OP.

Minutes of a meeting of the Senate of Simon Fraser University held on Monday,

April 7, 1997 at 7:00 pm in Room 3210 WMC

Open Session

Present: ?

Etherington, Lois, Vice-Chair

Absent: ?

Akins, Kathleen

Alderson, Evan

Aujla, Angela

Arnason, Kristjan

Beattie, Suzan

Barrow, Robin

Blaney, Jack

Baert, Jessica

Blazenko, George

Berggren, J. Len

Cellik, Peter

Boland, Larry

Chan, Albert

Clayman, Bruce

Cleveland, William

Crawford, Charles

Coleman, Peter

D'Auria, John

Dahl, Veronica

Dobb, Ted

Gagan, David

Dunsterville, Valerie

Giffen, Kenneth

Emmott, Alan

Howlett, Michael

Hewitt, Kevin

Jones, Cohn

Lewis, Brian

Kanevsky, Larinie

Mathewes, Rolf

Kozminuk, Angela

McInnes, Dina

Liu, Susan

Osborne, Judith

Luk, Wo Shun

Percival, Paul

Marteniuk, Ron

Peterson, Louis

Mauser, Gary

Pierce, John

Naef, Barbara

Rawicz, Andrew

Nip, Harry

Sanghera, Baiwant

Overington, Jennifer

Shapiro, Stanley

Reed, Clyde

Warsh, Michael

Ross, Douglas

Whitbread, Katherine

Segal, Joseph

Wortis, Michael

Stubbs, John

Wickstrom, Norm

Whine, Phil

In attendance: Beale, Alison

Heath, Nick

Klymchuk, Kai-Lee

Richmond, Stuart

Heath, Ron, Dean of Student Services and Registrar

Grant, Bobbie, Recording Secretary

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Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of March 3, 1997

The Minutes were approved as distributed.

Business Arising from the Minutes

The Chair advised that Lay Senators had been contacted and had no

objections to an early start time of 5:30 pm should SCAR decide that there

would be a particularly short agenda.

In response to a request for updated information about the report of the

hoc Committee on Planning Priorities, Senate was advised that the Report

had been presented to the Board of Governors for information last month.

The Deans and the Vice-President, Academic are currently discussing the

implementation of the planning process.

Report of the Chair

The Chair advised that John Stubbs was currently in Asia, and announced

that the Board of Governors has re-appointed him as President for a second

five-year term.

On behalf of Senate, the Chair extended congratulations to John Pierce on his

appointment as the new Dean of Arts effective September 1997. ?

5. ?

Reports of Committees

Senate Nominating Committee

i) ?

Paper S.97-32 - Elections

Senate was advised that two further nominations had been received for

SCODA and DQAC. Senate was advised that the following nominees have

been elected by acclamation: Albert Chan to the Senate Committee on

Disciplinary Appeals (SCODA) and Diverse Qualifications Adjudication

Committee (DQAC); Jennifer Overington to the Senate Committee on

Academic Planning (SCAP)/Senate Committee on University Budget (SCUB)

and Senate Library Committee (SLC)/Library Penalties Appeal Committee

(LPAC); and Susan Liu to the Senate Committee on Academic Planning

(SCAP)/Senate Committee on University Budget (SCUB). All other positions

remain vacant.

Senate Appeals Board

i) ?

Paper S.97-33 - Annual Report (For Information)

Kai-Lee Klymchuk, Chair, SAB and Nick Heath, Director of Admissions were

in attendance in order to respond to questions.

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is Brief discussion took place with respect to the apparent drop in activity on

behalf of the Senate Appeals Board. Since CRUA has taken on some of the

responsibilities previously handled by SAB, inquiry was made as to whether

or not Senate could be given a report on the activities of CRUA. J. Osborne,

Chair of CRUA, advised that she would be pleased to prepare a report for

presentation to Senate.

K. Amason noted that when SUAB was dissolved and the SAB was re-

organized and CRUA established, Faculties were given the power to deal with

retroactive withdrawals. Concern was expressed at that time that individual

Faculties might deal with similar cases in different ways. Under the current

procedure, since Faculties are not required to report, Senate has no way of

knowing what process is being used by various Faculties or the level of

activity in this area, and the following Notice of Motion for the next meeting

was presented by K. Amason:

"that henceforth when the Annual Report of the Senate Appeals

Board comes to Senate, the Faculty Appeals Committees also

present reports for information at that time"

C) ?

Senate Committee on Academic Planning/Senate Graduate Studies

Committee

I) ?

Faculty of Education

i) ?

