.
?
DRAFT UNTIL APPROVED BY SENATE
Minutes of a Meeting of the Senate of Simon Fraser University held on
?
Monday, June 7, 2004 at
5:30
pm in Room 3210 WMC
Open Session
Present: Stevenson, Michael
President and Chair of Senate
Absent:
Apaak, Clement
Atkins, Stella
Brennand, Tracy
Budd, James
Delgrande, James
Fizzell, Maureen
Fung, Edward
Gupta, Kamal
Higgins, Anne
Honda, Barry
Johansen, Elinor
Love, Ernie
Mauser, Gary
Tombe, Trevor
Walters, Brenton
Wessel, Sylvia
Wong, Milton
Beynon, Peter
Breden, Felix
Clayman, Bruce
Copeland, Lynn
da Silva, Gisele
Dickinson, John
Driver, Jon
Dunsterville, Valerie
Easton, Stephen
Giacomantonio, Chris
Gordon, Irene
Gnmmett, Peter
Haunerland, Norbert
Horvath, Adam
• ? Hunsdale, Shawn
Krane, Bill
Lewis, Brian
Li, Ze-Nian
MacKenzie, Christine
McArthur, James
McFetridge, Paul
McKinnon, Stephanie
Percival, Paul
Pierce, John
Plischke, Michael
Rozell, Sara
Sears, Camilla
Schellenberg, Betty
Scott, Jamie
Shaker, Paul
Smith, Don
Waterhouse, John
Weeks, Daniel
Wong, Josephine
Woodbury, Rob
Yerbury, Cohn
Zandvliet, David
Heath, Ron, Dean of Student Services/Registrar
Watt, Alison, Director, University Secretariat
Grant, Bobbie, Recording Secretary
T
S.M. 7 June 2004
Page 2
1. ?
Approval of the Agenda
The Agenda was approved as distributed.
.
2.
Approval of the Minutes of the Open Session of May 10, 2004
The Minutes were approved as distributed.
3.
Business Arising from the Minutes
Although the business was not relevant to the immediate past minutes, the Vice President
Academic wished to report back to Senate on an item from earlier in the year. Concerns
had been raised at Senate about the ability of SIMS to check prerequisites. The Chair of
SCUS had been asked to examine the issue and his report was provided to the Dean of
Student Services/Registrar. The Dean reported to Senate that a program using a number
of test departments and some special courses that were deemed to strongly rely on
prerequisite material was developed. 52 courses were tested during the first week of
classes. Out of 3,940 individual course registrations, only 23
(0.58%)
were identified as
being potentially unqualified. The system only checked the exact prerequisites as stated
in the Calendar and could not take into account other reasons that would allow some
students in the course so the figure of 23 was likely high. Further testing was conducted
and it was found that the maximum number in any course was 3 and there were only
three such courses. It was a fair bit of work for the departments involved to assist in the
checking and if the total is low on the first run it may not be regarded as a serious enough
problem to proceed but that would be a departmental decision at that time.
4.
Report of the Chair
The Chair advised that since he was scheduled to give a welcoming address at the
orientation for new students which was taking place simultaneously with the Senate
meeting, he would have to leave early. The Vice-Chair of Senate, Paul Percival, who had
been re-elected to this position by acclamation, would take over the Chair.
The Chair reported on his recent trip to Asia. Senate was informed about very successful
and useful meetings with significant numbers of Alumni in several cities. Discussions
involving SFU and the Institut Teknologi Bandung in Indonesia will probably result in a
significant contract with the Asia Development Bank. There were also visits and
meetings with university personnel in partner institutions, and a keynote address was
given at a conference sponsored by the Asia Development Bank for approximately 250
representatives from universities in that region. At the invitation of the Canadian High
Commissioner, an official visit was made to Brunei which has resulted in the Ministry of
Education deciding to send a significant number of officials to SF0 for professional
development courses.
The Vice-Chair of Senate advised that the text of the President's address was available on
the Web and represented a very good description of the nature and balance of powers of
different components of university self-government.
Referring to recent press releases about the possible relocation of the Olympic Oval, the
Chair advised Senate that although the Olympic Committee was looking at other options,
the outcome was not as settled as reported in the press. SRi is continuing in good faith
to pursue this as a very valuable legacy for the University and its surrounding
S
Li
S.M. 7 June 2004
•
Page
communities and is actively in discussions with the Organizing Committee
3
with respect
to rethinking the construction and mandate of the building over the long term.
