DRAFT UNTIL APPROVED BY SENATE

Minutes of a meeting of the Senate of Simon Fraser University held on

Monday, March 4, 2002 at 7:00 p.m. in Room 3210 WMC

Open Session

Present: Stevenson, Michael, President and Chair of Senate

Atkins, Stella

Absent: Aloi, Santa

Barrow, Robin

Chang, Jack

Chan, Albert

D'Auria, John

Clayman, Bruce

Dempster, Peter

Copeland, Lynn

Gill, Alison

Davidson, Willie

Grimmett, Peter

Delgrande, James

Heaney, John

Driver, Jon

Jackson, Margaret

Dunsterville, Valerie

Jensen, Britta

Gerson, Carole

Klymson, Sarah

Haunerland, Norbert

Mauser, Gary

Hill, Ross

McArthur, James

Jones, Cohn

McFetridge, Paul

. ?

Jones, John

Môlnnes, Dina

Krane, Bill

Muirhead, Leah

Love, Ernie

Paterson, David

Naef, Barbara

Sekhon, Devinder

Parkhouse, Wade (representing B. Lewis)

Sirri, Odai

Percival, Paul

Tansey, Caralyn

Peters, Joseph

Thandi, Ranbir

Pierce, John

Warren, Joel

Russell, Robert

Weldon, Larry

Steinbach, Christopher

Wessel, Silvia

Stephenson, Brock

Wong, Milton

Van Aalst, Jan

Zaichkowsky, Judy

Waterhouse, John

Words, Michael ?

In attendance:

Yerbury, Cohn

Angerilli, Nello

Hucal, Dana

Stead, Doug

Heath, Ron, Dean of Student Services and Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

•

S.M.4 March O2

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of February 4. 2002

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

The Chair acknowledged the presence of a group of visitors from Tech BC and,

on behalf of Senate, welcomed them to the meeting. The Chair also welcomed newly

elected Senator Cohn Jones.

ii)

The Chair reported that while the budget letters from the Government which

provide the necessary details for the University to formulate budget allocations had not

yet been received, recent budget announcements give a reasonably clear picture for the

future. In keeping with the 0-0-0 framework announced by the Government, there have

been no cuts to the budget of the Ministry of Advanced Education, which has been well

treated in comparison to other Ministries. Expectations are that funding will be received

to cover the New Era program commitments and the impact of medical premium

increases. Although not fully funded, the Leadership Chairs program appears to have

been retained on a cost share basis, with allocations among institutions yet to be

determined. Institutions wishing to activate Chairs will likely have to match the funding

from the Province. On the other hand, there are clear problems with the budget in terms

of cost pressures in existing programs that will not be met by new grant funding and from

the withdrawal of Government commitments to financial assistance and work study

programs affecting students, as well as a withdrawal of commitments to funding the

previously negotiated cash limits mandate needed to cover the second and third year

negotiated agreements with various employee groups. The Finance Minister has

announced that wage guidelines in the public sector for the next three years will be zero,

zero, zero with the possibility of institutions being penalized for failure to observe these

guidelines. The Government has also indicated that it will not continue the program

established by the previous Government to fund indirect costs of research infrastructure.

This is a problem given the recent Federal Government announcement of a one time only

program funding the indirect costs of research; the future funding of which is expected to

be conditional on Provincial funding in this area.

The Provincial budget creates a significant deficit in the Simon Fraser University budget

estimates, with an associated need to increase tuition fees or to cut programs and services.

Consultations over these issues will take place during the next month with the Senate

Committee on University Priorities, employee groups and the Student Society prior to

any recommendation on tuition fees going forward to the Board of Governors. It is

expected that a notice of motion will be presented to the April meeting of the Board and

will be considered at the May Board meeting The Chair pointed out that consideration

S.M.4 March O2

Page 3

. ?

will be given, to significant improvement in student financial assistance to buffer the

impact of any proposed fee increase on those least advantaged

5 ?

