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DRAFT UNTIL APPROVED BY SENATE
Minutes of a meeting of the Senate of Simon Fraser University held on
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Monday, May 14, 2001 at 5:30 pm in Room 3210 WMC
Open Session
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Present: ?
Stevenson, Michael, President and Chair
Atkins, Stella
Bawa, Parveen
Budra, Paul
Cooper, Kait
D'Auria, John
Driver, Jon
Fairey, Elaine (representing L. Copeland)
Gerson, Carole
Grimmett, Peter
Gupte, Jaideep
Hill, Ross
Jackson, Margaret
Jones, John
Klymson, Sarah
LaRocque, Linda
Love, Ernie
Marteniuk, Ron
Mathewes, Rolf (representing W. Davidson)
Mauser, Gary
McInnes, Dina
Naef, Barbara
Ogloff, James
Osborne, Judith
Paterson, David
Percival, Paul
Peters, Joseph
Pierce, John
Runyowa, Mac
Russell, Robert
Sekhon, Devinder
Sirri, Odai
Steinbach, Christopher
Stewart, Ryan
Waterhouse, John
Winne, Phil (representing R. Barrow)
Weldon, Larry
Wortis, Michael
Yerbury, Cohn
Zazkis, Rina
Heath, Ron, Dean of Student Services and Registrar
Watt, Alison, Director, University Secretariat
Grant, Bobbie, Recording Secretary
Absent:
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Chan, Albert
Chang, Jack
Clayman, Bruce
Delgrande, James
Dill, Larry
Dunsterville, Valerie
Finley, David
Giffen, Ken
Gill, Alison
Hold, Angela
Livadiotakis, Georgia
McArthur, James
McFetridge, Paul
Miralles-Sanchez,Veronika
Smith, Michael
Thandi, Ranbir
Wessell, Sylvia
Wong, Milton
Yau, David
In attendance:
Fauquenoy, Marguerite
Heath, Nick
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S.M. 14 May 2001
Page 2
Approval of the Agenda
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The Agenda was approved as distributed.
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2. ?
Approval of the Minutes of the Open Session of April 2, 2001
The Minutes were approved as distributed.
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3. ?
Business Arising from the Minutes
There was no business arising from the Minutes.
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4. ?
Report of the Chair
i)
The Chair advised Senate of his recent trip to Asia on behalf of the University
which included follow up business with the Asia Development Bank and meetings with
community leaders and Alumni in Hong Kong, Kuala Lumpur and Singapore.
ii)
Paper S.01-30 - Order-in-Council Appointments (For Information)
On behalf of Senate the Chair extended a welcome to two new Order-in-Council
appointments - Devinder Sekhon and Ranbir Thandi; and acknowledged the
reappointment of OIC Senators - Dina McInnes and Barbara Naef.
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5. ?
Question Period
In response to an inquiry about the current status of the University's budget allocation,
the Chair advised that the University would receive close to the
5%
increase previously
reported. Senate was advised that the original budget letter fell short of expectations and
a considerable amount of lobbying had been done to restore the increase to original
expectations.
A request was made for an update with respect to the proposed move of the School for
Contemporary Arts to the Woodward's building in downtown Vancouver. The Chair
confirmed that the Government had announced support for the inclusion of SFU's School
for Contemporary Arts in the Woodward's project and had advised that the project would
be separate from the normal funding of capital projects since it would be centered in the
Ministry of Tourism and Culture. With that assurance the University proceeded with
planning even though Contemporary Arts was ranked as the second priority in terms of
capital projects for the University. After the project was well developed, the University
was informed that the Government felt the project belonged within the Ministry of
Advanced Education and Training and the University was asked whether it would adjust
its priorities if fast track funding became available. Subsequent to the University's
agreement, the Government then returned the project to the other Ministry and asked the
University to confirm that it remained a top priority. Following consultations with senior
administrators, the Chair informed the Ministry that the University would agree to adjust
its priorities provided that the Ministry recognized that the Technology and Environment
Centre (TEC) remained a top priority and planning towards the establishment of that
building continued. The Ministry agreed to continue to fund planning on that building,
although in a lesser amount, and the University agreed to continue pre-planning on the
S.M. 14 May 2001
Page
• Woodward's project on the understanding that if the Woodward's project was not
approved, full scale funding and planning on the TEC building would return. The Chair
noted that the adjustment in priorities was made for several reasons. Firstly, although
Contemporary Arts had been ranked second, it was a very high priority as it was the
worst accommodated unit in the University. Secondly, it was strategically important for
SFU to continue its positioning in downtown Vancouver, especially given the
considerable community-wide support for the inclusion of Contemporary Arts in the
Woodward's project. Thirdly, the Chair expressed opinion that the next Government was
strongly committed to considerable expansion in Applied Sciences and he felt that
support in that area was most likely. Therefore, it was believed that the decisions taken
will optimize and make considerable progress for both priorities.
