. DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, April 4, 2005 at 5:30 pm in Room 3210 WMC?

Open Session

Present: Percival, Paul, Acting Chair and Vice-Chair of Senate

Apaak, Clement

Beynon, Peter

Blackman, Roger

Breden, Felix

Brennand, Tracy

Budd, James

Collinge, Joan (representing C. Yerbury)

Copeland, Lynne

da Silva, Gisele

Dean, Charmaine

Delgrande, James

Dickinson, John

Driver, Jon

Dunsterville, Valerie

Easton, Stephen

Fizzell, Maureen

Fung, Edward

Giacomantonio, Chris

Gordon, Irene

• ?

Harder, Derrick

Haunerland, Norbert

Hayes, Michael

Honda, Barry

Hunsdale, Shawn

Johansen, Elinor

Krane, Bill

Lewis, Brian

MacKenzie, Christine

MacLean, David

McInnes, Marcia

Mauser, Gary

Pierce, John

Pinto, Mario

Plischke, Michael

Rozell, Sara

Scott, Jamie

Sears, Camilla

Shaker, Paul

Smit, Bernard

Smith, Don

Tombe, Trevor

Waterhouse, John

Wong, Josephine

Heath, Ron, Dean of Student Services and Registrar

Watt, Alison, Director, University Secretariat

sGrant, Bobbie, Recording Secretary

Approval of the Agenda

Absent:

Gordon, Robert

Grimmett, Peter

Gupta, Kamal

Higgins, Anne

Horvath, Adam

Li, Ze-Nian

Love, Ernie

McArthur, James

McFetridge, Paul

Schellenberg, Betty

Stevenson, Michael

Weeks, Daniel

Wessel, Sylvia

Wong, Milton

Woodbury, Robert

Zandvliet, David

In attendance:

Dinning, Michael

Gillies, Mary Ann

O'Shea, Tom

Rahilly, Tim

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of March 7. 2004

The Minutes were approved as distributed.

S.M. 4 April 2005

Page 2

Business Arising from the Minutes

With regard to the University budget, Senate was advised that the budget letter from the Government had

just been received. The Vice President Finance was working on the details and a draft budget would be

presented to SCUP for consideration at a meeting on April 20th•

Rep

ort of the Chair

Senate was informed that the Vice President Research and the Associate Vice President Academic had the

following reports to make to Senate.

Senate was advised by the Vice President Research that the following faculty members received Killam

Fellowships, administered by the Canada Council: Bernard Crespi, Department of Biological Sciences,

Carole Gerson, Department of English, and Michael Thewalt, Department of Physics which was a renewal

for a second year. Dr. Neil Branda, Chemistry Department, was awarded a Steacie Fellowship - one of

Canada's premier science and engineering prizes. All these individuals were congratulated on these

prestigious awards.

The Vice President Research also reported to Senate that he was present at Zhejiang University for the

official signing of the MOU between Zhejiang University and SFU for the dual degree program in

Computing Science. He felt that the arrangement was a very good model for the future establishment of

similar programs with other outstanding institutions.

The Associate Vice President Academic reported on construction activities currently taking place at SFU.

Senate was advised that there are either under construction or in the planning stage over 350 million dollars

worth of projects at the present time which will generate in excess of one million square feet of new space

for the university for various purposes.

The Arts and Social Science Complex, which will be located just north of Strand Hall, will provide

approximately 6,700 square meters of space and is scheduled for completion in September 2006. It will

provide expansion space for Archaeology and will accommodate the First Nations programs and the new

Clinical Psychology Centre. The entire School of Criminology will be housed in the new building as will a

new Centre for Forensic Science. There will also be additional instructional space centrally managed by

the Registrar's Office, including a 300 seat lecture theatre, 150 seat lecture theatre, and four 25 seat

classrooms.

Immediately to the east of the Arts and Social Science Complex, a second facility to be constructed will

house the new Faculty of Health Sciences. It will provide about 12,000 square meters of new space and

should be ready for occupancy by September 2007. It is meant to house all of the faculty, administrative,

staff, teaching, and research space for the Faculty of Health Sciences.

The planned construction will reduce parking in C Lot by approximately 17%, and in order to

accommodate for the losses anyone who would normally park in C Lot will be offered the opportunity to

park in B Lot if C Lot is full. The disabled parking and the visitor lot will move to the north. The demand

for parking has declined considerably since the introduction of U-pass, and it is hoped that this reduced

demand together with the option to park in B Lot will be sufficient to take care of any of the problems

associated with the loss of parking due to the construction of these two new buildings.

