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DRAFT UNTIL APPROVED BY SENATE

Minutes of a meeting of the Senate of Simon Fraser University held on?

Monday, September 13, 1999.at 7:00 pm in Room 3210 West Mall Complex

Open Session

Present: ?

Blaney, Jack, President and Chair

Absent:

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Al-Natour, Sameh

Emerson, Joseph

Atkins, Stella

Fletcher, James

Barrow, Robin

Harris, Richard

Benezra, Michael

Kirczenow, George

Boland, Larry

Marteniuk, Ron

Budra, Paul

McInnes, Dina

Chan, Albert

Naef, Barbara

Chuah, Kuan

Ogloff, James

Clayman, Bruce

Reader, Jason

Copeland, Lynne

Sanghera, Balwant

Crossley, David

Warsh, Michael

D'Auria, John

Wessel, Silvia

Davidson, Willie

Wong, Milton

Delgrande, James

Driver, Jon

Dunsterville, Valerie

Finley, David

Gillies, Mary Ann

Heaney, John

Hyslop-Margison, Emery

In attendance:

Jones, John

Fizzell, Maureen

Kanevsky, Lannie

Ward, Roger

Mathewes, Rolf

Mauser, Gary

McArthur, James

McBride, Stephan

McFetridge, Paul

Munro, Jock

Niwinska, Tina

Osborne, Judith

Paterson, David

Peters, Joseph

Peterson, Louis

Pierce, John

Russell, Robert

Smith, Michael

Steinbach, Christopher

To, Shek Yan

Waterhouse, John

Wortis, Michael

Yerbury, Cohn

Zazkis, Rina

Watt, Alison, Director, Secretariat Services

Heath, Nick, Acting Registrar

Grant, Bobbie, Recording Secretary

S.M. 13/09/99

Page 2

The Chair was pleased to introduce and, on behalf of Senate, extend a welcome to Dr. Willie

Davidson, newly appointed Dean of Science and member of Senate.

1. ?

Approval of the Agenda

The Chair requested an amendment to delete the words 'For Information' from Item

5.i.a

following which the Agenda was approved.

2. ?

Approval of the Minutes of the Open Session of July

1999

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising.

4. ?

Report of the Chair

Paper S.99-47 - Annual Financial Statement (For Information)

Dr. Roger Ward, Vice-President Finance and Administration was in attendance. In answer

to questions raised, R. Ward noted that the financial statements cover all funds, and while

the academic component consists primarily of CFL faculty, the non-academic personnel

includes persons funded on research and other funds. The cost of books sold item refers

to the cost of the inventory of the Bookstore.

An accounting change by the Province was made last year regarding capital funds.

Previously, the debt for capital expenses funded by the Province was carried on the

University's books, but this debt has now been transferred to the Province, leaving only

the. -

debt incurred by the University for residences and the parkade.

ii)

Enrolment

J. Munro reported that the University's enrolment had declined in the fall semester 1999.

'Act1 figures are not yet available but the headcount has declined and there has been a

rvrdecrease in the number of course registrations.

iii)

Other reports

J. Blaney noted that the Diamond University Centre would re-open for lunch on 1 October,

1999. He congratulated the Simon Fraser University Pipe Band for its sweep of the medals

at the World Pipe Band championship in Scotland in August. Michael Geller has been

appointed as the President of the Burnaby Mountain Community Corporation. The

President also reminded Senate that Convocation was approaching and invited them to

participate in the Convocation ceremonies.

5. ?

Reports of Committees

i) ?

Senate Committee on Academic Planning/Senate Graduate Studies Committee

a) ?

Paper S.99-48 - Faculty of Arts - Graduate Curriculum Revisions

Motion #1

Moved by J. Munro, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.99-48, a M.A. Course Option for the

S.M. 13/09/99

Page 3

graduate program in the Department of Sociology and Anthropology,

including new courses SA 896 and 897"

An inquiry was made as to whether or not written material would be assessed by more than

one faculty member as was the case with the thesis option. Although a specific response

was not available, Senate was advised that Departments have the prerogative to establish

their own procedures for final examination by whatever means they consider appropriate.

Question was called, and a vote taken.

MOTION CARRIED

Motion #2

Moved by J. Munro, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.9948, a M.A. Course Option for the

graduate program in the Department of Women's Studies, including new

course WS 999."

The calendar entry will require students to complete six graduate courses, one of which

must be WS 822 and maintain at least a 3.0 cumulative GPA.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Senate Committee on A

g enda and Rules

Paper S.99-49 - Search Procedures for Vice-Presidential Appointments

Moved by M. Words, seconded by L. Boland

"that Section 2. (b) of the Vice-Presidential Search Procedures be amended as

follows:

(viii) arranging open meetings for the short-listed candidates for the positions of

Vice-President Academic, Vice-President, Research and Associate Vice-President,

Academic;"

Question was called and a vote taken.