Question Period

Reference was made to the statements by the Chair about research infrastructure support

and question was raised as to whether the B C Knowledge Development Fund (BCKDF)

would continue The Chair was unable to provide specific information but indicated that

BCKDF were discontinued it would seriously affect B C 's capacity to compete

effectively

in Federal research funding programs

6. ?

Reports of Committees

Senate Nominating Committee

Paper S.02-15 - Elections

Senate was advised that no nominations were received with respect to the positions

detailed on Senate paper S.02-15. Senate was also informed that the Ad Hoc Committee

to Review the Undergraduate Curricula had lost its student representative and that SCAR

which is the body required to appoint members to this committee had appointed Amy

Wong to the position.

Senate Committee on Agenda and Rules

i) ?

Paper S.02-16 - Interpretation Policy

Moved by J. Waterhouse, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of Governors

the Interpretation Policy as set forth in S.02-16"

Senate was advised that the policy provided a mechanism for interpreting policies which

have no such existing' mechanism.

Question was called, and a vote taken. ?

MOTION CARRIED

Senate Committee on International Activities

i) ?

Paper S.02-17 - Annual Report (For Information)

N. Angerilli, Director, International Co-operation, and Dana Hucal, International and

Exchange Student Office were in attendance in order to respond to questions

S.M.4 March O2

Page 4

In response to an inquiry, Senate was provided with details concerning the number of

faculty members involved and the value ofthe projects associated with activities in

Indonesia, following which the Report was received by Senate

D) ?

Senate Committee on Undergraduate Studies

Paper S.02-18 - Communication - Curnculum Revision (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under, delegated authority, approved the introduction of a requirement of C- or better

requirement for prerequisites.

ii)

Paper S.02-19 - Business Administration - Curriculum Revision (For

Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved changes in prerequisites to existing courses and a

change in Calendar wording to Joint Major programs to reflect the change in

prerequisites

iii)

Paper S.02-20'

Education - Curriculum Revisions

Moved by R. Barrow, seconded by C. Steinbach

"that Senate approve and recommend approval to the Board of Governors,

the Minor in Education and Technology, as set forth in S.02-20"

Question was called, and a vote taken.

MOTION CARRIED

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved the removal of the Calendar entry section concerning

Secondary School Physical Education.

E) ?

Senate Committee on University Priorities

i) ?

Paper S.02-21 -:,

Certificate in Forestry Geoscience

Moved by W. Davidson, seconded by M. Wortis

"that Senate approve and recommend approval to the Board of Governors,

the proposal for a Certificate in Forestry Geoscience as outlined in S.02-

21"

Doug Stead, Earth Sciences, was in attendance in order to respond to questions.

Question was called, and a vote taken.

MOTION CARRIED

S.M. 4 March 02

Page

ii) ?

Paper S.02-22 - Tech BC Program Arrangements

Motion #1

Moved by

Waterhouse, seconded by B Clayman

"that Senate. approve in principle the establishment of a program which

will provide existing undergraduate students at the Technical University of

British Columbia the opportunity to complete an appropriate SFU degree

This program is expected to be in effect for at least three years and will

start on 1 September 2002 The detailed programmatic arrangements will

be developed over the next few months and will be subject to the usual

University approval processes"

Senate was advised that the purpose of the motion was to provide comfort to current

students at Tech BC that they will be able to complete the programs in which they are

currently registered, and to provide time for Senate to consider Tech BC programs and

bring through the normal approval processes the necessary motions to create such SFU

programs Referring to the existing Gerontology Program as an example, it was pointed

out that the program would require a Director and thus form the beginnings of an

administrative structure under which the courses at Tech BC could move forward The

intent was also to establish a committee to examine in detail courses at Tech BC and

bring forward recommendations to Senate The proposed membership of the committee

would be Bill Krane, Acting Associate Vice President Academic as Chair, three faculty

members, one from each of the Faculties of Applied Sciences, Arts, and Business

Administration, and two students, one from SFU and one from Tech BC

Senate was further advised that the intention was so far as possible to provide students

currently accepted at Tech BC with the program they had expected to acquire However,

the intention was not to simply reproduce Tech BC programs for the indefinite future but

to use the planning mechanism outlined in the subsidiary motion to generate detailed

recommendations for programs that would be offered through a satellite operation in

