. DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, May 13, 2002 at 7:00 pm in Room 3210 WMC

Open Session

Present:: Stevenson, Michael

President and Chair of Senate

Absent: Barrow, Robin

Chang, Jack

Clayman, Bruce

Deigrande, James

Dempster, Peter

Gill, Alison

Grimmett, Peter

Jensen, Britta

Jones, John

Kilymson, Sarah

Mauser, Gary

McArthur, James

Muirhead, Leah

Paterson, David

Sekhon, Devinder

Sirri, Odai

Tansey, Caralyn

Thandi, Ranbir

Warren, Joel

Wessel, Silvia

Wong, Milton

Yerbury, Cohn

Aloi, Santa

Atkins, Stella

Chan, Albert

Copeland, Lynn

D'Auria, John

Driver, Jon

Dunsterville, Valerie

Gerson, Carole

Haunerland, Norbert

Heaney, John

Hill, Ross

Jackson, Margaret

Jones, Cohn

Krane, Bill

Lewis, Brian

Love, Ernie

Mathewes, Rolf (representing W. Davidson)

McFetridge, Paul

McInnes, Dina

Naef, Barbara

Percival, Paul

Perry, Tom (representing J. Pierce)

Peters, Joseph

Russell, Robert

Steinbach, Christopher

Stephenson, Brock

Van Aalst, Jan

Waterhouse, John

Weldon, Larry

Wortis, Michael

Zaichkowsky, Judith

In attendance:

Grieve, Tom

Heath, Nick

Kaufman, David

Khan Hemani, Rummana

Heath, Ron, Dean of Student Services /Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 13 May 2002

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of April 8, 2002

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

The Chair acknowledged the recent loss of two senior, highly respected

colleagues - Ted Wells, recently retired member of the Department of Chemistry

and John Hutchinson, faculty member, Department of History. On behalf of

Senate, the Chair expressed condolences to members of their families.

On behalf of Senate, the Chair wished to express thanks and appreciation to

retiring members of Senate - Student Senators: Jack Chang, Peter Dempster,

Sarah Klymson, Leah Muirhead, Odai Sirri, Brock Stephenson, Christopher

Steinbach, and Caralyn Tansey; Faculty Senators: Parveen Bawa, Paul Budra,

James Deigrande, Michael Words; Convocation Senator: Albert Chan. Retiring

members who were in attendance were presented with a certificate

acknowledging their contributions to Senate.

The Chair noted the re-election of the following Senators and, on behalf of

Senate, expressed appreciation for their continued service: Student Senators:

Britta Jensen and Joel Warren; Faculty Senators: Stella Atkins, Carole Gerson,

Cohn Jones, Gary Mauser, and Paul McFetridge; Senators elected by

Convocation: Chancellor Milton Wong, Valerie Dunsterville, James McArthur,

and Silvia Wessel. Albert Chan will continue as a Convocation Senator until a

replacement has been elected.

The Chair reported that he had just completed a successful two-week trip to East

Asia in which he and other members of the University had met with Alumni and

friends of the university in a number of cities. Connections were developed

regarding institutional partnerships and projects in the following areas: a project

in Vietnam with the Asia Development Bank, a twinning program with

institutions in Malaysia and the establishment of articulation programs,

consultation in the development of a new university in Malaysia, the offering of

the Object Technology Program in Hong Kong, and an exchange agreement with

Hong Kong University along with guarantees of accommodation for SFU

exchange students.

Ouestion Period

There were no questions submitted.

Reports of Committees

A) Senate Committee on University Teaching and Learning

S.M. 13 May 2002

Page 3

• ?

i) ?

Paper S.02-30 - Annual Report (For Information)

Tom Grieve, Acting Chair of SCUTL, and David Kaufman, Director of LIDC and

Secretary to the Committee were in attendance in order to respond to questions.

Reference was made to recent email correspondence from the Faculty

Association concerning the role and use of teaching evaluations, and surprise

was expressed that reference to the work of SCUTL was not part of the debate.

Senate was informed that SCUTL had been occupied recently with the

preliminary report from the Ad Hoc Senate Committee to Review

Undergraduate Curricula and has just begun discussing teaching evaluations.

Senate Appeals Board

i) ?

Paper S.02-31 - Annual Report (For Information)

Nick Heath, Director of Admissions and Secretary to the Senate Appeals Board

was in attendance in order to respond to questions. No questions were raised.

Senate Committee on Undergraduate Studies

Paper S.02-32 - CRUA 2000-2001 Report (For Information

Rummana Khan Hemani, Acting Director of Student Academic Resources and

Secretary to the Committee was in attendance in order to respond to questions.

No questions arose.

ii)

Paper S.02-33 - Revisions to Academic Standing and Continuance

Regulations

Moved by J

Waterhouse, seconded by P. Percival

"That Senate approve that the current regulations governing

Academic Standing and Continuance be revised, as set forth in

S.02-33, effective Fall Semester 2003"

Nick Heath, Director of Admissions, was in attendance to respond to questions.