On behalf of Senate, the Chair welcomed the following newly elected and re-elected
faculty and students to Senate and expressed appreciation and thanks for their willingness
to serve: F. Breden, J. Deigrande, S. Easton, I. Gordon, N. Haunerland, B. Honda, C.
MacKenzie, B. Schellenberg, and D. Zandlveit (Faculty Senators); and C. Apaak, G. da
Silva, E. Fung, C. Giacomantonio, S. Hunsdale, E. Johansen, S. McKinnon, S. Rozell, C.
Sears, T. Tombe, B. Walters, and J. Wong (Student Senators).
5.
Question Period
There were no questions.
6.
Renorts of Committees
A) ?
Senate Committee on Agenda and Rules
i) ?
Paper S.04-40 - Changes to Committee Membership Terms
Motion 1
Moved by J. Waterhouse, seconded by B. Clayman
"that Senate approve that the terms of office for the elected Faculty
representatives on the Senate Committee on University Priorities be
•
? staggered so that three positions come up for election each year. This
would take effect with the elections in June 2004"
Question was called, and a vote taken. ?
MOTION CARRIED
Motion 2
Moved by J. Waterhouse, seconded by B. Clayman
"that Senate approve the following revisions to the membership and terms
for the Senate Nominating Committee. This would take effect with the
elections in June
2005.
From: 2 Senators, 2 year terms; 2 Senators 1 year terms; 1 Student
Senator; 1 Student at large (Alternate)
To: 4 Faculty Senators 2 year terms staggered; 1 Student Senator, 1
Graduate Student at-large"
Question was called, and a vote taken. ?
MOTION CARRIED
Motion 3
Moved by J. Waterhouse, seconded by B. Clayman
"that Senate approve that the terms of office for the elected Faculty
• representatives on the Senate Graduate Studies Committee be staggered so
that three positions come up for election each year. This would take effect
with the elections in June 2006"
Question was called, and a vote taken. ?
MOTION CARRIED
B) ?
Senate Nominating Committee
S.M. 7 June
2004
Page
4
i) ?
Paper S.04-41 Revised - Elections
Senate's attention was directed to the newly distributed paper, S.04-41 Revised, which
contained the final slate of candidates for elections. A number of elections were resolved
by acclamation and ballots would be distributed for the remaining positions at the end of
Open Session with time made available before the start of Closed Session for Senators to
complete the balloting process. The results are as follows.
SENATE COMMITTEE ON DISCIPLINARY APPEALS (SCODA)
Three Faculty Members (at-large) (1 Regular,
2
Alternate).
One Regular member to
replace Colleen Collins Dodd from June 1, 2004 to May 31, 2006; and 2 Alternate
members to replace Karen Kavanagh and Cyril Thong from June 1, 2004 to May 31,
2005.
Candidates were elected by acclamation but balloting was required to determine
committee order.
Elected as Regular Member:
?
Karen Kavanagh
Elected as Alternate Members:
?
Colleen Collins-Dodd
Cyril Thong
Five Students (at-large) (3 Regular,
2
Alternate)
to replace Chris Giacomantonio,
Camilla Sears, Josephine Wong, Warren Michelow, Rick Yoo from June 1, 2004 to May
31, 2005. Balloting was required to determine regular members.
Elected as Regular Members: ?
Stephanie McKinnon
Camilla Sears
Brenton Walters
Elected by acclamation as Alternate Members:
?
Shawn Hunsdale
Trevor Tombe
SENATE COMMITTEE ON UNIVERSITY PRIORITIES (SCUP)
Five Faculty Senators (one from each Faculty)
to replace Joseph Peters (Applied
Sciences); Dan Weeks (Arts); Gary Mauser (Business Administration) from June 1, 2004
to May 31, 2006; and Adam Horvath (Education) and Paul Percival (Science) from June
1, 2004 to May 31, 2005. Balloting required to determine Arts representative.
Elected by acclamation: ?
FAS Rob Woodbury
BUS Irene Gordon
EDUC Adam Horvath
SC! Paul Percival
Elected:
?
