S ?

DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, September 12, 2005 in Room 3210 WMC at 7:00 pm

Open Session

Present: Stevenson, Michael, President and Chair of Senate

Apaak, Clement

Brennand, Tracy

Budd, James

Caufield, Sarah

Copeland, Lynn

Dean, Charmaine

Dickinson, Peter

Driver, Jon

Absent:

Black, Sam

Breden, Felix

Delgrande, James

Dickinson, John

Ester, Martin

Grimmett, Peter

Honda, Barry

Louie, Brandt

MacLean, David

McArthur, James

Smith, Don

Zandvliet, David

In attendance:

Bérubé, Denis

Guthrie, Larry

Hibbitts, Pat

• ?

Easton, Stephen

Fizzell, Maureen

Fleming-Saraceno, David

• Francis, June

Gordon, Irene

Gordon, Robert

Halpern, Erica

• Harder, Derrick

Haunerland, Norbert

Hayes, Michael

-Horvath, Adam

Hunsdale, Shawn

Javed, Waseem

Johansen, Elinor

Krane, Bill

LaBrie, John

Lewis, Brian

Love, Ernie

MacKenzie, Christine

Magee, Sean

Percival, Cohn

Percival, Paul

Pierce, John

Pinto, Mario

Phischke, Michael

Schellenberg, Betty

Scott, Jamie

Shaker, Paul

Tilley, Kevin

van Baarsen, Amanda

Warner, D'Arcy

Waterhouse, John

Weeks, Daniel

Williams, Peter

Wong, Josephine

Woodbury, Robert

Heath, Ron, Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 12 September 2005

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

2. ?

Approval of the Minutes of the Open Session of July 11, 2005

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes

4. ?

Report of the Chair

Senators were welcomed back to the new academic year and a special welcome was

extended to J. LaBrie, the new Dean of Continuing Studies and new member of Senate.

The Chair briefly reported on the events of the

401h

anniversary celebration that had

occurred at SFU on September 9'

and thanked all those involved in the organization of

the very successful event.

i) ?

Paper S

.05-96 -

Annual financial Statements (For Information)

P. Hibbitts, Vice-President Finance and Administration, D. Bérubé, Director of Finance

and Ancillary Services, and ..L. Guthrie, Director of Accounting Services were in

attendance in order to respond to questions.

P. Hibbits provided Senate with background information regarding the preparation of the

statements and their reporting requirements. The only flexibility within the audited

statements was the report of the Vice President Finance and Administration, and Senate

was advised that the format of that portion is under review. Clarification was provided to

Senate concerning the difference between the data on page 8 which reflects the financial

activity of all funds of the University, and the report on page 2 which reflects only the

operating budget of the University. Additional details were provided to explain the

categories on page 2 - Original Budget, Restated Budget, and Actual.

Senators' attention was directed to an oversight in the note on page 21, under 16.a with

respect to TRIUMF. The correct information is that the University of Toronto is a

member of TRIUMF, and each university now appoints two members to the Management

Board, not three as stated.

It was suggested that a segmented report showing a breakout of the data contained in

page 8 by funds would be helpful.

Brief discussion followed with respect to clarification of several amounts in the

statements, following which the report was received by Senate.

5. ?

Question Period

A question was posed about the University hiring a political lobbyist for the purpose of

securing federal funding for capital projects. The University was applauded for using this

method of pursuing funding for various projects but concern was expressed that a public

S.M. 12 September 2005

•

institution,

Page

funded largely by the Government, had to resort to political

lobbying. It was

noted that TUPC was usually involved for this kind of activity and an inquiry was made

as to whether this strategy had yielded results in the past and what were the expected

results from the recent hiring.

The Chair noted that universities often work through organizations in support of the

collective interests of the whole system, either the system of Canadian universities

through AUCC, or British Columbia universities through TUPC, but there are also

particular interests specific to individual institutions, and it is not unusual to use outside

agencies to lobby for such purposes. Because of recent opportunities around unusual

funding for infrastructure, mostly related to the School for Contemporary Arts and the

development of improved facilities for athletics, it was deemed appropriate to hire a

specialist to target these and similar objectives on an ad hoc basis.

One senator expressed opinion that SFU did not seem to get as much publicity as other

institutions and an inquiry was made as to whether or not the university should be more

proactive in its public relations activities. Senate was advised that, in response to similar

concerns, external consultants recently reviewed the operations of University

• Advancement, University Relations, Media and Public Relations and Government

Relations. The review generated a number of recommendations and resulted in changes

in practice and a reorganization of senior administrative responsibilities. The goal is to

• ?

profile SFU more frequently and more positively, and improved results have been seen,?

particularly the very successful 40

anniversary media coverage in the past two weeks.

