DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

ON MONDAY, JUNE 5, 1995 IN ROOM 3210 WMX, 7:00 P.M.

OPEN SESSION

Present: ?

Stubbs, J.O., Chair

Alderson, E.

Absent: Beattie, S.

Arnason, K.

Clayman, B.

Barrow, R.

Dahl, V.

Blazenko, G.

Dhir, R.

Boland, L.

Dobb, T.

Bullock, D.

Dunsterville, V.

Chan, K.

Eaton, C.

Ciconte, R.

Giffen, K.

D'Auria, J

Hafer, L.

Dean, C.

Heinrich, K.

Etherington, L.

Howlett, M.

Jahn, R.

Jones, C.H.W.

Karabotsos, F.

LeMare, L.

Keto, D.

Luk, W.S.

Lord, T.

Marteniuk, R.

McInnes, D.

Mathewes, R.

Morrison, T.

Mauser, G.

Munro, J

McAskill, I.

Naef, B.A.

Scharfe, E.

Osborne, J.

Segal, J.

Percival, P.

Warsh, M.

Peterson, L.

Wickstrom, N.

Rawicz, A.

Wideen, M.

Reed, C.

Winne, P.

Ross, D.

Sanghera, B.

Shapiro, S.

Stewart, M.L.

Swartz, N.

Underhill, 0.

Yerbury, J.C. (representing J

Blaney)

Heath, W.R., Secretary

Grant, B., Recording Secretary

S.M.05/06/95

Page 2

The Chair welcomed and extended congratulations to the following newly

elected and re-elected Senators: Faculty Senators - C. Blazenko, Faculty of

Business Administration; V. Dahl, School of Computing Science; J

D'Auria,

Department of Chemistry; M. Howlett, Department of Political Science; L.

Peterson, Department of Chemistry; C. Reed; Department of Economics; P.

Winne, Faculty of Education. Student Senators - K. Arnason, Faculty of Arts;

D. Bullock, Faculty of Applied Sciences; K. Chan, Faculty of Arts; R. Ciconte,

Faculty of Science; R. Dhir, Faculty of Business Administration; K. Giffen,

Faculty of Arts; F. Karabotsos, Faculty of Arts; D. Keto, Faculty of Arts; T. Lord,

Faculty of Education; T. Morrison, Faculty of Arts.

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of May 15. 1995

Senators were asked to note the following corrections: (a) Page 3, Item b) -

first paragraph after the motion should read,.'

' 1 Dyck,

Chair, Undergraduate

Studies Committee,

Department of History.

? ."; and (b) addition of the

following statement on Page 5, Item v) after the motion pertaining to Senate

Paper S.95-33, "Question was called, and a vote taken. Motion Carried"

Following the above amendments, the Minutes were approved.

Business Arising from the Minutes

There was no business arising from the Minutes.

Report of the Chair

The Chair reported that arguments are being made on behalf of the

university that the Provincial Government should not simply accept

proportional cuts in funding for post-secondary education as passed directly

from the Federal Government in 1996/97 and beyond, but rather should look

at this question in terms of the overall provincial priorities. While it is

hoped that post-secondary education will be given a high priority, an early

sense of what the Province's priorities will be for 1996/97 is very unlikely.

Senators were reminded, and encouraged to attend, the upcoming

Convocation ceremonies on Thursday, June 8th and Friday, June 9th, 1995.

Convocation has been reorganized to allow students to graduate by

departmental programs and it is hoped that this change will also help

facilitate attendance of faculty members.

S.M. 05/06/95

Page 3

5. ?

Report of Committees

Senate Nominating Committee

i) ?

Paper S.95-38 - Elections

Following are the results of elections conducted by Senate for membership on

the following Senate committees.

Senate Committee on Disciplinary Appeals (SCODA)

One Senator (at-large), as Chair, to replace C. Crawford for term of office from

date of election to April 30, 1996.

Elected by acclamation:

Paul Percival

Senate Committee on Academic Planning (SCAP)/Senate Committee on

University Budget (SCUB)

One Senator (at-large) to replace J

Driver, for balance of term of office, from

date of election to September 30, 1995.

Candidates: C. Eaton, W.S. Luk, D. Ross

Elected: ?

Curtis Eaton

Two Student Senators to replace K. Arnason and S. Wu for balance of terms

of office, from date of election to September 30, 1996.

