DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on ?

Monday, May 16, 2005 in Room 3210 WMC at 7:00 pm ?

Open Session

Present: Stevenson, Michael, President and Chair of Senate

Apaak, Clement

Beynon, Peter

Brennand, Tracy

Budd, James

Copeland, Lynn

da Silva, Gisele

Dean, Charmaine

Dickinson, John

Driver, Jon

Dunsterville, Valerie

Easton, Stephen

Fizzell, Maureen

Fung, Edward

Giacomantonio, Chris

Gordon, Irene

Gordon, Robert

Haunerland, Norbert

Hayes, Michael

Honda, Barry

Horvath, Adam

Hunsdale, Shawn

Johansen, Elinor

Krane, Bill

Lewis, Brian

Li, Ze-Nian

Love, Ernie

Mauser, Gary

McInnes, Marcia

Percival, Paul

Pierce, John

Pinto, Mario

Plischke, Michael

Rozell, Sara

Sears, Camilla

Schellenberg, Betty

Shaker, Paul

Smit, Bernard

Waterhouse, John

Weeks, Daniel

Wong, Josephine

Woodbury, Robert

•

Zandvliet, David

Heath, Ron, Dean of Student Services and Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

Absent:

Blackman, Roger

Breden, Felix

Delgrande, James

Grimmett, Peter

Gupta, Kamal

Harder, Derrick

Higgins, Anne

MacKenzie, Christine

MacLean, David

McArthur, James

McFetridge, Paul

Scott, Jamie

Smith, Don

Tombe, Trevor

Wessel, Silvia

Wong, Milton

Yerbury, Cohn

In attendance:

Allen, Diana

Andrews, Ian

Bowes, John

Hill, Ross

LeMare, Lucy

MacKinnon, Allen

O'Shea, Tom

Roitberg, Bernard

S.M. 16 May 2005

Page 2

1. ?

Approval of the Agenda

The Agenda was approved as distributed.

2. ?

Approval of the Minutes of the Open Session of A

ril 4. 2005

The Minutes were approved as distributed.

3. ?

Business Arising from the Minutes

During a report at the last meeting about the construction activities currently taking place

on campus, a question arose with respect to the Leadership in Energy and Environmental

Design (LEED) certification of the new buildings. Senator Krane was now able to advise

Senate that although there has never been any plan to actually apply for official

certification, all new buildings confirm to the LEED silver standards.

4. ?

Report of the Chair

Senate Membership

On behalf of Senate, the Chair expressed thanks and appreciation to the following

Senators who were completing terms on Senate: Student Senators - G. da Silva, E. Fung,

. Giacomantonio, M. McInnes, S. Rozell, C. Sears, B. Smit, T. Tombe; Faculty Senators

- R. Blackman, K. Gupta, A. Higgins, A. Horvath, Z. Li, G. Mauser, P. McFetridge; and

Convocation Senators: P. Beynon, S. Wessel, V. Dunsterville. All of the retiring

Senators were presented with a Certificate acknowledging their service on Senate, and a

special acknowledgement and thank you was extended to Valerie Dunsterville who was

retiring after twenty-four years as a member of Senate.

Convocation ?

Senators were reminded of the upcoming Convocation ceremonies on June 1, 2, and 3,

2005. The Chair stressed that Convocation was an important part of the ceremonial life

of the university and vitally important to the experience of students and their friends and

family, and he encouraged all Senators to take part in the ceremony.

C) ?

Budget

The Chair reported that the budget would be presented to the next meeting of the Board

of Governors, and Senate was provided with background information with respect to the

process and rationale for decisions that resulted in the current proposal being presented to

the Board.

5. ?

Question Period

An issue was raised by Senator E. Fung concerning the difference in grading systems

between SFU and UBC which he felt appeared to give UBC students an unfair advantage

in admission to graduate programs at SFU. Senate was advised by Senator Driver that

the grade point average was only one of many factors taken into account in graduate

admission decisions and therefore was less significant in graduate admissions than in

undergraduate admissions.

S.M. 16 May 2005

• ?

Page 3

Reports of Committees

Senate Committee on University Teaching and Learning

i) ?

Paper S.05-62 - Annual Report (For Information)

B. Roitberg, Chair of the Committee, was in attendance in order to respond to questions.

Senate received the Annual Report of the Senate Committee on University Teaching and

Learning for information.

Senate Committee on University Priorities

Paper

S.05-63

—New M.Ed. stream: M.Ed. in Educational Practice

Moved by S. Easton, seconded by A. Horvath

"that Senate approve and recommend to the Board of Governors the

proposal for a Master of Education Practice, including the following new

course: EDUC

807-5

The Foundations of Action Research"

T. O'Shea, Director of Graduate Programs, and A. MacKinnon, Director of Field

Programs, Faculty of Education were in attendance in order to respond to questions.

A question was raised as to the differences between the existing Curriculum and

Instruction program and the proposed Educational Practice program. Senate was advised

that the Curriculum and Instruction program was a broad program that did not have the

same focus as the proposed program, which is laddered to the Graduate Diploma in

Advanced Educational Studies.

