. ?

DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on?

Monday, January 7, 2002 at 7:00 pm in Room 3120 WMC

Open Session

Present: Stevenson, Michael, President and Chair

Blackman, Roger (representing J

Pierce) ?

Absent: Aloi, Santa

Chan, Albert

Atkins, Stella

Chang, Jack

Barrow, Robin

Clayman, Bruce

Bawa, Parveen

Copeland, Lynn

D'Auria, John

Driver, Jon

Delgrande, James

Dunsterville, Valerie

Dempster, Peter

Gerson, Carole

Gill, Alison

Haunerland, Norbert

Grimmett, Peter

Heaney, John

Jones, John

Hill, Ross

Klymson, Sarah

Jackson, Margaret

McArthur, James

Jensen, Britta

McFetridge, Paul

Krane, Bill

McInnes, Dina

Lewis, Brian

Muirhead, Leah

Love, Ernie

Russell, Robert

Mathewes, Rolf (representing W. Davidson)

Sekhon, Devinder

Mauser, Gary

Thandi, Ranbir

Naef, Barbara

Wong, Milton

Paterson, David

Percival, Paul

Peters, Joseph

In attendance:

Sirri, Odai

Cameron, Rob

Steinbach, Chris

Geller, Michael

Stephenson, Brock

Munro, Jock

Tansey, Caralyn

Pinto, Mario

Van Aalst, Jan

Warren, Joel

Waterhouse, John

Weldon, Larry

Wessel, Sylvia

Wortis, Michael

Yerbury, Cohn

Zaichkowsky, Judy

Heath, Nick, Acting Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 7 Jan 02

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of December 3, 2001

The Minutes were approved as distributed.

Business Arising from the Minutes

i) ?

Undergraduate Semester of Dialogue

Senators were reminded of the issues raised at the last meeting with respect to

the academic approval and administrative home of the program. The

administrative home of the program for issues such as grade appeals will be the

Faculty of Science. With respect to academic approval, Senate was advised that

this program was reviewed and approved by SCUS and presented to SCUP for

information without first having received approval from either a department or a

faculty. Subsequent review and approval was received by Senate. Senate was

reminded that the program was approved on a two year trial basis and therefore

was not a permanent addition to the Calendar. The process followed resembled

a process at the graduate level for temporary approval of a graduate masters

cohort program by special arrangement and the Chair of SCUS has been

requested to consider and advise on a process for the approval of experimental

undergraduate programs such as the Undergraduate Semester of Dialogue. The

concern that was expressed at the last meeting, that a precedent was being

created to allow courses/ programs to bypass the normal approval process, was

reiterated and a request was made for the minutes to clearly state that since this

program was a special situation and approved on a trial basis only, a precedent

was not being set.

Report of the Chair

i) ?

Plagiarism Investigation in BUEC 333

The following statement was read into the Minutes by R. Blackman, Associate

Dean of Arts:

"Last semester the Economics Department received information that pointed to

plagiarism in one of its courses, BUEC 333. At the time final grades were due in

this very large course, it became clear that there was not sufficient time to

complete a proper investigation. Some 355 students about whose work there

was no concern received the letter grades they had earned. But for the remaining

69 students we had to enter a grade of GN. This is a placeholder entry meaning

"grade not given". When the investigation was subsequently completed over the

Christmas break, the department determined there was sufficient evidence to

pursue allegations of academic dishonesty against 47 students in this course.

The other 22 students now have the letter grade they deserve.

The department is following the regulations laid out in Policy T10.03 (Academic

Dishonesty and Misconduct Procedures). The first step calls for the students

whose work is in question to be informed in writing of the evidence and

reminded of the provisions of relevant university policies, particularly T10.03.

S.M. 7 Jan 02

Page 3

That is the stage we have reached. These letters will go out to the students as

soon as possible, hopefully tomorrow. The students will be given the

opportunity to provide whatever information they wish to place on the record.

The department chair will then look at all the evidence and determine the

appropriate course of action. The range of possible actions is clearly spelled out

in T10.03."