Reports of Committees

A) ?

Senate Committee on University Priorities

Paper S.05-97 - Behavioural and Cognitive Neuroscience Institute (BCNI)

Moved by J. Pierce, seconded by S. Easton

"that Senate approve and recommend to the Board of Governors the

establishment of the Behavioural and Cognitive Neuroscience Institute as

a Schedule B Centre under Policy R40.01"

Question was called, and a vote taken. ?

MOTION CARRIED

ii)

Paper S.05-98 - CMA Centre for Strategic Change and Performance

Measurement

Moved by E. Love, seconded by J. Francis

. "that Senate approve and recommend to the Board of Governors the

establishment of the CMA Centre for Strategic Change and Performance

Measurement as a Schedule A Centre under Policy R40.01

S.M. 12 September 2005

Page 4

Reference was made to number

under Other Issues on page 9, and a concern was

expressed about the intellectual property rights of students. It was pointed out that

intellectual property and ownership rights were detailed in paragraphs 2 to

Paragraphs

3 and 4 clearly state that the author, either the student or the faculty member, retain the

right to publish works for academic purposes.

Brief discussion followed with regard to the proposed list of members on page 4, which it

was pointed out would evolve over time. An inquiry was raised about the practice of

naming Centres. It was stressed that the naming of this Centre was consistent with

university policy and practice.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper

S.05-99 -

Simon Fraser University Strategic Research Plan

Moved by S. Easton, seconded by M. Hayes

"that Senate endorse the general principles and direction of the Strategic

Research Plan"

Clarification was requested with respect to the matrix on page 4. Senate was advised that.

the matrix merely suggests a. framework, without. undue bias, for five research themes..

and the associated perspectives for the academic community to consider.

Question was called, and a vote taken.

MOTION CARRIED

iv)

Paper 5.05-100 - Dino De Poli Lectureship in Italian Studies Terms of Reference

Moved by J. Pierce, seconded by D. Weeks

"that Senate approve and recommend to the Board of Governors the terms

of reference for the Dino De Poli Lectureship in Italian Studies"

Question was called, and a vote taken.

MOTION CARRIED

B) ?

Senate Committee on Undergraduate Studies

i) ?

Paper S.05-101 - Annual Report (For Information)

Senate received the Annual Report of the Senate Committee on Undergraduate Studies

for information.

The retirement of Roger Blackman was noted and the Chair was requested, on behalf of

Senate, to write a letter to thank Dr. Blackman for his years of service as Chair of SCUS.

S.M. 12 September 2005

Page

ii) ?

Paper S.05-102 - Curriculum Revisions -Computing Science (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved one new course and minor revisions to existing

courses in Computing Science.

Senate Graduate Studies Committee

Paper S.05-103 - Revision to Graduate General Regulation 1.3.12 (For

Information)

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approvçd revisions to the Graduate General Regulation 1.3.12

English Language Competence to reflect the implementation of a new TOEFL test with a

new scoring system.

Senate Nominating Committee

i) ?

Paper S.05-104 (Revised) - Elections

Senate's attention was directed to the newly distributed paper, S.05-104 (revised) which

• contained the final slate of candidates. A number of elections were resolved by

acclamation and a ballot would be distributed for the position requiring an election, with

time made available for voting before the start of the Closed Session.

The results of elections to Senate Committees are as follows.

Senate Library Committee (SLC) and Library Penalties Appeal Committee (LPAC) -

Dual Position

One Graduate Student Alternate

for term of office to May 31, 2006.

Elected by acclamation:

Mark Weiler

Senate Nominating Committee (SNC)

One Graduate Student

for term of office to May 31, 2006.

Elected by acclamation: ?

Mark Weiler

Electoral Standing Committee (ESC)

One Senator

for term of office to May 31, 2006.

Elected by acclamation:

Paul Percival

Committee to Review University Admissions (CRUA)

One Undergraduate Student Alternate

for term of office to May 31, 2007.

Candidates: A. Flayer, C. McInnes, X. Menzies

Elected: ?

Cohn McInnes

7. ?

Other Business

There was no other business.

S.M. 12 September 2005

Page

8. ?

Information

The date of the next regularly scheduled meeting of Senate is Monday, October 3, 2005

The Open Session adjourned at

7:50

pm. Following a brief recess, Senate moved into Closed

Session.

Alison Watt

Director, University Secretariat