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Senat 7

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DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, October 3, 2005 in Room 3210 WMC at

5:30

Open Session

Absent:

Black, Sam

Brennand, Tracy

Caufield, Sarah

Dickinson, John

Ester, Martin

Fleming-Saraceno, David

Francis, June

Gordon, Robert

Grimmett, Peter

Halpern, Erica

Horvath, Adam

Johansen, Elinor

Louie, Brandt

Love, Ernie

MacLean, David

Plischke, Michael

Scott, Jamie

van Baarsen, Amanda

Weeks, Daniel

Williams, Peter

Zandvliet, David

Present: Stevenson, Michael, President and Chair of Senate

Apaak, Clement

Breden, Felix

Budd, James

Copeland, Lynn

de la Mare, William (representing B. Lewis)

Deigrande, James

Dickinson, Peter

Driver, Jon

Easton, Stephen

Fizzell, Maureen

Gordon, Irene

Harder, Derrick

Haunerland, Norbert

Honda, Barry

Hunsdale, Shawn

Javed, Waseem

Krane, Bill

LaBrie, John

MacKenzie, Christine

Magee, Sean

McArthur, James

Percival, Cohn

Percival, Paul

Pinto, Mario

Schellenberg, Betty (also representing J. Pierce)

Shaker, Paul

Smith, Don

Tilley, Kevin

Uhlmann, Sasha

Warner, D'Arcy

Waterhouse, John

Wong, Josephine

Woodbury, Robert

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

In attendance:

O'Shea, Tom

Weinberg, Hal

Whittlesea, Bruce

S.M. 3 October 2005

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of September 12, 2005

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes

Report of the Chair

On behalf of Senate, the Chair welcomed newly elected Student Senator from the Faculty

of Health Sciences, S. Uhlmann, to the meeting.

The Chair briefly reported on the Alumni Homecoming event held in conjunction with

the 40

anniversary celebration that had occurred at SFU on October 1st and thanked all

those involved in the organization of the very successful event.

The Chair reported that he would be spending two weeks in Asia in October on business

and participating in Alumni meetings in conjunction with the ongoing celebration of

SFU's 40

anniversary.

Question Period

The Chair reported that a question had been raised dealing with a complicated issue of

confidentiality with respect to information gathered during the process of faculty

searches. The communication from the Office of the Vice President Academic which had

originally given rise to the question reflected a misunderstanding of the FOI/POP Act,

and a clarification was subsequently issued and the matter was resolved.

P. Percival, on behalf of Senators S. Black, I. Gordon and himself, wished to express

appreciation for the actions of S. Roppel, Director of Academic Affairs and other

members of the administration who took note of faculty concerns and resolved the issue

so expeditiously. J. Waterhouse stated that the appreciation would be passed on to S.

Roppel.

Reports of Committees

A) ?

Research Ethics Board

i) ?

Paper S.05-105 - Annual Report (For Information)

B. Whittlesea, Chair of the Research Ethics Board, and H. Weinberg, Director of the

Office of Research Ethics and Secretary to the Board were in attendance in order to

respond to questions.

Reference was made to Item

on Page 3 and clarification was requested with respect to

the procedures regarding informed consent. B. Whittlesea provided Senate with a

comparison in wording between the previous and current policy, and pointed out that the

current wording represented a very small change that allowed more latitude to the Board

on a case by case basis.

S.M. 3 October 2005

nil

Page 3

A question arose with respect to whether the number of applications made to the Board

was consistent relative to the actual research activities on campus. Senate was advised

that although there was a great deal more research conducted on campus than reflected by

the numbers, the numbers were representative of the research involving human subjects.

Following discussion, the report was received by Senate.

Senate Committee on Universit

Priorities

i) ?

Paper S.05-106 - PhD in Education - New Stream, Mathematics

Education

Moved by P. Shaker, seconded by C. Apaak

"that Senate approve and recommend to the Board of Governors the

proposal for a PhD in Education, Mathematics Education stream,

including the following new courses: EDUC 941, 942"

T. O'Shea, Director of Graduate Programs, Faculty of Education, was in attendance in

order to respond to questions.

Question was called, and a vote taken.

MOTION CARRIED

Senate Librar

Committee

i) ?

Paper S.05-107 - Annual Re

port

(For Information)

L. Copeland, Senator, University Librarian, and Secretary to the Senate Library

Committee, was available to respond to questions.

L. Copeland advised that in addition to the items mentioned in the report, the following

issues were also discussed: Multicultural Canada project, Synergies and CRKM CFI

submissions, reorganization of the Library and renovations to the

6th

floor, reports on e-

journal usage, electronic reserves, and endowment fund expenditures. Information on all

of these items was available on the Library website. Senate was also advised that the

Library's annual report would be presented to Senate at the November meeting.

In response to a question about the Learning Commons, Senate was advised that the

Learning Commons would be located on the entry level floor of the Library.

A question was posed about copyright fees and whether the Library was changing its

that copyright agreements were negotiated through the organization, Access Copyright,

with the Associate Vice-President Legal Affairs acting on behalf of the University.

Changes were anticipated to the Copyright Act, one of which would benefit the

University by allowing desktop delivery of journal articles. In terms of Access

be photocopied, with the actual fee being negotiated periodically.

S.M. 3 October 2005

Page 4 •

In response to a question as to whether an increase in such fees would be passed on to

currently

students in

photocopy

the form of

fees

increased

were determined

photocopy

fees

the

for

±ara

examp'e,

uovrnors

Ad/4

o p eland

cover

advised

Te costs

that

of paper, toner, and maintenance of the machines, and she was unable to speculate on the

what action, if any, the Board might take.

Following discussion, the report was received by Senate.

D) ?

Senate Nominating Committee

i) ?

Paper S.05-108 (Revised) - Elections

Senate's attention was directed to the newly distributed paper, S.05-108 (revised) which

contained the final slate of candidates. A number of elections were resolved by

acclamation. The outstanding vacancy on the Senate Appeals Board would be carried

forward to the next meeting.

The results of elections to Senate Committees are as follows.

Senate Committee on Universit

y Honours (SCUH)

One Student to replace W. Michelow for term of office to May 31, 2006.

Elected by acclamation: ?

Joe Pereira

Senate Committee on Academic Inte

g rit y

in Student Learning and Evaluation

(SCAISLE)

One Undergraduate Student to replace S. Farrahi for term of office to May 31, 2007.

Elected by acclamation: ?

Josephine Wong

Senate App

eals Board (SAB)

One Graduate Student (Regular position) to replace A. Hlivka for term of office to May

31, 2006.

Elected by acclamation: ?

Shadaab Rahemtulla

One Graduate Student (Alternate position) to replace K. McCaughan for term of office to

December 31, 2005.

No nominations received

Senate Committee on Universit

Teaching and Learning (SCUTL)

One Faculty Member (Education) to replace C. Amundsen for term of office to December

31, 2005.

Elected by acclamation: ?

Paul Neufeld

7. ?

Other Business

There was no other business.

S.M. 3 October 2005

•

Page

The date of the next regularly scheduled meeting of Senate is Monday, November 7,

2005

The Open Session adjourned at

5:50

pm. Senate moved directly into Closed Session.

Alison Watt

Director, University Secretariat