DRAFT UNTIL APPROVED BY SENATE

Minutes of a Meeting of the Senate of Simon Fraser University held on

Monday, November 6, 2000 at 7:00 pm in Room 3210 WMC

Open Session

Present: Blaney, Jack, President and Chair

Absent: ?

Bawa, Parveen

Atkins, Stella

Budra, Paul

Barrow, Robin

Chan, Albert

Cameron, Rob (representing R. Marteniuk)

England, William

Clayman, Bruce

Giffen, Ken

Cooper, Kait

Grimmett, Peter

Copeland, Lynn

Klymson, Sarah

D'Auria, John

LaRocque, Linda

Deigrande, James

Naef, Barbara

Dill, Larry

Ogloff, James

Driver, Jon

Peters, Joseph

Dunsterville, Valerie

Runyowa, Mac

Finley, David

Smith, Michael

Gerson, Carole

Warsh, Michael

Gill, Alison

Weldon, Larry

Gupte, Jaideep

Wong, Milton

Hill, Ross

Hold, Angela

Jackson, Margaret

Jones, John

In attendance:

Livadiotakis, Georgia

Love, Ernie

Brockman, Joan

French, Charlotte

Mathewes, Rolf (representing W. Davidson)

Haunerland, Norbert

Mauser, Gary

Reich, Blaize

McArthur, James

Selman, Mark

McFetridge, Paul

McInnes, Dina

Miralles-Sanchez, Veronika

Osborne, Judith

Paterson, David

Percival, Paul

Pierce, John

Russell, Robert

Sanghera, Baiwant

Steinbach, Christopher

Stewart, Ryan

To, Shek Yan

Waterhouse, John

Wessel, Silvia

Wortis, Michael

Yau, David

Yerbury, Cohn

Zaichkowsky, Judith

Zazkis, Rina

Heath, Nick, Acting Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

S.M. 6 Nov 2000

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of September 18, 2000

The Minutes were approved as distributed.

Business Arising from the Minutes

In response to the question which arose at the last meeting concerning university

policy on legal fees for senior administrators and faculty members, Senate was

advised that senior administrators receive legal support from the University for

matters that arise in the course of their duty. The faculty framework agreement

makes legal support available to faculty members who are required to defend

themselves against actions brought against them as a consequence of carrying out

their employment duties. Senior administrators are excluded from membership

in the Faculty Association and cannot avail themselves of SFUFAs support or

advocacy.

In response to the question at the last meeting as to why the School of Computing

Science did not have an internal member as part of the External Review team,

Senate was advised that two people had initially declined and the third person

did not decline the invitation until shortly before the start of the review so the

decision was made to proceed without an internal member. It was noted that

having internal members on external reviews facilitates the work of the review

committee and provides a very useful channel for different members of the

university community to learn about other departments so it was hoped that

every effort would be made to find internal members for future external reviews.

Report of the Chair

The Chair reported that an agreement had been reached with the Faculty

Association for a letter to be read to Senate when the ad hoc Senate Committee to

review Research Ethics Policy revisions filed its report. However, the report was

not yet ready and since this was the Chair's last meeting of Senate, he wished to

read the following letter which was agreed to on May 12, 2000 and addressed to

the then President of the Faculty Association, Dr. Carl Schwarz. "This letter

serves to confirm that when the revised research ethics policy comes to Senate for

approval, I will make the following statement. The University regrets the

controversy and disruptions caused by the administration of the research ethics

policy. Any significant changes in practice adopted by the research ethics

committee should have been formalized and made public through a change to the

policy. Further, as a result of the recommendations of the ad hoc Senate

Committee on University Policies, those policies which relate to academic matters

with the exception of negotiated polices and policies concerning the terms and

conditions of employment are now sent to Senate for approval, advice, or

information. This has been endorsed more recently by the Senate Review

Committee. As a result, the revised research ethics policy will require approval

by Senate and the Board of Governors."

S.M. 6 Nov 2000

Page 3

Question Period

A question relating to whether it was possible to allocate the revenue received by

major non-academic events such as filming on campus to scholarships, awards

and bursaries was received. It was noted that there was a real need for additional

financial support in this area. Senate was advised that ad hoc revenues are not

targeted, but go into general revenue. However, if the University were given

funds to compensate for the tuition freeze, the Chair felt a good case could be

made for additional financial support for scholarships, awards and bursaries in

the upcoming budget allocation.