Candidates: K. Giffen, F. Karabotsos, E. Scharfe

Elected:

Frank Karabotsos

Elaine Scharfe

Senate Committee on Agenda and Rules (SCAR)

Two Senators (at-large) - one Senator to replace J

Driver for balance of term of

office, from date of election to September 30, 1996, and one Senator to replace

C. Crawford for term of office from date of election to April 30, 1996.

Candidates: K. Arnason, R. Mathewes

Elected for term of office to Sept 30, 1996:

Rolf Mathewes

Elected for term of office to April 30, 1996:

Kristjan Arnason

Senate Committee on Continuing Studies (SCCS)

One Faculty Senator to replace L. Hafer for balance of term of office, from

September 1, 1995 to September 30, 1996.

No nominations received

Vacant

One Student Senator to replace J

Bacani for balance of term of office, from

date of election to September 30, 1996.

No nominations received

Vacant

S.M. 05/06/95

Page 4

Senate Committee on Honorar

grees

(SCHD

One Student Senator to replace J

Bacani from date of election for no specified

term of office.

Candidates: R. Dhir, K. Giffen

Elected:

Robin Dhir

Senate Library Committee (SLC)

Two Senators (at-large) to replace T. Perry and J

Driver for balance of terms of

office, from date of election to September 30, 1995.

Elected by acclamation:

Ken Giffen

Mary Lynn Stewart

Senate Library Committee (SLC)/Library Penalties Appeal Committee (LPAC)

One Student Senator to fill an existing, vacancy for term of office, from date of

election to September 30, 1996.

Elected by acclamation:

Ralph Jahn

Senate Nominating Committee (SNC)

One Senator (at-large) to replace T. Perry for

, balance of term of office, from

date of election to September 30, 1995.

Candidates: L. Etherington, L. LeMare

Elected: ?

Lois Etherington

One Student Senator to replace J

Bacani for balance of term of office, from

date of election to September 30, 1995.

Elected by acclamation: ?

' ?

, ?

Ralph Jahn

Senate Policy

Committee on Scholarshivs, Awards & Bursaries (SPCSAB

One Faculty ,

Member to replace C. Crawford for term of office from date of

election to April 30, 1996.

Candidates: C. Dean, L. Peterson

Elected:

Charmaine Dean

Senate _Graduate

.Awards Adjudication Commttee (SGA

One Faculty Member to replace A. Ciria for balance of term of office, from date

of election to September 30, 1995.

Candidates: C. Dean, P. Fankboner

Elected: ?

Charmaine Dean

Senate Committee on International Activities (SCIA)

Two Faculty Senators to replace A. Ciria and J. Driver for balance terms of

office, from date of election to September 30, 1996.

Candidates: C. Reed, D. Ross, M. Wideen

Elected: ?

Clyde Reed

Douglas Ross

S.M. 05/06/95

Page 5

International Undergraduate Student Exchange Committee (IUSEC)

One Undergraduate Student to replace J

Bacani for balance of term of office,

from date of election to September 30, 1995.

Elected by acclamation: ?

Frank Karabotsos

Vice-Chair of Senate

One Senator (at-large) to replace L. Boland as Vice-Chair of Senate for term of

office from date of election to May 31, 1996. Please note the Vice-Chair of

Senate also becomes an ex-officio member of the Senate Committee on

Agenda and Rules.

Re-elected by acclamation: ?

Larry Boland

Senate Committee on Academic Planning

i) ?

Paper S.95-39 - Annual Report - For Information

Brief discussion took place with respect to the Applied Health

Programs and the quota for International Students, and a minor correction to

the section 'Committee Membership in 1994' amending the name K.

Keinrich to K. Heinrich was noted.

. ?

Senate Committee on Academic Planning/Senate Undergraduate

Studies Committee

i) Paper S.95-40 - University College of the Fraser Valley - Extended

Minor in Mathematics or Mathematics with Statistics Option in the

Faculty of Arts

Moved by J

Munro, seconded by K. Chan

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.95-40, the proposed Extended Minor

in Mathematics or Mathematics with the Statistics Option in the

Faculty of Arts at the University College of the Fraser Valley"

Senate was advised that the proposal represents a further development in

SFU's partnership with the University College of the Fraser Valley and will

allow the present program in Mathematics towards the B.Sc. to be offered as

an Extended Minor in Mathematics with a Bachelor of Arts degree paralleling

existing programs within the University.

Brief discussion followed with respect to Extended Minor Programs in general

• ?

and the amount of time normally required to process proposals such as this.

Question was called, and a vote taken. ?