Concern was expressed about the deletion of the 9 credit hour requirement

during the probation period. Senate was advised that the proposed revision

would still enable a student to take a light course load such as one course for

example but if the student did poorly he/she would be required to withdraw.

It was generally agreed that the document required editing.

• Reference was made to the section entitled 'Required to Withdraw' and lengthy

discussion ensued as to the intent of the revised wording and what conditions

resulted in required to withdraw status.

S.M. 13 May 2002

Page 4

A question was posed as to why the statement with regard to repeating courses

while on academic probation was being deleted. Senate was advised that the

University limit on duplicate courses was a sufficient safeguard against a student

repeating too many courses to maintain a grade point average.

It was moved by M. Wortis, seconded by R. Hill

"that the motion be tabled and the document sent back to the

Senate Committee on Undergraduate Studies for changes in the

wording"

It was pointed out that the regulation was extremely complicated and technical

in nature and although the document required editing, the revised document

greatly improved the situation and SCUS had done a good job in clarifying the

rules. It was suggested that the exact Calendar text could be edited for clarity. It

was pointed out that since the regulations were to take effect in September 2003,

it was more appropriate for SCUS to make the necessary changes and have the

exact wording brought back to Senate for approval.

Senate was informed that the original documentation contained several examples

which described a variety of CPA scenarios but SCAR had decided that Senate

would not want to see that much technical information and the material had

been

Question

deleted.

was

This

called,

may

and

have

a vote

contributed

taken.

to the lack

MOTION

of clarity

TO TABLE

felt by Senate.

CARRIED

ii)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved the deletion of BUEC 333

from the Upper Division Core for the Business Administration Major and Joint

Majors (with the exception of the Joint Major and Joint Honors with Economics).

iii)

Paper S.02-35 - Deletion of Courses Not Offered -

Senate regulations provide that any courses not offered within a six semester

period be deleted from the Calendar unless adequate justification for retaining

the course is presented.

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved the deletion of ACMA 455,

MATH 452, MATH 466 and MATH 471 under this regulation.

iv)

Paper S.02-36 - Reinstatement of courses from TWC Status - Computing

Science and Criminology (For Information)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved the reinstatement from the

S.M. 13 May 2002

Page 5

Temporary Withdrawn Category of the following courses: CMPT 411 and CRIM

430.

D) ?

Senate Committee on Universit

Priorities

1) ?

Paper S.02-37 - External Review - Department of Linguistics

Moved by J. Waterhouse, seconded by P. McFetridge

"that Senate concur with the recommendations from the Senate

Committee on University Priorities concerning advice to the

Department of Linguistics on priority items resulting from the

external review as outlined in S.02-37"

In response to an inquiry about follow-up to the recommendations, Senate was

advised that there was a mechanism for reporting back as part of the function of

SCUP.

Reference was made to recommendation six with respect to the implementation

of faculty colloquia. It was suggested that departmental colloquia were an

important part of academic life and should be more widely advertised by Simon

Fraser University News. Concern was expressed about the lack of information

about ongoing campus events on the SFU web site. More co-ordination of

information by departments and Media and PR is probably required, to ensure

that the community is aware of colloquia and other events.

Reference was made to the external review procedure in general. It was noted

that Senate appeared to be micromanaging in setting priorities for a department

and a Senator asked if this was normal. Senate was advised that for the past

several years the practice has been for SCUP, in consultation with the Dean of the

Faculty and the Chair of the Department, to develop a detailed set of priorities.

Question arose as to what would happen if a department did not meet the

priorities agreed to. It was pointed out that the priorities are phrased as

recommendations and comment was made that they can also be used by a

department as leverage to request the support they need from the Dean.

Question was called, and a vote taken.

MOTION CARRIED

ii) ?

Paper S.02-38 - Annual Report -

Question arose with respect to the external review procedure for non-academic

departments and how it is determined whether or not reviews come to Senate.

Senate was advised that non-academic departments are not reviewed on a

regular cycle and it is not customary for such reviews to go to SCUP or Senate

unless the focus of the review is centrally-related to the academic mission of the

university, such as the Library. In the case of Student Services, the review was

. ?

presented to SCUP because of the potential impact the review would have on the

university budget.

S.M. 13 May 2002

Page 6

iii)

Pal2er

Planning

S.02-39

Committees

— Mandate and MembershiI2 of SCUP Committees (For ?

•

Senate received information with respect to the mandate and composition of the

two academic planning committees for SFU at Surrey.

iv)

Paper S.02-40 - External Reviews Scheduled for the 2002/2003 Academic

Year (For Information)

Senate received information that the following external reviews have been

scheduled for the 2002/2003 academic year: Engineering Science, Resource and

Environment Management, Contemporary Arts, Economics, Sociology and

Anthropology, and Earth Sciences.

E) ?