ARTS Dan Weeks
Three Student Senators
(2
Regular,
1
Alternate)
to replace Chris Giacomantonio,
Josephine Wong, and Titus Gregory from June 1, 2004 to May 31, 2005.
Elected by acclamation as Regular Members: ?
Brenton Walters
Josephine Wong
Elected
One Lay
by
Senator
acclamation
to replace
as Alternate
Valerie Dunsterville
Member:
?
from June
Elinor
1, 2004
Johansento
May
?
31, 2006. J.
S
McArthur withdrew his candidacy prior to balloting.
Elected by acclamation: ?
Valerie Dunsterville
.
S.M. 7 June 2004
• ?
Page 5
SENATE COMMITTEE ON AGENDA AND RULES (SCAR)
Two Senators (at-large)
to replace Peter Grimmett and Alison Gill from June 1, 2004
May 31, 2006.
Elected:
?
Peter Grimmett
Betty Schellenberg
One Student Senator
to replace Titus Gregory from June 1, 2004 May 31,
2005.
Elected by acclamation: ?
Elinor Johansen
SENATE COMMITTEE ON CONTINUING STUDIES (SCCS)
Four Faculty Senators
to replace Jim Budd, Rob Gordon, Barry Honda, and Gary
Mauser from June 1, 2004 to May 31, 2006.
Elected by acclamation:
?
Jim Budd
Rob Gordon
Barry Honda
Gary Mauser
One Senator (at large)
to replace Jan van Aalst from June 1, 2004 May 31,2005.
Elected by acclamation: ?
Jamie Scott
One Student Senator
to fill an existing vacancy for term of office to May 31, 2006.
Vacant
One Alternate Student (at-large)
to replace Muneer Esmail from June 1, 2004 to May
31,2006.
Elected:
?
Titus Gregory
SENATE COMMITTEE ON UNIVERSITY HONORS (SCUH)
One Senator (Faculty of
Arts) to replace Alison Gill from June 1, 2004 to May 31,
2007.
Elected by acclamation:
?
Tracy Brennand
One Senator (Faculty of Business Administration)
to replace Gary Mauser from June
1, 2004 to May 31, 2007.
Elected by acclamation: ?
Maureen Fizzell
One Senator (Faculty of Education)
to replace Jan Van Aalst from June 1, 2004 to May
31,2007.
Elected by acclamation:
?
Peter Gnmmett
One Senator (at-large)
to replace Lynn Copeland from June 1, 2004 to May 31, 2007.
Elected:
?
Lynn Copeland
One Student Senator
to replace Rick Yoo from June 1, 2004 to May 31, 2007.
Elected by acclamation:
?
Elinor Johansen
S.M. 7 June 2004
Page 6
SENATE LIBRARY COMMITTEE (SLC and LIBRARY PENALTIES APPEAL
COMMITTEE (LPAC') -
DUAL POSITIONS
One Undergraduate Student (Alternate position)
to replace Reza Pourvali from June
1, 2004 to May 31, 2006.
Elected: ?
Marcia McInnes
One Graduate Student (Alternate position)
to replace Nancy Earle from June 1, 2004
to May 31, 2006.
Elected: ?
Rob McTavish
SENATE NOMINATING COMMITTEE (SNC)
Two Senators (at-large)
to replace Titus Gregory and Jan Van Aalst from June 1, 2004
to May 31, 2006.
Elected: ?
Barry Honda
Sara Rozell
Two Senators (at-large)
to replace Tracy Brennard and to fill an existing vacancy from
June 1,2004to May 31, 2005.
Elected by acclamation: ?
Ze-Nian Li
Christine Mackenzie
One Student Senator
to replace Rick Yoo from June 1, 2004 to May 31, 2005.
Elected by acclamation: ?
Shawn Hunsdale
One Student Alternate (at-large)
to replace Reza Pourvali from June 1, 2004 to May
31,2005.
Elected: ?
Chris Giacomantonio
SENATE POLICY COMMITTEE ON SCHOLARSHIPS. AWARDS & BURSARIES
(SPCSAB)
Chair - One Faculty Senator
to replace John D'Auria from June 1, 2004 to May 31,
2005. The faculty member elected to this position coincidentally becomes a member of
the SUAAC, SGAAC and SCUH.
Elected by acclamation: ?
