DRAFT UNTIL APPROVED BY SENATE

Meeting of the Senate of Simon Fraser University held on

Monday, March 6, 2006 at 7:00 pm in Room 3210 WMC

Open Session

Stevenson, Michael, President and Chair of Senate

Present:

Absent:

Apaak, Clement

Black, Sam

Breden, Felix

Budd, James

Brennand, Tracy

Corbett, Kitty

Caufield, Sarah

Easton, Stephen

Collinge, Joan (representing J. LaBrie)

Copeland, Lynn

Ester, Martin

Delgrande, James

Gnmmett, Peter

Dickinson, John

Joifres, Michel

Dickinson, Peter

Louie, Brandt

Driver, Jon

McArthur, James

Fizzell, Maureen

Smith, Don

Fleming-Saraceno, David

Gordon, Irene

Gordon, Robert

Hàlpern, Erica

In attendance:

Harder, Derrick

Haunerland, Norbert

Angerilli, Nello

Hayes, Michael

Arcand, Danielle

Honda, Barry

Gill, Warren

Horvath, Adam

Munro, J.M.

Hunsdale, Shawn

Parker, Drew

Javed, Waseem

Routledge, Rick

Krane, Bill

Warsh, Michael

Love, Ernie

MacKenzie, Christine

MacLean, David

Magee, Sean

Parkhouse, Wade (representing B. Lewis)

Percival, Cohn

Percival, Paul

Pierce, John

Pinto, Mario

Plischke, Michael

Schellenberg, Betty

Scott, Jamie

Shaker, Paul

Tilley, Kevin

Uhlmann, Sasha

van Baarsen, Amanda

Warner, D'Arcy

Waterhouse, John

Weeks, Daniel

Williams, Peter

Wong, Josephine

Woodbury, Robert

Zandvliet, David

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 6 March 2006

Page 2

Approval of the Agenda

There was no objection to a suggestion to move item 6.C.i (International Undergraduate

Studies) ahead of 6.B .v (International Student Recruitment and Retention Strategy) and

the Agenda was approved as amended.

Approval of the Minutes of the Open Session of Februar

6. 2006

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

There was no report from the Chair.

Question Period

A question had been received from I. Gordon referring to matters relating to parking and

a detailed response was provided by Campus Security. Follow-up questions, if necessary,

were deferred to the next meeting of Senate. A copy of the question and the response

which was made available to Senators at the meeting is attached to the Minutes.

Reports of Committees

Senate Committee on Agenda and Rules

Paper S.06-27 - Revision to Policy GP 29— Registrar Search Committee

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors that GP

29 (Search Committee for Vice-Presidents and Associate Vice-Presidents)

be amended so that the procedures for searching for an Associate Vice-

President would also apply to the search for the Registrar"

In response to an inquiry about the option of having an open meeting for the hiring of a

Registrar, Senate was given a commitment from the Vice-President Academic that an

open meeting would take place.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.06-28 - Coat of Arts Revision (For Information)

W. Gill, Vice-President, University Advancement was in attendance in order to respond

to questions.

Senate was provided with background information with respect to the creation of the

Coat of Arms and advised that the crest was granted in Edinburgh in 1965. Since the

Canadian Heraldic Authority was not established until 1988 the Coat of Arms was not

registered in Canada. As part of the planning process for SFU's 4O" Anniversary,

S.M. 6 March 2006

Page 3

discussions with the Canadian Heraldic Authority were undertaken to seek registration.

Over the years a concern has arisen that the two crosslets at the top of the crest implied

some sort of religious symbolism and do not meet the test of an open and inclusive

university. The proposal is to replace each crosslet with a book, and although the ribbon

in the sample copy was slightly different from the existing ribbon, Senate was advised

that the design of the ribbon would not be changed. Alternatively, the existing Coat of

Arms could be registered. It was hoped to get some expression of opinion from Senate

on the matter prior to presenting a proposal to the Board of Governors.

In response to a question about how much this change would cost the University, Senate

was advised that expectations were that this would be done over a long period of time as

new stocks of stationary or flags were ordered. It was suggested that the proposed

change was not that different from the existing crest to be noticeable to everyone

immediately.

A concern was expressed that changing the crest was throwing away 40 years of SFU's

history.