Paper S.97-34 - Proposed Ed.D. in Educational Leadership

Moved by J. Osborne, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-34, the proposed Ed.D. in

Educational Leadership"

R. Barrow, Dean of Education and S. Richmond, Chair of the Faculty

Graduate Studies Committee were in attendance in order to respond to

questions.

M. Wortis expressed opinion that programs offered in a distance education

mode (or a partial distance education mode) need to maintain the same high

quality and meet the same high standards as on campus programs, and he

proposed as a friendly amendment that a statement be added to the motion

explicitly stating this principle. Although there were no objections to the

sentiment of the proposed amendment, objections were raised about the

appropriateness of attaching such a statement to a specific program and

concerns were expressed about- the implications to other distance education

offerings. The proposed amendment was not accepted as friendly.

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Amendment moved by M. Wortis, seconded by C. Crawford

"that the following phrase be added to the end of the motion:

with the understanding that (a) this program is expected to

provide an educational experience of the same quality as that of

full time on campus degree programs in Education, and (b) the

standard of work expected for completion of this degree will be

the same as that of on campus PhD programs in Education"

Senate was advised that the proposed program will be offered in a different

venue but otherwise it is no different from on campus programs in Education

in so far as standards, teaching and quality of thesis.

It was also noted that guidelines for delivery of graduate programs in distance

education specify that the quality of such programs must be fully comparable

to that of on-campus programs and opinion was expressed that the

amendment was therefore redundant. It was suggested that the amendment

should be reworded so as not to isolate this particular program but still

recognize that the program had been developed in accordance with approved

policy. Reference was made to the program description and Senate's

attention was drawn to the first paragraph on page 9 of the documentation.

Opinion was expressed that the issue could be addressed by amending the

program description to reflect the sentiment of the proposed amendment is

prior to the documentation going forward to the Board and the Ministry's

Degree Program Review Committee.

Concern was expressed that the amendment, as it stands, implies that what is

being proposed is different from previous proposals, and in order to clarify

that the program does not deviate from policy, L. Boland suggested that the

words

'like all such programs'

be inserted in the amendment. This

suggestion was accepted as friendly by the mover and seconder. The result

was the following amended motion:

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-34, the proposed Ed.D. in

Educational Leadership with the understanding that like all such

programs (a) this program is expected to provide an educational

experience of the same quality as that of full time on campus

degree programs in Education, and (b) the standard of work

expected for completion of this degree will be the same as that of

on campus PhD programs in Education" (amendment in italics)

Question was called, and a vote taken.

AMENDMENT FAILED

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. Brief discussion followed with respect to resources required for the offering of

the program, and Senate was advised that the Faculty has made a

commitment to this program and if necessary will cut back in other areas but

will not be seeking any additional funding other than that already committed

through the Academic Enhancement Fund.

Inquiry was made as to whether or not the concerns reflected in discussion of

the amendment might be addressed by adding a paragraph at the appropriate

point on page 9 before the documentation goes forward to the Board or the

Ministry's Degree Program Review Committee. R. Barrow advised that he

would be willing to include wording to reflect the sentiment of the

amendment.

Question was called, and a vote taken.

MAIN MOTION CARRIED

II) ?

Faculty of Applied Sciences

i) ?

Paper S.97-35 - Communication - Graduate Curriculum Revision

Moved by J

Osborne, seconded by B. Clayman

. "that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-35, the curriculum revisions in

the School of Communications"

B. Lewis, Director, School of Communication and A. Beale, Chair of the

Graduate Program, were in attendance in order to respond to questions.

B. Clayman advised Senate that any of the changes by themselves would not

have justified Senate action but taken together, they comprised enough

change that he felt they should come to Senate for approval.

In response to an inquiry as to whether these numerous changes imply a

particular direction of change for the School, Senate was advised that there

was no significant change to the graduate program and that the various

changes mainly address housekeeping issues that have arisen over the years.

Question was called, and a vote taken.

MOTION CARRIED

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ii) ?

Paper S.97-36 - Resource and Environmental Management - Graduate

Curriculum Revisions

Moved by J. Osborne, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as et forth in S.97-36, the curriculum revisions in the

School of Resource and Environmental Management"

Question was called, and a vote taken.

? MOTION CARRIED

ifi) Faculty of Arts

Paper S.97-37 - Criminology - Graduate Curriculum Revisions

Moved by J. Osborne, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-37, the curriculum revisions in

the School of Criminology"

uestion

was called, and a vote taken.

