Motion 1 (as amended)

. DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, May 12, 2003 at 7:00 pm in Room 3210 WMC

Open Session

Present:: Stevenson, Michael

President and Chair of Senate

Andrews, Ian

Apaak, Clement

Atkins, Stella

Beynon, Peter

Bourke, Bryim

Brokenshire, David

Clayman, Bruce

Copeland, Lynn

Driver, Jon

Dunsterville, Valerie

Grimmett, Peter

Gupta, Kamal

Hill, Ross

Horvath, Adam

Jackson, Margaret

Jones, Cohn

Krane, Bill

Lewis, Brian

Love, Ernie

Mathewes, Rolf (representing W

Naef, Barbara

Percival, Paul

Peters, Joseph

Pierce, John

Russell, Robert

Vaisey, Jacques

Waterhouse, John

Weldon, Larry

Wessel, Sylvia

Yerbury, Cohn

Absent:

Al-Natour, Sameh

Chen, Danny

D'Auria, John

Garcia, Carlos

Gerson, Carole

Gordon, Robert

Haunerland, Norbert

Heaney, John

Higgins, Anne

Jensen, Britta

Jones, John

Kemper, Michelle

Mauser, Gary

McArthur, James

McFetridge, Paul

Phipps, Kate

Poirier, Guy

Poletz, Taira

Smith, Don

Davidson) Thandi, Ranbir

Tyab, Azam

Van Aalst, Jan

Warren, Joel

Wong, Milton

Zaichkowsky, Judith

Heath, Ron, Dean of Student Services /Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 12 May 2003

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of April 7, 2003

Reference was made to a typographical error in the word 'motion' at the top of

page 7. Following correction, the Minutes were approved.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

In acknowledgement of their service to Senate, the Chair expressed thanks and

presented the following Senators whose term of office expire on May 31, 2003

with a Certificate of Appreciation: Sameh Al-Natour, Brynn Bourke, David

Brokenshire, Danny Chen, Carlos Garcia, Britta Jensen, Michelle Kemper, Kate

Phipps, Taira Poletz, Azam Tyab, Joel Warren (Student Senators), and Ross Hill,

Margaret Jackson, John Jones, Judith Zaichkowsky, Larry Weldon (Faculty

Senators). An expression of appreciation was also extended to re-elected

Senators Clement Apaak, Peter Grimmett and Paul Percival for their continued

service on Senate.

The Chair reported that settlements with CUPE and Poly Party have been ratified

by the membership of both unions. The Chair reiterated that negotiations had

taken place under a very difficult mandate for both the Union and the

negotiating

administration

teams

and

executives.

wished to express

In welcoming

his appreciation

the members

to the

back

Unions,

to campus,

their

the Chair stressed that while union members may have felt undervalued and

disrespected by the administration, this was absolutely not the case. The Chair

went on to indicate that the administration would make every effort to restore

the collegial environment that existed prior to the recent dispute.

Ouestion Period

There were no questions.

Reports of Committees

A) ?

Senate Appeals Board

i) ?

Paper S.03 1

51 - Annual Report (For Information)

M. Dinning, Director, Campus Community Services and Secretary of the Senate

Appeals Board was in attendance in order to respond to questions.

Reference was made to Case 3 on page 3. It was noted that the use of the word

allegation implied some impropriety on the part of the instructor. Concern was

expressed about the protection of privacy legislation since the information

provided in the report allowed the instructor to be identified. Senate was

advised that the information was an accurate reflection of what had occurred.

The allegations were investigated by the Secretary of the Committee with the

Chair of the Department. They found that there was no basis to the allegation

S.M. 12 May 2003

Page 3

and the complaint did not proceed. A suggestion that the report be amended to

eliminate the identification of the specific course was accepted.

B) ?

Senate Committee on University Priorities

Paper 5.03-52 - Final Report of the SFU Surrey Long Term Planning

Committee

The following members of the Committee were in attendance in order to respond

to questions: B. Krane (Senator and Chair), M. Laba, L. Summers, C. Yerbury

(Senator).

