DRAFT UNTIL APPROVED BY SENATE

Minutes of a meeting of the Senate of Simon Fraser University held on Monday, November 2,

1998 at 5:30 pm in Room 3210 West Mall Centre

Open Session

Present:

Blaney, Jack, President and Chair

Akins, Kathleen

Barrow, Robin

Boland, Larry

Bowman, Marilyn

Burton, Lynn Elen

Chan, Albert

Clayman, Bruce

Copeland, Lynn

D'Auria, John

Dunsterville, Valerie

Emerson, Joseph

Emmott, Alan

Finley, David

Fletcher, James

Gagan, David

Giffen, Ken

Gillies, Mary Ann

Harris, Richard

Heaney, W. John

Jones, Cohn

Kanevsky, Lannie

Kirczenow, George

Lewis, Brian

Marteniuk, Ron

Mathewes, Rolf

Mauser, Gary

Morris, Joy

Naef, Barbara

Ogloff, James

Osborne, Judith

Overington, Jennifer

Percival, Paul

Peterson, Louis

Peters, Joseph

Pierce, John

Reader, Jason

Russell, Robert

Waterhouse, John

Weeks, Daniel

Wortis, Michael

Absent:

Beattie, Suzan

Berggren, Len

Cheng, Winnie

Coleman, Peter

Dhillon, Khushwant

Jones, John

McInnes, Dina

Russell, Maya

Sanghera, Balwant

Segal, Joseph

Veerkamp, Mark

Warsh, Michael

Wickstrom, Norman.

Zazkis, Rina

In attendance:

Brockman, Joan

Brown, Robert

Heath, Nick, Acting Registrar

Watt, Alison, Director, Secretariat Services

.10

Grant, Bobbie, Recording Secretary

S.M.2/11/98

Page

The Chair welcomed Senate member Lynn Copeland, Librarian pro tern, and

first

Kathryn

meeting

Aberle,

of Senate,

newly

and

appointed

recognized

Director

the presence

of Media

and

Jack

Public

Kowarsky,

Relations,

Chair

their

the

Board of Governors.

APPROVAL OF THE AGENDA

The Chair requested that item listed under Report of the Chair - Burnaby Mountain

Community Corporation Board - be moved to Item 6 under Other Business.

Following this change, the Agenda was approved as amended.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF OCTOBER 5, 1998

Typographical errors were noted with respect to the second paragraph on page 3

and the third paragraph on page 4 regarding the word 'policies' which was printed

as 'polices'. Following this correction, the Minutes were approved.

BUSINESS ARISING FROM THE MINUTES

Reference was made to the recent headline in SF News which announced Senate's

support of the President's two-year agenda. It was noted that Senate had not

approved an official statement of support and suggestion was made that SF News

should be more objective in the way Senate activities are reported.

REPORT OF THE CHAIR

There was no report from the Chair.

REPORTS OF COMMITTEES

a) SENATE NOMINATING COMMITTEE

i) Paper S.98-83 - Elections

The following are the results of elections to the following Senate Committees:

Senate Committee on Academic Planning (SCAP) and Senate Committee on

University Budget (SCUB)

One Student Senator to replace Lawrence Tam from date of election to May 31,

2000.

Elected by acclamation:

Khushwant Dhillon

Senate Committee on Continuing Studies (SCCS)

One Student Senator to replace Lawrence Tam from date of election to May 31,

2000.

Elected by acclamation: ?

Albert Chan

S.M. 2/11/98

Page 3

Sb) UNIVERSITY BOARD ON STUDENT DISCIPLINE (UBSD)/SENATE

COMMITTEE ON DISCIPLINARY APPEALS (S CODA)

PaDer S.98-84 - Annual Re

ort (For Information

Joan Brockman, Coordinator of the UBSD was in attendance in order to respond to

questions.

It was pointed out that the statistics provided in the third sentence of the first

paragraph on page 2 did not add up. The Chair indicated that the figures would be

checked.

Secretary's Note: The sentence should be corrected as follows - Of the nine cases

heard by the University Board on Student Discipline, eight

(delete seven)

were

cases involving allegations of academic dishonesty, two

(delete three)

cases of

plagiarism, three cases of altering examinations or marks, two cases of cheating on

examinations, and one case of submitting an assignment used in another course,

and one was a case of non-academic misconduct.

Reference was made to the first paragraph on page 3 wherein a misplaced

quotation mark was noted in the third line. The phrase - with no specific

membership composition required - was an editorial addition rather than part of

the quoted change. The Chair noted the correction.

Following the above amendments, the Annual Report of UBSD/SCODA was

received by Senate.

SENATE COMMITTEE ON ACADEMIC PLANNING

i) Paper S.98-85 - Dissolution of Institutes and Centres (For Information)

Senate received information concerning the dissolution of the following Institutes

and Centres: Institute for Business and Innovation Studies (Schedule B), Institute of

Human Factors and Interface Technology (Schedule A), and Centre for Human

Independence Engineering (Schedule A).

SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE GRADUATE

STUDIES COMMITTEE

i) Paper S.98-86 - Graduate Calendar Revisions - Engineering Science (For

Information)

Senate received information that SGSC, acting under delegated authority, approved

a change of description for ENSC 890 and a new course - ENSC 800.

-0

S.M. 2/11/98

Page 4

ii)

Paper S.98-87 - Graduate Calendar Revisions - Resource and Environmental

Management (For Information)

Senate received information that SGSC, acting under delegated authority, approved

editorial changes to requirements and to the description of elective courses in the

Master's Program.

iii)

Paper S.98-88 - Graduate Calendar Revisions -

Administration (For Information)

Senate received information that SGSC, acting under delegated authority, approved

changes to the Executive MBA Program, including changes to degree completion

requirements, Weeknight and Weekend Residential Program Schedule, course

sequence, electives, list of core courses, new courses - MBA 601, 602; and minor

editorial changes to a number of existing courses.

iv)

r S.98-89 - Graduate Calendar

Senate received information that SGSC, acting under delegated authority, approved

a Ph.D. emphasis in Mathematics Education, including a new course - EDUC 946.

e) SENATE POLICY COMMITTEE ON SCHOLARSHIPS, AWARDS AND

BURSARIES

i) Paper S.98-90 - Annual Report (For Information)

J. D'Auria, Senator and Chair of the SPCSAB was in attendance in order to respond

to questions.

It was pointed out that under current regulations, the marks received by

undergraduate students on formal exchange programs do not get calculated for

scholarships during the period of exchange. It was suggested that this was unfair to

students and an inquiry was made as to whether SPCSAB was the appropriate

committee to review this regulation. Senate was informed that role of SPCSAB was

to look at regulations of this kind and a request was made to the Senator raising the

issue to provide a written submission to the Committee for consideration.

The increased value of graduate scholarships was noted and it was commented that

this was a very positive move by the Committee.

1) SENATE COMMITTEE ON AGENDA AND RULES

I) Paper S.98-91 - Change in Terms of Reference - Senate Policy Committee on

Scholarships, Awards and Bursaries

Moved by D. Gagan, seconded by L. Boland

S.M. 2/11/98

Page 5

S ?

"that the annual reporting date for SPCSAB be changed in the

committee's terms of reference to October from June"

Question was called, and a vote taken.

MOTION CARRIED

ii) Paper S.98-92 - Motion on Committee concerning Information Policies

Moved by D. Gagan, seconded by

Reader

"that a working group be established, composed of two faculty

members and one student, all selected by SCAR, and the University

Archivist/FOl/POP Coordinator, to explore and recommend

implementation processes to be incorporated into I 10.10 to comply

with the FOl/POP legislation regarding the return of assignments and

exams"

Amendment moved by M. Words, seconded by L. Boland

"that the last phrase 'regarding the return of assignments and exams'

be struck and replaced with 'and which are reasonably convenient

for faculty"

The intention of the amendment was to broaden the motion slightly so that it

applied to the whole of policy 110.10 rather than the specific section dealing with

the return of assignments and exams.

Question was called on the amendment,

and a vote taken. ?

AMENDMENT CARRIED

Question was called on the main motion,

and a vote taken.

MAIN MOTION (AS AMENDED) CARRIED

- Proeress

Moved by D. Gagan, seconded by

Morris

"that the Schedule of Dates for the academic year 1999/2000 (99-3,

2000-1 and 2000-2) as recommended by the Registrar and as set out

in the attached documentation be approved by Senate"

It was noted that the Fall semester included two Monday statutory holidays with an

added Monday at the end, but the Summer semester in which there were also two

statutory holidays did not have an extra Monday added at the end. It was pointed

out that the Summer schedule followed the normal pattern and had not been

changed.

Amendment moved by L. Boland, seconded by M. Wortis

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Page 6

"that an extra Monday be added to the end of the Summer semester

similar to that done for the Fall semester"

It was pointed out that the amendment affected many other dates, not just the one

day.

Discussion about the technicalities of adding one additional day ensued. Items

included a suggestion for a compressed exam period, a brief discussion about

requirements allowing either a one day or a two day break prior to the start of

exams, and a discussion about the maximum number of exams a student may be

asked to sit in one day.

Opinion was expressed that more time was needed to consider the proposal and

inquiry was made as to the urgency of the issue. Senate was advised that it could

wait until the December meeting but not any longer than that.

Moved by P. Percival, seconded by L. Boland

"that the issue be tabled to the next meeting of Senate"

Question was called, and a vote taken.

MOTION TO TABLE CARRIED

It was understood that the Registrar would come back with another Calendar

proposal which reflected the amendment to add an extra Monday to the Summer

semester so that Senate would be in a position at the December meeting to select

between the two alternatives.