Question was called, and a vote taken. ?

MOTION CARRIED

ii)

Paper S.05-64 - Centre for Natural Hazards Research

Moved by J. Waterhouse, seconded by M. Plischke

"that Senate approve and recommend to the Board of Governors the

establishment of the Centre for Natural Hazards Research as a Schedule A

Centre under Policy R40.01"

D. Allen, Chair, Department of Earth Sciences, was in attendance in order to respond to

questions.

A question arose about space and the resources needed for a full-time manager for the

program. Senator Plischke noted that the needs of the Centre were the responsibility of

the Faculty of Science. At the present time, no commitment had been given to fund the

full-time position because he was unsure that this level of service was required at the

outset.

S.M. 16 May 2005

Page 4

In response to an inquiry about the type of research envisioned for the Centre, it was

noted that there would be a field component as well as a modeling component.

Question was called, and a vote taken. ?

MOTION CARRIED

iii)

Paper S.05-65 - Institute for Research on Early Education and Child Health

Moved by J. Waterhouse, seconded by C. Apaak

"that Senate approve and recommend to the Board of Governors the

establishment of the Institute for Research on Early Education and Child

Health"

L. LeMare, Faculty of Education, was in attendance in order to respond to questions.

Question was called, and a vote taken.

MOTION CARRIED

iv)

Paper S.05-66 - 4D Labs - Schedule B Centre

Moved by J. Waterhouse, seconded by M. Plischke

"that Senate approve and recommend to the Board of Governors the

establishment of the 4D Labs as a Schedule B Centre under Policy

R40.01"

R. Hill, Department of Chemistry, was in attendance in order to respond to questions.

A question arose as to the purpose of the motion since the proposed 4D Labs already

existed as a Centre as the Centre for Research in Electronic Materials (CREM). Senate

was advised that although the term 'Centre' appeared in the name, CREM had never been

officially approved as a university centre so the proposal for 4D Labs, if approved, would

grant status to this centre.

It was noted that the policy states that there must be provision specified for the selection

of the Director, and concern was expressed that the document named R. Hill as the

Director and did not set out terms for the selection of this position. Senate was assured

that, as was previously done, the Director would be determined by election by members

of the Centre. A suggestion to amend Section II, on page 4, to read that R. Hill would

serve as the initial director was accepted as a friendly amendment. The Vice-President

Research agreed with a direction from the Chair that procedures for the selection of the

Director for this Centre would return to Senate at a later stage.

In response to an inquiry about potential members for the 4D Labs, Senate was advised

that currently there were approximately ten people involved but once the Centre was

operational

from other institutions.

another 20-25 members were expected to participate, both from SFU and

S.M. 16 May 2005

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Page

A question was raised about the cost to the University for outside

participants. Senate

was advised that work done on campus was normally funded either through joint grants

or through grants held on campus, while work done at other institutions was funded by

the other institution. Normally, external users from other academic institutions were

charged the same way SFU academics were charged to cover the cost of operation and

equipment, while users from industry were charged at a higher rate in order to help

support the Centre's work.

Question was called, and a vote taken. ?

MOTION CARRIED

Paper

S.05-67 -

Proposal for a Bachelor of Arts/Bachelor of Science, Major or

Honors in Interactive Arts and Technology

The following persons from the School of Interactive Arts and Technology were in

attendance in order to respond to questions: Senators J. Budd and R. Woodbury, and J.

Bowes, Director of the School.

Motion 1

Moved by J. Waterhouse, seconded by J. Budd

"that Senate approve and recommend to the Board of Governors the

• ? proposal for a Bachelor of Arts, Major or Honors in Interactive Arts and

Technology"

In response to an inquiry, Senate was advised that the new WQB curriculum

requirements would apply to these new undergraduate programs in Interactive Arts and

Technology.

Clarification was requested about the status of the numerous new courses mentioned in

the documentation. Senate was advised that all the courses were approved by SCUS in

March and had been submitted to Senate directly from SCUS at the April meeting.

Question was called and a vote taken.

MOTION CARRIED

Motion 2

Moved by J. Waterhouse, seconded by J. Pierce

"that Senate approve and recommend to the Board of Governors the

proposal for a Bachelor of Science, Major or Honors in Interactive Arts

and Technology"

Question was called, and a vote taken. ?

MOTION CARRIED

S.M. 16 May 2005

Page 6

vi) ?

Paper S.05-68 - RCMP University Chairs in the School of Criminology

Motion 1

Moved by J. Waterhouse, seconded by J. Pierce

"that Senate approve and recommend to the Board of Governors the terms

of reference for the RCMP University Chair in Crime Analysis in the

School of Criminology subject to the Memorandum of Understanding

being signed by all signatories"

Concern was expressed about of the nature of the research carried out in Criminology and

the Chairs in this case being funded by the RCMP, and some senators expressed the view

that that the Memorandum of Understanding (MOU) should be fully understood and

specified prior to Senate approval. It was pointed out that the university ethics approval

process would guarantee protection of privacy issues with respect to research and that

outstanding issues with respect to the MOU related mainly to funding issues.