Surrey

Clarification was requested as to whether Tech BC students would be automatically

admitted in existing programs at SFU or if different programs would be established

Senate was advised that the intent was to create a totally separate program which would

not have the same degree designation as existing degrees at SFU Concern was expressed

that this may, result in a high degree of replication of courses but it was pointed out that

the structure of course work at Tech BC was quite different from the structure of the

course-work at SFU and so as long as the current programs at Tech BC ran in their

current format there would be a minimal amount of overlap However, during the second

phase as captured by the third motion, it was possible that the method of delivery and the

structure of the program would resemble some of the SFU course work and programs and

there would be mobility of students across programs. It was pointed out that there was no

intention to increase enrolments in existing SFU courses on campus The intent of the

S.M. 4 March 02

Page 6

funding arrangement with the Government for the interim period was that no existing

resources would be needed from existing budgets to offer programs at Surrey nor would

these programs contribute significant resources back to the Burnaby Mountain campus

Reference was made to the wording in motion 1 which focused on the establishment of a

new program for existing students at Tech BC, and question was raised as to whether new

students would be allowed to register or whether the new program would be restricted to

existing students Senate was advised that it was possible for new students to enrol in

Tech Wand that approximately sixty students have been accepted by Tech BC to begin

their first year in September 2002 and it was felt that the University had an obligation to

offer Tech BC programs to those students. However the wording of the motion does not

guarantee that those students would be able to proceed all the way through the existing

program to completion By Spring of 2003, determination by Senate would be in place as

to what programs would be available for registration to new

students In response to an

inquiry about admission criteria for future students, Senate was advised that the high

school grade point average required by Tech BC was very similar to SFU admission

requirements in some Faculties and expectations are that it would likely continue Views

were expressed fully supporting the intent of the motion in relation to currently registered

Tech BC students, but reluctance was expressed about extending the same reassurance to

high school students who are not yet registered at Tech BC. Furthermore, it was

suggested that the length of the transition period should be more clearly defined.

In response to an inquiry about the current offerings at Tech BC, Senate was advised that

there are currently three program streams: Interactive Arts, Information Technology, and

Management and Technology, and that all three programs are built on a common first

year. A question was raised about the location of the program or programs within the

SFU structure given that the three streams might not belong in the same Faculty. It was

suggested that it would be preferable administratively to keep the programs together.

A point of clarification was requested with respect to whether or not the issue of a

satellite campus in Surrey was an open question. Senate was advised that under the

funding arrangement with the Government, SFU was committed to enrol 400 students

this year, 600 students next year, and 800 students the following year at a satellite

campus in Surrey. However, whether the new program(s) would be located at Surrey or

located at SFU was still an open question, and exactly how much activity takes place in

Surrey was open for Senate to decide.

A question was also posed with respect to the program which would be established for

current Tech BC students and whether SFU was committed to offering the current

program unchanged for three years. The response was provided that the intent was for

the majority of courses and the central structure and substance of current Tech BC

programs to remain essentially intact through to graduation of the students currently

enrolled in the first year.

S.M.4 March O2

Page 7

raised as to why there was no representation from the Faculty of Science since

Mathematics and Statistics wasasignificant part of TechOne and TechTwo. It was

pointed out that there were two committees being established, the program committee

intended under m'otion 1 and a long-term planning committee referred to under motion 3

which would have a representative from the Faculty of Science SCUP felt the proposed

of the first committee was appropriate and had wanted to keep the size

down The committee would be consulting with various faculties and faculty members

with respect to the content of courses and the structure of programs The Dean of

Science expressed strong interest that Science be represented on the short-term

committee and the Chair requested that SCUP take that into consideration

Discussion turned to the formula for funding of students and what would happen if

TechOne was not offered to the students who had been offered admission in September

Although the

penalty was not specific, the Chair felt that the cost to the University of

refusing to enrol students from the Surrey region would be very considerable in terms of

the assurance given by the Government and by SFU publicly to expand access to post-

secondary education in that specific region. He also felt there was a moral obligation to

those students who have made a commitment and paid

'a deposit

P. Percival requested that it be clearly recorded in the Minutes that motion 1, if approved,

only approved 'in principle' the establishment of a program, and that should not be seen

in any way as a

carte blanche.

