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DRAFT UNTIL APPROVED BY SENATE
Minutes of a Meeting of the Senate of Simon Fraser University held on
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Monday, September 12, 2005 in Room 3210 WMC at 7:00 pm
Open Session
Present: Stevenson, Michael, President and Chair of Senate
Apaak, Clement
Brennand, Tracy
Budd, James
Caufield, Sarah
Copeland, Lynn
Dean, Charmaine
Dickinson, Peter
Driver, Jon
Absent:
Black, Sam
Breden, Felix
Delgrande, James
Dickinson, John
Ester, Martin
Grimmett, Peter
Honda, Barry
Louie, Brandt
MacLean, David
McArthur, James
Smith, Don
Zandvliet, David
In attendance:
Bérubé, Denis
Guthrie, Larry
Hibbitts, Pat
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Easton, Stephen
Fizzell, Maureen
Fleming-Saraceno, David
• Francis, June
Gordon, Irene
Gordon, Robert
Halpern, Erica
• Harder, Derrick
Haunerland, Norbert
Hayes, Michael
-Horvath, Adam
S
Hunsdale, Shawn
Javed, Waseem
Johansen, Elinor
Krane, Bill
LaBrie, John
Lewis, Brian
Love, Ernie
MacKenzie, Christine
Magee, Sean
Percival, Cohn
Percival, Paul
Pierce, John
Pinto, Mario
Phischke, Michael
Schellenberg, Betty
Scott, Jamie
Shaker, Paul
Tilley, Kevin
van Baarsen, Amanda
Warner, D'Arcy
Waterhouse, John
Weeks, Daniel
Williams, Peter
Wong, Josephine
Woodbury, Robert
Heath, Ron, Registrar
Watt, Alison, Director, University Secretariat
Grant, Bobbie, Recording Secretary
S.M. 12 September 2005
Page 2
Approval of the Agenda
The Agenda was approved as distributed.
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2. ?
Approval of the Minutes of the Open Session of July 11, 2005
The Minutes were approved as distributed.
Business Arising from the Minutes
There was no business arising from the Minutes
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4. ?
Report of the Chair
Senators were welcomed back to the new academic year and a special welcome was
extended to J. LaBrie, the new Dean of Continuing Studies and new member of Senate.
The Chair briefly reported on the events of the
401h
anniversary celebration that had
occurred at SFU on September 9'
h
and thanked all those involved in the organization of
the very successful event.
i) ?
Paper S
.05-96 -
Annual financial Statements (For Information)
P. Hibbitts, Vice-President Finance and Administration, D. Bérubé, Director of Finance
and Ancillary Services, and ..L. Guthrie, Director of Accounting Services were in
attendance in order to respond to questions.
P. Hibbits provided Senate with background information regarding the preparation of the
statements and their reporting requirements. The only flexibility within the audited
statements was the report of the Vice President Finance and Administration, and Senate
was advised that the format of that portion is under review. Clarification was provided to
Senate concerning the difference between the data on page 8 which reflects the financial
activity of all funds of the University, and the report on page 2 which reflects only the
operating budget of the University. Additional details were provided to explain the
categories on page 2 - Original Budget, Restated Budget, and Actual.
Senators' attention was directed to an oversight in the note on page 21, under 16.a with
respect to TRIUMF. The correct information is that the University of Toronto is a
member of TRIUMF, and each university now appoints two members to the Management
Board, not three as stated.
It was suggested that a segmented report showing a breakout of the data contained in
page 8 by funds would be helpful.
Brief discussion followed with respect to clarification of several amounts in the
statements, following which the report was received by Senate.
5. ?
Question Period
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is
A question was posed about the University hiring a political lobbyist for the purpose of
securing federal funding for capital projects. The University was applauded for using this
method of pursuing funding for various projects but concern was expressed that a public
it
S.M. 12 September 2005
•
institution,
Page
funded largely by the Government, had to resort to political
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lobbying. It was
noted that TUPC was usually involved for this kind of activity and an inquiry was made
as to whether this strategy had yielded results in the past and what were the expected
results from the recent hiring.
The Chair noted that universities often work through organizations in support of the
collective interests of the whole system, either the system of Canadian universities
through AUCC, or British Columbia universities through TUPC, but there are also
particular interests specific to individual institutions, and it is not unusual to use outside
agencies to lobby for such purposes. Because of recent opportunities around unusual
funding for infrastructure, mostly related to the School for Contemporary Arts and the
development of improved facilities for athletics, it was deemed appropriate to hire a
specialist to target these and similar objectives on an ad hoc basis.
One senator expressed opinion that SFU did not seem to get as much publicity as other
institutions and an inquiry was made as to whether or not the university should be more
proactive in its public relations activities. Senate was advised that, in response to similar
concerns, external consultants recently reviewed the operations of University
• Advancement, University Relations, Media and Public Relations and Government
Relations. The review generated a number of recommendations and resulted in changes
in practice and a reorganization of senior administrative responsibilities. The goal is to
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profile SFU more frequently and more positively, and improved results have been seen,?
particularly the very successful 40
anniversary media coverage in the past two weeks.
