,.
. DRAFT UNTIL APPROVED BY SENATE
Minutes of a Meeting of the Senate of Simon Fraser University held on
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Monday, April 4, 2005 at 5:30 pm in Room 3210 WMC?
Open Session
Present: Percival, Paul, Acting Chair and Vice-Chair of Senate
Apaak, Clement
Beynon, Peter
Blackman, Roger
Breden, Felix
Brennand, Tracy
Budd, James
Collinge, Joan (representing C. Yerbury)
Copeland, Lynne
da Silva, Gisele
Dean, Charmaine
Delgrande, James
Dickinson, John
Driver, Jon
Dunsterville, Valerie
Easton, Stephen
Fizzell, Maureen
Fung, Edward
Giacomantonio, Chris
Gordon, Irene
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Harder, Derrick
Haunerland, Norbert
Hayes, Michael
Honda, Barry
Hunsdale, Shawn
Johansen, Elinor
Krane, Bill
Lewis, Brian
MacKenzie, Christine
MacLean, David
McInnes, Marcia
Mauser, Gary
Pierce, John
Pinto, Mario
Plischke, Michael
Rozell, Sara
Scott, Jamie
Sears, Camilla
Shaker, Paul
Smit, Bernard
Smith, Don
Tombe, Trevor
Waterhouse, John
Wong, Josephine
Heath, Ron, Dean of Student Services and Registrar
Watt, Alison, Director, University Secretariat
i
sGrant, Bobbie, Recording Secretary
Approval of the Agenda
Absent:
Gordon, Robert
Grimmett, Peter
Gupta, Kamal
Higgins, Anne
Horvath, Adam
Li, Ze-Nian
Love, Ernie
McArthur, James
McFetridge, Paul
Schellenberg, Betty
Stevenson, Michael
Weeks, Daniel
Wessel, Sylvia
Wong, Milton
Woodbury, Robert
Zandvliet, David
In attendance:
Dinning, Michael
Gillies, Mary Ann
O'Shea, Tom
Rahilly, Tim
2.
The Agenda was approved as distributed.
Approval of the Minutes of the Open Session of March 7. 2004
The Minutes were approved as distributed.
S.M. 4 April 2005
Page 2
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Business Arising from the Minutes
With regard to the University budget, Senate was advised that the budget letter from the Government had
just been received. The Vice President Finance was working on the details and a draft budget would be
presented to SCUP for consideration at a meeting on April 20th•
Rep
ort of the Chair
Senate was informed that the Vice President Research and the Associate Vice President Academic had the
following reports to make to Senate.
Senate was advised by the Vice President Research that the following faculty members received Killam
Fellowships, administered by the Canada Council: Bernard Crespi, Department of Biological Sciences,
Carole Gerson, Department of English, and Michael Thewalt, Department of Physics which was a renewal
for a second year. Dr. Neil Branda, Chemistry Department, was awarded a Steacie Fellowship - one of
Canada's premier science and engineering prizes. All these individuals were congratulated on these
prestigious awards.
The Vice President Research also reported to Senate that he was present at Zhejiang University for the
official signing of the MOU between Zhejiang University and SFU for the dual degree program in
Computing Science. He felt that the arrangement was a very good model for the future establishment of
similar programs with other outstanding institutions.
The Associate Vice President Academic reported on construction activities currently taking place at SFU.
Senate was advised that there are either under construction or in the planning stage over 350 million dollars
worth of projects at the present time which will generate in excess of one million square feet of new space
for the university for various purposes.
The Arts and Social Science Complex, which will be located just north of Strand Hall, will provide
approximately 6,700 square meters of space and is scheduled for completion in September 2006. It will
provide expansion space for Archaeology and will accommodate the First Nations programs and the new
Clinical Psychology Centre. The entire School of Criminology will be housed in the new building as will a
new Centre for Forensic Science. There will also be additional instructional space centrally managed by
the Registrar's Office, including a 300 seat lecture theatre, 150 seat lecture theatre, and four 25 seat
classrooms.
Immediately to the east of the Arts and Social Science Complex, a second facility to be constructed will
house the new Faculty of Health Sciences. It will provide about 12,000 square meters of new space and
should be ready for occupancy by September 2007. It is meant to house all of the faculty, administrative,
staff, teaching, and research space for the Faculty of Health Sciences.
The planned construction will reduce parking in C Lot by approximately 17%, and in order to
accommodate for the losses anyone who would normally park in C Lot will be offered the opportunity to
park in B Lot if C Lot is full. The disabled parking and the visitor lot will move to the north. The demand
for parking has declined considerably since the introduction of U-pass, and it is hoped that this reduced
demand together with the option to park in B Lot will be sufficient to take care of any of the problems
associated with the loss of parking due to the construction of these two new buildings.
