. DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on?

Monday, February 6, 2006 at 7:00 pm in Room 3210 WMC?

Open Session

Present:

Absent:

Black, Sam

Dickinson, John

Fleming-Saraceno, David

Grimmett, Peter

Haunerland, Norbert

Louie, Brandt

McArthur, James

Smith, Don

Stevenson, Michael

Weeks, Dan

Zandvliet, David

Schellenberg, Betty, Vice-Chair of Senate

Apaak, Clement

Breden, Felix

Brennand, Tracy

Budd, James

Caufield, Sarah

Corbett. Kitty

Deigrande, james

Dickinson, Peter

Driver, Jon

Easton, Stephen

Ester, Martin

Fizzell, Maureen

Gordon, Irene

Gordon, Robert

Halpern, Erica

Harder, Derrick

Hayes, Michael

Honda, Barry

Horvath, Adam

•

Hunsdale, Shawn

Javed, Wasseem

Joffres, Michel

Jones, John (representing B. Lewis)

Krane, Bill

LaBrie, John

Love, Ernie

MacKenzie, Christine

MacLean, David

Magee, Sean

Owen, Brian (representing L. Copeland)

Percival, Cohn

Percival, Paul

Pierce, John

Pinto, Mario

Phischke, Michael

Scott, Jamie

Shaker, Paul

Tilley, Kevin

Uhlmann, Sasha

van Baarsen, Amanda

Warner, D'Arcy

Waterhouse, John

Williams, Peter

Wong, Josephine

Woodbury, Robert

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

In attendance:

Angerilli, Nello

Davison, Allan

Munro, Jock

Osborne, Judith

S.M. 6 February 2006

Page 2

è motion on Senate paper S.06-19 was withdrawn from the Agenda and Senate was

:ified that a motion would be put forward for Senate to move into a quasi Committee of

Whole in order to allow a full discussion of this paper.

Minutes were approved as distributed.

Business Arising from the Minutes

T here

was no business arising from the Minutes.

Report of the Chair

There was no report from the Chair.

buestion Period

keference was made to an article in the January 30" edition of

The Peak

concerning

allegations that students in a fourth year Business course were informed that unless they

ssigned intellectual property to a third party they would receive failing grades for the

course. It was believed that the issue was before the Ombudsperson, and a question was

aised as to whether or not university eere complied with in this case. The Vice-

resident Academic stated that if the matter was under consideration by appropriate

appeal agencies, his preference would be to allow that process to be completed,

: after

which he would be pleased to report back to Senate.

Reports of Committees

A) ?

Senate Committee on Agenda and Rules

i) ?

Paper S.06-15 - Revision to Policy GP 29 Search Committee for Vice-Presidents

and Associate Vice-Presidents

Moved by J. Waterhouse, seconded by F. Breden

"that Senate approve and recommend to the Board of Governors, the

revision of Policy GP 29 Search Committees for Vice-Presidents and

Associate Vice-Presidents, dated 24 January 2006"

J. Osborne, Associate Vice-President, Legal Affairs, was available to respond to

questions.

Reference was made to the matter of open meetings. Senate was advised that under the

current policy open meetings were required for some positions and not for others, and the

intent was to have open meetings continue for key academic positions within the

university. Recommendation was made that the wording should be more explicit and a

S.M. 6 February 2006

Page 3

suggestion to change section 2.b.vi to read as follows was accepted as a friendly

amendment:

vi. establishing such further operational procedures as it may require, including open

meetings for short-listed candidates for Vice-President, Academic, Vice-President,

Research, Associate Vice-President, Academic, and others where appropriate

The change of wording with respect to the selection of up to three additional members

was discussed. it was pointed out that in the current policy additional members for some

committees had to be faculty members whereas in the new wording additional

appointments may be members of any part of the university community. A concern was

expressed that this could result in unbalanced memberships if senior administrators were

selected under this process. Senate was advised that membership for senior

administration (level of Deans and above) was explicitly set out in the polices and the

intent of the wording was to allow flexibility to accommodate the particular needs of a

position. A suggestion to add "except from the senior administration" to the last sentence

under "Conditions" with respect to the appointment of up to three additional members

was accepted as a friendly amendment.