Reports of Committees

Senate Nominating Committee

i) ?

Paper S.00-82 - Elections to Senate Committees

The following are the results of elections to Senate committees. There were

insufficient nominations to fill all positions; vacancies will be carried over and

brought forward to the next meeting of Senate.

Senate Committee on Continuing Studies (SCCS)

One Student Senator for term of office to May 31, 2002

No nominations received

• ?

Senate Library Committee (SLC) and Library Penalties Appeal Committee

(LPAC)

One (at-large) Undergraduate Student Alternate for term of office to May 31, 2002

Elected by acclamation: ?

David Yau

Senate Committee on Enrolment Management and Planning (SCEMP

One Graduate Student (at-large) for term of office to May 31, 2001

No nominations received

Diverse

ualifications Adjudication Committee (DOAC)

One Undergraduate Student (at-large) to replace Steven Yeung for term of office

to May 31, 2001

No nominations received

University Board on Student Discipline and Senate Committee on

Disciplinary Appeals

Paper S.00-83 - Annual Reports (For Information)

J .

Brockman, Co-ordinator of the UBSD was in attendance in order to respond to

questions.

The annual reports of the University Board on Student Discipline and the Senate

Committee on Disciplinary Appeals were received by Senate for information.

S.M. 6 Nov 2000

Page 4

C) ?

Senate Committee on University Priorities

Paper S.00-84 - External Review - Department of Geography

Moved by J

Waterhouse, seconded by I

Osborne

"that Senate concurs with the recommendation from the Senate

Committee on University Priorities concerning advice to the

Department of Geography on priority items resulting from the

external review, as outlined in S.00-84"

A. Gill, Senator and Chair of the Department, was in attendance in order to

respond to questions.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.00-85 - External Review - Department of Biological Sciences

Moved by J

Waterhouse, seconded by J

Osborne

"that Senate concurs with the recommendation from the Senate

Committee on University Priorities concerning advice to the

Department of Biological Sciences on priority items resulting from

the external review, as outlined in S.00-85"

N. Haunerland, Chair of the Department, was in attendance in order to respond

to questions.

Question was called, and a vote taken.

MOTION CARRIED

d) ?

Senate Policy Committee on Scholarships. Awards and Bursaries

i) ?

Paper S.00-86 - Annual Report (For Information)

C. French, Student Academic Resources, was in attendance in order to respond to

questions.

Clarification was sought with respect to the final sentence of the third paragraph

of the overview. Opinion was expressed that this wording appeared to conflict

with the process whereby funding for scholarships, awards and bursaries was

tied to increases in enrolment. It was pointed out that the formula for funding

was tied to tuition fee increases, not student enrolment. The Chair reiterated his

suggestion that if the Government provides compensation for the tuition fee

freeze, a legitimate case could be made by SPCSAB for a percentage of that

compensation for scholarships, awards and bursaries.

S.M. 6 Nov 2000

Page 5

ii) ?

Paper S.00-87 -

Proposed New Date for Annual Report - SPCSAB

Moved by J

D'Auria, seconded by J

Osborne

"that Senate approve a change in the terms of reference for SPCSAB

allowing the committee to report annually in November of each

year"

Senate was advised that due to summer vacations and the start of the Fall

semester, there was not sufficient time to prepare a detailed annual report for the

October meeting, especially since the Senate deadline for October was mid-

September.

Question was called, and a vote taken.

MOTION CARRIED

iii)

uate En

Scholarships and Graduate Fellowships (For Information)

Senate received information that the Senate Policy Committee on Scholarships,

Awards and Bursaries, acting under delegated authority, approved changes to the

terms of reference for Graduate Entrance Scholarships and Graduate Fellowships

relevant to the total funds per annum that a graduate student may receive and the

number of hours of work that can be done while holding an award.

Senate Committee on Undergraduate Studies

Paper S.00-89 - Proposed Changes to BC Grade 12 Admission

Requirements

Moved by J

Osborne, seconded by R. Barrow

"that Senate approve revisions to the BC Grade 12 admissions

requirements as set forth in S.00-89"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.00-90 - Proposed Revision to Duplicate Course Regulation

Moved by J

Osborne, seconded by R. Barrow

"that Senate approve that the courses taken at Simon Fraser

University for which a student has already received transfer credit

from another institution will count within the current limit of five

duplications"

Question was called, and a vote taken.

