that Senate approve and recommend to the Board of Governors, the

Status Report for Centres and Institutes, 2004/2005"

Question was called, and a vote taken. ?

MOTION CARRIED

vi)

Pa p

er S.06-64 - SCUP Annual Report (For Information)

Senate received the Annual Report for the period of April 1, 2005 to March 31, 2006 of

the Senate Committee on University Priorities for information.

vii)

Paper S.06-65 - External Review Schedule for 2006/2007 (For Information)

Senate received information that the following programs or departments are scheduled

for External Reviews in the 2006/2007 academic year: Gerontology, Humanities, and

Political Science. In addition, arising from the report of the Language Instruction

Committee, a joint review of the Language Training Institute, the English Bridge

Program, and the English Language and Culture Program will be conducted.

B) ?

Senate Committee on University Teaching and Learning

i) ?

Paper S.06-66 - SCUTL Annual Report (For Information)

T. Kirkpatrick, Chair of the Committee, was in attendance in order to respond to

questions. Senate received the Annual Report (September 2005-April 2006) of the Senate

Committee on University Teaching and Learning for information.

S.M. 15 May 2006

Page

C) ?

Senate Committee on Undergraduate Studies

i) ?

Paper S.06-67 - WOB Requirements for second degree students (For

Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved that for the 2006/2007 academic year only, students

admitted to a second degree be deemed to have met the breadth requirements, and one

each of the Q and W requirements.

Disappointment was expressed with regard to the Committee's decision to impose WQB

requirements on second degree programs. It was noted that the rationale for having W

and Q requirements was largely based on the need to assure that students have adequate

academic preparation if not on entry, then in their early years of study at the University.

The attainment of a Bachelor's degree already demonstrates a student's ability, and

imposing additional WQB requirements calls into question the quality of the first degree.

It was also suggested that the specific requirements of a curriculum should be left to

individual Faculty programs to consider rather than having university-wide requirements

with additional credit hours which could be a serious impediment to a second degree for

some students.

. ?

Senate was advised that the issue of WQB requirements for second degree students

received considerable discussion with strong feelings on either side of the issue. It was

pointed out that WQB requirements were graduation requirements, not admission

requirements, and although SCUS waived further breadth requirements for second degree

students, the Committee felt that students should be required to take at least one W and

one Q course as part of their second degree program. It was stressed that the proposal is

for one year only during which time further input and further discussion will be

undertaken with comments and input welcomed from Senators and the University

community in general.

D) ?

Senate Committee on Agenda and Rules

i) ?

Paper S.06-68 - Policy Revision - R20.01 Research Ethics Review Policy

Moved by M. Pinto, seconded by S. Easton

"that Senate approve and recommend to the Board of Governors the

revisions to Policy R20.01 - Research Ethics Review Policy"

Reference was made to Section 8.2.f relating to the use of secondary data and identifiable

communities. Concern was expressed that having to secure the approval of identifiable

communities creates a double standard between ordinary Canadians and Canadians who

• ?

happen to be members of a particular community. A suggestion was made that the

sentence referring to communities in Section 8.2.f, as well as Section 7.3.e which also

references harm to communities, should be deleted so that the analysis of risk assessment

was only relevant to individuals.

S.M. 15 May 2006

Page 6

The Vice-President, Research stated he would prefer to take the suggestion back to the

committee for consideration. The Chair indicated that a vote on the motion would be

deferred but felt it would be useful to continue discussion to see if other concerns were

raised.

The following comments were raised in subsequent discussion:

- the wording of Section 1.7 was too ambiguous to base decisions on; i.e. too many

conditions, to many either/or, etc.;

- some funding agencies define the age of consent differently from the age defined in

the SFU policy - there was no reference in the policy to indicate how that issue would

be handled;

- concern that the wording of Section 9 was not flexible enough to take into account the

use of available data sources already collected and the impact of Memoranda of

Understanding signed with universities in other countries dealing with research.

Following discussion, the Chair reiterated that the motion would be deferred to a future

meeting of Senate following reconsideration by the committee of the points raised in

discussion.

ii) ?

Paper S.06-69 - Polic

Revisions - R20.02 Biosafety Policy (For Information)

The proposed revisions to Policy R20.02 were received by Senate for information.

7. ?

Other Business ?

Paper S.06-70 - Election Report (For Information)

A report on the results of faculty and student elections to Senate and the Board of

Governors was presented to Senate for information.

ii)

Thanks to outgoing Senators

The Chair presented certificates to those senators who were attending their last meeting

of Senate, and thanked outgoing Senators for their contribution to the governance of

SFU: C. Apaak, J. Budd, J. Dickinson, D. Fleming-Saraceno, P. Grimmett, S. Magee, J.

Scott, K. Tilley, S. Uhlmann, R. Woodbury,

Information

The date of the next regular meeting of Senate is Monday, June

2006.

The Open Session adjourned at 6:15 pm, and Senate moved directly into Closed Session.

Alison Watt

Director, University Secretariat