The Chair emphasized that the matter was still in progress and that due process

must be observed, especially with respect to the rights of the students to respond

to these allegations. He felt it was inappropriate for the press to draw

conclusions or to insist on more detailed response from the University until the

process was completed, and he hoped Senate understood the University's

position in the matter.

ii) ?

Report on the Burnab

Mountain Community Project

Michael Geller, President, Burnaby Mountain Community Corporation

presented Senate with an overview of the plans for the neighbourhood areas

within the ring road. The planned development was designed to create a more

community-oriented campus and to generate revenue through long term lease of

lands which over time would create a significant endowment to be used to

support a variety of university activities. Following the presentation a variety of

issues such as parking, affordable housing for students, storm water

management, preservation of the research forest and broader representation in

the decision-making process were discussed. Senate was advised that detailed

information was available on the Burnaby Mountain Community Project web site

and a call for proposals from the development community would be issued

shortly.

Question Period

There were no questions submitted.

Reports of Committees

A) ?

Senate Nominating Committee

i) ?

Paper S.02-1 - Elections

The following are the results of elections to Senate Committees. There were

insufficient nominations to fill all positions; vacancies will be carried over and

brought forward to the next meeting of Senate.

Senate Committee on Continuing Studies (SCCS)

One Faculty Senator to replace P. Budra for term of office to May 31, 2002.

No nominations received

Diverse Qualifications Adjudication Committee (DOAC)

One Undergraduate Student to replace S. Tucker for term of office to May 31,

2002.

Elected by acclamation;

Michelle Kemper

S.M. 7 Jan 02

Page 4

Paper

Senate

S.02-2

Committee

- External

on UniversitReview y

- Department

Priorities

of Chemistry

M. Pinto, Chair of the Department presented an overview of the perceived

strengths and weaknesses as outlined in the external review report.

Moved by J

Waterhouse, seconded by 0. Sirri

"that Senate concur with the recommendations from the Senate

Committee on University Priorities concerning the advice to the

Department of Chemistry on priority items resulting from the

external review, as outlined in S.02-2"

Reference was made to the statements concerning the reclassification of the

Chemistry Department from a level A to a level B department. Senate was

advised that the department had been reclassified despite protests from the Dean

and the Department and a recommendation from the reviewers that the

reclassification should be re-examined. In response to an inquiry as to whether

SCUP reviewed the issue of reclassification, Senate was advised that SCUP

reviewed the full documentation and felt that the reclassification was

appropriate according to the criteria and standards developed for the

classification system. Specific details/ rationale with respect to the reclassification

of the Department had been requested by the Chair and the Vice President

Academic indicated the information would be provided to the Department.

Question arose as to how many other departments had been reclassified. The

information was not readily available and would be provided by the Vice

President Academic at a future meeting.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.02-3 - Graduate Diploma in Urban Studies

Moved by J

Waterhouse, seconded by R. Blackman

"that Senate approve and recommend approval to the Board of

Governors the proposal for a Graduate Diploma in Urban Studies

as outlined in S.02-3"

J .

Munro was in attendance in order to respond to questions.

Reference was made to the budget and resource implications and concern was

expressed about the introduction of such an expensive program, especially when

basic programs were underfunded. Senate was advised that the program had

been considered primarily on its academic merits but SCUP had clearly indicated

that the Faculty of Arts would have to deal with the resource implication of the

program or there would have to be a separate consideration through the

Strategic Initiatives Fund. Senate was informed that there was strong support for

the program in the Faculty of Arts and in the Department of Geography and the

S.M. 7 Jan 02

Page 5

• question of funding was under active consideration. If approved by Senate some

modifications may be necessary as the Faculty would not be able to fulfill each

and every recommendation in the proposal without additional resources.

Question was called, and a vote taken.

MOTION CARRIED

Senate Library Committee

i) ?

Paper S.02-4 - Revision to Membership

Moved by B. Clayman, seconded by L. Copeland

"that Senate approve that the Dean of Graduate Studies be added

as an ex-officio, voting member of the Senate Library Committee"

Question was called, and a vote taken.