MOTION CARRIED

S.M. 6 Nov 2000

Page 6

iii)

Paper S.00-91 - Faculty of Applied Sciences - Undergraduate Curriculum

Revisions - School of Resource and Environmental Management (For

Information)

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved a prerequisite change for

REM 356 and a change in course description for REM 445.

iv)

Paper 5.00-92 - General Calendar Revision - Associate Degrees (For

Information)

Senate received information that the Senate Committee on Undergraduate Studies,

acting under delegated authority, approved revisions to the calendar section

related to the Associate of Arts/Science Degree Holders with respect to the

allocation of transfer credit. Brief discussion took place with respect to the

admission process and how many students this policy affected.

Paper S.00-93 - Faculty of Arts - Undergraduate Curriculum Revisions (For

Senate received information that the Senate Committee on Undergraduate

Studies, acting under delegated authority, approved the following undergraduate

curriculum changes in the following departments:

Cognitive Science Program

- Changes to course description: COGS 491

- Changes to the requirements for the Major and Honours Programs

- New courses for Co-op Education Program: COGS 370,371,470, 471

School of Criminology

- Minor wording changes to the lower division requirements for the General

Certificate

- Change to vector: CRIM 314

- New courses: CRIM 352 and CRIM 402

Department of Economics

- Change to course title: ECON 250, 252

- Change to credit hour and vector: ECON 353

- Change to vector: ECON 355

Department of English

- Change of number and title: Splitting of ENGL 312 into ENGL 311 and 313

- Deletion of ENGL 312

- Changes to Upper Division Requirements and Honours Program to reflect

resulting changes to ENGL 311/312/313

Department of Geography

- Changes to requirements for Major in Geography, Geography Major in

Environmental Specialty, and Geography Honours Environmental Specialty

Programs

- Change to number, credit hour, prerequisite and vector: GEOG 212-3

becomes GEOG 312-4

- Change to prerequisite: GEOG 317

- Change to prerequisite and description: GEOG 389, 452

- Change to prerequisite, description and vector: GEOG 446

- Change to description: GEOG 355

S.M. 6 Nov 2000

Page 7

Change to description and title: GEOG 385

•

Deletion of GEOG 419 and 421

Addition of MBB to the list of departments from which Arts breadth

requirements may be selected

Department of History

Title changes for Groups 2 and 3, and additions and deletions of courses

from these groups

Changes to the upper division requirements for Joint Major programs with

Canadian Studies, Humanities, Latin American Studies, and Women's

Studies

Change to title: HIST 249, 350, 465, 467

Change to prerequisite: HIST 328, 413, 414, 430, 473

Change to description: HIST 215, 473

Department of Humanities

New course: HUM 101

Change to course description: HUM 230, 302, 320, 321, 325, 340

Change to Lower Division requirements for Major, Joint Majors, Extended

Minor, and Minor programs

New courses for Co-operative Education Program: HUM 471, 472,473, 474

Department of Linguistics

Deletion of CHIN 102

New course: CHIN 185 Intensive Mandarin Chinese in the China Field

School

Changes to the program requirement for the Certificate in Spanish

•

Language Proficiency

Change to prerequisite: LING 350

New courses for Co-operative Education Program in Linguistics: LING 370,

371, 470, 471

Asia-Canada Program

Changes to the requirements for the Minor program

Changes to prerequisites: ASC 300, 301, 302, 303, 400, 401

Addition of CHIN 185 to the core requirement for the Chinese Studies

Certificate Program

Department of Psychology

Change to title: PSYC 106, 201, 210, 250, 270, 325, 355, 357, 385, 450, 451, 452

Change to title and description: PSYC 280, 321, 381, 387

Change to title and number: PSY C 425 becomes PSYC 432

Change to title and prerequisite: PSYC 402, 430, 480

Change to number, title and prerequisite: PSYC 306 becomes PSYC 206

Change to number, title, description, credit hour and prerequisite: PSYC

481 becomes PSYC 386; PSYC 483 becomes PSYC 383; PSYC 488 becomes

PSYC 388

Change to number, title, credit hour, prerequisite and vector:

PSYC 308

becomes PSYC 207

Change to title, credit hour and vector: PSYC 307

Change to description: PSYC 221, 330

Change to prerequisite: PSYC 311, 461, 462

•

Change to prerequisite and description: PSYC 303, 335

Change to prerequisite, description and credit hour: PSYC 382

S.M. 6 Nov 2000

Page 8

- Deletion of PSYC 302, 326, 345, 364, 367, 370, 373, 375, 425, 444, 456, 459, 465,

470,485 ?