Brief discussion followed with respect to item 1 .f under Search Committee Procedure in

regard to what constitutes a perceived conflict of interest. It was pointed out that

concerns have been expressed in the past that direct subordinates of persons being hired

have a conflict of interest and should not be on the search committee. Senate was

advised that a person in that position would not normally be considered as having a

conflict of interest.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.06-16 - Revision to Policy ADI.06 Commercial Activities and

Advertising (For Information)

J. Osborne, Associate Vice-President, Legal Affairs, was available to respond to

questions.

D. Harder, on behalf of the Student Society, advised Senate that extensive consultation

with SFSS had taken place with regard to the proposed revisions and the Student Society

was very supportive of the revised policy.

Reference was made to section 4.5 of the policy that outlined activities where special

permission was not required, and it was suggested that student clubs affiliated with the

Simon Fraser Student Society should be included in this section. It was pointed out that

SFSS was currently negotiating sub-agreements with respect to their vendor program in

the AQ concourse and that student clubs were able to book through that process. The

Vice-President, Legal Affairs advised that concerns from student clubs were not

forthcoming during consultations with the university community but indicated that she

. ?

would pass the information on for consideration prior to approval by the Board of

Governors.

S.M. 6 February 2006

Page 4

B) ?

Senate Committee on University Priorities

Paper S.06-17 - Cohort Special Arrangements Program - Master of Global Health

(For Information)

The last sentence of Section 2 under 'Comments on the fee structure' on page 16 implied

that the program was not fully developed and a question was raised as to why it was

before Senate at this point. Senate was advised that the intent of the Faculty was to

convert the cohort program (which has a limited life span of three years) to a regular

pogram and the reference referred to the development of the full proposal for the regular

program, at which time the Faculty would have a better idea of the financial needs of

sudents.

Clarification was requested with regard to the reference to guaranteed admission in

comment three in the same section. Senate was advised that the Master's program was

linked to the Diploma Program in Global Health and expectations were that applicants to

the Masters Program would be accepted directly while others might be given a

prpvisional acceptance or not accepted until they complete the Diploma program.

It was pointed out that at SCUP, the Dean of the Faculty of

Health Sciences made a

coT1mitment to the possibility of revising the fee structure and/or the support mechanisms

should assumed employer or private support not be forthcoming. The Dean reiterated the

commitment to monitor the fee structure and re-evaluate as necessary.

iiij . Paper S.06-18 - CIBC Centre for Corporate Governance and Risk Management

Moved by E. Love, seconded by A. van Baarsen:

"that Senate approve and recommend to the Board of Governors the

creation of the CIBC Centre for Corporate Governance and Risk

Management"

In response to an inquiry about funding over a ten year period versus the five year period

proposed by the funding agency, Senate was advised that the amount of funding was the

sarre whether it was used over five years or ten years but that the University felt that it

was more sensible to use the funds over the longer period and that the donors have no

objection.

Question was called, and a vote taken.

MOTION CARRIED

iii) ?

Paper S.06-I9 - International Student Recruitment and Retention Strategy

The i

motion as outlined on this paper had been withdrawn from the agenda but in order to

permit wide-ranging discussion to allow an opportunity to better understand the proposal,

Sente would move into a quasi Committee of the Whole.

S .M. 6 February 2006

Page

N. Angerilli, Acting Associate Vice-President, Students and International, and J. Munro,

Professor Emeritus were available to respond to questions.

Moved by J. Waterhouse, seconded by S. Easton

"that Senate move into a quasi Committee of the Whole for discussion of

this item"

Following an inquiry about having a fixed time limit for the discussion, the 'motion was

amended (with the agreement of the mover/seconder) as follows:

"that Senate move into a quasi Committee of the Whole for a period not

longer than one hour"

Question was called, and a vote taken.

