DRAFT UNTIL APPROVED BY SENATE
.
?
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,
SEPTEMBER 19, 1994 IN ROOM 3210 WMX AT 7:00 P.M.
OPEN SESSION
Present: ?
Stubbs, J.O., Chair
Alderson, E.
Arnason, K.
Bacani, J.
Blaney, J.
Boland, L.
Bullock, D.
Chan, K.
Ciria, A.
Clayman, B.
Cohen, M.
Crawford, C.
DAuria, J.
Dean, C.
Dhir, R.
Driver, J.
Eaton, C.
Einstein, D.
Etherington, L.
Giffen, K.
Hafer, L.
Heinrich, K.
S ?
Hoeflich, K.
Jones, C.
Luk, W.S.
Manley-Casimir, M. (replacing A. Barrow)
Marteniuk, R.
Mauser, G.
McAskiII, I.
McInnes, D.
Morrison, T.
Mueller, B.
Munro, J.
Naef, B.
Osborne, J.
Percival, P.
Perry, T.
Peterson, L.
Rawicz, A.
Sanghera, B.
Shapiro, S.
Stewart, M.L.
Swartz, N.
Thompson, J.
Vining, A.
Warsh, M.
Wideen, M.
Winne, P.
Wu, S.
Heath, W.R., Secretary
Grant, B., Recording Secretary
Absent:
?
Beattie, S.
Dobb, T.
Dunsterville, V.
Lord, T.
Mathewes, A.
Segal, J.
Wickstrom, N.
In attendance:
French, C.
Greenwood, T.
Heath, N.
Ward, R.
S.M. 19/09'/4
Page 2
1.
Approval of the Agenda
In order to facilitate balloting for the large number of elections to be conducted at this
meeting, the Chair requested that Item 5.a - Paper S.94-53 - follow Item 3 on the
agenda. In addition, in order the provide Senators with a better understanding of the
features of the new meeting room, the Chair wished to invite T. Greenwood to speak to
Senate at the start of the meeting. There were no objections and the agenda was
approved as amended.
T. Greenwood, Acting Director, Instructional Media Centre provided Senate with an
overview of how the sound and lighting systems operated. It was pointed out that this
meeting was the first real test for the system and T. Greenwood indicated that IMC
would appreciate feedback from Senators as some fine-tuning may be required.
Senators were invited to contact either T. Greenwood in IMC or B. Grant in the Office of
the Registrar.
2.
Approval of the Minutes of the Open Session of July 4. 1994
The Minutes were approved as distributed.
3.
Business Arising from the Minutes
There was no business arising from the Minutes
4.
Report of the Chair
On behalf of Senate, the Chair welcomed newly elected and returning Senators, M.
Cohen, J. D'Auria, L. Peterson, and A. Vining to the meeting.
Senate was advised that the Federal Government is scheduled to release its discussion
paper on social policy on October 3rd. This paper is a very important Federal statement
for universities because it deals with transfer payments for higher education.
Speculation is that transfer payments will disappear and be replaced by vouchers or
some other way in which the Federal Government will get more recognition for its
support of post-secondary education. Also expected is another announcement frOm the
Federal Government about its support for research activities.
Senate was advised that enrolment had increased slightly this semester, and that a full
report from the Vice-President Academic will probably be presented to Senate at its next
meeting when figures have been finalized.
The Chair reported that the University of Northern British Columbia officially opened with
approximately 1,100 undergraduate FTEs and 100 graduate FTEs. Senate was also
reminded that both BCIT and Emily Carr had been awarded degree granting status and
now offer a number of degrees in selected areas.
The Chair reported that SFU has submitted three proposals in the Federal
Government's Centres of Excellence competition. This is a major competition across
the country in which the Federal Government has a significant involvement in supporting
research, particularly research infrastructure. Expectations are that by the end of
October universities will have some indication as to which of those proposals will go
forward to the next stage.