In response to several questions about parking, Senate was advised that the bus loop will remain in its
current location and there is no plan at this point to put parking underneath the new buildings. Underground
parking was built into the development of UniverCity, but in terms of the actual parking plan for the
University, although there was a suggestion to develop tiered parking in the northeast corner, that
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development would be several years down the road.
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S.M. 4 April 2005
Page 3
In response to an inquiry about student space, Senate was advised that there is a formula allocation worked
out when plans are presented to the Ministry, and that there will be considerable lounge, classroom,
student, and common space available in the new buildings.
A question was raised with respect to the Leadership in Energy and Environmental Design (LEED)
certification (green buildings) of the new buildings. Information was not available and the Student Senator
who raised the issue was referred to L. Gavel or J. Weinberg for further information.
Ouestion Period
There were no questions.
6.
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Reports of Committees
A)
Senate Appeals Board
i) ?
Paper
S.05-5
1
-
Annual Report (For Information)
M. Dinning, Secretary of the SAB and Associate Dean of Student Services, was in attendance in order to
respond to questions. Senate received the Annual Report of the Senate Appeals Board for information.
B)
Senate Committee on University Priorities
i)
Paper S.05-52 - Proposal for a new stream: M.Ed. in Teaching English as a Second or Foreign
Language
T. O'Shea, Director of Graduate Programs, Faculty of Education was in attendance in order to respond to
questions.
Moved by J. Waterhouse, seconded by P. Shaker
"that Senate approve and recommend to the Board of Governors the proposal for a M.Ed.
in Teaching English as a Second or Foreign Language"
Question was called, and a vote taken.
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MOTION CARRIED
ii)
Paper
S.05-53 -
Proposal for a Major. Honors and Minor Program in International Studies
Moved by J. Waterhouse, seconded by D. Harder
"that Senate approve and recommend to the Board of Governors the proposal for a Major,
Honors and Minor Program in International Studies, including the following new courses:
INTS 490-4, INTS
499-5,
INTS 220-3, INTS 320-3"
M.A. Gillies, Undergraduate Curriculum Chair, Faculty of Arts and Social Sciences was in attendance in
order to respond to questions.
A concern was expressed that the calendar description did not clearly define the requirements needed to
complete the foreign cultural and language proficiency components. Senate was advised that the language
component could be satisfied by completion of four semesters in a given language or by passing an exam to
show the equivalent ability in that language. The foreign cultural experience would normally consist of
either taking a field school, an exchange program, or a co-op placement. A short term foreign visit could
be designed by the student and approved by an advisor as an alternative but the first three options would be
the way most students would meet the foreign cultural requirement.
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A concern was expressed that there were only two African universities involved in prog
in response to a queston concern
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mprove represen
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rams with SFU and,
iing id
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tation from this area, a suggestion was made that
S.M.4April 2005
Page4
this information could be passed on to the Steering Committee with a request that they seek active
participation with African universities.
Question was called, and a vote taken.
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MOTION CARRIED
C)
Senate Policy Committee on Scholarships. Awards and Bursaries
i) ?
Paper
S.05-54 -
Annual Report (For Information)
T. Rahilly, Acting Director, Academic Resources, Student Services; S. Easton, Chair, SPCSAB and
Senator, and R. Heath, Dean of Student Services were in attendance in order to respond to questions.
Senate was informed that SCAR had suggested that more up-to-date information be made available when
the report was presented to Senate. R. Heath advised that the report normally was presented to Senate in
the Fall semester but because of some problems associated with obtaining reports from the Student SIMS
system, the report was delayed. R. Heath provided an update of what has occurred over the past three years
in the financial aid area. In particular, it was pointed out that a significant portion of the tuition fee
increases was channeled into the financial assistance budget, which resulted in an increase of funding from
$2,900,000 in 2001/2002 to $9,611,000 in 2004/2005. Senate was provided with a general breakdown of
this funding between undergraduate and graduate level scholarships and bursaries.
On behalf of Senate, the Chair recognized and extended thanks to John D'Auria, Professor Emeritus, for his
long standing service as Chair of the Senate Policy Committee on Scholarships, Awards and Bursaries.
D)
Senate Committee on Enrolment Management and Planning
i) ?
Paper
S.05-55 -
Undergraduate Admissions Targets for 2005/2006
Motion
Moved by
I
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J. Waterhouse, seconded by V. Dunsterville
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"that Senate approve and recommend to the Board of Governors the following
DOMESTIC undergraduate admission targets for each basis-of-admission group and for
each semester in 2005/06, and that SCEMP be delegated authority to make further
adjustments based on actual enrolments in 2005-2 and
2005-3.
2005-2
2005-3
2006-1
Total
B.C. GRXII
85
2,305
130
2,520
B.C. College
555
830
605
1,990
"Other"
260
665
365
1,290
Total Intake
900
3,800
1,100
5,800
In response to an inquiry as to whether all of these enrolments were funded by the Government, Senate was
advised that they were not funded to the level the university would prefer, but they were funded to the level
that was supported in the past.