? MOTION CARRIED

ii)

Paper S.97-38 - English - Graduate Curriculum Revisions

Moved by J. Osborne, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-38, the curriculum revisions in

the Department of English"

Ques

on was called, and a vote taken.

? MOTION CARRIED

iii)

Paper S.97-39 - Geography - Graduate Curriculum Revisions (For

Information)

Senate received information that the SGSC, acting under delegated authority,

deleted four courses (GEOG 712, 749, 754, 758) and approved one new course

(GEOG 755), and changes to existing courses within the Department of

Geography.

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0 ?

iv) Paper S.97-40 - Political Science - Graduate Curriculum Revisions

Moved by J

Osborne, seconded by B. Clayman

that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-40, the curriculum revisions in

the Department of Political Science"

Question was called, and a vote taken.

MOTION CARRIED

IV) Faculty of Business Administration

i) ?

Paper S.97-41 - Graduate Curriculum Revisions (For Information)

Senate received information that the SGSC, acting under delegated authority,

deleted one course (MBA 635) and approved changes to existing courses

within the Faculty of Business Administration.

Senate Committee on Academic Planning/Senate Committee on

Enrolment Management and Planning

. ?

1) ?

Paper S.97-42 - Faculty of Business Administration - International

Student Intake Targets for 1997/98 - 1999/2000

Moved by J. Osborne, seconded by S. Shapiro

"that Senate approve, as set forth in S.97-42, that the number of

international students, excluding exchange students, admitted

into the Faculty of Business Administration at SFU in the

academic years 1997/98, 1998/99 and 1999/2000 be limited to a

maximum of 10% of all admissions into the Faculty"

Senate was advised that the limit has been set at 10% for some time and

rather than bring forward the same recommendation each year, SCEMP has

framed a motion covering three years. The limit can be reviewed at any time

over the course of the three years if necessary.

Brief discussion ensued with respect to how the 10% figure was reached, why

the percentage of admissions had decreased over the past several years, and

the number (and consequence) of students admitted in this category who go

on to receive Permanent Resident status or citizenship.

Question was called, and a vote taken.

? MOTION CARRIED

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e) ?

Senate Committee on Academic Planning/Senate Committee on

Undergraduate Studies

Paper S.97-43 - Termination of PBD in Aquaculture

Moved by J. Osborne, seconded by L. Berggren

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.97-43, termination of the Post

Baccalaureate Diploma Program in Aquaculture"

Senate was advised that the graduate Aquaculture Program no longer exists

and the requisite courses required for the PBD Program are no longer offered.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.97-44 - Faculty of Arts Breadth Requirements (For Information)

Senate received information that SCUS, acting under delegated authority,

approved a change in Calendar language to include Science (SCI) courses as a

separate 'department' under the Faculty of Arts Breadth Requirements

listing.

f) ?

Senate Committee on Agenda and Rules

i) ?

Paper S.97-45 - Student Representation on Senate Committees

Moved by L. Boland, seconded by L. Berggren

"that Senate approve the revision of the membership of the five

Senate committees as set forth in S.97-45"

An amendment put forth by K. Whitbread which would empower the Simon

Fraser Student Society to appoint the at-large students to the committees in

question was ruled out of order.

It was pointed out that the Student Society could still solicit nominations

from the student body and Student Senators would still be able to run for the

positions; the motion simply widens the pool of available candidates and

takes some of the burden off the group of Student Senators.

In response to an inquiry as to the amount of student input, Senate was

advised that the Senate Nominating Committee called a meeting to discuss

the issue of student representation on committees and all of the Student

Senators were invited to attend. Three Student Senators attended the

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•

meeting and a number of possibilities were discussed before this proposal was

put forward.

Brief discussion ensued with respect to the election procedure that would

apply to the at-large positions and concern was expressed that students were

being elected by Senate whose majority of members were not students. It was

noted that the committees in question were committees of Senate. Concern

was also expressed that the at large positions were not widely enough

advertised and that candidate selection was therefore quite restrictive. It was

pointed out that the Student Society is routinely informed of all at large

positions and invited to submit nominations, and on occasion

advertisements have been placed in The Peak and circulated on e-mail.

Question was called, and a vote taken.

MOTION CARRIED

Other Business

A. Rawicz drew Senate's attention to an article published by the University of

British Columbia which alleges that Simon Fraser University has the third

highest administrative costs of universities in Canada. The Chair noted the

information.

Information

Thedate of the next regularly scheduled meeting of Senate is Monday, May

12, 1997.

The Assembly moved directly into Closed Session at 8:10 pm.

W. Ron Heath

Dean of Student Services and Registrar