Senate was advised that the Provincial Government has indicated a major interest in
examining space utilization. Indications are that it will be very difficult over the next
S.M. 19/09/94
Page 3
period of time to obtain funding for new buildings and institutions are being asked to
maximize the use of existing space.
Paper S.94-52 - Annual Financial Statement - For Information
R. Ward, Vice-President Finance and Administration was in attendance in order to
respond to questions.
Concerns were expressed about the apparent increase in expenditures on
administrative matters while there appeared to be a reduction in expenditure on student
services, particularly financial aid and awards. It was noted that Harbour Centre
expenditures which were previously reported in a specially designated fund are now
reported in the general operating budget and thus account for a major proportion of the
increase in administrative expenditures. It was also pointed out that the operational
costs of operating the new South Science Building were also reflected in this increase.
Reference was made to Page 3, Distribution by Function. With respect to student
services, concern was expressed about the increase of demands in this area and the
apparent decrease in funding, especially in view of the introduction of a new student
services fee. R. Ward explained this category included student financial aid,
scholarships and bursaries and drew Senate's attention to the change from an over-
expenditure in 1992/93 to an under-expenditure in 1993/94 which is reflected in the
report. It was suggested that a more detailed break down of allocations within
categories would be more useful in future reports.
Discussion turned to Statement 2 and Statement 3 on page 8 and 9 and R. Ward
provided clarification of the information.
5. ?
Report of Committees
a) ?
Senate Nominating Committee
i) ?
Paper S.94-53 - Elections
Senate Committee on Disciplinary Appeals (SCODA)
One Senator (at-large) as Chair for two-year term of Office, from date of election to
September 30, 1996.
Elected by acclamation:
?
C. Crawford
Three Faculty Members (who are not also Chairs, Deans or Vice-Presidents) for
overlapping two-year terms of office (staggered initially). In the first election, the one
faculty member receiving the highest number of votes will be elected for a two-year
term. The remaining two faculty positions will be elected for one-year terms.
Thereafter, terms will be for two years.
Elected by acclamation: ?
P. Percival
(2 positions vacant)
Three Students for one-year terms of office, from date of election to September 30,
1995.
Elected by acclamation: ?
K. Chan
T. Myers
M. Shabbitts
S.M. 19/09/94
Page 4
Senate Committee on Academic Planning(SCAP)/Senate Committee on University
Budget (SCUB)
Two Senators (at-large) to replace L. Boland and L. Hafer for two-year terms of office,
from October 1; 1994 to September 30, 1996.
Candidates: L. Boland, C. Crawford, J. D'Auria, C. Eaton, P. Percvial, L. Peterson.
Elected: ?
L Boland
P. Percival
One Lay Senator to replace V. Dunsterville for two-year term of office, from October 1,
1994 to September 30, 1996.
Candidates: V. Dunsterville, M. Warsh
Elected: ?
M. Warsh
Two Student Senators to replace D. Einstein and K. Hoeflich for two-year term of office,
from October 1, 1994 to September 30, 1996.
Candidates: K. Chan, K. Giffen, S. Wu
Elected:
?
K. Chan
S. Wu
Senate Committee on Agenda and Rules (SCAR)
Two Senators (at-large) to replace J. Driver and K. Hoeflich for two-year terms of office,
from October 1, 1994 to September 30, 1996.
Candidates: C. Crawford, R. Dhir, J. Driver, D. Einstein, K. Hoeflich
Elected: ?
C. Crawford
J. Driver
Senate Committee on Continuing Studies (SCCS)
Four Faculty Senators to replace C. Crawford, A. Ciria, L. Hafer and M. Wideen for two-
year terms of office, from October 1, 1994 to September 30, 1996.
Elected by acclamation:
? C. Eaton
L. Hafer
L. Peterson
M. Wideen
Two Student Senators (One Regular, One Alternate) to replace K. Hoeflich and J.
Bacani respectively for two-year terms of office, from October 1, 1994 to September 30,
1996.
Elected as Regular Member: ?
J. Bacani
Elected as Alternate Member:
?