Senators were invited to reflect on this issue and were welcome to communicate their

comments directly to Vice-President Gill. It was expected that this issue would come

back to the next meeting of Senate with a recommendation.

Senate Committee on University Priorities

Paper S.06-29 - Concentration in Entrepreneurship and Concentration in

Management and Technology - Faculty of Business Administration

D. Parker, Faculty of Business Administration, was in attendance in order to respond to

questions.

Motion I

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors, the

proposal for a Concentration in Entrepreneurship in the Bachelor of

Business Administration"

In response to an inquiry as to where the program would be housed, D. Parker confirmed

that both this concentration and the concentration in the following motion, would be

offered exclusively at the Surrey campus.

Question was called, and a vote taken.

MOTION CARRIED

Motion 2

Moved by J. Waterhouse, seconded by D. Weeks

S.M.6 March 2006

Page

"that Senate approve and recommend to the Board of Governors, the

proposal for a Concentration in Management and Technology in the

Bachelor of Business Administration"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.06-30 - Certificate in Professional Practices (Professional Qualification

Program. PQP) and Minor in French Education - Faculty of Education

D. Arcand, Faculty of Education, and M. Warsh, Faculty of Education, were in

attendance in order to respond to questions.

Motion 1

Moved by J. Waterhouse, seconded by S. Hunsdale

"that Senate approve and recommend to the Board of Governors, the

proposal for a Certificate in Professional Practices (Professional

Qualification Pro

ram, PQP)"

Question was called, and a vote taken.

MOTION CARRIED

Motion 2

Moved by J. Waterhouse, seconded by C. MacKenzie

"that Senate approve and recommend to the Board of Governors, the

proposal for a Minor in French Education"

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.06-3I - External Review - Department of Statistics and Actuarial

Science

R. Routledge, Chair, Department of Statistics and Actuarial Science was in attendance in

order to respond to questions.

Moved by J. Waterhouse, seconded by I. Gordon

"that Senate concur with the recommendation from the Senate Committee

on University Priorities concerning advice to the Department of Statistics

and Actuarial Science on priority items resulting from the external review"

Congratulations were extended to the Chair and his colleagues for receiving a very good

report from the external review committee.

Question was called, and a vote taken.

MOTION CARRIED

iv)

Paper S.06-32 - Dissolution of the Centre for Innovation Management

Moved by J. Waterhouse, seconded by M. Fizzell

S.M. 6 March 2006

Page

"that Senate approve and recommend to the Board of Governors, the

dissolution of the Centre for Innovation in Management"

Question was called and a vote taken.

MOTION CARRIED

Senate Committee on Enrolment Management and Planning

Paper S.06-34

International Undergraduate Students

W. Wattamaniuk, Director, Analytical Studies, and Secretary of SCEMP, was in

attendance in order to respond to questions.

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors that SFU

adopt the long term objective that 10% of its funded undergraduate student

complement be international students. The objective excludes exchange

students and will be reviewed after five years"

Considerable discussion ensued in which there were several attempts to improve and

clarify the wording of the motion. An amendment to the percentage amount was made

and subsequently withdrawn. Agreement was reached on a revised wording as follows:

"that Senate approve and recommend to the Board of Governors that SFU

adopt the long term objective that international student enrolment be 10%

of the funded FTE undergraduate student complement. The objective

excludes exchange students and will be reviewed after five years"

A concern was expressed about the phrase 'long term objective' and a suggestion was

made that it might be more appropriate to include an actual timeline to meet this goal.

Senate was advised that in order to accommodate enrolment growth, the University has to

make certain commitments in funding and the inclusion of a long term objective was to

provide some comfort that this was the direction Senate preferred. The intent was to

move towards the 10% target given the enrolment schedule for recruitment of

international students as outlined in one of the other Senate documents. If recruitment

targets are met, expectation is that the 10% goal would likely be reached within two

years.

In response to an inquiry as to what happens if the percentage of international students

ended up higher than 10%, Senate was advised enrolment management was not an exact

science and that in some years intake may be either lower or higher than the target.

However, SCEMP is required to review enrolment on an annual basis and has the

mandate to adjust targets appropriately according to enrolment experience.