MOTION CARRIED

The session began with an overview of the University's strategy for internationalization.

The following points are a summary of the ensuing discussion.

.. No target has been set for SFU international 'undergraduate student admissions after

2006. Expectations are that targets will come to the March meeting which is when

they would normally come to Senate following consideration by SCEMP.

No clear definition of international student - desire to increase cultural diversity

versus desire to increase students who pay differential fees. It was noted that SFU

would benefit from both.

• If international students become Canadian citizens, diversity remains the same.

• Diversity of international students is important; need more students from countries

outside Asia - concern about IBT's ability to deliver non-Asian international students.

IBT has independent colleges outside of Asia and has demonstrated that they could

help SFU move towards a more diverse population of international students.

• No guaranteethat students recruited by IBT would necessarily come to SFU.

Retention issues affect international students recruited domestically, as well as

abroad; high drop out rate of students recruited directly from high school; the

proposal does not address internal issues.

• Language is an issue. IBT students have a good success rate in other universities and

association with IBT would provide the University with an opportunity to learn what

might be done to assist international students who must acclimatize to a different way

Of teaching and learning.

Proposal does not address problems with language and learning/teaching styles as

part of the arrangement. Since this was part of what IBT did as opposed to what

• SFU did, it was not included. IBT has small class sizes which would be difficult for

SFU to achieve in first year classes, and instructors at IBT are trained specifically to

teach students who do not use English as a first language, which helps tremendously

with student comprehension.

S .M. 6 February 2006

Page 6

• Arrangement with IBT is only part of the University's strategy for

internationalization. SFU would continue with regular recruiting processes and work

to improve retention of all international students.

• IBT agreement was part of an overall policy but Senate was not aware of the overall

policy.

• Would SFU's image be tarnished if included in the list of institutions associated with

IBT?

• Why use a private company rather than invest in in-house solutions?

• IBT arrangement means that there is no oversight by SFU governing bodies - Senate;

concerns about quality of students, treatment and quality of instructors, concerns

about fair employment practices for IBT instructors. Expectations are that instructors.

would be drawn from the same pool of people that SFU draws on for sessional

teaching - PhD students, college instructors, etc. and SFU has been assured that

wages similar to those at SFU would be paid.

• How can SFU exercise control or ensure adequate standards in a private company?

Told that there are mechanisms in place to deal with specific concerns about control

and quality of students and instructor. Some of'these issues are in the contract which

is not accessible to Senate.

• Concern 'about admission guarantees. IBT students would fall under the same

category as college transfers and discussions are underway locally as to what would

be an appropriate level of guarantee for college transfers - comparable process to the

admission guarantee currently provided to high school graduates.

• Don't want to be the first to have a contract like this with a for profit company that is

answerable to its shareholders. This type of arrangement common in the United

States - some arrangements work well, others don't.

What provincial oversight is there? There is no real oversight - would be the

responsibility of SFU to monitor quality. If arrangement doesn't work out, SFU has

the opportunity to exit from the agreement.

Opinion was expressed that Australia has done a bad job in terms of post secondary

education and why SFU would affiliate itself with a company from that environment

was questioned.

, Is IBT affiliated or independent? Both terms used - need clarification.

What space is expected to be used - who pays for the cost of renovations? Two

possibilities being examined: multi-tenant facility in Discovery Park and the

Cornerstone facility. Costs of renovating factored into analysis of returns and costs

associated with the partnership and can be easily recovered.

'When the speakers' list was exhausted and the time period elapsed, a motion to move out

of the quasi Committee of the Whole was approved.

Senate Committee on Undergraduate Studies

i) ?

Paper S.06-20 - Facult

of Applied Sciences - Curriculum Revisions (For

I ?