Steve Easton
One Faculty Member (at large)
to replace Mary Ann Gillies from June 1, 2004 to May
31,2006.
Elected by acclamation: ?
Jan van Aalst
One Undergraduate Student (at-large)
to replace Tiffany Kalanj from June 1, 2004 to
May 31, 2005.
Note:
The student elected to this committee coincidentally becomes a
member of the Senate Undergraduate Awards Adjudication Committee.
Elected: ?
Chris Giacomantonio
S.M. 7 June 2004
. ?
Page
7
One Graduate Student (at-large)
to replace Warren Michelow from June 1, 2004 to
May 31, 2005.
Note:
The student elected to this committee coincidentally becomes a
member of the Senate Graduate Awards Adjudication Committee.
Elected by acclamation: ?
Camilla Sears
SENATE UNDERGRADUATE AWARDS ADJUDICATION COMMITTEE (SUAAC)
One Lay Senator
to replace James McArthur from June 1, 2004 to May 31, 2006.
Elected by acclamation: ?
Peter Beynon
One Undergraduate Student (at-large)
to replace Gisele da Silva from June 1, 2004 to
May 31,
2005.
Elected: ?
Stephanie McKinnon
SENATE GRADUATE AWARDS ADJUDICATION COMMITTEE (SGAAC)
One Faculty member (at-large)
to replace Christine Mackenzie from June 1, 2004 to
May 31, 2005.
Elected by acclamation: ?
Rob Woodbury
One Lay Senator
to replace Rob Woodbury from June 1, 2004 to May 31, 2006. Note:
In the event no lay member of Senate is available to serve, Senate may elect a general
member of the community to serve in this position.
Elected by acclamation: ?
Jan van Aalst
One Graduate Student (at-large)
to replace Camilla Sears from June 1, 2004 to May
31,2005.
Elected:
?
Mark Weiler
SENATE APPEALS BOARD (SAB)
Two Faculty Members (at-large) (1 Regular, 1 Alternate)
to replace Mark Wexler
(Regular) and Sam Black (Alternate) from June 1, 2004 to May 31, 2006.
Elected by acclamation: ?
Sam Black R
Iris Geva-May A
Two Graduate Students (at-large) (1 Regular, 1 Alternate)
to replace Peg (Randy)
Peters (Regular) and Peter Liljedahl (Alternate) from June 1, 2004 to May 31, 2006.
Elected as the Regular Member:
?
Rob McTavish
Elected as the Alternate Member :
?
Kareen McCaughan
COMMITTEE TO REVIEW UNIVERSITY ADMISSIONS (CRUA)
One Faculty Member (at-large)
to replace Geoff Madoc-Jones (Regular) from June 1,
2004 to May 31, 2006.
Elected by acclamation:
?
Geoff Madoc-Jones
Two Graduate Students (at-large) (1 Regular, 1 Alternate)
to replace Clement Apaak
(Regular) and Peter Liljedahl (Alternate) from June 1, 2004 to May 31, 2006.
Elected by acclamation as Regular Member: ?
Clement Apaak
Elected by acclamation as Alternate Member: ?
Camilla Sears
S.M. 7 June 2004
SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS)
?
Page 8 .
Two Undergraduate Students (at-large)
to replace Derrick Harder and Josephine Wong
from June 1,2004to May 3l,2005.
Elected:
?
Derrick Harder
Josephine Wong
SENATE COMMITTEE ON ENROLMENT MANAGEMENT AND PLANNING
(SCEMP)
Two Faculty Senators
to replace Kamal Gupta and Maureen Fizzell from June 1, 2004
to May 31,2006.
Elected by acclamation: ?
Maureen Fizzell
Steve Easton
One Undergraduate Student Senator
to replace Josephine Wong from June 1, 2004 to
May 31, 2005.
Elected by acclamation: ?
Josephine Wong
One Graduate Student (at-large)
to replace Mavis MacMillen from June 1, 2004 to
May 31, 2005
Elected by acclamation:
?
Camilla Sears
ELECTORAL STANDING COMMITTEE
Three Senators (one of whom must be a student)
to replace Peter Beynon, Jon Driver
and to fill an existing vacancy from June 1, 2004 to May 31, 2006.
Elected by acclamation: ?
