DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, June 2, 2003 at 5:30 pm in Room 3210 WMC

Open Session

Present: Stevenson, Michael

President and Chair of Senate

Andrews, Ian

Absent:

Apaak, Clement

Beynon, Peter

Chan, Wendy

Budd, James

Clayman, Bruce

Cameron, Rob (representing B. Lewis)

Copeland, Lynn

da Silva, Gisele

D'Auria, John

Dickinson, John

Dunsterville, Valerie

Driver, Jon

Gordon, Robert

Fizzell, Maureen

Grimmett, Peter

Fung, Edward

Gupta, Kamal

Gerson, Carole

Heaney, John

Giacomantonio, Chris

Higgins, Anne

Gregory, Titus

Jones, Cohn

Haunerland, Norbert

Kalanj, Tiffany

Horvath, Adam

Lewis, Brian

Kaila, Pam

Love, Ernie

Krane, Bill

Mauser, Gary

Lemay, Joanna

McArthur, James

McFetridge, Paul

1?ctcr3, Joseph

Naef, Barbara

Poirier, Guy

Percival, Paul

Russell, Robert

Pierce, John

Thandi, Ranbir

Plischke, Michael

Van Aalst, Jan

Rozell, Sara

Wessel, Sylvia

Sears, Camilla

Wong, Milton

Smith, Don

Yerbury, Cohn

Vaisey, Jacques

Yoo, Rick

Waterhouse, John

Wong, Josephine

In attendance:

Woodbury, Rob

Dench, Sarah

French, Charlotte

Percival, Graham

Heath, Ron, Dean of Student Services/ Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 2 June 2003

Page 2

On behalf of Senate, the Chair welcomed the following newly elected and re-

elected Senators to the meeting: M. Plischke, Acting Dean. of Science; Faculty

Senators - J

Budd, W. Chan, J

Dickinson, M. Fizzell, P. Grimmett, P. Percival,

and R. Woodbury; Student Senators - C. Apaak, G. da Silva, E. Fung. C.

Giacomantonio, T. Gregory, P. Kaila, T. Kalanj, J

Lemay, S. Rozell, C. Sears, J.

Wong, and R. Yoo.

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of May 12, 2003

The Minutes were not yet available but would be distributed for the next

meeting of Senate.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

The Chair briefly reported on the annual 'SFU Day in Victoria' where he and

other senior administrators (Deans and Vice Presidents) met with approximately

25-30 members of the Legislative Assembly to have an informal discussion and

exchange of views on matters directly related to the University. In addition, all

members of the senior administration had other meetings during the day with

different political agencies including a 2 hour meeting with officials in the

Ministry of Advanced Education, and the Faculty of Business Administration

met with alumni. This annual initiative was an important part of the cultivation

of support for universities in general and SFU in particular, helping to keep the

Government informed about ongoing developments at the University.

Ouestion Period

There were no questions.

Reports of Committees

A) ?

Calendar Committee

G. Percival, Chair of the Committee and S. Dench, Secretary to the Committee

were in attendance in order to respond to questions with respect to items

A.i)ii)iii)

i) ?

Paper S.03-56 - Guidelines for Determination of the Academic Calendar of

Events

Moved by J

Driver, seconded by A. Horvath

Motion 1

"that Senate approve the following guidelines for the

determination of semester schedules:

1. there will be 63 instructional days;

S.M. 2 June 2003

Page 3

• ?

2. classes will begin on a Monday or Tuesday;

Motion 2

that Senate approve the creation of a reading break of up

two

days in the Spring Semester, dependent upon public holidays"

The insertion of the word 'to' before the word 'two' was accepted as a correction

to Motion 2.

A few senators expressed surprise about the inclusion of a reading break in the

Spring semester as it was thought that many faculty members were opposed to

this initiative. Senate was provided with information with respect to the

feedback received from members of the university community on this question.

It was noted that many of the comments were particularly concerned about

starting a semester on a Thursday or Friday. Concerns were also expressed that

if Easter which was the only statutory holiday in the Spring semester fell after

classes were over, there was no opportunity for any 'catch up' days when there

was no reading break. The Calendar Committee felt it had arrived at a good

compromise which ensured that all semesters had an equal number of teaching

days and also provided provision for a break when Easter did not fall within the

semester.

Question was called, and a vote taken.