Senate Graduate Studies Committee

Paper S.02-41 —Graduate Curriculum Revisions -

Senate received information that the Senate Graduate Studies Committee, acting

under delegated authority, approved the following special topics courses: BUS

770, 771, 772, 773,561 and 562.

ii)

Paper S.02-42 - Graduate Curriculum Revisions - Facult

of Education

(For Information)

Senate received information that the Senate Graduate Studies Committee, acting

under delegated authority, approved the following new courses: EDUC 854, 856,

and 861.

F) ?

Senate Committee on Enrolment Management and Planning

i) ?

Paper S.02-43 - Undergraduate Admission Targets for 2002/03

Moved by J

Waterhouse, seconded by B. Lewis

"that Senate approve and recommend approval to the Board of

Governors the undergraduate admission targets, as set forth in

S.02-43, for each basis-of-admission group and for each semester in

2002/03, and that SCEMP be delegated authority to make

adjustments based on actual enrolment experience in 2002-2 and

2002-3; and

that Senate approve and recommend approval to the Board of

Governors the undergraduate admission targets to each Faculty as

indicated in the Tables set out in S.02-43, and that SCEMP be

delegated authority to make adjustments based on actual

enrolment experience in 2002-2 and 2002-3"

Typographical errors were noted in the semester dates in the last part of Table 1.

S.M. 13 May 2002

Page 7

• Reference was made to the proposed increase of admissions to the Faculty of

Education. Senate was advised that the Faculty had decreased the number of

students being admitted to graduate professional programs which resulted in a

related increase in the undergraduate enrolment.

Question arose about the decrease to proposed enrolments in the Faculty of

Business Administration and Senate was advised that this was an attempt to

compensate for an over enrolment in the current semester.

Question was called, and a vote taken.

MOTION CARRIED

7. ?

Other Business

i) ?

Paper S.02-44 - Student Senator Parking Privileges

Moved by A. Chan, seconded by C. Steinbach

"That Senate recommend to the Vice-President, Finance and

Administration that effective September 2002, free parking

privileges should be removed from student senators who attended

fewer than 75% of all Senate meetings that were held within their

term of office during the previous semester"

Senate's attention was drawn to the attendance rate of the student senators over

the past year. It was pointed out that Lay Members of Senate and the Board are

entitled to receive a Special Parking Pass but students were the only members of

Senate to receive a regular parking permit free of charge. This had been the

practice for many years. As a result, it was felt that some students were running

for Senate in order to obtain a. parking pass and if the pass was revoked due to

poor attendance at Senate, it might discourage students who are only interested

in the parking permit from running for office.

Discussion followed with respect to the proposed 75% attendance requirement.

It was suggested that revocation of a parking permit was not an appropriate way

to deal with the problem of non-attendance. Furthermore, the penalty for poor

attendance was that the designated group was not represented. It was also

mentioned that Student Senators participate in a variety of university and Senate

committees and perhaps parking passes could be supplied on a meeting to

meeting basis. Discussion ensued as to how this might be organized for the

+1-

250 meetings per year.

Amendment moved by J. Zaichkowsky, seconded by A. Chan (for constructive

debate purposes only)

"That parking privileges be provided only on a meeting to meeting

basis"

esti o n

was called, and a vote taken.

AMENDMENT FAILED

S.M. 13 May 2002

Page 8

Amendment moved by P. Percival, seconded by J

D'Auria

"That Senate advise the Vice President Finance and Administration

that some student senators are not fulfilling their responsibilities

and request that the award of parking privileges be reconsidered"

Question was called, and a vote taken.

AMENDMENT FAILED

Question was called on the original motion and a vote taken.

MAIN MOTION FAILED

The Chair noted that there was obviously sympathy in principle and that serious

efforts should be devoted to considering how to improve student participation

on Senate.

ii)

Notice of Motion - T. Warren

The following Notice of Motion was received from Senator Joel Warren:

"Whereas; there have been revelations of administrative

misconduct with regard to the candidacy of David Noble to the

Woodsworth Chair on the part of President Stevenson, Vice-

President Academic Waterhouse, Dean of Arts John Pierce, and

Associate Vice-President Academic Judith Osborne;

Be it resolved that Senate demands the resignation of Stevenson,

Waterhouse, Pierce, and Osborne"

It was suggested that such a motion would be out of order since it calls

upon Senate to exercise a power which it does not have. This will be

considered by the Senate Committee on Agenda and Rules.

iii)

Paper S.02-45 - Election Report - Spring 2002 - Senate and Board of

Governors (For Information)

Senate received a report of the results of the Convocation Election (Chancellor

and Convocation Senators) and the results of student and faculty elections to

Senate and the Board of Governors for information.

Information

The date of the next regularly scheduled meeting of Senate is Monday, June 3,

2002.

Open Session adjourned at 8:30 pm and moved directly into Closed Session.

Alison Watt

Director, University Secretariat