Peter Beynon
Jon Driver
Shawn Hunsdale
SENATE COMMITTEE ON INTERNATIONAL ACTIVITIES (SCIA)
Two Faculty Senators,
to replace Andy Hira and to fill an existing vacancy from June 1,
2004 to May 31, 2006.
Elected by acclamation:
?
Dan Weeks
David Zandvliet
One Senator (at-large)
to replace Valerie Dunsterville from June 1, 2004 to May 31,
2006. J. McArthur withdrew his candidacy prior to balloting.
Elected by acclamation:
?
Valerie Dunsterville
One Undergraduate Student Senator
to fill an existing vacancy from date of election to
May 31, 2006.
Vacant
One Graduate Student (at-large)
to replace Clement Apaak from June 1, 2004 to May
Elected31,2006. ??
Clement Apaak
0
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S.M. 7 June 2004
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Page 9
INTERNATIONAL STUDENT EXCHANGE COMMITTEE (ISEC
.
Two Faculty Members (at-large)
to replace John Bechhoefer and Anne Higgins from
June 1,2004to May 31, 2006.
Elected by acclamation: ?
John Bechhoefer
Ross Jamieson
One Student (at-large)
to replace Abena Owusu-Afriyie from June 1, 2004 to May 31,
2005.
Elected: ?
Marcia McInnes
SENATE COMMITTEE ON UNIVERSITY TEACHING AND LEARNING (SCUTL)
One Faculty Member (at-large from the Faculty of Applied Sciences)
to replace
Martin Laba from June 1, 2004 to May 31, 2007.
Elected by acclamation:
?
Ted Kirkpatrick
One Faculty Member (at-large from the Faculty of Business Administration) to
replace Anne MacDonald from June 1, 2004 to May 31, 2007.
Elected by acclamation: ?
Anne MacDonald
One Undergraduate Student (at-large)
to replace Gisele da Silva from June 1, 2004 to
May 31, 2005.
Elected: ?
Titus Gregory
One Graduate Student (at-large)
to replace Jonathan Crago from June 1, 2004 to May
31, 2005.
Elected: ?
Marie Krbavac
DIVERSE OUALIFICATIONS ADJUDICATION COMMITTEE (DOAC
One Lay Senator
to replace Barbara Naef from June 1, 2004 to May 31, 2006. Note: If
no Lay member of Senate is available to serve, Senate may elect a general member of the
community to serve in this position.
Elected by acclamation:
?
Alison Watt
Two Undergraduate Students (at-large)
to replace Derrick Harder and Shawn
Hunsdale from June 1, 2004 to May 31, 2005.
Elected:
?
Gisele da Silva
Derrick Harder
CALENDAR COMMITTEE (CC)
One Student (at-large)
to replace Pam Kaila from June 1, 2004 to May 31, 2005.
Elected by acclamation: ?
Titus Gregory
RESEARCH ETHICS BOARD (REB)
Two Members from the University Community
to replace Adrienne Drobnies and
John Lowman from June 1, 2004 to May 31, 2007.
Elected by acclamation:
?
Felix Breden
Adrienne Drobnies
S.M. 7 June 2004
Page 10
a
Two Members from community outside of the University
to replace Lynne Kennedy
and Bill Melville from June 1, 2004 to May 31, 2007.
Elected by acclamation: ?
Lynne Kennedy
Bill Melville
VICE-CHAIR OF SENATE
One Senator (at-large)
to replace Paul Percival whose term as Vice-Chair of Senate
expires on May 31, 2004.
Elected by acclamation: ?
Paul Percival
C) ?
Senate Committee on University Priorities
i) ?
Paper S.04-42 - Three Year Academic Plan (For Information)
The Vice-President Academic introduced the document by making brief reference to
several significant projects that have been initiated over the past several years. Following
extensive discussions with Deans and colleagues, it was concluded that during the next
three years attention should be focused on the delivery, execution, and completion of
projects that are currently underway, and Senate's attention was drawn to the ten
priorities outlined on page 11 of the plan.
It was noted that the plan required approval by SCUP and question arose as to why it did
not require formal approval by Senate. It was pointed out that because of SCUP's
responsibilities to set priorities and approve funding, it was necessary for SCUP to
approve such a plan. A change of this policy could be considered.