Question was called, and a vote taken.
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MOTION CARRIED
fl,
S.M. 4 April 2005
Page
5
Motion 2
Moved by J. Waterhouse, seconded by J. Wong
"that Senate approve and recommend to the Board of Governors the DOMESTIC
undergraduate admission targets to each Faculty as indicated in Table 1, and that SCEMP
be delegated authority to make adjustments based on actual enrolment experience in
2005-2 and 2005-3"
In response to a question concerning the inclusion of Health Sciences, Senate was advised that the new
Faculty would be admitting graduate students for the 2005-2006 year. However, since the Government
does not count graduate students in this process targets for Health Sciences were not included.
It was noted that at a past meeting of Senate, several undergraduate courses in Health Sciences had been
approved for offering in September
2005.
Senate was advised that although it was hoped to offer some
undergraduate courses in the coming year, it was not certain that this would be possible and therefore
enrolment targets were not included.
Question was called, and a vote taken.
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MOTION CARRIED
Motion 3
Moved by J. Waterhouse, seconded by S. Easton
"that Senate approve and recommend to the Board of Governors the INTERNATIONAL
undergraduate admission targets to each semester in 2005/06 as indicated in Table 2, and
that SCEMP be delegated authority to make adjustments based on actual enrolments in
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2005-2 and 2005-3"
Question was called, and a vote taken.
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MOTION CARRIED
E) ?
Senate Graduate Studies Committee
i)
Paper S.05-56 -Proposed addition to Graduate General Regulation 1.5.1
Moved by J. Driver, seconded by C. Sears
"that Senate approve the proposed addition to Graduate General Regulation 1.5.1"
Question was called, and a vote taken.
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MOTION CARRIED
ii)
Paper
S.05-57 -
Curriculum Revisions - Faculty of Applied Sciences (For Information)
Senate received information that the Senate Graduate Studies Committee, acting under dele
g
ated authority,
approved new courses in the School of Engineering Science and the School of Resource and Environmental
Management, and a change to an existing course in the School of Computing Science.
F) ?
Senate Committee on Undergraduate Studies
i) ?
Paper
S.05-58 -
Revised Procedures for Library Course Assessments (For Information)
Senate received information that the Senate Committee on Undergraduate Studies and the Senate Graduate
Studies Committee, acting under delegated authority, approved a revised procedure for library course
assessments.
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S.M. 4 April 2005
Page
ii) ?
Paper S
.05-59 -
School of Interactive Arts and Technology - New courses (For Information)
Senate received information that the Senate Committee on Undergraduate Studies, acting under delegated
0
authority, approved the 300 and 400 level courses as part of the SlAT undergraduate degree program which
has also been approved by SCUS and forwarded to SCUP for consideration.
G)
Senate Committee on Agenda and Rules
i) ?
Paper S.05-60 - Research Ethics Policy Review Committee
Moved by J. Dickinson, seconded by S. Rozell
"that (1) the membership of the Committee to Review the Research Ethics Policy R20.01
be modified such that the named individuals from the School of Kinesiolo
g
y and the
Department of Psychology, be replaced by the Chair/Director or designate from these
academic units; and (2) SCAR be given delegated authority to make any further
amendments to the membership of this committee"
Even with past amendments to the membership of the committee, it turned out to be difficult to populate
the membership because individuals were named rather than offices, and because most of the university
experts in this area were already involved in the process of ethics review. SCAR therefore recommended
that the membership be changed to reflect Chairs/Directors (or designates) of the representative
departments to make it easier to fill the membership and, for reasons of expediency, if any further changes
to membership need to be made, SCAR be given delegated authority to make the change.
Question was called, and a vote taken.
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MOTION CARRIED
H)
Senate Nominating Committee
I)
Paper S.05-60 - Elections
Senate was advised that additional nominations had been received for the Senate Committee on Academic
Integrity in Student Learning and Evaluation and for the Research Ethics Policy Review Committee. The
results of the elections are as follows.
Senate Committee on Academic Integrity and Student Learning and Evaluation (SCAISLE)
Faculty Senator (Chair) for three year term of office to May 31, 2008
Elected by acclamation: ?
Robert Gordon
One Faculty Member for term of office to May 31, 2006
Elected by acclamation: ?
Larry Wei be
Research Ethics Policy Review Committee
Two Faculty Senators (for the term of the review)
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Christine MacKenzie
Daniel Weeks
One Graduate Student (for the term of the review)
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Camilla Sears
Other Business
There was no other business.
Information
The next regularly scheduled meeting of Senate will take place on Monday, May 16,2005.
Open Session adjourned at 6:10 pm and Senate moved directly into Closed Session.
Alison Watt, Director
University Secretariat