MOTION CARRIED

S.M. 05/06/95

Page 6

Senate Committee on Academic Planning/Senate Graduate Studies

Committee

Paper S;95-41 - M.Ed. in Counselling Psychology

Moved by J

Munro, seconded by R. Barrow

"that Senate approve and recommend approval to the Board of

•Governors, as set :forth in S.95-41, the proposed M.Ed. in

Counselling Psychology"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.95-42 - Executive MBA Program

Moved by J. Munro, seconded by S. Shapiro

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S95-42, the changes to the mode of

delivery of the Executive Master of Business Administration

program in the Faculty of Business Administration, effective

September 1995"

Question was called, and a vote taken.

MOTION CARRIED

e) ?

Joint Ad Hoc Senate-Board Committee to Review the Composition and

Terms of Reference of the Presidential Search Committee

i) ?

Paper S.95-43 - Report, including revised Terms of Reference and

Membership of the Presidential Search Committee

Moved by S. Shapiro, seconded by R. :Barrow

"that Senate approve and recommend approval to the Board of

Governors, as set forth in 5.95-43

the and terms of

reference for the Presidential Search dmmittee"

Senate was provided with background information

with

regard to the

establishment of the Committee and :given brief details as to the Committee's

rationale for making the proposed changes and recommendations.

Discussion ensued in which concerns were expressed:ábout the addition of a

Vice-President, particularly the Vice-Presidert, Academic, the Board's charge

to the Committee, the lack of opportunity to involve The campus community

in the search process, and the deletion of one undergraduate student.

S.M.05/06/95

Page 7

In response to concerns about the addition of a Vice-President, it was noted

that the Vice-Presidents probably have among the best perspectives of what is

needed in a President and best understand the role of the President in relation

to how the University operates. With regard to a perceived concern about the

VP Academic having a conflict of interest because of his/her close working

relationship with the President and because of the committee having five

members who report directly to him/her, it was noted that the search

committee is a team with the VP Academic having only one voice. It was

also noted that the composition of this committee paralleled that of other

search committees in that Deans were members of search committees for

Vice-Presidents, and Chairs /Directors were members of search committees for

Deans.

Responding to concerns about the Board's charge to the committee and a

more open search process, Senate was advised that the Ad Hoc Committee

considered a number of possibilities and examined how other universities

conducted such searches. As a result, the proposal before Senate represented,

in the Committee's opinion, the most appropriate procedure for Simon

Fraser University, and allowed the Board to be somewhat more involved in

the process yet still allowed sufficient flexibility to the search committee.

Amendment moved by J

Munro, seconded by R. Jahn

"that a second undergraduate student be added to the

membership of the Presidential Search Committee"

It was noted that the undergraduate student body represents a very large

group within the University community and opinion was expressed that

reducing student representation on this committee is inappropriate. Brief

discussion followed.

It was pointed out that the amendment, as it stands, is inconsistent with Item

5 under Terms of Reference and clarification was requested. With the

agreement of the mover and the seconder, the amendment was changed as

follows:

"that a second undergraduate student be added to the

membership of the Presidential Search Committee, and Item 5

under Terms of Reference be changed from 9 of 14 to 10 of 15"

Question was called, and a vote taken. ?

AMENDMENT CARRIED

(22 in favour, 8 opposed)

In response to an inquiry as to why changes were being made to the

Committee at this time, it was pointed out that it has been seventeen years

S.M. 05/06/95

Page 8

since the membership and terms of reference were last looked at and it was

felt that reviews of this nature should take place periodically. It was also

noted that there wa

some apparent disquiet about the make-up of the

cthtittee during the last selection process but since there was insufficient

time to make any changes the issue was to be examined at a later date.

Reference was made to Item 2 under the Terms of Reference, and concerns

were expressed about the cost of conducting an analysis of institutional needs

ad objectives. It was pointed out that a detailed quantitative analysis was

not expected and the wording probably implies more than what was intended

Which is more of a determination of the characteristics of the person in

relation to the needs of the institution.

Amendment moved by J

Munro, seconded by L. Boland

"that Item 2 under Terms of Reference be changed to read: The

Committee will carry out a review of institutional needs and

bjectives"

Question Was called, and a vote taken.

AMENDMENT CARRIED

rief discussion ensued with respect to the selection of Deans and the election

of faculty members.

Question was called, and a vote taken.

MAIN MOTION (AS AMENDED)

CARRIED

'6. ?

O.therBusiness

There was no other business.

lhfOrr ation

The next regularly scheduled meeting of Senate will take place on Monday,

luly

, 10, 195.

The A embl' moved directly into Closed Session at 8:25 p.m.

W.R.Heath

Secre'tay of 'Senate