MOTIONS CARRIED

ii)

Paper S.03-57 -

Academic Calendar of Events 2004-3 to 2006-2

Moved by J

Driver, seconded by C. Apaak

Motion 1

"that Senate approve the Academic Calendar of Events for 2004-3

to 2005-2 as set forth in S.03-57"

Motion 2

"that Senate approve the Academic Calendar of Events for 2005-3

to 2006-2 as set forth in S.03-57"

It was noted that in the schedule of dates for 2005/2006, Easter holidays fell

within the examination period, and that the paper was silent as to whether or not

examinations would be scheduled on Easter Saturday. Senate was advised that

when this has happened in the past, no examinations were scheduled on that

particular Saturday and the time was left as a holiday weekend. In response to an

inquiry as to whether a notation should be included in the documentation, a

suggestion to record the issue in the Minutes was accepted as being sufficient.

Question was called, and a vote taken.

MOTIONS CARRIED

iii)

Paper S.03-58 - Deadline - Graduate Grades

Moved by J

Driver, seconded by G. da Silva

S.M. 2 June 2003

Page 4

"that Senate approve that in the absence of scheduled exams,

graduate grades are due on the last day of the undergraduate

examination period"

Opinion was expressed that the motion penalized instructors in courses with

scheduled exams as it forced grades to be submitted earlier than they would

have to if there were no exams. Senate was advised that the vast majority of

graduate courses did not have scheduled exams so this deadline would apply to

most graduate grades. The Committee did not wish to make a blanket

requirement for graduate grades simply because they felt that the requirement

for classes with scheduled exams should be the same for undergraduate and

graduate students.

Question was called, and a vote taken.

MOTION CARRIED

B) ?

Senate Committee on Undergraduate Studies

Paper S.03-59 - Degree names - Faculty of Applied Sciences - IT and IA

Degree program extension - 2002 cohort

Motion 1

Moved by J

Waterhouse, seconded by R. Cameron

"that Senate approve and recommend approval to the Board of

Governors that those students who were admitted to the Program

in Information Technology and Interactive Arts in 2002 and who

successfully complete the program requirements in the Information

Technology program stream will be awarded the BSc (Information

Technology, TechBC) as set forth in S.03-59"

Question was called, and a vote taken.

MOTION CARRIED

Motion 2

Moved by J

Waterhouse, seconded by I. Andrews

"that Senate approve and recommend approval to the Board of

Governors that those students who were admitted to the Program

in Information Technology and Interactive Arts in 2002 and who

successfully complete the program requirements in the Interactive

Arts program stream will be awarded the BSc (Interactive Arts,

TechBC) as set forth in S.03-59"

Question was called, and a vote taken.

MOTION CARRIED

ii)

- Annual

questions.French,

Secretary to the Committee, was in attendance in order to respond to

S.M. 2 June 2003

Page 5

Senate received the above-noted report for information. There were no

questions.

C) ?

Senate Graduate Studies Committee

Paper S.03-61 - New Graduate General Regulation 1.6.5 - Co-supervision

Moved by J

Driver, seconded by C. Apaak

"that Senate approve the new Graduate General Regulation 1.6.5 as

outlined in S.03-61"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.03-62 - Curriculum Revisions - Faculty of Education (For

Information)

Senate received information that the Senate Graduate Studies Committee, acting

under delegated authority, deleted one course, approved two new courses and

minor revisions to an existing course in the Faculty of Education.

D) ?

Senate Committee on Agenda and Rules

i) ?

Paper S.03-63 - Quorum requirements for committees

Moved by J

Waterhouse, seconded by M. Fizzell

"that Senate approve that the following quorum requirements be adopted for

the following committees.

Senate Committee on University Priorities

Quorum 6 members

Senate Committee on Undergraduate Studies

Quorum 5 members

Senate Committee on Continuing Studies

Quorum 5 members

Senate Graduate Awards Adjudication Committee

Quorum 6 members

Senate Committee on University Teaching and Learning

Quorum 5 members"

Question was called, and a vote taken.

MOTION CARRIED

E) ?

Senate Nominating Committee

Paper S.03-64 (revised) - Elections

A revised paper showing additions and deletions was distributed to Senators

along with additional information supplied by candidates. There were

insufficient nominations to fill all positions. Vacancies will be carried forward.

The following are the results of elections which took place by Senate.

SENATE COMMITTEE ON DISCIPLINARY APPEALS (SCODA)

. ?

Four Faculty Members

at-large (2

Regular,

Alternate).

2 Regular members to

replace Joseph Peters and Karen Kavanagh from June 1, 2003 to May 31, 2005;

S.M. 2 June 2003

Page

and 2 Alternate members to replace Sam Black and Cathy D'Andrea from June 1,

2003 to May 31, 2004.