6.
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Reports of Committees
A) ?
Senate Committee on University Priorities
i)
Paper S.05-97 - Behavioural and Cognitive Neuroscience Institute (BCNI)
Moved by J. Pierce, seconded by S. Easton
"that Senate approve and recommend to the Board of Governors the
establishment of the Behavioural and Cognitive Neuroscience Institute as
a Schedule B Centre under Policy R40.01"
Question was called, and a vote taken. ?
MOTION CARRIED
ii)
Paper S.05-98 - CMA Centre for Strategic Change and Performance
Measurement
Moved by E. Love, seconded by J. Francis
. "that Senate approve and recommend to the Board of Governors the
establishment of the CMA Centre for Strategic Change and Performance
Measurement as a Schedule A Centre under Policy R40.01
S.M. 12 September 2005
Page 4
Reference was made to number
5
under Other Issues on page 9, and a concern was
expressed about the intellectual property rights of students. It was pointed out that
intellectual property and ownership rights were detailed in paragraphs 2 to
5.
Paragraphs
3 and 4 clearly state that the author, either the student or the faculty member, retain the
right to publish works for academic purposes.
Brief discussion followed with regard to the proposed list of members on page 4, which it
was pointed out would evolve over time. An inquiry was raised about the practice of
naming Centres. It was stressed that the naming of this Centre was consistent with
university policy and practice.
Question was called, and a vote taken.
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MOTION CARRIED
iii)
Paper
S.05-99 -
Simon Fraser University Strategic Research Plan
Moved by S. Easton, seconded by M. Hayes
"that Senate endorse the general principles and direction of the Strategic
Research Plan"
Clarification was requested with respect to the matrix on page 4. Senate was advised that.
the matrix merely suggests a. framework, without. undue bias, for five research themes..
and the associated perspectives for the academic community to consider.
Question was called, and a vote taken.
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MOTION CARRIED
iv)
Paper 5.05-100 - Dino De Poli Lectureship in Italian Studies Terms of Reference
Moved by J. Pierce, seconded by D. Weeks
"that Senate approve and recommend to the Board of Governors the terms
of reference for the Dino De Poli Lectureship in Italian Studies"
Question was called, and a vote taken.
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MOTION CARRIED
B) ?
Senate Committee on Undergraduate Studies
i) ?
Paper S.05-101 - Annual Report (For Information)
Senate received the Annual Report of the Senate Committee on Undergraduate Studies
for information.
The retirement of Roger Blackman was noted and the Chair was requested, on behalf of
Senate, to write a letter to thank Dr. Blackman for his years of service as Chair of SCUS.
S.M. 12 September 2005
Page
5
ii) ?
Paper S.05-102 - Curriculum Revisions -Computing Science (For Information)
Senate received information that the Senate Committee on Undergraduate Studies, acting
under delegated authority, approved one new course and minor revisions to existing
courses in Computing Science.
C)
Senate Graduate Studies Committee
i)
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Paper S.05-103 - Revision to Graduate General Regulation 1.3.12 (For
Information)
Senate received information that the Senate Graduate Studies Committee, acting under
delegated authority, approvçd revisions to the Graduate General Regulation 1.3.12
English Language Competence to reflect the implementation of a new TOEFL test with a
new scoring system.
D)
Senate Nominating Committee
i) ?
Paper S.05-104 (Revised) - Elections
Senate's attention was directed to the newly distributed paper, S.05-104 (revised) which
• contained the final slate of candidates. A number of elections were resolved by
acclamation and a ballot would be distributed for the position requiring an election, with
time made available for voting before the start of the Closed Session.
The results of elections to Senate Committees are as follows.
Senate Library Committee (SLC) and Library Penalties Appeal Committee (LPAC) -
Dual Position
One Graduate Student Alternate
for term of office to May 31, 2006.
Elected by acclamation:
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Mark Weiler
Senate Nominating Committee (SNC)
One Graduate Student
for term of office to May 31, 2006.
Elected by acclamation: ?
Mark Weiler
Electoral Standing Committee (ESC)
One Senator
for term of office to May 31, 2006.
Elected by acclamation:
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Paul Percival
Committee to Review University Admissions (CRUA)
One Undergraduate Student Alternate
for term of office to May 31, 2007.
Candidates: A. Flayer, C. McInnes, X. Menzies
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Elected: ?
Cohn McInnes
7. ?
Other Business
There was no other business.
S.M. 12 September 2005
Page
8. ?
Information
The date of the next regularly scheduled meeting of Senate is Monday, October 3, 2005
The Open Session adjourned at
7:50
pm. Following a brief recess, Senate moved into Closed
Session.
Alison Watt
Director, University Secretariat
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