New courses: PSYC 354, 361, 362, 365, 371, 415, 432, 441, 482

- Changes to the requirements for the Major, Honours, Minor and Joint Major

programs

Senate Committee on Enrolment Management and Planning

Paper S.00-94 - 2001-1 Undergradua

Senate received information that the Senate Committee on Enrolment

Management and Planning, acting under delegated authority, reduced the new

undergraduate intake planned for the Spring semester of 2001 from 1,221

students to 1,000 new students. The intake target was reduced proportionately

over all Basis-of-Admission groups and all Faculties. The effect of lowering the

intake target by 221 students results in a reduction of approximately 75 FTEs.

The reduction was necessary because FTE enrolments in 2000-2 and 2000-3

were higher than expected and the original planned intake level in Spring

would have resulted in an excess of 190 FTEs over the provincially funded FTE

target for the fiscal year 2000/2001.

Senate Library Committee

i) ?

Paper S.00-95 - Annual Report of the Senate Library Committee and

Annual Report of the Library (For Information)

Senators B. Clayman (Chair, SLC) and L. Copeland (University Librarian) were in

attendance in order to respond to questions. Senate received the annual reports of

the Senate Library Committee and the University Library for information.

Senate Committee on Continuing Studies

Paper S.00-96 - Annual Report (For Information)

Senator and Dean of Continuing Studies, C. Yerbury, was in attendance in order

to respond to questions. Senate received the annual report of the Senate

Committee on Continuing Studies for information.

Senate Committee on Agenda and Rules

Paper S.00-97

GP 16 Non-Smoking I'olicy (For Information)

Proposed revisions to the Non-Smoking Policy (GP 16) were discussed by Senate.

An inquiry was raised as to whether the policy applied to the university

residences. Senate was advised that this issue would be clarified prior to

consideration by the Board of Governors, and the Chair indicated he would

report back to Senate.

ii)

Paper S.00-98 - Revision to Terms of Reference - Senate Committee on

Continuing Studies

Moved by C. Yerbury, seconded by J

McArthur

S.M. 6 Nov 2000

Page 9

• ?

"that Senate approve the revision of Section 2 of the 1989 guidelines

for

non-credit certificate programs as follows:

2. Programs being proposed as suitable for non-credit certificate

granting status are to be submitted to the Senate Committee on

Continuing Studies for consideration and approval. The program

description will contain information on the content and duration of

each course, the potential instructors and the evaluation methods.

The Senate Committee on Continuing Studies will also be

responsible for approving changes to programs and for approving

the discontinuance of programs. The Committee will report

program approvals and discontinuances to Senate annually."

Question was called, and a vote taken.

MOTION CARRIED

7. ?

Other Business

Paper S.00-99 - Dissolution of the Institute for Applied Algorithms and

Optimization Research (IAAOR) (For Information)

Senate received information that the Institute for Applied Algorithms and

Optimization Research (IAAOR) would be dissolved.

ii)

Paper S.00-100 - Centres and Institutes Report 1999/2000 (For

Information)

. Senate received the 1999/2000 Centres and Institutes Report for information. It

was noted that reference to the Institute of Molecular Biology and Biochemistry

should be deleted since that unit was now the Department of Molecular

Biology and Biochemistry.

iii)

Paper S.00-101 - Learning Strategies Group (For Information)

M. Selman, Executive Director, Learning Strategies Group, and B. Reich, Faculty

of Business Administration, were in attendance in order to respond to questions.

Comment was made that, under normal procedures, the majority of the

percentage of monies paid by external companies to the University as overhead

was split between general university revenues and the Faculty involved in the

project. Opinion was expressed that under the proposed incorporation all

revenues appear to return to the Faculty of Business Administration and concern

was expressed about the precedent this would set. Senate was assured that all

contracts held by LSG have had overhead charges assessed and split the same

way as similar programs throughout the University and this would continue

under the new arrangement. It was suggested that this type of information

should have been included in the documentation before Senate.