Candidates were elected by acclamation but balloting was required to determine

committee order:

Elected as Regular members for terms of office to May 31, 2005:

Sam Black

Cathy D'Andrea

Elected as Alternate members for terms of office to May 31, 2004:

Karen Kavanagh

Cyril Thong

Three Students at-large (Regular)

to replace Brynn Bourke, Danny Chen and

Michelle Kemper from June 1, 2003 to May 31, 2004.

Candidates: E. Davies, C. Gacomantonio, K. Hill, A. Kumar, R. Lachance, A.

Picotte, C. Sears, J

Wong

Elected: ?

Chris Giacomantonio

Camilla Sears

Josephine Wong

Two Students (at-large) (Alternate)

to replace G. Fernandez and W. Gerwel

from June 1, 2003 to May 31, 2004.

Elected by acclamation: ?

Warren Michelow

Rick Yoo

SENATE COMMITTEE ON UNIVERSITY PRIORITIES (SCUP)

Two Student Senators (Regular)

to replace Brynn Bourke and Azam Tyab as

Regular members from June 1, 2003 to May 31, 2004.

Elected by acclamation: ?

Chris Giacomantonio

Tiffany Kalanj

One Student Senator (Alternate)

to replace Michelle Kemper as the Alternate

member from June 1, 2003 to May 31, 2004.

Elected by acclamation: ?

Titus Gregory

SENATE COMMITTEE ON AGENDA AND RULES (SCAR)

Two Senators (at-large);

one to replace Santa Aloi from June 1, 2003 to May 31,

2005, the other to replace Margaret Jackson for term of office to May 31, 2004.

Candidates: W. Chan, S. Rozell, J

Vaisey, R. Yoo

Elected for term of office to May 31, 2005:

Jacques Vaisey

Elected for term of office to May 31, 2004:

Wendy Chan

Note: There was a tied vote between S. Rozell and W. Chan for the 2'' position

on SCAR. S. Rozell subsequently withdrew her candidacy and W. Chan was

declared elected.

One Student Senator

to replace Carlos Garcia from June 1, 2003 to May 31, 2005.

Elected by acclamation: ?

Titus Gregory

S.M. 2 June 2003

Page 7

SENATE COMMITTEE ON CONTINUING STUDIES (SCCS

Two Senators

(at-large) to replace Stella Atkins and Jan Van Aalst from June 1,

2003 to May 31, 2005.

Elected by acclamation: ?

Jan Van Aalst

Insufficient nominations received. ?

Vacancy will be carried forward

One Lay Senator

to replace James McArthur from June 1, 2003 to May 31, 2005.

No nominations received. ?

Vacancy will be carried forward

Two Faculty Senators

to replace Larry Weldon and Margaret Jackson for terms

of office to May 31, 2004.

Elected by acclamation: ?

Jim Budd

Insufficient nominations received

Vacancy will be carried forward

One Student Senator

to replace Joel Warren for term of office to May 31, 2004.

Candidates: E. Fung, P. Kaila

Elected: ?

Edward Fung

SENATE COMMITTEE ON UNIVERSITY HONOURS (SCUH)

One Senator (Faculty of Applied Sciences)

to replace John Jones from June 1,

2003 to May 31, 2006.

Elected by acclamation:

John Dickinson

One Senator (Faculty of Education)

to replace Peter Grimmett from June 1, 2003

to May 31, 2006.

Elected by acclamation: ?

Jan Van Aalst

One Student Senator

to replace Britta Jensen for term of office to May 31, 2004.

Elected by acclamation: ?

Rick Yoo

One Student

(at-large), to replace Kate Phipps from June 1, 2003 to May 31,

2006.

Candidates: W. Michelow, J

Sze

Elected:

Warren Michelow

SENATE LIBRARY COMMITTEE (SLC) and LIBRARY PENALTIES APPEAL

COMMITTEE (LPAC) - DUAL POSITIONS

Two Senators (at-large)

to replace Carole Gerson and Norbert Haunerland from

June 1, 2003 to May 31, 2005.

Elected by acclamation: ?

Carole Gerson

Norbert Haunerland

One Undergraduate Student (Regular position)

to replace Gina Fernandez from

June 1, 2003 to May 31, 2005.

Candidates: D. Harder, S. Rozell

Elected: ?

Sara Rozell

S.M. 2 June 2003

Page

One Graduate Student (Regular position)

to replace Laila Singh from June 1,

2003 to May 31, 2005.

Candidates: C. Sears, L. Singh

Elected: ?

Camilla Sears

SENATE NOMINATING COMMITTEE (SNC)

Two Senators (at-large)

to replace Ross Hill and Jacques Vaisey from June 1,

2003 to May 31, 2004.