MOTION CARRIED

Paper S.99-50 - Change in membership: Senate Committee on International

Activities

Moved by J. Munro, seconded by L. Kanevsky

"that the membership of the Senate Committee on International Activities be

amended to include the position of Executive Director, International Relations as an

ex-officio voting member."

Amendment moved by J. Peters, seconded by R. Russell

"that the position be added as a non-voting member"

Question was called on the amendment,

and a vote taken ?

AMENDMENT CARRIED

S.M. 13/09/99

Page 4

Question was called on the main motion

as amended, and a vote taken. MAIN MOTION (AS AMENDED) CARRIED

C) ?

Paper S.99-51 - Change in membership: Vice-Chair

Senate Appeals Board

Moved by J. Munro, seconded by J. Osborne

"that the membership of the Senate Appeals Board be amended to include a Vice-

Chair to be selected by majority vote of the voting members of the Senate Appeals

Board."

Discussion suggested that this was a good idea which might be applied to

all

Senate

committees. J. Munro, Chair, Senate Review Committee indicated that this was

under consideration by the committee.

Question was called, and a vote taken.

MOTION CARRIED

d) ?

Policies

Paper

S.99-52 -

AD 12-1 Service Contracts - For advice

Comments were provided to B. Clayman about inconsistencies in the Principles

statement in the application of this policy to course work offered under Continuing

Studies and course work offered by the Faculties. B. Clayman indicated he

._-----intended to treat both types of programs

consistently-- -

ii)

Paper

S.99-53 -

Continuing Appointment Without Term/Special

Appointment Policy

Moved by J. Osborne, seconded by R. Barrow

"that Senate approve the Continuing Appointment Without Term/special

Appointment Policy as set forth in S.

99-53."

J. Osborne outlined that although not directly involved in drafting this policy she

was aware that this type of appointment would be helpful in developing extensive•

relationships with hospitals and other similar bodies. In answer to a question, it was

clarified that this policy had not been reviewed by any Senate committee.

Concerns were expressed about

• ?

the division of responsibilities for each appointment and how this would be

established;

• ?

the commitment of the individual holding the appointment to the funder and/

or to the University;

• ?

whether the positions would be covered by benefits;

• ?

whether the University would have legal responsibility for the actions of

those in these positions;

• ?

whether this would be seen as contracting out faculty w;ork;

• ?

whether the salaries could be negotiated;;

• ?

ability to terminate position for cause;

• ?

the 3% limit is not an absolute limit and it is not limited by unit.

S.M. 13/09/99

Page

. ?

In response it was indicated that each position's responsibilities would be

determined individually; that the position would come under the jurisdiction of the

university and the University would liable for the actions of the position holder.

Negotiated salaries would be permissible; benefits would be available to the position

holder but paid for by the funder; positions would be terminable for cause. 3% of

the CFL is about 18 positions and this number spread across several departments

would be unlikely to overwhelm any individual department.

A motion to refer was moved by J. Osborne, seconded by J. D'Auria

"that the CAWT/Special Appointment Policy be referred to SCAR for

consideration and disposition".

Question was called on the motion to refer

and a vote taken ?

MOTION CARRIED

Other Business

Paper

S.99-54

Search Committee for the Universit

Librarian

Moved by B. Clayman, seconded by J. Osborne

"that Senate approve and recommend approval to the Board of Governors, the

composition and terms of reference of the Search Committee for the University

Librarian as set out in

S.99-54."

Amendment moved by C. Steinbach, seconded A. Chan:

"that the graduate students elect the graduate student representative, and the

undergraduate students elect the undergraduate student representative on the Search -

Committee for the University Librarian."

Question was called on the amendment,

and a vote taken ?

AMENDMENT CARRIED

Question was called on the main motion

as amended, and a vote taken. MAIN MOTION (AS AMENDED) CARRIED

ii)

Paper

S.99-55 -

Schedule of Dates - 2000-3 to 2001-2

Moved by J. Munro, seconded by J. Osborne

"that Senate approve the Schedule of Dates for Fall Semester 2000-3 to Summer

Semester 2001-2 as set out in

S.99-55."

M. Fizzell, Chair, Calendar Committee was present to respond to questions.

There was a suggestion that the Christmas closure might be something considered

by the Calendar Committee, but the Chair noted that this is an administrative

decision and not a negotiated item.

It was suggested that the Calendar Committee should try to consult constituencies

about the timing of the reading break. This was noted by M. Fizzell.

S.M. 13/09/99

Page 6

A motion to eliminate the Spring Reading Break on 22 and 23 February, 2001 failed

for lack of a second.

Question was called, and a vote taken.

MOTION CARRIED

7. ?

Information

Date of the next regularly scheduled meeting of Senate is Monday, October 4, 1999.

The Open Session adjourned at 8:00 pm. Following a short recess, the Assembly moved into

Closed Session.

Alison Watt

Director, Secretariat Services