T. Morrison
Senate Committee on Honorary Degrees (SCHD)
One Faculty Senator (who must be from the Faculty of Business Administration) to
replace L. Pinfield from date of election for no specified term of office.
Candidates: L. Etherington, G. Mauser
Elected:
?
L. Etherington
S
One Faculty Senator (who must be from the
date of election for no specified term of office.
Candidates: J. D'Auria, P. Percival
Elected:
Faculty of Science) to replace L. Dill from
P. Percival
?
S
S.M. 19/09/94
Page 5
Senate Library Committee (SLC)
One Senator (at-large) to replace D.
1994 to September 30, 1995.
Candidates: G. Mauser, T. Perry
Elected:
Chunn for balance term of office, from October 1,
T. Perry
Senate Library Committee (SLC)/Library Penalties Appeal Committee (LPAC)
Two Student Senators (One Regular, One Alternate) to replace K. Hoeflich and S. Wu
respectively for two-year terms of office, from October 1, 1994 to September 30, 1996.
Candidates: K. Chan, K. Hoeflich, S. Wu
Elected as the Regular Member:
?
K. Hoeflich
Elected as the Alternate Member:
?
K. Chan
Senate Nominating Committee (SNC)
Four Senators (at-large) to replace R. Dhir, E. Palmer, L. Etherington, and M.L. Stewart
for one-year terms of office, from October 1, 1994 to September 30, 1995.
Elected by acclamation:
?
J. D'Auria
L. Peterson
M.L. Stewart
(1 position vacant)
Two Student Senators (One Regular, One Alternate) to replace J. Bacani and T.
Morrison respectively for one-year terms of office, from October 1, 1994 to September
30, 1995.
Candidates: J. Bacani, R. Dhir, T. Morrison
Elected as the Regular Member:
?
J. Bacani
Elected as the Alternate Member:
?
R. Dhir
Senate Polic
y
Committee on ScholarshiDs. Awards and Bursaries (SPCSAB'
One Faculty Member (at-large) to replace E. Palmer for balance term of office, from
date of election to September 30, 1996.
Candidates: D. Chunn, C. Crawford, C. Dean, L. Peterson
Elected: ?
C. Crawford
Senate Undergraduate Awards Adjudication Committee (SUAAC)
One Lay Senator to replace S. Beattie for two-year term of office, from October 1, 1994
to September 30, 1996.
Elected by acclamation:
?
M. Warsh
Senate Graduate Awards Ad
j
udication Committee (SGAAC)
One Lay Senator to replace V. Dunsterville for two-year term of office, from October 1,
1994 to September 30, 1996.
Elected by acclamation: ?
V. Dunsterville
Senate Undergraduate Admissions Board (SUAB)
One Senator (at-large) to replace C. Crawford for two-year term of office, from October
1, 1994 to September 30, 1996.
Candidates: C. Crawford, L. Peterson
Elected: ?
L. Peterson
S.M. 19/09194
Page 6
Three Student Senators (Two Regular, One Alternate) to replace T. Lord, R. Dhir, and
D. Bullock respectively for one-year terms of office, from October 1, 1994 to September
30, 1995.
Candidates: K. Chan, R. Dhir, T. Lord
Elected as Regular Members:
?
R. Dhir
T. Lord
Elected as the Alternate Member:
?
K. Chan
Senate Appeals Board (SAW
One Faculty Senator (Alternate) to replace E. Palmer from date of election for no
specified term of office.
Elected by acclamation: ?
P. Winne
Senate Committee on International Activities (SCIA)
Three Faculty Senators to replace J. Driver, L. Dill and A. Ciria for two-year terms of
office, from October 1, 1994 to September 30, 1996.
Elected by acclamation:
?
A. Ciria
J. Driver
A. Rawicz
One Senator (at-large) to replace B. Clayman for two-year term of office, from October
1, 1994 to September 30, 1996.
Candidates: K. Giffen, C.H.W. Jones
Elected:
?