In response to several questions about parking, Senate was advised that the bus loop will remain in its

current location and there is no plan at this point to put parking underneath the new buildings. Underground

parking was built into the development of UniverCity, but in terms of the actual parking plan for the

University, although there was a suggestion to develop tiered parking in the northeast corner, that

development would be several years down the road.

S.M. 4 April 2005

Page 3

In response to an inquiry about student space, Senate was advised that there is a formula allocation worked

out when plans are presented to the Ministry, and that there will be considerable lounge, classroom,

student, and common space available in the new buildings.

A question was raised with respect to the Leadership in Energy and Environmental Design (LEED)

certification (green buildings) of the new buildings. Information was not available and the Student Senator

who raised the issue was referred to L. Gavel or J. Weinberg for further information.

Ouestion Period

There were no questions.

Reports of Committees

Senate Appeals Board

i) ?

Paper

S.05-5

Annual Report (For Information)

M. Dinning, Secretary of the SAB and Associate Dean of Student Services, was in attendance in order to

respond to questions. Senate received the Annual Report of the Senate Appeals Board for information.

Senate Committee on University Priorities

Paper S.05-52 - Proposal for a new stream: M.Ed. in Teaching English as a Second or Foreign

Language

T. O'Shea, Director of Graduate Programs, Faculty of Education was in attendance in order to respond to

questions.

Moved by J. Waterhouse, seconded by P. Shaker

"that Senate approve and recommend to the Board of Governors the proposal for a M.Ed.

in Teaching English as a Second or Foreign Language"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper

S.05-53 -

Proposal for a Major. Honors and Minor Program in International Studies

Moved by J. Waterhouse, seconded by D. Harder

"that Senate approve and recommend to the Board of Governors the proposal for a Major,

Honors and Minor Program in International Studies, including the following new courses:

INTS 490-4, INTS

499-5,

INTS 220-3, INTS 320-3"

M.A. Gillies, Undergraduate Curriculum Chair, Faculty of Arts and Social Sciences was in attendance in

order to respond to questions.

A concern was expressed that the calendar description did not clearly define the requirements needed to

complete the foreign cultural and language proficiency components. Senate was advised that the language

component could be satisfied by completion of four semesters in a given language or by passing an exam to

show the equivalent ability in that language. The foreign cultural experience would normally consist of

either taking a field school, an exchange program, or a co-op placement. A short term foreign visit could

be designed by the student and approved by an advisor as an alternative but the first three options would be

the way most students would meet the foreign cultural requirement.

. ?

A concern was expressed that there were only two African universities involved in prog

in response to a queston concern

mprove represen

rams with SFU and,

iing id

tation from this area, a suggestion was made that

S.M.4April 2005

Page4

this information could be passed on to the Steering Committee with a request that they seek active

participation with African universities.

Question was called, and a vote taken.

MOTION CARRIED

Senate Policy Committee on Scholarships. Awards and Bursaries

i) ?

Paper

S.05-54 -

Annual Report (For Information)

T. Rahilly, Acting Director, Academic Resources, Student Services; S. Easton, Chair, SPCSAB and

Senator, and R. Heath, Dean of Student Services were in attendance in order to respond to questions.

Senate was informed that SCAR had suggested that more up-to-date information be made available when

the report was presented to Senate. R. Heath advised that the report normally was presented to Senate in

the Fall semester but because of some problems associated with obtaining reports from the Student SIMS

system, the report was delayed. R. Heath provided an update of what has occurred over the past three years

in the financial aid area. In particular, it was pointed out that a significant portion of the tuition fee

increases was channeled into the financial assistance budget, which resulted in an increase of funding from

$2,900,000 in 2001/2002 to $9,611,000 in 2004/2005. Senate was provided with a general breakdown of

this funding between undergraduate and graduate level scholarships and bursaries.

On behalf of Senate, the Chair recognized and extended thanks to John D'Auria, Professor Emeritus, for his

long standing service as Chair of the Senate Policy Committee on Scholarships, Awards and Bursaries.

Senate Committee on Enrolment Management and Planning

i) ?

Paper

S.05-55 -

Undergraduate Admissions Targets for 2005/2006

Motion

Moved by

J. Waterhouse, seconded by V. Dunsterville

"that Senate approve and recommend to the Board of Governors the following

DOMESTIC undergraduate admission targets for each basis-of-admission group and for

each semester in 2005/06, and that SCEMP be delegated authority to make further

adjustments based on actual enrolments in 2005-2 and

2005-3.

2005-2

2005-3

2006-1

Total

B.C. GRXII

2,305

130

2,520

B.C. College

555

830

605

1,990

"Other"

260

665

365

1,290

Total Intake

900

3,800

1,100

5,800

In response to an inquiry as to whether all of these enrolments were funded by the Government, Senate was

advised that they were not funded to the level the university would prefer, but they were funded to the level

that was supported in the past.