Details of any new or future expansions of programs

would have to come to Senate for approval.

Concern was expressed about the open-endedness of the motion.

Amendment moved by J. Jones, seconded by J. Delgrande

"that the words 'and at most four' be inserted following the words 'for at

least three years"

Question was called and z a vote taken.

AMENDMENT CARRIED

(14 in favour, 11 opposed)

Question was called on the main motion, as amended, and a vote taken:

"that Senate approve in principle the establishment of a program which

will provide existing undergraduate students at the Technical University of

British Columbia the opportunity to complete an appropriate SFU degree.

This program is expected to be in effect for at least three years, and at

most four, and will start on 1 September 2002. The detailed programmatic

arrangements will be developed over the next few months and will be

Subject to the usual University approval processes"

S.M. 4 March 02

Page 8

Motion #2

Moved by J. Waterhouse, seconded by J. Driver

"that Senate approve in principle the admission of graduate students

currently enrolled at the Technical University of British Columbia into

appropriate graduate programs in accordance with Simon Fraser

University Graduate Programs policies and procedures"

Senate was advised that this motion was intended to provide a similar degree of comfort

to graduate students at Tech BC, and had been developed to provide a route for graduate

students to complete degrees in which they are currently registered The intent is to

through the same process as existing Master cohort programs by Special Arrangements

Sinular permission will be requested from Senate for students registered in PhD programs

at Tech BC Approval of the motion will enable and give direction to establish these

cohort programs under special arrangements

In response to questions about funding and the number of graduate students involved,

Senate was advised that there were approximately 30 graduate students currently in

Master's and Doctoral programs at Tech BC, primarily in two areas at the Master's level

- Interactive Arts and Information Technology, and - Management of Technology at the

PhD level SFU will receive $20,000 per graduate student per year. There was no

intention of admitting any new graduate students to begin between now and September

but it was possible that new students would be admitted in September depending upon the

programs established and upon the approval of Senate In response to an inquiry about

limits on the funding commitment, Senate was informed that the Government had

specified a fixed amount per graduate student with no commitment with respect to the

number of graduate students However, it was unrealistic to believe that the commitment

was open ended However, as long as the agreement existed, the University would

maximize the opportunity to provide programs for the students covered by the agreement

and try to keep the funded ratio of graduate students to undergraduate enrolment constant,

which would mean more funding for more students as the undergraduate enrolment went

up It was suggested that the issue of graduate enrolment would be built into whatever

program proposal was brought forward to Senate if it was not to be a sunset program

Senators were reminded that under motion 3, once the short-term problem of maintaining

a program for current graduate students has been dealt with, long-term plans will be made

for either the development of graduate programs at a Surrey campus or the development

of plans to end that component.

With respect to the development of new programs at the Master's level, Senate was

advised that in the short term expectations were that cohort programs under special

arrangements as outlined in the existing graduate regulations would likely be developed.

At the PhD level it was unlikely that new programs would be developed. It would be

more feasible to integrate PhD students through individual special arrangements

programs or a cohort special arrangements program at the PhD level similar to the

existing regulation at the Master's level Students would also be eligible to apply for

S.M.4 March O2

Page 9

admission into an existing SFU program in the same way any student can do from any

institution

Question was called, and a vote taken. ?