Elected by acclamation: ?

Cohn Jones

Jacques Vaisey

One Student Senator

to replace Joel Warren from June 1, 2003 to May 31, 2004.

Elected by acclamation: ?

Rick Yoo

One Student at-large (Alternate)

to replace Reza Pourvali from June 1, 2003 to

May 31, 2004.

Elected by acclamation: ?

Reza Pourvali

SENATE POLICY COMMITTEE ON SCHOLARSHIPS, AWARDS &

BURSARIES (SPCSAB)

Two Faculty Members (at

large) to replace Peter Grimmett and Stella Atkins

from June 1, 2003 to May 31, 2005.

Candidates: B. Honda, C. MacKenzie, B. Schellenberg

Elected: ?

Barry Honda

Betty Schellenberg

One Undergraduate Student

(at-large) to replace Reza Pourvali from June 1,

2003 to May 31, 2004.

Note:

The student elected to this committee coincidentally

becomes a member of the Senate Undergraduate Awards Adjudication

Committee.

Candidates: T. Kalanj, A. Kumar, R. Pourvali, J

Sze

Elected: ?

Tiffany Kalanj

One Graduate Student

(at-large) to replace Amit Goel from June 1, 2003 to May

31, 2004.

Note:

The student elected to this committee coincidentally becomes a

member of the Senate Graduate Awards Adjudication Committee.

Candidates: R. Lachance, W. Michelow

Elected: ?

Warren Michelow

One Lay Senator

to replace Valerie Dunsterville from June 1, 2003 to May 31,

2005.

Elected by acclamation: ?

Valerie Dunsterville

SENATE UNDERGRADUATE AWARDS ADJUDICATION _COMMITTEE

(SGAAC)

One Faculty Member

(at-large) to replace Hilmar Pabel from June 1, 2003 to May

31, 2005.

Elected by acclamation:

Hilmar Pabel

S.M. 2 June 2003

Page

• ?

One Undergraduate Student (at-large)

to replace Kate Phipps from June 1, 2003

to May 31, 2004.

Elected by acclamation: ?

Gisele da Silva

SENATE GRADUATE AWARDS ADJUDICATION COMMITTEE (SGAAC)

One Faculty Member

(at-large) to replace Cohn Jones from June 1, 2003 to May

31, 2005.

Elected by acclamation: ?

Christine MacKenzie

One Graduate Student

(at-large) to replace Mavis MacMillen from June 1, 2003

to May 31, 2004.

Candidates: R. Lachance, J

Perry, C. Sears

Elected: ?

Camilla Sears

One Lay Senator

to replace Don Smith for term of office to May 31, 2004.

Note:

In the event no Lay Member of Senate is available to serve, Senate may

elect a general member of the community to serve in this position.

Elected by acclamation: ?

Rob Woodbury

SENATE APPEALS BOARD (SAB)

Two Faculty Members (at-large) (1 Regular, 1 Alternate)

to replace Lee Hanlan

(Regular) and Hilmar Pabel (Alternate) from June 1, 2003 to May 31, 2005.

Candidates were elected by acclamation but balloting was required to determine

. ?

committee order.

Elected as the Regular member for term of office to May 31, 2005:

Cathy D'Andrea

Elected as the Alternate member for term of office to May 31, 2005:

Lee Hanlan

One Undergraduate Student (at-large) (Regular)

to replace Nicola Kretz and

from June 1, 2003 to May 31, 2005.

Candidates: B. Bourke, N. Kretz

Elected: ?

Brynn Bourke

One Undergraduate Student (at-large) (Alternate)

to replace Cynthia Leung

from June 1, 2003 to, May 31, 2005.

Elected by acclamation:

Tiffany Kalanj

COMMITTEE TO REVIEW UNIVERSITY ADMISSIONS (CRUA

Two Faculty Members (at-large) (1 Regular, 1 Alternate)

to replace Arthur

Roberts (Regular) and Jacques Vaisey (Alternate) from June 1, 2003 to May 31,

2005.

Candidates: C. D'Andrea, J

Dickinson, A. Roberts, C. Snowber

Elected: ?

Cathy D'Andrea

Celeste Snowber

One Undergraduate Student (at-large) (Regular)

to replace Reza Pourvali from

• ?

June 1, 2003 to May 31, 2005.

Candidates: C. da Silva, R. Pourvali

Elected: ?

Gisele da Silva

S.M. 2 June 2003

Page 10

One Undergraduate Student (at-large) (Alternate)

to replace Cynthia Leung

from June 1, 2003 to May 31, 2005.