In order to permit wide-ranging discussion, the Chair suggested that Senate

move into a Committee of the Whole.

Moved by B. Krane, seconded by J

Waterhouse

"that Senate move into Committee of the Whole"

Question was called, and a vote taken.

MOTION CARRIED

Discussion started with an overview of the SFU Surrey Long Term Planning

process by the Committee's Chair. In addition, the Chair of the Committee

• expressed thanks and appreciation to all members of the Surrey Long Term

Planning Committee, particularly the three subcommittee Chairs (Martin Laba,

Phil Winne, Cohn Yerbury) and the Secretary to the Committee (Laurie

Summers). The contributions of the following individuals were recognized and

an expression of thanks extended to Brian Lewis, Tom Calvert, Joe Peters and

Rob Cameron.

The following points are a summary of the lengthy discussion.

Student services at Surrey campus was discussed The importance of SFU

Surrey students having access to the same level of services and facilities,

particularly access to counselling and academic advising, was stressed.

Senate was notified of the intent to move an additional motion, Motion 8,

with respect to this issue.

• The composition of the Steering Committee was felt to have redundant

representation. The need for the Dean of Applied Sciences as well as the

Directors of Computing Science, Engineering Science and the new School of

Interactive Arts and Technology was questioned. Senate was notified of the

intent to move an amendment to Motion 7 to remove what was perceived to

be unnecessary representation on the Committee. In response, it was noted

that the initial membership was geared around programming activities that

were expected to happen between now and the Fall of 2004. It was felt that

• the membership reflected those particular activities and therefore it was

important to have that representation in the initial stage. The composition

would change over time depending on programming activities and the

S.M. 12 May 2003

Page 4

motion allowed for revision to take place. It was suggested that future

revisions to the membership should come to Senate for consideration.

• The viability of offering complete degree programs at Surrey was discussed,

especially in light of the recently approved in-principle recommendations on

breadth requirements for undergraduates. There would be a limited range of

choice to satisfy breadth requirements unless offerings in these areas were

increased significantly at the Surrey campus. It was noted that students from

Surrey were already taking courses at the Burnaby campus and this was

expected to continue. In addition, the current curriculum at Surrey was

structured to provide breadth in Humanities and Social Sciences.

Motion 1 contained an important caveat with respect to the provision of

adequate funding. It was stressed that adequate funding was essential for

both capital and operating purposes. A suggestion to add the words "capital

and operating" after the word "adequate" was accepted as a

friendly

amendment.

A question was raised about what would happen if the

Government did not provide funding for capital expansion beyond the

current FTE commitment. Negotiations with the Government on this issue

were underway and the University had made it clear that the intention was to

develop a Surrey campus that integrated its programs into the life and

governance of the University and offered breadth and mobility for students in

an area badly under-serviced by post-secondary education opportunities. If

the Government did not endorse SFU's academic planning vision beyond the

current facilities and funding for Surrey it would result in serious constraints

on the development of a campus and academic programming at Surrey.

Senate would then likely have to decide whether a very reduced program at

Surrey would be retained or whether programs could be migrated as part of

the programs offered at Burnaby. The Government has been advised that the

University needed clarity on this issue by September in order to deal with

enrolment and recruitment strategies.

Ballpark estimates were presented to Senate with respect to the expected

numbers of students (and associated funding) and faculty members

envisioned for the Surrey campus. Concern was expressed that the funding

level for graduate growth, especially in the first few years during the start up

phase, was insufficient. It was noted that the current graduate offerings at

Surrey were established as cohort special arrangement programs and it

would be irresponsible to admit a large number of new graduate students

until permanent graduate programs were established.

Questions were raised about the mechanism by which permanent faculty

would be appointed for the new School of Interactive Arts and Technology.