MOTION CARRIED

Senate Committee on Undergraduate Studies

Paper S.02-5 - Revised Regulation - Second or Subsequent Bachelor's

Degrees

Moved by J

Waterhouse, seconded by B. Clayman

"that Senate approve the change in regulations for Second or

Subsequent Bachelor's Degrees, as set forth in S.02-5"

R. Cameron was in attendance in order to respond to questions.

It was pointed out that although the University offers joint major programs, it

lacks joint degree programs leading to two bachelor degrees, either from the

same or from two different faculties. In addition to focusing on second or

subsequent degree programs, suggestion was made that SCUS should look into

the feasibility of offering double degree programs.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.02-6 - Undergraduate Curriculum Revisions - Facult

of Applied

Sciences (For Information)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved four new courses, deleted

one course, and approved minor curriculum revisions to existing courses and

programs in Kinesiology, Communication, Engineering Science, and Computing

Science.

S.M. 7 Jan 02

Page 6

iii)

Paper S.02-7 - Undergraduate Curriculum Revisions - Facult

of Business

Administration (For Information)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved three new courses, deleted

two courses, temporarily withdrew (mothballed) two courses, and approved

minor revisions to existing courses within the Faculty of Business

Administration.

iv)

Paper S.02-8 - Undergraduate Curriculum Revisions - Faculty of

Education

Moved by D. Paterson, seconded by R. Blackman

"that Senate approve and recommend approval to the Board of

Governors the Minor in Counselling and Human Development, as

set forth in S.02-8"

Question was called, and a vote taken.

MOTION CARRIED

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved one new course and deleted

one course within the Faculty of Education.

Paper S.02-9 - Under g

raduate Curriculum Revisions - Facult

of Science

(For Information)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved nine new courses and minor

revisions to existing courses and programs in Biological Sciences, Chemistry,

Earth Sciences, Environmental Science, Mathematics, Physics, and Statistics and

Actuarial Science.

Other Business

i) ?

Notice of Senate Vacancies

Senate was advised that there were four vacancies on Senate for faculty members

and that a call for nominations would be distributed soon.

Information

The date of the next regularly scheduled meeting is Monday, February 4, 2002.

Open Session adjourned at 8:40 pm. Following a brief recess, Senate moved into Closed

Session.

Alison Watt

Director, University Secretariat

Office of the Registrar

Simon Fraser University

Senate Secretariat

Burnaby, BC Canada V5A 1S6

Telephone (604) 291-3168

Facsimile (604) 291-5732

E-mail bgrant@sfu.ca

January 8, 2002

To: Members of Senate

From: Bobbie Grant

Senate Assistant

The enclosed material provided by Michael Geller is distributed as follow-up to the report he

presented at the January 7' meeting of Senate on the Burnaby Mountain Community Project.

A View Along University Crescent

neu

community at

• SIMON FRASER UNIVERSITY

SOME FREQUENTLY ASKED QUESTIONS

What is the Burnaby Mountain Community Development?

The Burnaby Mountain Community Corporation (BMCC), on behalf of Simon Fraser University, is proposing

to build a new community with up to 4,536 residential units and 10,000 people, along with new retail and

commercial space, parks, schools, recreational and community facilities on approximately 160 acres of land

within the Ring Road. The land will be leased for 99 years. The Corporation receives advice from a

Community Advisory Committee with representatives from students, faculty, and staff and the broader

community including the Stoney Creek Environment Committee, and Burnaby Mountain Preservation

Society.

Why is the University undertaking this development?

There are two main objectives. The first is to change SFU from a commuter campus to a more complete

community with around-the-clock" activities. A second objective is to create an Endowment Fund and other

sources of revenue to support a wide range of University purposes including new student housing.

What is the status of the development?