Question was called, and a vote taken.

MOTION CARRIED

fl,

S.M. 4 April 2005

Page

Motion 2

Moved by J. Waterhouse, seconded by J. Wong

"that Senate approve and recommend to the Board of Governors the DOMESTIC

undergraduate admission targets to each Faculty as indicated in Table 1, and that SCEMP

be delegated authority to make adjustments based on actual enrolment experience in

2005-2 and 2005-3"

In response to a question concerning the inclusion of Health Sciences, Senate was advised that the new

Faculty would be admitting graduate students for the 2005-2006 year. However, since the Government

does not count graduate students in this process targets for Health Sciences were not included.

It was noted that at a past meeting of Senate, several undergraduate courses in Health Sciences had been

approved for offering in September

2005.

Senate was advised that although it was hoped to offer some

undergraduate courses in the coming year, it was not certain that this would be possible and therefore

enrolment targets were not included.

Question was called, and a vote taken.

MOTION CARRIED

Motion 3

Moved by J. Waterhouse, seconded by S. Easton

"that Senate approve and recommend to the Board of Governors the INTERNATIONAL

undergraduate admission targets to each semester in 2005/06 as indicated in Table 2, and

that SCEMP be delegated authority to make adjustments based on actual enrolments in

• ?

2005-2 and 2005-3"

Question was called, and a vote taken.

MOTION CARRIED

E) ?

Senate Graduate Studies Committee

Paper S.05-56 -Proposed addition to Graduate General Regulation 1.5.1

Moved by J. Driver, seconded by C. Sears

"that Senate approve the proposed addition to Graduate General Regulation 1.5.1"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper

S.05-57 -

Curriculum Revisions - Faculty of Applied Sciences (For Information)

Senate received information that the Senate Graduate Studies Committee, acting under dele

ated authority,

approved new courses in the School of Engineering Science and the School of Resource and Environmental

Management, and a change to an existing course in the School of Computing Science.

F) ?

Senate Committee on Undergraduate Studies

i) ?

Paper

S.05-58 -

Revised Procedures for Library Course Assessments (For Information)

Senate received information that the Senate Committee on Undergraduate Studies and the Senate Graduate

Studies Committee, acting under delegated authority, approved a revised procedure for library course

assessments.

S.M. 4 April 2005

Page

ii) ?

Paper S

.05-59 -

School of Interactive Arts and Technology - New courses (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting under delegated

authority, approved the 300 and 400 level courses as part of the SlAT undergraduate degree program which

has also been approved by SCUS and forwarded to SCUP for consideration.

Senate Committee on Agenda and Rules

i) ?

Paper S.05-60 - Research Ethics Policy Review Committee

Moved by J. Dickinson, seconded by S. Rozell

"that (1) the membership of the Committee to Review the Research Ethics Policy R20.01

be modified such that the named individuals from the School of Kinesiolo

y and the

Department of Psychology, be replaced by the Chair/Director or designate from these

academic units; and (2) SCAR be given delegated authority to make any further

amendments to the membership of this committee"

Even with past amendments to the membership of the committee, it turned out to be difficult to populate

the membership because individuals were named rather than offices, and because most of the university

experts in this area were already involved in the process of ethics review. SCAR therefore recommended

that the membership be changed to reflect Chairs/Directors (or designates) of the representative

departments to make it easier to fill the membership and, for reasons of expediency, if any further changes

to membership need to be made, SCAR be given delegated authority to make the change.

Question was called, and a vote taken.

MOTION CARRIED

Senate Nominating Committee

Paper S.05-60 - Elections

Senate was advised that additional nominations had been received for the Senate Committee on Academic

Integrity in Student Learning and Evaluation and for the Research Ethics Policy Review Committee. The

results of the elections are as follows.

Senate Committee on Academic Integrity and Student Learning and Evaluation (SCAISLE)

Faculty Senator (Chair) for three year term of office to May 31, 2008

Elected by acclamation: ?

Robert Gordon

One Faculty Member for term of office to May 31, 2006

Elected by acclamation: ?

Larry Wei be

Research Ethics Policy Review Committee

Two Faculty Senators (for the term of the review)

Christine MacKenzie

Daniel Weeks

One Graduate Student (for the term of the review)

Camilla Sears

Other Business

There was no other business.

Information

The next regularly scheduled meeting of Senate will take place on Monday, May 16,2005.

Open Session adjourned at 6:10 pm and Senate moved directly into Closed Session.

Alison Watt, Director

University Secretariat