Clarification was requested with respect to what was meant by the development of a full
service campus at Surrey. Senate was advised that to the extent that facilities are
available and the extent of faculty interest in doing so, there should be programs offered
from each of the Faculties at Surrey. However, it was felt that the Surrey campus should
not simply duplicate programs that are offered at the Burnaby campus and programs
developed there should offer an element of distinctiveness or uniqueness. The Tech One
program which offered a distinctive introduction to SFU programs was given as an
example, and plans are underway for a possible core of Arts programming that would
provide first year students with an exposure to several of the fields in the Humanities and
Social Sciences.
Reference was made to Goal #6. Questions were raised about the breadth of the
definition of "First Nations student", and why the recruitment goal was not set higher
than 50%. The identification of First Nations students was problematic since there was
no process to identify such students apart from self identification. It was hoped that there
would be a fairly comprehensive definition that would include, for example, Metis
students. Although there were no objections to an aggressive recruitment strategy, there
was reluctance to state a more aggressive goal since there were no firm figures on
existing numbers. It was hoped that Senate would see this goal more in the positive spirit
of aiming to take significant steps in First Nations student enrollment, rather than as a
precise numerical target.
.
.
I
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S.M. 7 June 2004
Page 11
Discussion turned briefly to the proposed School for International Studies and the Great
Northern Way campus. Senate was advised that the Faculty of Arts has initiated a
planning process to establish an academic unit that would focus on the delivery of
programs with an international focus at the Master's level and into which faculty with
interest in this area would be recruited. With respect to the Great Northern Way campus
the planning process for potential activities for that campus continues but there likely
would not be a major growth of programming or activities associated with that campus
over the next three years.
At this point of the meeting, M. Stevenson left and P. Percival took over the Chair.
Reference was made to Goal #7 which dealt with international students. A question arose
about whether the University was currently doing anything to obtain the right to sit as
members of the Board of Governors and the right to work off campus for international
students. Senate was advised that active discussions on several issues are underway
concerning international students, including concerns surrounding the immigration
process.
Following the above discussion, the document was received by Senate.
D) ?
Senate Graduate Studies Committee
i)
Paper S.04-43 - Curriculum Revisions - Faculty of Applied Sciences
Senate received information that the Senate Graduate Studies Committee, acting under
delegated authority, approved four new courses in Computing Science.
ii)
Paper S.04-44 — Curriculum Revisions - Faculty of Arts
Senate received information that the Senate Graduate Studies Committee, acting under
delegated authority, approved four new courses, and minor changes to existing programs
and courses in the followin
g
Departments/Programs: English, Linguistics, Gerontology,
Political Science, Psychology, Public Policy Program, and Criminology.
iii)
Paper
S.04-45 -
Curriculum Revisions - Faculty of Business Administration
Senate received information that the Senate Graduate Studies Committee, acting under
delegated authority, approved four new courses, deleted four courses, and approved
minor changes to existing courses and requirements in the Executive MBA Program.
iv)
Paper S.04-46 -
Curriculum Revisions - Faculty of Education
Senate received information that the Senate Graduate Studies Committee, acting under
delegated authority, approved minor changes to existing requirements in the Arts
Education Master's Program and Individual Program.
7. ?
Other Business
1) ?
Paper S.04-47 - Intellectual Propert
y
Policy R30.03 - For Discussion
The Vice-President Research introduced the document by providing brief background
information. The proposed policy combines two previous policies - one on copyright and
S.M. 7 June 2004
Page 12
one on patenting - into a single policy which treats both issues in equivalent ways.
Extensive consultations have taken place within the University community and this final
draft has been approved by the Executives of the Faculty Association and the Student
Society. The document was received by Senate without discussion.
ii) ?
Paper S.04-48 - Report: Elections to Senate and Board of Governors (For
Information)
Following a correction to the paper, it was received by Senate for information.
For Information: ?
Betty Schellenberg is a Faculty Senator from the Faculty of Arts
Christine MacKenzie is a Joint Faculty Senator
8. ?
Information
The date of the next regularly scheduled meeting of Senate will take place on Monday,
July
5,
2004.
Open Session adjourned at 6:10 pm. Following a ten minute recess to allow balloting to take
place, Senate moved into Closed Session.
Alison Watt
Director, University Secretariat
I
0