In 1996, the City of Burnaby approved an overall Official Community Plan and Zoning Bylaw which permits

the proposed new community, subject to more detailed neighbourhood plans setting out environmental,

engineering, and community service proposals. In return for this approval, the University transferred to the

City of Burnaby approximately 773 acres of land outside the Ring Road to be preserved as part of the

Burnaby Mountain Park. The planning process has continued, with a high level of consultation and

participation by the University, Burnaby, and others interested in the new community.

Burnaby Mountain is a sensitive environmental area. How are potential negative impacts

being addressed?

A major underlying objective

is to respect and complement

the natural heritage of

Burnaby Mountain, thus

protecting ecosystems and

ecological functions in a

manner that will reflect

positively on the University.

Special attention is being

given to the protection of

significant trees, streams, and

wildlife. In addition 29 acres

will be set aside within the

Ring Road as Naheeno Park.

These measures are set out

as requirements in the Official

Community Plan, which was

drafted within the context of

environmental stewardship.

Will this current development proposal affect the area used by Biological Sciences for

•

research?

No. The current proposal relates only to the East Neighbourhood which will take at least 7 to 10 years to

complete. However, BMCC is working with representatives of the Biology Department and the Community

Advisory Committee to determine what areas are being used, and how research activities can be

accommodated in the future. The University and Burnaby are also exploring a protocol which would

significantly expand research and teaching opportunities within the parks on Burnaby Mountain.

EAST NEIGHBOURHOOD PLAN

BMCC is presenting the Plan for the East Neighbourhood to the broader Burnaby and University communities, the BMCC

Community Advisory Committee, the University's Board of Governors, and BMCC Board of Directors. This Plan has been

prepared in response to the requirements set out in the SFU Official Community Plan which was approved in 1996. It identifies

the first phases of development, the proposed school and park sites, the road system, including Main Street, and the

pedestrian and bicycle path network which will integrate the community with the broader University campus.

A new 'roundabout' marks the entrance to the community

from East University Drive. University Boulevard extends

the University's pedestrian axis into a vibrant new mixed

use area offering shops, offices and other services with

housing above. The hean' of the community is anew town

square and reconfigured transit loop where 'town meets

gown

A variety of housing is served by University Crescent. The

central school and park site is linked to the rest of the

community with an extensive pedestrian and bicycle

network Significant treed and roarin areas result fri a

network of green corridors throughout the community.

•

The Neighbourhood Plan, along with a supporting Planning Report and Technical Reports and Appendices, has been

submitted to the City of Burnaby and Federal and Provincial Environmental Agencies. It is expected that the governmental

review of the Plan, and negotiation of the various agreements will take a number of months to complete.

The East Neighbourhood Plan contains a considerable amount of detailed information including the Watercourse and

Stormwater Management Plan, tree preservation and management areas, and concept designs for the school and park

sites, streets, sidewalks, and pathways. However, there are a number of matters which are notincluded in this submission.

The Plan does not set out any prescribed mix of market and "non-market" or subsidized housing. This was deliberate, since

this is not a requirement of the City of Burnaby, and there are a number of different ways by which the University can

increase housing affordability for faculty, staff, and students. In addition to participating in federal and provincial funding

programs, the University could offer preferential financing arrangements to those moving into the new community. While

these decisions go beyond the mandate of the Burnaby Mountain Community Corporation, BMCC has developed a Plan

which focuses on the provision of more affordable forms of housing, rather than expensive single family homes or large

townhouses.

While considerable attention is given to tree preservation and management in the East Neighbourhood, this plan does not

address the issue of tree preservation in the South Neighbourhood. The Student Society and others have expressed

concerns regarding the number of trees that may be cut down in this area. Of particular concern is that portion of the South

Neighbourhood used for Biological Sciences research.

submitting the East Neighbourhood Plan, BMCC is committing to

proceed with the East Neighbourhood in advance of the South, and defer any development in the South Neighbourhood for

at least 7 years. In the meanwhile, BMCC will work with the Biology Department to carry out detailed mapping to assess

which areas may be required for research activities.