Faculty hiring would occur in accordance with SFU policy on hiring and

would not be the purview of the Steering Committee. Full details had not yet

been worked out but as a general principle, hiring committees would be

made up of SFU tenure-track faculty from cognate departments /units to

oversee the hiring process. The intent was to populate the committees with

faculty who have expertise relative to the areas of recruitment. A recruitment

S.M. 12 May 2003

Page 5

• plan which dealt with not only the composition of the faculty relative to the

programs and research needs but also the issue of the timing of faculty hiring

needed to be developed as a first step, followed by the establishment of hiring

committees composed of faculty with the appropriate expertise.

A question was raised as to the status and the nature of the degree names for

the undergraduate programs which had been approved by Senate on a

transitional basis. Students accepted in September 2002 and September 2003

were accepted into Bachelor programs that were not yet named. Degree

names and degree requirements would be developed through the Faculty of

Applied Sciences and come forward to appropriate Senate committees and

Senate for approval.

When the speakers' list had been exhausted, a motion to move out of the

Committee of the Whole was approved.

Motion 1 (as amended)

Moved by B. Krane, seconded by J

Waterhouse

"that Senate approve and recommend approval to the Board of Governors that,

subject to the provision of adequate capital and operating funding by the

Provincial Government, SFU should have a continuing presence in Surrey."

Question was called, and a vote taken.

MOTION 1 (AS AMENDED) ?

UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by J

Waterhouse

"that Senate approve in principle the recommendation that all Faculties should

establish a presence in Surrey"

Clarification was sought on the meaning of "a presence in Surrey". Senate was

advised that the motion was intended to be a statement of principle and

therefore did not imply a presence in the form of a degree program.

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of Governors the

establishment of the School of Interactive Arts and Technology within the

Faculty of Applied Sciences, effective May 30, 2003. The School will be

responsible for the existing undergraduate and graduate offerings of the

Program in Information Technology and Interactive Arts at Surrey.

L-1

The new School will continue to develop its existing concentrations in Interactive

Arts, Interaction Design and Performance & Media Art, at the undergraduate

S.M. 12 May 2003

Page 6

and graduate levels, as well as a new concentration in arts and design

technology. New undergraduate and graduate offerings in information

technology will also be developed and administered in partnership with the

Schools of Computing Science and Engineering Science."

In response to an inquiry about program development, Senate received the

following detailed explanation of the diagram on page 4 of the documentation.

The three circles represented the three Schools - Computing Science, Engineering

Science, and the new School of Interactive Arts and Technology. All three would

have a presence in Surrey. The hexagon in the middle represented information

technology which would be offered jointly by the three Schools. The large dotted

circle represented a proposal for a research centre expected to be called Media

Arts and Sciences.

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by B. Clayman

"that Senate approve in principle the recommendation that the Faculty of

Business Administration should develop a degree program at SFU Surrey with a

concentration in the Management of Technology as part of its undergraduate

program, thereby permitting students to access a complete BBA degree at the

Surrey campus."

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by I. Andrews

"that Senate approve in principle the recommendation to provide new and/or

enhanced academic programming opportunities at the SFU Surrey campus by

the Faculty of Education in any or all of their four program areas of Graduate,

Field, Professional and Undergraduate."

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by C. Yerbury

"that Senate approve the recommendation to establish credit and community

outreach activities through the Office of Continuing Studies at the SFU Surrey

campus"

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

Motion

Moved by B. Krane, seconded by B. Clayman

S.M. 12 May 2003

Page

•

that Senate approve the recommendation to establish an ad hoc Steering

Committee reporting to SCUP, to coordinate the implementation of the SSLTPC

recommendations and the academic program activities at the SFU Surrey

Campus.

The membership of the Steering Committee will be as follows: Associate Vice-

President, Academic (Chair), Dean of Applied Sciences or designate, Dean of

Arts or designate, Dean of Business Administration or designate, Dean of

Continuing Studies or designate, Dean of Education or designate, Dean of

Science or designate, University Librarian or designate, Director of the School of

Computing Science or designate, Director of the School of Engineering Science or

designate, Director of the School of Interactive Arts and Technology or designate,

SFU Surrey Campus Director, Director, Academic Planning (Secretary), a

graduate student appointed by the AVP, Academic, an undergraduate student

appointed by the AVP, Academic.