Senators were reminded that overall enrolment targets were not static, they increase each

year so each year in order to meet the 10% target, more and more international students

have to be recruited, so Senate should not be under the impression that the 10% target

would be easily obtained.

S.M. 6 March 2006

Page 6

A concern was expressed about setting the same target again when the University failed

to obtain a similar target in the timeframe previously set.

In response to an inquiry about support services for international students, the Vice-

President Academic expressed confidence that the university can move professionally

forward to recruit students to the 10% target and provide more than adequate services to

support those students at SFU.

Question was called, and a vote taken.

MOTION CARRIED

Senate Committee on University Priorities

Paper S.06-33 - International Student Recruitment and Retention Strategy

N. Angerilli, Acting Associate Vice-President, Students and International, and J. Munro,

Professor Emeritus were in attendance in order to respond to questions.

The following revised motion was distributed to Senators to replace the motion outlined

on Senate paper S.06-33.

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors that the University enter

into an agreement with IBT Education Ltd. as outlined in the accompanying paper

"International Student Recruitment." The approval is for a five year period.

By June 2010, the Vice-President Academic will prepare a report for Senate with a

recommendation on whether the BC affiliation agreement should be renewed in March

2011. The report will address the following issues:

The academic performance of students who transfer from BC to SFU;

2. The number of students who transfer to SFU, their country of origin, the programs

into which they transfer, and the number who transfer to other institutions;

Actions taken by SFU to increase its own international student recruitment and

increase undergraduate student retention;

An analysis of increases to Departmental workloads resulting from academic

oversight of FIC;

Any concerns that BC instructors have regarding working conditions;

The use of funds received by SFU as a consequence of the BC affiliation"

Senator Waterhouse reported that Trevor Flugge, Chair of the Board of IBT, who is being

investigated by the Cole Inquiry in Australia with regard to matters relating to activities

while Chair of the Australian Wheat Board, has stepped down as IBT Chair and Board

member. If the Cole Inquiry finds no wrong-doing, T. Flugge will resume his position

with the IBT Board.

Discussion on this item covered several different issues, questions and concerns,

commencing with the question from Senator MacKenzie about whether the IBT

S.M. 6 March 2006

Page 7

agreement focuses solely on undergraduate student recruitment, or would IBT also be

involved in graduate student recruitment. The response given was that IBT has indicated

a willingness to be involved in graduate student recruitment, but SFU is not pursuing that

aspect currently.

Information was requçl on SFU's plans to increase its own international student

recruitment (Senator

Iflm

i'f .

Angerilli responded that SFU is planning to increase its

capacity to recruit international students directly by targeting specific parts of the world

that are currently underrepresented in the SFU student population. While there is some

risk in this approach, SFU plans to expand pilot programs to identify dependable agents

and agencies.

Several senators spoke on the issue of diversity (P. Percival and I. Gordon), commenting

on the fact that SFU is already a culturally diverse institution in terms of the numbers of

students, but expressing concern that certain world areas are over-represented, and that

students today appear to be less inclined to interact with their peers from different

cultures.

The expanded motion which includes more details on reporting and monitoring was

welcomed by most speakers. However, several senators expressed their opinion that the

university is focused on the financial aspects of the agreement, and in the planned review

of the program, the financial success of the arrangement would be the only important

criterion. Senators Tilley, Apaak, Harder and I. Gordon all noted concerns along these

lines and indicated they would not support the motion.

Following the approval of paper S. 06-34 which set the 10% target for international

undergraduate student enrolment, several senators expressed the view that the IBT

agreement was not necessary as international student enrolment already stands at 9%

(Senators Apaak, P. Percival and Halpern). However, Senator Waterhouse noted the

eventual removal of all funded international students, as well as the changing climate of

international student recruitment, the university's increasing enrollment and the desire for

increased international student diversity all contribute to a challenging recruiting and

retention target.

Senator Woodbury congratulated the international students group on the recently issued

statement on the issue of retention of all international students and indicated that this

could be a subject for review by Senate. This issue was also mentioned by senators

Harder and Apaak. Senator Honda noted that the attrition rate, particularly for

international students, is bad. However he expressed the concern that if the motion were

defeated, it would mean that resources that would be targeted towards student retention

would be redirected to bolster the international student recruiting efforts and this problem

would go unaddressed. For this reason, he indicated he would be supporting the motion.