In assessing the appropriate amount of trees to be retained within the Ring Road, consideration must be given to the

previous agreement which resulted in the transfer of 773 acres of wooded areas to Burnaby for preservation as a

conservation area. One must also consider the need to build sufficient housing to support a food store, shops, and

commercial facilities, improved transportation, the school, and other community amenities.

FEATURES OF THE PLAN

When reviewing the Neighbourhood Plan, you should note the following features:

• A new "Main Street" which extends the University pedestrian axis, with a mix of retail, office, and residential uses.

• A central school and park site in the vicinity of the East Academic Annex. It is proposed that the Annex be converted over

time for use as an elementary school. Existing tenants will be relocated to new offices along Main Street, or elsewhere on

campus.

• A realignment of the East Campus Road and a new roundabout intersection at the Ring Road. This will help "calm"

traffic and create an attractive new entry to the community. Other roads will incorporate innovative features to manage

stormwater and enhance pedestrian safety.

• A range of housing types, including townhouses, stacked townhouses, low rise and mid rise apartments up to 10 storeys

in height.

• A network of pedestrian pathways and cycling paths integrating the new community with the University campus.

• A reconfigured transit loop, integrated with a new Town Square, which will serve as a meeting place between "town and

gown".

• Retention of significant treed areas along the Ring Road, University Boulevard, and east of the Hydro tower, along with an

extensive program for replanting vegetation.

• A comprehensive watercourse and stormwater management system resulting in protected riparian areas, new detention

ponds, engineered swales, and other environmental features.

• The potential for up to 1800 new residential units catering to faculty, staff, students, and others seeking a unique

sustainable mountain top community integrated with a world class university in a natural setting.

While BMCC has submitted this Plan to Burnaby, this is by no means the end of the planning process. Over the coming

months, we will be developing in greater detail the Development Guidelines for the new community, including design

controls, sustainability features, and other measures to ensure that the new community on Burnaby Mountain truly

complements Simon Fraser University, and becomes worthy of international acclaim.

A View Across the Town Square & Main Street

MORE QUESTIONS:

-I

How will we deal with

additional traffic resulting

from this new community

and University expansion?

In order to reduce reliance on

the ?

private ?

automobile,

significant public transit

improvements are contemplated.

These include a shuttle bus

connection to the new Skytrain,

improved public transit both to

and within the community and

possibly a community transit

pass for the University and new

community. In addition,

improvements to both on and off

site road systems are being

planned.

Will

this new community

use up land that is required

for expansion of the

University?

No. Within the overall plan sufficient land is being put aside to allow the University to double in size over time.

Expansion could take place adjacent to the existing campus and within portions of the community. In addition,

certain areas can be used for housing or university related activities.

What kind of housing is being proposed?

A wide range of housing forms and tenures is being proposed, including individually owned townhouses,

condominiums, cooperatives, rental apartments, and live/work units. Buildings could range in height from two

to ten storeys. Housing will appeal to all price ranges from smaller rental suites suitable for students to larger

more luxurious apartments. The result will be many more housing opportunities for faculty, staff, students and

others wanting to live on Burnaby Mountain.

Housing is proposed on existing surface parking lots. What will happen to the parking?

New parking structures will be built to accommodate the surface parking prior to redevelopment of the parking

lot areas.

When and where will this start, and how long will it take?

The first phase of community development will take place at the east end of the campus near the bus loop and

water tower, subject to approvals from Burnaby, the Federal and Provincial governments, and the University.

Requests for Proposals for the long term lease of development parcels would be issued to developers and

others this fall. Construction of the new roads and site improvements could begin next spring. It is expected

that the entire community will take at least 25 years to complete.

Over the coming years, Simon Fraser University is going to change dramatically as a result of the creation

of the new community on Burnaby Mountain. For more information on the planning process to date, and other

details, visit our website at www.sfu.ca/bmcp

. Thank you for your interest in the new community at SFU.

BIJRNABY MOUNTAIN COMMUNITY CORPORATION

Simon Fraser University, 8888 University Drive, Burnaby, BC V5A 1S6

Phone: 291-3220 Fax: 291-3189

July 2001