C.H.W. Jones
.
One Student Senator to replace K
1994 to September 30, 1996.
Candidates: T. Morrison, S. Wu
Elected:
Giffen for two-year term of office, from October 1, .
T. Morrison
International Underaraduate Student Exchanae Committee (IUSEC
Three Faculty Members (at-large) to replace P. McFetridge, K. Viswanathan, and J.
Zaslove for two-year terms of office, from October 1, 1994 to September 30, 1996.
Candidates: J. Driver, P. McFetridge, A. Obadia, H. Pabel, A. Rawicz, S. Steele, J.
Zaslove
Elected: ?
J. Driver
P. McFetridge
J. Zaslove
One Undergraduate Student (at-large) to replace J. Bacani for one-year term of office,
from October 1, 1994 to September 30, 1995.
Candidates: J. Bacani, C. Eaton, S. Wu
Elected:
?
J. Bacani
Senate Committee on University Teaching and Learning (SCUTL)
Member at-large, as Chair, for two-year term of office, from date of election to
September 30, 1996.
Elected by acclamation: ?
E. Gee
Four Faculty Members (at-large) for two-year terms of office (staggered initially). In this
first election, the two faculty members receiving the highest number of votes will be
- ?
S.M. 19/09/94
Page 7
elected for two year terms of office. The remaining two faculty positions will be elected
for one-year terms. Thereafter, terms will be for two years.
Candidates: C. Banerjee, A.E. Chapman, P. Coleman, I. Gordon, L. Peterson, R.K.
Pomeroy, A. Rawicz
Elected for two-year terms of office:
?
C. Banerjee
P. Coleman
Balloting resulted in a tied vote among three candidates for the remaining two positions.
A run-off election is therefore required for two faculty members (at-large) from terms of
office from date of election to September 30, 1995 from among the following candidates:
I. Gordon
R.K. Pomeroy
A. Rawicz
One Undergraduate Student (at-large) for one-year term of office, from date of election
to September 30, 1995.
Elected by acclamation: ?
K. Chan
One Graduate Student (at-large) for one-year term of office, from date of election to
September 30, 1995.
Elected by acclamation: ?
K. Giffen
b) ?
Senate Committee on Academic Planning
I)
?
Paper S.94-54 - External Review - Faculty of Education - For Information
In response to an inquiry about the costs related to the review of the Faculty of
Education, J. Munro advised that he was unable to provide an exact amount but the
only variable in the cost of reviews is the distance from which reviewers travel.
Reference was made to recommendation 12, and opinion was expressed that this
reflected a problem not unique to the Faculty of Education. Inquiry was madias to
whether or not their were plans to consider this recommendation on a university-wide
level. J. Munro advised that the current approach to orientation programs for new
faculty members will be reviewed this year, and Senate was informed that the Faculty of
Education has specifically taken action by assigning senior faculty members to work
with new faculty appointees.
Surprise was expressed that the response of the Faculty had not been forwarded to
Senate. J. Munro indicated that this review was conducted under the old guidelines.
However, it was noted that the full report and response was available to interested
Senators upon request.
Reference was made to recommendations 13 and 17 which appeared to imply problems
of communication within the Faculty, and inquiry was made as to resolution. Senate
was advised that the Faculty had been unaware of this issue and that the report was
useful in bringing these concerns forward. Steps have been taken to improve this
problem.
. Referring to the allegations of sexual and political harassment, inquiry was made as to
whether or not these issues have been resolved. Senate was advised that since the
allegations were not specific there was no way to determine whether or not they were
true. However, this had lead to an awareness within the Faculty of these issues, and
S.M.
i9/O9i4
Page 8
Senate was advised that meetings and workshops have taken place with the
Harassment Policy Co-Ordinator and that a program has been put in place with a
number of people within the Faculty identified as resource individuals in that context.
c)
Senate Policy Committee on Scholarships, Awards & Bursaries
i) ?