Senator Schellenberg wanted to be assured that instructors being hired by IBT would

receive specialized training to help work with incoming international students. It was

noted that class size, structure and specialized training are all expected to contribute to

the learning environment. With questions from senators Breden, Apaak and Brennand,

the issue of ensuring equitable treatment for IBT employees was raised and J. Munro

noted that point

had been added to the motion to address this issue. The question of

S.M. 6 March 2006

Page 8

the pool of instructors was raised by Senator P. Dickinson, and the impact this would

have on graduate student degree completion. J. Munro noted that IBT would be

accessing the same pool of instructors as SFU uses. J. Munro also noted that in their

Australian sites, IBT has also been able to offer some continuity in instructor

appointments.

With regard to issues of program quality and program areas, Senator Haunerland

indicated that the proposal with IBT would permit a greater degree of control and

involvement than with any other college - public or private - in the BC Articulation

system. Senate was reminded that IBT will be offering first year courses only and that

SFU and Senate will remain in control of the admissions processes, thereby ensuring that

admissions are not focused on only one or two areas, such a business or computing.

Senator P. Percival noted that he felt that the admissions arrangements between IBT and

SFIJ would encourage IBT to seek students who were marginally inadmissible to SFU

and his preference would be for SFU to focus on recruiting the best quality international

students.

In response to questions concerning workload issues and implications to departments of

this agreement, Senator Waterhouse and J. Munro noted that departments would establish

a consultative relationship, which would include the development and evaluation of the

course at the outset. Departments would receive a financial transfer to compensate for

this additional work, as has been done in similar situations in the past.

Senator Harder noted that the Simon Fraser Student Society opposes the IBT agreement

not solely on the issue that IBT is a private company, but also because there is a great

deal of concern about the lack of governance involvement. Students participate in all

levels of governance at SFU, and in the public colleges in B.C. but have no involvement

in a private college. Echoing concerns about governance, Senator Hunsdale went on to

express his view that international students fees should not be channeled into capital

projects.

A question was asked by Senator Brennand about whether the provincial government

would reduce funding to SFU based on the funding gained from international students.

The Chair noted in response that the provincial government has been instrumental in the

separation of domestic grant funding and international student recruitment, so he felt that

this was unlikely.

The issue was raised about the reputation of the various institutions with which IBT is

affiliated, and possible damage to the reputation of SFU by entering into the agreement.

Senators Harder and P. Percival were among those who expressed serious concern about

the impact on SFU's reputation, while Senator Woodbury noted that the subjective

assessments provided about some of the IBT affiliated institutions, ignored some

arguably favourable comparisons with other IBT affiliated universities.

In speaking in support of the motion, Senator Pinto noted that this would be a bold and

radical move. He continued that the agreement with IBT is for five years, and it has

early termination provisions that would be used in case the arrangement does not work

out. E. Halpern, speaking against the motion and noting opposition to the proposal by

S.M. 6 March 2006

Page 9

SFSS, SFUFA, the International Students Group and TSSU, commented that a bold and

new venture does not necessarily mean a progressive venture.

Senator I. Gordon indicated that the process for selecting a partner for international

recruiting should have included a tender process.

The Chair invoked a point of personal privilege as some of his public statements had

been referenced in the lengthy debate. He stressed that the IBT agreement has specific

deliverables and specific controls, and is being proposed in the context of issues of

academic quality and the value of internationalization, not merely for economic reasons

as had been stated. He asked senators to consider whether this proposal undermined any

practice or commitment to quality in academic programs at SFU, or compromised the

governance and autonomy of the University in any way, and to consider the

consequences of voting against the motion.

When Senator Tilley raised a point of order about the chair's right to speak, the chair

indicated his appreciation for being granted the privilege to speak.

Senator Hunsdale requested that the vote on the motion be a roll call in view of the

importance of the motion. The Chair reported that Senate has no provision for a roll call

vote, which was confirmed by reference to the Rules of Senate. Senator P. Percival

suggested that a change in the rules could be put to Senate and would require a 2/3rds

vote, but further discussion clarified that a notice of motion to change the rules would be

required.