Elected by acclamation:

Joanna Lemay

SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS)

Two Undergraduate Students (at-large)

to replace Adam Picotte and Graham

Percival from June 1, 2003 to May 31, 2004.

Candidates: E. Fung, A. Picotte, J

Wong

Elected: ?

Edward Fung

Josephine Wong

SENATE COMMITTEE ON ENROLMENT MANAGEMENT AND PLANNING

(SCEMP)

One Undergraduate Student

(at-large) to replace Azam Tyab from June 1, 2003

to May 31, 2004.

Elected by acclamation: ?

Josephine Wong

One Graduate Student

(at-large) to replace Felix Tang from June 1, 2003 to May

31, 2004.

Elected by acclamation: ?

Mavis MacMillen

One Faculty Senator

to replace Larry Weldon for term of office to May 31, 2004.

Elected by acclamation: ?

Maureen Fizzell

SENATE COMMITTEE ON INTERNATIONAL ACTIVITIES (SCIA

Two Faculty Senators,

one to replace Judith Zaichkowsky from June 1, 2003 to

May 31, 2005, the other to replace Larry Weldon for term of office to May 31,

2004.

Elected by acclamation for term of office to

May 31, 2005: ?

Jim Budd

Insufficient nominations received. ?

Vacancy will be carried forward

One Undergraduate Student Senator

for term of office from date of election to

May 31, 2004.

Elected by acclamation: ?

Joanna Lemay

INTERNATIONAL STUDENT EXCHANGE COMMITTEE (ISEC

One Faculty Member

(at-large) to replace Neil Abramson from June 1, 2003 to

May 31, 2005.

Candidates: N. Abramson, C. D'Andrea, V. Kumar

Elected: ?

Vive Kumar

One Student (at-large)

to replace Clement Apaak from June 1, 2003 to May 31,

2004.

Elected by acclamation: ?

Abena Owusu-Afriyie

S.M. 2 June 2003

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•

ELECTORAL STANDING COMMITTEE (ESC)

One Student Senator

to replace Brynn Bourke for term of office to May 31, 2004.

Candidates: T. Gregory, P. Kaila

Elected: ?

Titus Gregory

SENATE COMMITTEE ON UNIVERSITY TEACHING AND LEARNING

(SCUlL)

One Faculty Member (at-large from the Faculty of Education)

to replace Cheryl

Amundsen from June 1, 2003 to May 31, 2006.

Elected by acclamation:

Cheryl Amundsen

One Undergraduate Student

(at-large) to replace Jennifer Siegfried from June 1,

2003 to May 31, 2004.

Candidates: G. da Silva, E. Fung, J

Siegfried,

J .

Sze

Elected: ?

Gisele da Silva

One Graduate Student (at-large)

to replace Stephen Littley from June 1, 2003 to

May 31, 2004.

Candidates: J

Crago, M. MacMillen, S. Littley

Elected: ?

Jonathan Crago

DIVERSE QUALIFICATIONS ADJUDICATION COMMITTEE (DOAC)

• ?

One Faculty Member (at-large)

to replace Santa Aloi from June 1, 2003 to May

31, 2005.

Elected by acclamation:

Larry Weldon

Two Undergraduate Students

(at-large) to replace Kate Phipps and Taira Poletz

from June 1, 2003 to May 31, 2004.

Candidates: D. Harder, J

Lemay, T. Poletz, R. Pourvali

Elected: ?

Derrick Harder

Joanna Lemay

CALENDAR COMMITTEE

One Faculty Senator

to replace Gary Mãuser from June 1, 2003 to May 31, 2005.

Elected by acclamation: ?

Gary Mauser

One Student

(at-large) to replace Graham Percival from June 1, 2003 to May 31,

2004.

Candidates: E. Fung, P. Kaila

Elected: ?

Pam Kaila

RESEARCH ETHICS BOARD (REB)

One Student

(at-large) to fill an existing vacancy from date of election to May 31,

2005.

Elected by acclamation: ?

Joanna Lemay

S.M. 2 June 2003

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VICE-CHAIR

One Senator (at-large)

OF SENATEfor

term of office from June 1, 2003 to May 31, 2004.

Candidates: C. Apaak, P. Percival (C. Apaak subsequently withdrew his

nomination)

Elected by acclamation: ?

Paul Percival

Other Business

There was no other business.

Information

The date of the next regularly scheduled meeting of Senate is Monday, July 7, 2003.

There were no items on the agenda for closed session, and Senators were asked if

anyone wished to raise any business in closed session. Since there was no business for

closed session Senate adjourned at 6:05 pm without moving into closed session.

Alison Watt

Director, University Secretariat