MOTION #2 CARRIED

Motion #3

Moved by J. Waterhouse, seconded by B. Clayman

"that under the direction of SCUP, a long-term plan will be developed to

examine the possibility of integrating the Tech BC programs into the

regular SFU offerings SCUP will direct this planning process and report

to Senate in 2003-01 or earlier"

Clarification was requested on the need to have a second committee to deal with long

range planning.'Senate was advised that the committee envisioned in Motion 3 has a

much longer term focus than the first committee, since it would consider not only the

existing programs but other possible new areas and would also focus on the structure of

programming at SFU in Surrey.

Inquiries were made about the hiring of faculty and how the administrative structure was

envisioned for the campus in Surrey vis-à-vis SFU's administrative structure It was

pointed out that the purpose of establishing a program was to establish an administrative

. home for both students and faculty. Under existing SFU appointment polices, there are

ways to appoint faculty directly to programs so over the short term the administrative

structure would likely follow that process..Over the long term there would be

a number

of options including a programmatic focus These issues would be considered by the

long- term planning committee.

Opinion was expressed that the motion was phrased more narrowly than what was

intended, and a suggestion to change the wording as follows was accepted as a friendly

• amendment:

"that under the direction of SCUP, a long-term plan will be developed to

examine the future of SFU at Surrey including

the possibility of

integrating the Tech BC programs into the regular SFU offerings SCUP

will direct this planning process and report to Senate in 2003-0 1 or earlier"

Questions arose concerning the funding arrangement. Under the existing arrangement the

current campus and existing enrolment will be fully funded with respect to operating

costs and tuition fees After the current lease expires, and in recognition of enrolment

growth, the Government • will fully fund appropriate accommodation in Surrey for the

enrolment and the programs developed

It was suggested that the amended wording implied that there would be a campus in

S ?

Surrey rather than this issue being open to consideration by the committee..A suggestion

was made that the added phrase be changed to read

examine the possibility of a SFU

S.M. 4 March 02

Page 10

campus in Surrey.

The suggested change was not accepted for incorporation into the

motion.

Moved by P. Percival, seconded by A. Chan

"that the motion be rephrased as follows that under the direction of

SCUP, a long-term plan will be developed to examine the possibility of an

SFU campus in Surrey including the possibility of integrating the Tech BC

programs into regular SFU offerings"

Question was called and a vote taken.

AMENDMENT FAILED

Brief discussion continued on the motion as revised by the friendly amendment.

Moved by A. Chan, seconded by P. Percival

"that the friendly amendment be deleted and the motion revert to the

original wording"

Opinion was expressed that the friendly amendment contradicted the original intent and

introduced a completely new issue to the motion.

Question was called, and a vote taken.

AMENDMENT CARRIED

The Chair clarified that the motion now on the floor was the motion as it originally

appears on Senate paper S.02-22.

Question was called, and a vote taken. ?

MOTION #3 CARRIED

F) ?

Senate Graduate Studies Committee

Paper S.02-23 - Communication - Curriculum Revisions (For Information)

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approved the addition of new text to the Calendar with respect to

Master's Degree Requirements, re-titled current 'Degree' requirements to 'Course'

requirements; the reduction of the number of course hours required for a Master's degree,

and revised text and minor changes on admission procedures.

ii)

Paper S02-24 - New Graduate Courses - Special Arrangements

Senate received information that the Senate Graduate Studies Committee, acting under

delegated authority, approved four new courses for Special Arrangements.

S.M.4 March 02

Page 11

iii)

Paper S.02-25 - Assessment Committee for New Graduate Programs - Revision

to Terms of Reference

Moved by J. Driver, seconded by B. Clayman

"that Senate approve changes to the terms of reference of the Assessment

Committee for New Graduate Programs as set forth in S.02-25"

Question was called, and a vote taken.

MOTION CARRIED

iv)

Paper S.02-26 - SGSC Annual Report (For Information)

The Annual Report of the Senate Graduate Studies Committee was received by Senate

for information.

Other Business

There was no other business.

Information

The date of the next regularly scheduled meeting of Senate is Monday, April 8, 2002.

Open Session adjourned at 9:20 p.m. and Senate moved directly into Closed Session.

Alison Watt

Director, University Secretariat