It was noted that funding and the appointment of two internal senior faculty members to

the Chairs would be for five years and the appointments would follow University policy

regarding appointments to university and externally funded chairs, Al 0.06. In response to

the issue about the chairs not undertaking any teaching, Senate was advised that the

teaching and research responsibilities of the two individuals would be augmented with

additional appointments to the School and both individuals would be actively involved in

graduate supervision. In addition to the funding support for the actual appointments,

funding would also go towards the hiring of post-doctoral fellows, PhD and MA students,

and would significantly increase and expand graduate research within the research areas.

Senate was advised that the MOU was currently under negotiation, that it contains the

terms of reference before Senate, and it will specify the funding arrangements.

Concern was reiterated about the unsigned MOU, especially with respect to not knowing

the provisions for the removal of funding should a disagreement arise with respect to the

direction research should take or if the relationship wasn't as beneficial to the RCMP as

initially envisioned. It was suggested that these types of conflicts could significantly

impact the way research was conducted and it would be useful to know what the

University would be willing to do to keep the funding in place prior to Senate approval of

the MOU. It was stressed that this was not a research contract wherein the sponsor could

specify terms and the direction of the research; this was a funded Chair that was

significantly different because the individual Chair-holder is free to pursue his/her own

research interests. In this case, the RCMP had a concern about the validity and value of

their own research and approached SFU, Criminology and the two individuals in

particular, because of their innovative and high standard of research in these areas. It was

also mentioned that there are provisions in University policy for the University to

eliminate the name associated with the Chair or to withdraw from further participation in

the schedule of activities that were set out in the original Memorandum of Understanding

should the University no longer feel comfortable with the arrangement.

Question was called, and a vote taken.

MOTION CARRIED

S.M. 16 May 2005

S ?

Page 7

Motion 2

Moved by J. Waterhouse, seconded by J. Pierce

"that Senate approve and recommend to the Board of Governors the terms

of reference for the RCMP University Chair in Computational

Criminology in the School of Criminology, subject to the Memorandum of

Understanding being signed by all signatories"

Question was called, and a vote taken.

MOTION CARRIED

vii)

Paper S.05-69 - New Procedures for the Development and Approval of Cohort

Special Arrangements Programs

Moved by J. Waterhouse, seconded by I. Gordon

"that Senate approve the proposal for a new Calendar entry and new

procedures for the development and approval of Cohort Special

Arrangements Programs"

Question was called, and a vote taken. ?

MOTION CARRIED

5 ?

viii) Paper S.05-70 - SCUP Annual Report (For Information

A misspelling of E. Johansen's name in the report was noted following which Senate

received the Annual Report of the Senate Committee on University Priorities for

information.

C) ?

Senate Committee on International Activities

Paper S.05-71 - SCIA Annual Report, including a report from the International

Student Exchange Committee (For Information)

J. Driver, Chair of the Committee and Senator, and I. Andrews were in attendance to

respond to questions.

It was observed that a rather small number of students appeared to participate in

exchange programs and inquiry was raised as to the number of exchange students

attending SFU. Senate was advised that most of the agreements were bilateral so that the

numbers of students coming and going balance over time.

Following discussion, Senate received the Annual Report of the Senate Committee on

International Activities for information.

S.M. 16 May 2005

Page 8

D) ?

Senate Graduate Studies Committee

1) ?

Paper S.05-72 - New Course - School of Computing Science (For Information)

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approved a new course in the School of Computing Science.

ii)

Paper S.05-73 - New Courses - Facult

y of Health Sciences (For Information)

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approved thirteen new courses in the Faculty of Health Sciences.

In response to an inquiry, Senate was advised that the Faculty would be offering three of

the courses in the Fall semester, and three in the Spring semester.

E) ?

Senate Committee on Undergraduate Studies

Paper S.05-74 - Curriculum Revision - Mathematics and Computing Science

(For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved a minor revision to an existing course in the

Mathematics and Computing Science program.

ii)

Paper

S.05-75 -

Curriculum Revisions - School of Computing Science and

School of Communication (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved one new course and minor revisions to an existing

course and program in the School of Computing Science; and minor revisions to an

existing course in the School of Communication.

F) ?

Senate Committee on Agenda and Rules

i) Paper

S.05-76 -

Policy Revision - A 12.08 - Adjunct Professors (For Information)

Senate received information that the revision to Policy A 12.08 consists of the addition of

the titled "Adjunct Professors of Clinical Practice", and the addition of the second

paragraph in Section 1 .General regarding the new title.

Other Business

i) ?

Paper

S.05-77 -

Report - Results of Elections, Spring 2005 (For Information)

Senate received the report on the results of Spring 2005 elections to Convocation, Senate

and the Board of Governors for information.

8. ?

Information

The date of the next regularly scheduled meeting of Senate is Monday, June 13, 2005.

The Open Session adjourned at 8:05 pm. Following a brief recess, Senate moved into Closed

Session.

Alison Watt

Director, University Secretariat