Additional questions arose with respect to the impact of relocating the School downtown
and Senate was advised that an ongoing cultural presence on both campuses and the issue
of course scheduling would be looked as part of the planning process of the project.
The Chair informed Senate that because of the issues affecting the TEC building, the
Vice President Academic will begin an immediate aggressive proactive planning process
to assure some transitional arrangements to accommodate the stresses in Science and
Applied Sciences for new faculty and laboratories over the next several years. Plans are
being developed and will be reported to Faculties.
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6.
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Reports of Committees
A)
Senate Appeals Board
i) ?
Paper S.01-3 1 - Annual Report (For Information)
N. Heath, Director of Admissions and Secretary to the Senate Appeals Board, was in
attendance in order to respond to questions.
Reference was made to cases from 1988 and 1996 and inquiry was made about time
limits. Senate was advised that this issue had been considered previously and a decision
had been made not to impose any time limits. Further information was requested as to
why the appeal from 1988 had been sustained. N. Heath advised that he would provide
Senate with the information at a later meeting.
B)
Senate Committee on University Priorities
i)
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Paper S.01-32 - Establishment of Centre d'études francophones Québec-
Pacifique
Moved by J. Pierce, seconded by J. Ogloff
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"that Senate approve and recommend approval to the Board of Governors
the establishment of the Centre d'études francophones Québec-Pacificque
as outlined in S.01-32"
M. Fauquenoy, Acting Chair, Department of French, was in attendance in order to
respond to questions.
Brief discussion took place with respect to a Quebec government official on the Steering
Committee.
Question was called, and a vote taken.
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MOTION CARRIED
ii)
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Paper S.01-33 - Three-Year Plan of the Vice-President Academic 2001-2004 (For ?
Information)
The Vice-President Academic provided Senate with information about the planning
process which led up to the generation of the three-year plan. Senate was advised that
departments were requested to generate academic plans for submission to Deans
following a set of planning guidelines. These departmental plans were then molded into
Faculty and University priorities by the Deans and the Vice-President Academic and the
first draft of the three-year plan was submitted to the Senate Committee on University
Priorities (SCUP). SCUP in turn made various comments and observations that were
incorporated into the documentation before Senate. The plan was intended to recognize
departmental and Faculty plans and to establish a direction for the university as a whole
which was outlined in the seven listed goals (p.9).
Discussion took place in which the following comments and observations were made:
• although the document recognized the importance of the more traditional role of the
university, the language referring to the current policy towards tuition fees in the
Province was disappointing, and it would have been nice to see a greater emphasis
placed on the need for increased Government funding
• Page 2, Environmental Context, Societal changes, in first line the word 'effect'
should read 'affect'
• although the document referred to the crisis facing the University with respect to
space and operating and renovation funds, there was no sense of urgency in the
language to seek strong support from the Government for more resources to resolve
these serious problems
• the language associated with goal 3 focuses exclusively on recruitment and does not
discuss retention
• a fraction of the 1% of the total university budget which is proposed to be put into the
Strategic Initiatives Fund should be allocated towards the protection of core programs
Senate was advised that efforts were being made to identify an interim solution to some
of the space problems. There was a considerable amount of one-time only money
available this year to fund renovations and start up costs and the Administration was very
S.M. 14 May 2001
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much aware of the urgency of finding infrastructure funding to devote to core
infrastructural problems such as space.