Reference was made to the term 'customized programs' and inquiry was made as

to whether they would be academic in nature and if they would be presented to

Senate for approval. It was pointed out that any unit in the University could

mount non-credit courses on its own without coming to Senate for approval but

any courses taught by LSG as credit courses or as part of a non-credit

S.M. 6 Nov 2000

Page 10

certificate/ diploma program would have to go through the normal Senate

committee /Senate approval procedure.

Concern was strongly expressed that the proposal was being considered in the

absence of an established university policy on wholly owned incorporated for-

profit units. Concern was raised that the proposal was presented to Senate only

for information, and that there appeared to be a lack of clear principles and

guidelines with respect to the governance and control of the initiative.

Uneasiness was stressed about the apparent shift away from principles of public

education towards revenue generating initiatives such as the LSG proposal.

While some senators supported this direction, others were opposed.

Discussion took place regarding the delivery and type of courses offered by LSG

and the financial arrangements with respect to overhead charges and payment to

faculty members.

Concern was reiterated about the proposal being sent directly to the Board of

Governors for approval in principle. Further discussion ensued in this regard.

Senate was advised that since the activities of LSG were a continuation of the

activities which had previously been done through Continuing Studies, it was felt

that the question of incorporation, which comes under the jurisdiction of the

Board of Governors, was the principle matter that needed to be addressed. It was

suggested that the considerable discussion indicated Senate's interest in the issue

and it was hoped that in future Senate would be part of the discussion process for

such proposals prior to presentation to the Board.

Assurances were given that normal university procedure would apply to

overhead charges and the approval of credit and non-credit certificate programs.

However, it was suggested that the full implication of an incorporated unit within

a traditional university setting should be elaborated (e.g. reporting relationships

and access to information) and should have been part of the written

documentation.

R. Russell presented the following Notice of Motion for the next meeting of

Senate:

"that before a formal proposal for the Learning Strategies Group be

sent forward to the Board of Governors, it be brought to Senate

with a clear description of the LSG's accountability within the

current university governance structure"

Discussion turned to the issue of admission standards and Senate was advised

that the normal admission process/ approval would apply to credit programs and

credit courses. In response to an inquiry about the possibility of groups of

students forming a Society and contracting with LSG to supply courses for which

they could not gain admission because they were full, Senate was advised that

approval for admission was the responsibility of Departments and Graduate

Studies so it would be their decision as to whether this would be appropriate or

not.

S.M. 6 Nov 2000

Page 11

Reference was made to statements that the majority of courses offered by LSG

have either been credit courses or certified non-credit programs, and inquiry was

made as to whether the long term development strategy was to retain that focus.

Senate was advised that companies differ very significantly in terms of their

interests and needs and it was hoped that various new opportunities specific to

individual organizations would be identified. However, expectations were that a

significant portion of LSG's activities would remain in the credit and certified

non-credit area, and development of new initiatives in this area would come to

Senate for approval.

L. Dill requested his opposition to the proposal be recorded.

iv)

Paper S.00-102 - Interpretation of Policy A13.02 -

Senate received information that the President had issued an interpretation for

Policy A13.02 Sections 9 and 19 with respect to the meaning of the term 'simply

majority' and a ruling with respect to the eligibility of faculty members who are

on long term disability. In future, in Section 19 "The question of non-confidence

in the Chair shall be resolved by simple majority vote of the faculty members in

the Department" shall mean a simple majority of the faculty members eligible to

vote; and in Sections 9 and 19, faculty members shall include those who are on

long term disability or who have applied for long term disability, providing that

• ?

they meet other eligibility criteria set out in the Policy.

Senate was advised that as a result of this interpretation, two members of a

Department who had been on long term disability for many years and had little

contact with the chair of the department were permitted to vote in a recent recall

of the chair. The Chair reported that the rationale for his interpretation was

contained in a letter to the Associate Vice-President Academic dated July 5, 2000

and was available to anyone interested.

Opinion was expressed that there were serious shortcomings in the recall policy.

The Chair advised that he had recommended that the policy be reviewed.

Retirement of T. Blaney

Members of Senate, led by P. Percival, acknowledged I

Blaneys upcoming

retirement from the position of President, recognized his contributions to the

University and thanked him for his long service to Senate and in particular for his

service as Chair for the past three years.

8. ?

Information

The next regularly scheduled meeting of Senate is Monday, December 4, 2000.

The Open Session adjourned at 8:25 pm. Following a brief recess, Senate moved into

Closed Session.

0 ?

Alison Watt, Director, University Secretariat