Although there would be an opportunity for full debate on the entire proposal at

Senate, Senators were invited to submit any specific concerns to the Registrar while

this is being looked at again.

6. ?

OTHER BUSINESS

i) Paper 98-94 - Burnaby Mountain Community Corporation

Robert Brown, President Designate of the Burnaby Mountain Community

Corporation was in attendance in order to respond to questions. The following

draft documents were distributed at the meeting for discussion and advice of

Senate:

- Mandate: Burnaby Mountain Community Corporation

- Composition of the Board and Meetings

- Terms of Reference - Advisory Committee

Senators were reminded that motions to amend the draft documents would not be

entertained but Senate could propose and pass motions which would take the form

of advice to the Board of Governors, and the full nature of the discussion would

also be reported to the Board.

S.M. 2/11/98

Page 7

R. Brown briefly described the consultation process followed thus far. Meetings

with twenty-five campus groups had taken place and the majority of those

consulted strongly supported the project and in most cases there had been no

criticism of the proposed mandate or steering committee drafts. The proposed

composition of the Corporate Board was not included in the consultation process

because it had only recently been drafted following receipt of legal advice. The

Student Society had expressed opposition to the proposed composition of the

Corporate Board and suggested that the Board be based on a 'stakeholder model'.

A 'stakeholder model' endorsed the concept of equal representation but the

Steering Committee felt that the Board should be a working committee capable of

running a very large business. The input from Senate would be taken to the

Steering Committee for further discussion, and the proposals would then be taken

to the November meeting of the Board of Governors for approval. Expectations are

that once the Corporation is formed, the planning process for the master plan

which would involve a campus wide consultation phase would commence. Once

designed, the master plan would come to Senate for discussion before going to the

Corporate Board and Board of Governors for approval. An envisioning document

would also be presented to Senate for input. The purpose of the envisioning

document was to project into the future how the University wanted the community

to look like in ten or fifteen years and the intent was to work back in the

development of the master plan from that projected image. However, the

Consultants hired to.prepare the envisioning document were overdue with their

submission.

Discussion took: place with respect to the draft documents, and the following

comments and suggestions were made by one or more members of Senate:

Mandate

It was suggested that the opening statement of the Mandate be clarified with

respect to the term 'University property' so that it is defined as being the

property associated with the development and not the entire campus

- It was suggested that the nature and purpose of the University Club might be

revisited in the context of the development project

Composition of the Board and Meetings

- Preference was expressed for Option 2 over Option 1

- The omission of a staff member on the Board was noted

- A discrepancy in wording between Option 1 and Option 2 was pointed out

with respect to the expertise of the external experts

- Terms of office for members of the Board of Directors should be specified, and

terms should be staggered to provide continuity in membership

- It was suggested that one additional faculty member and one additional student

be added to the Board as it would be preferable to have more than one person

speaking for each group

- The issue of publicizing minutes from meetings was raised and Senate was

given assurance ,

that minutes of Board meetings would be published on the

Web

S.M.2/11/98

Page

Membership of the Vice-President, Research was felt to be peripheral to the

Board and a potential conflict of interest was noted with respect to issues

affecting Discovery Park

It was recommended that the Chair of the Advisory Committee be made a

member of the Board in order to provide a built-in liaison between the two

bodies

Terms of Reference - Advisor

Committee

- Senate was advised that the Faculty Association Executive had expressed

preference to elect the faculty representatives and the wording would be

changed to reflect this recommendation

- It was suggested that the staff might prefer to elect their representative

Inquiry was made as to why the Advisory Committee included community

representatives from the Burnaby Mountain Preservation Society and the Stoney

Creek Residents' Association. It was felt that the University would want to be very

sensitive to environmental issues and since these two environmental groups focus

primarily on Burnaby Mountain their advice would be helpful and very much

appreciated.

Brief discussion ensued with respect to the area of expertise expected from external

experts, and Senate was advised that real estate, marketing, development, and law

would be included.

It was noted that UBC had experienced many pitfalls in their community

development project and it was hoped that SFU would not make the same

mistakes. In terms of the development of residential housing, Senate was advised

that UBC had passed on what they have learned to SFU. It was pointed out that

UBC had developed a unilateral corporate housing venture without following the

same consultative planning process which SFU has undertaken. SFU has also

deliberately chosen a mandate with two objectives: one primary purpose of the

development is to develop more of a community on campus; the second is to

establish a revenue source for the University.

The Chair thanked Senate for its advice and comments which he indicated would

be forwarded to the Board of Governors for consideration.

7. ?

INFORMATION

The date of the next regular meeting of Senate is scheduled for Monday, December

7, 1998.

The Open Session adjourned at 6:40 pm. Following a brief recess, the Assembly moved

into Closed Session.

Alison Watt

Director, Secretariat Services