C)
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Senate Committee on Undergraduate Studies
i)
Paper S.01-34 - Undergraduate Curriculum Revision - School of Computin
Science (For Information)
Senate received information that the Senate Committee on Undergraduate Studies, acting
under delegated authority, approved the use of ECON 103 or ECON 105 instead of
ECON 100, deleted in 1998, as an allowable social sciences course for calculating the
GPA requirement for internal transfer to Computing Science, effective immediately.
ii)
Paper S.01-35 - Undergraduate Curriculum Revision - Department of Histo
(For Information)
Senate received information that the Senate Committee on Undergraduate Studies, acting
under delegated authority, approved the resurrection of HIST 412 which had been
temporarily withdrawn.
iii)
Paper S.01-36 - Undergraduate Curriculum Revision - Department of Statistics
and Actuarial Science (For Information)
Senate received information that the Senate Committee on Undergraduate Studies, acting
under delegated authority, approved a waiver of the two-semester time lag for ACMA
490 for early offering in Summer semester 0 1-2.
D) ?
Senate Policy Committee on Scholarships. Awards and Bursaries
i)
Paper S.01-37 - Revised Terms of Reference - Shrum Entrance Scholarships (For
Information)
Senate received information that the Senate Policy Committee on Scholarships, Awards
and Bursaries, acting under delegated authority, approved a revision to the terms of
reference for all Shrum Entrance Scholarships in order to comply with Canadian
Interuniversity Athletic Union regulations regarding entrance scholarships.
ii)
Paper S.01-38 - New Award - Faculty of Business Administration - Dean's
Student Service Award (For Information)
Senate received information that the Senate Policy Conmiittee on Scholarships, Awards
and Bursaries, acting under delegated authority, formally approved the Dean's Student
Service Award in the Faculty of Business Administration.
iii)
Paper S.01-39 - Revised Terms of Reference - SFU Athletic Scholarships and the
Athletic Entrance Awards (For Information)
Senate received information that the Senate Policy Committee on Scholarships, Awards
and Bursaries, acting under delegated authority, approved a revision to the terms of
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reference for SFU Athletic Scholarships and Athletic Entrance Awards in order to allow
the University to more easily comply with CIAU regulations.
S.M. 14 May 2001
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Reference was made to the CGPA requirement for the Entrance Award and opinion was
expressed that the term 'Entrance' did not appear to be appropriate. It was noted that
despite the word "Entrance", some students receive this award at the end of their first
year. Senate was advised that the revision was an effort to bridge between CIAU and
NAIA regulations and provide better flexibility to the University to distribute the awards.
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7. ?
Other Business
i)
Paper S.01-40 - Election Report - Senate and Board of Governors. Spring 2001
(For Information)
Senate received information with respect to the results of Spring 2001 elections of faculty
and students to Senate and the Board of Governors.
ii)
Paper S.01-41 - Announcement - Senate Vacancy (For Information)
Senate received information that Judy Zaichkowsky would be absent from Senate for two
semesters starting at the beginning of May and that a by-election would be required by
and from the Faculty of Business Administration to seek a replacement.
iii)
On behalf of Senate, the Chair extended thanks and best wishes to the following
Senators who are completing terms of office at the end of May 2001: James Ogloff, Rina
Zazkis, Larry Dill, David Finley, Kait Cooper, Angela Hold, Georgia Livadiotakis,
Veronica Miralles-Sanchez, Mac Runyowa, Christopher Steinbach, Ryan Stewart and
David Yau. ?
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8. ?
Information
The date of the next regularly scheduled meeting is Monday, June 4, 2001.
Open Session ended at
6:45
pm. Following a brief recess, Senate moved into Closed Session.
Alison Watt
Director, University Secretariat
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