The question was called, and a vote taken.

MOTION CARRIED

Senate Committee on Enrolment Management and Planning

ii)

Paper

S.06-35 -

Enrolment Targets - Multi-Year Undergraduate Enrolment Plan

W. Wattamaniuk, Director Analytical Studies and Secretary to SCEMP was in attendance

in order to respond to questions with respect to Senate papers S.06-35 and 5.06-36.

Moved by B. Krane, seconded by J. Pierce

"that Senate approve and recommend to the Board of Governors the

2006/07 enrolment targets as laid out in the document

Revised: A Multi-

Y ear Undergraduate Enrolment Plan for SFU"

Senate's attention was drawn to the figures on page

Table 5a and 5b which indicate

that the current percentage of international students in Business Administration appeared

to be very high and an inquiry was raised about this. Senate was advised that the

enrolment at the Burnaby campus was being held flat so the biggest growth was at the

Surrey campus as a result of a new program being offered there.

A question was asked about the consequences for the University if targets were not met.

Senate was advised that the progress toward the overall targets would be carefully

S.M. 6 March 2006

Page 10

monitored and if a Faculty was consistently unable to realize the objective then targets

would be adjusted and funding would be shifted from one Faculty to another.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.06-36

Undergraduate Admission Targets for 2006/2007

Motion 1

Moved by J. Waterhouse, seconded by M. Fizzell

"that Senate approve and recommend to the Board of Governors domestic

undergraduate admission targets for each basis of admission group and for

each semester in 2006/07, and that SCEMP be delegated authority to make

further adjustments based on actual enrolments in 2006-2 and 2006-3"

Question was called, and a vote taken.

MOTION CARRIED

Motion 2

Moved by J. Waterhouse, seconded by D. Weeks

"that Senate approve and recommend to the Board of Governors the

domestic undergraduate admission targets to each Faculty, and that

SCEMP be delegated authority to make adjustments based on actual

enrolment experience in 2006-2 and 2006-3"

It was noted that Business Administration was being asked to take in approximately 36%

international students, while other Faculties were set at approximately 13%. An

explanation was requested as to why the proportion of international students to domestic

students for Business appeared to be so high. Senate was advised that these targets were

set based on enrolment intakes in Business last year where Business overshot its domestic

targets and somewhat undershot its international targets. It was also noted that due to the

guaranteed admission promise offered to high school students, the probability is high that

Business will overshoot its target again. Brief discussion took place with respect to the

impact of GPA on enrolment management.

Question was called, and a vote taken.

MOTION CARRIED

Motion 3

Moved by J. Waterhouse, seconded by M. Hayes

"that Senate approve and recommend to the Board of Governors the

international undergraduate admission targets to each Faculty and to each

semester in 2006/07, and that SCEMP be delegated authority to make

adjustments based on actual enrolments in 2006-2 and 2006-3"

Question was called and a vote taken.

MOTION CARRIED

S.M.6 March 2006

Page 11

The Chair noted the complexity of enrolment management and acknowledged the hard

work of members of the Senate Committee on Enrolment Management and Planning and

thanked them for their efforts.

Senate Graduate Studies Committee

i)-iv) Papers S.06-37,06-38,06-39,06-40

Due to time constraints, the above-noted agenda items were deferred to the next meeting

of Senate.

Senate Committee on Undergraduate Studies

i)-v) Papers S.06-41, 06-42.06-43.06-44.06-45

Senate received information that the Senate Committee on Undergraduate Studies

approved curriculum revisions in the Faculty of Applied Sciences, the Faculty of Arts and

Social Sciences, the Faculty of Business Administration, the Faculty of Education, and

the Faculty of Science. If Senators had any questions on any of this informational

material, they were asked to submit them in writing for consideration at the next meeting

of Senate.

Senate Nominating Committee

Paper S.06-46 - Elections

Senate was advised that no further nominations had been received. Kitty Corbett was

elected by acclamation to the Senate Committee on University Honors.

Other Business

There was no other business.

Information

The date of the next regular meeting of Senate is Monday, April 3, 2006.

Open Session adjourned at 10:00 pm and Senate moved directly into Closed Session.

Alison Watt, Director, University Secretariat