Due to the evolving nature of the SFU Surrey campus, the membership of the ad

hoc Steering Committee will be reviewed (and potentially revised) no later than

June 2005.

The terms of reference for the Steering Committee will include

inter alia: ?

the

development of a longer-term vision and comprehensive academic plan for the

Surrey campus; the engagement of the university community in the ongoing

planning and implementation process for the Surrey campus; further planning to

provide the necessary infrastructure for the Surrey campus including, for

example, student services, space, library resources, and technology; investigation

•

of additional program and pedagogical opportunities for the Surrey campus."

Opinion was expressed that the committee was too large to be an effective

steering committee and the need for representation from the University Librarian

and the Directors of the three Schools was questioned. A response was provided

that the University Librarian was needed to ensure the quality of library services

were adequate to meet the needs of the faculty and students at Surrey, and in the

initial phase of program development it was important that the Schools have

their own individual representation.

Reference was made to the appointment of student representation by the

Associate Vice-President Academic, and opinion was expressed that the

appointments should be made by the student organization at Surrey. Senate was

reminded that the appointment process was consistent with past practice and

that the student organizations on campus and at Surrey would be consulted with

respect to student appointments.

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

The Chair recognized B. Bourke who introduced an additional motion focusing

on student services.

Motion

Moved by B. Bourke, seconded by C. Apaak

S.M. 12 May 2003

Page 8

"that Senate recommend to the Steering Committee that student services be

improved so that SFU Surrey students have access to the same level of services

and facilities as other SFU students: this includes increased access to counselling

and academic advising."

Although the issue of student services was mentioned in motion 7, the opinion

was expressed that it was essential that the Steering Committee recognize the

importance of providing adequate student services, especially with respect to

counselling and academic advising and therefore a more specific motion was

required. The Chair explained that proper definition of the motion was a task for

the subcommittee and that it would be up to the committee to define just what

was meant by the same level of service and whether or not counselling and

advising were issues that should be given high priority with regard to the

services at Surrey. The motion should therefore be viewed as a general directive

to the subcommittee.

Question was called, and a vote taken. MOTION UNANIMOUSLY CARRIED

The Chair reiterated the thanks and appreciation of Senate and the University to

members of the Long Term Planning Committee and colleagues from the Faculty

of Applied Sciences and SFU at Surrey campus, many of whom were present at

the meeting. The Chair felt that the unanimity expressed by Senate in relation to

the motions concerning the Surrey campus was an enormously positive sign for

the future of SFU, the Province, and for the communities in the area of the Surrey

campus.

ii)

Paper S.03-53 - SCUP Annual Report (For Information)

The Annual Report of the Senate Committee on University Priorities was

received by Senate for information.

C) ?

Senate Graduate Studies Committee

i) ?

Paper S.03-54 - Curriculum Revisions - Faculty of Applied Sciences and

Faculty of Business Administration (For Information)

Senate received information that the Senate Graduate Studies Committee, acting

under delegated authority, approved 2 new courses in Communication, one new

course in Business Administration, and a change in credit hour for two courses in

Business Administration.

Disappointment was expressed by a senator about the documentation for this

item, particularly with respect to the lack of information on the changes in the

Faculty of Business Administration. In response to an inquiry as to the reason

for the credit hour change, Senate was informed that the Faculty of Business

Administration was in the process of changing most of its programs from a

system of tuition based on a per semester fee to a system where tuition is based

on the number of credits taken by a student. In order to collect tuition for these

S.M. 12 May 2003

Page 9

• ?

two courses the credits had to be changed from zero to an assigned number of

credits.

Other Business

i) ?

Paper S.03-55 - Election Report -

Senate received a report of the results of the student and faculty elections to

Senate and the Board of Governors for information.

Information

The date of the next regularly scheduled meeting of Senate is Monday, June 2,

2003.

Open Session adjourned at 8:45 pm and Senate moved directly into Closed Session.

Alison Watt

Director, University Secretariat