Paper S.94-55 - Annual Report - For Information
C. French, Acting Director, Academic Resource Office, was in attendance in order to
respond to questions.
K. Heinrich, Chair of the SPCSAB, introduced the report by explaining that the primary
goal of the Committee was to eliminate the deficit over the year and, by redesigning the
entire undergraduate scholarship, award and bursary program, she was happy to report
that this had been accomplished. Special thanks and appreciation were extended to
members of the Committee, Registrar's Office, particularly the Academic Resource
Office, Office of the Vice-President Finance, and the Office of Analytical Studies.
Referring to page 12, K. Heinrich provided Senate with updated figures for the number
of students for 1993/94 as follows: Canada Student Loans - 5,976, BC Student
Loans/Grants -4,154, and Out of Province Loans -517.
Senate was also advised that the status of outstanding emergency loans went from
$88,000 in 1993 to $28,000 in 1994 and K. Heinrich wished to extend congratulations to
the Academic Resource Office for this success.
The reduction and/or elimination of many of the entrance scholarships was noted, and
concern was expressed that this may decrease SFUcompetitiveness in attracting
students. It was pointed out that the Dean's Scholarships have been reduced from four
to two years, not eliminated, and that the President's and Chancellor's Scholarships
have been replaced by Summit Entrance Scholarships. It was noted that the changes
enabled more flexibility in meeting the kinds of requests being received.
Opinion was expressed that a greater emphasis appeared to be placed on bursaries
rather than scholarships, and discussion ensued in this respect. Reference was made
to the concern of the Board of Governors that more money be spent on bursaries, and
to Board policy requiring that a portion of any tuition fee increase be applied to the
scholarship and award budget. Traditionally this revenue has gone into scholarships
and did not benefit those students most affected by a tuition fee increase so it was felt
are that more funding should be put into bursaries.
General discussion ensued with respect to the provincially funded Work Study Program,
and C. French provided Senate with clarification with respect to the administration and
need for this program.
d)
Senate Undergraduate Admissions Board
i) ?
PaDer S.94-56 - Admission - Diverse Qualifications
Moved by J. Osborne, seconded by R. Dhir
"that Senate approve the proposed policy on admission based on diverse
qualifications, as described in the attached paper 'Diverse Qualifications
Admission Policy'"
S.M. 19/09/94
Page 9
N. Heath, Director of Admissions, was in attendance in order to respond to questions.
Moved by N. Swartz, seconded by T. Morrison
"that this motion be tabled in order to allow a wide discussion of this matter
in the University"
It was noted that if the intent of the motion was to initiate discussion within the
University, the appropriate action would be to refer the motion with direction to a specific
committee. The motion was amended as follows on the understanding that SCAP
would undertake to obtain faculty and student input.
"that this motion be referred to the Senate Committee on Academic
Planning to allow a wide discussion of this matter in the University"
Discussion took place as to whether or not Senate should discuss this item prior to
referring the paper so that there would be some indication of what the concerns of
Senate might be.
Question was called, and a vote taken.
?
MOTION TO REFER FAILED
Moved by E. Alderson, seconded by P. Winne
"that Senate move into a Committee of the Whole to allow discussion of
•
?
this issue for a limited time"
Question was called, and a vote taken.
?
MOTION CARRIED
Moved by E. Alderson, seconded by P. Winne
"that the Committee of the Whole be ended"
Question was called, and a vote taken.
?
MOTION CARRIED
Moved by E. Alderson, seconded by B. Clayman
"that the motion be referred back to the Senate Undergraduate
Admissions Board with the instruction to consult widely. If they wish to
bring forward a refined proposal following consultation, it is to be
forwarded to SCAP for consideration before it comes to Senate"
Question was called on the motion to refer,
and a vote taken.
?
MOTION TO REFER CARRIED
6.
Other Business
There was no other business.
7.
Information
The date of the next regular meeting of Senate is scheduled for Monday, October 3,
1994.
The Assembly moved directly into Closed Session at 9:30 p.m.