Information): Computing Science, Engineering Science

Senate was advised that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved two new courses and minor revisions to existing courses

S .M. 6 February 2006

Page 7

. ?

and pro g

ram requirements in the School of Computing Science and the School of

Engineering Science.

ii)

Paper S.06-21 - Faculty of Arts and Social Sciences - Curriculum Revisions (For

Information): Contemporary Arts

Senate was advised that the Senate Committee on Under

raduate Studies, acting under

delegated authority, approved two new courses in the School for Contemporary Arts.

Brief discussion took place with respect to the prerequisites for FPA 264. The Chair of

SCUS was asked to follow up the inquiry and clarify the information on the

documentation to rectify any discrepancies.

iii)

Paper S.06-22 - Faculty of Business Administration - Curriculum Revision (For

Information)

Senate was advised that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved nine new courses, and minor revisions to existing courses

in the Faculty of Business Administration.

iv)

Paper S.06-23 - Faculty of Education - Curriculum Revisions (For Information)

Senate was advised that the Senate Committee on Undergraduate Studies, acting under

delegated authority, approved two new courses and the deletion of eleven special topics

courses.

D) ?

Senate Graduate Studies Committee

Paper S.06-24 - Faculty of Arts and Social Sciences - Curriculum Revisions (For

Information): Economics. English, Gerontology, Philosophy

Senate was advised that the Senate Graduate Studies Committee, acting under delegated

authority, approved two new courses, and minor revisions toprograms and existing

courses in Economics, English, Gerontology, and Philosophy.

ii)

Paper S.06-25 - Faculty of Science - Curriculum Revisions (For Information):

Biological Sciences, Molecular Biology, Statistics and Actuarial Science

Senate was advised that the Senate Graduate Studies Committee, acting under delegated

authority, approved twelve new courses, and minor revisions to programs and existing

courses in Biological Sciences, Molecular Biology, Statistics and Actuarial Science.

E) ?

Senate Nominating Committee

i) ?

Paper S.06-26 (Revised) - Elections

Senate's attention was directed to the newly distributed paper, S.06-26 (Revised) which

contained the final slate of candidates as well as an information sheet for candidates in

positions where elections were required. Outstanding vacancies would be carried

forward.

S .M. 6 February 2006

Page 8

The results of elections to Senate Committees are as follows:

Undergraduate Student (Alternate) to fill an existing vacancy for term of office to

31, 2006. ?

No nominations received

Senate Policy Committee on Scholarships. Awards and Bursaries (SPCSAB) and Senate

Undergraduate Awards Adjudication Committee (SUAAC) - DUAL POSITION

One Undergraduate Student to replace E. Johansen for term of office to May 31, 2006.

Elected by acclamation: ?

Karen Tse

Senate Committee on Universit

Honours (SCUH)

One Faculty Senator (Health Sciences) to replace C. MacKenzie for term of office to

May 31, 2008. ?

No nominations received

One Student Senator to replace E. Johansen for term of office to May 31, 2007.

Elected by acclamation: ?

Shawn Hunsdale

Research Ethics Board (REB)

One Member from the University Community to replace A. Drobnies for term of office to

May 31, 2007.

Elected by acclamation:

Sandra Wong

One Student Member to replace E. Halpern for term of office to May 31,2007.

Candidates: A. Kupferschmidt, C. McInnes, S. Uhlmann

Elected: ?

Sasha Uhlmann

Senate Committee on Universit

Teaching and Learning (SCUTL)

One Faculty Member (Education) to replace C. Amundsen for term of office to May 31,

2006.

Elected by acclamation: ?

Paul Neufeld

Other Business

As required by the University Act, A. Watt reported that since J. Francis would be away

from her Senator position for one year, a by-election to seek a replacement for the period

of her leave would be undertaken at the same time as the regular election of faculty

members to Senate. No by-election would take place to seek a replacement for the

balance of term of office for Student Senator E. Johansen who had resigned.

Information

The date of the next regularly scheduled meeting is Monday, March 6, 2006.

Open Session adjourned at 8:40 pm and Senate moved directly into Closed Session.

Alison Watt, Director, University Secretariat