DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,

SEPTEMBER 19, 1994 IN ROOM 3210 WMX AT 7:00 P.M.

OPEN SESSION

Present: ?

Stubbs, J.O., Chair

Alderson, E.

Arnason, K.

Bacani, J.

Blaney, J.

Boland, L.

Bullock, D.

Chan, K.

Ciria, A.

Clayman, B.

Cohen, M.

Crawford, C.

DAuria, J.

Dean, C.

Dhir, R.

Driver, J.

Eaton, C.

Einstein, D.

Etherington, L.

Giffen, K.

Hafer, L.

Heinrich, K.

S ?

Hoeflich, K.

Jones, C.

Luk, W.S.

Manley-Casimir, M. (replacing A. Barrow)

Marteniuk, R.

Mauser, G.

McAskiII, I.

McInnes, D.

Morrison, T.

Mueller, B.

Munro, J.

Naef, B.

Osborne, J.

Percival, P.

Perry, T.

Peterson, L.

Rawicz, A.

Sanghera, B.

Shapiro, S.

Stewart, M.L.

Swartz, N.

Thompson, J.

Vining, A.

Warsh, M.

Wideen, M.

Winne, P.

Wu, S.

Heath, W.R., Secretary

Grant, B., Recording Secretary

Absent:

Beattie, S.

Dobb, T.

Dunsterville, V.

Lord, T.

Mathewes, A.

Segal, J.

Wickstrom, N.

In attendance:

French, C.

Greenwood, T.

Heath, N.

Ward, R.

S.M. 19/09'/4

Page 2

Approval of the Agenda

In order to facilitate balloting for the large number of elections to be conducted at this

meeting, the Chair requested that Item 5.a - Paper S.94-53 - follow Item 3 on the

agenda. In addition, in order the provide Senators with a better understanding of the

features of the new meeting room, the Chair wished to invite T. Greenwood to speak to

Senate at the start of the meeting. There were no objections and the agenda was

approved as amended.

T. Greenwood, Acting Director, Instructional Media Centre provided Senate with an

overview of how the sound and lighting systems operated. It was pointed out that this

meeting was the first real test for the system and T. Greenwood indicated that IMC

would appreciate feedback from Senators as some fine-tuning may be required.

Senators were invited to contact either T. Greenwood in IMC or B. Grant in the Office of

the Registrar.

Approval of the Minutes of the Open Session of July 4. 1994

The Minutes were approved as distributed.

Business Arising from the Minutes

There was no business arising from the Minutes

Report of the Chair

On behalf of Senate, the Chair welcomed newly elected and returning Senators, M.

Cohen, J. D'Auria, L. Peterson, and A. Vining to the meeting.

Senate was advised that the Federal Government is scheduled to release its discussion

paper on social policy on October 3rd. This paper is a very important Federal statement

for universities because it deals with transfer payments for higher education.

Speculation is that transfer payments will disappear and be replaced by vouchers or

some other way in which the Federal Government will get more recognition for its

support of post-secondary education. Also expected is another announcement frOm the

Federal Government about its support for research activities.

Senate was advised that enrolment had increased slightly this semester, and that a full

report from the Vice-President Academic will probably be presented to Senate at its next

meeting when figures have been finalized.

The Chair reported that the University of Northern British Columbia officially opened with

approximately 1,100 undergraduate FTEs and 100 graduate FTEs. Senate was also

reminded that both BCIT and Emily Carr had been awarded degree granting status and

now offer a number of degrees in selected areas.

The Chair reported that SFU has submitted three proposals in the Federal

Government's Centres of Excellence competition. This is a major competition across

the country in which the Federal Government has a significant involvement in supporting

research, particularly research infrastructure. Expectations are that by the end of

October universities will have some indication as to which of those proposals will go

forward to the next stage.

Senate was advised that the Provincial Government has indicated a major interest in

examining space utilization. Indications are that it will be very difficult over the next

S.M. 19/09/94

Page 3

period of time to obtain funding for new buildings and institutions are being asked to

maximize the use of existing space.

Paper S.94-52 - Annual Financial Statement - For Information

R. Ward, Vice-President Finance and Administration was in attendance in order to

respond to questions.

Concerns were expressed about the apparent increase in expenditures on

administrative matters while there appeared to be a reduction in expenditure on student

services, particularly financial aid and awards. It was noted that Harbour Centre

expenditures which were previously reported in a specially designated fund are now

reported in the general operating budget and thus account for a major proportion of the

increase in administrative expenditures. It was also pointed out that the operational

costs of operating the new South Science Building were also reflected in this increase.

Reference was made to Page 3, Distribution by Function. With respect to student

services, concern was expressed about the increase of demands in this area and the

apparent decrease in funding, especially in view of the introduction of a new student

services fee. R. Ward explained this category included student financial aid,

scholarships and bursaries and drew Senate's attention to the change from an over-

expenditure in 1992/93 to an under-expenditure in 1993/94 which is reflected in the

report. It was suggested that a more detailed break down of allocations within

categories would be more useful in future reports.

Discussion turned to Statement 2 and Statement 3 on page 8 and 9 and R. Ward

provided clarification of the information.

5. ?

Report of Committees

a) ?

Senate Nominating Committee

i) ?

Paper S.94-53 - Elections

Senate Committee on Disciplinary Appeals (SCODA)

One Senator (at-large) as Chair for two-year term of Office, from date of election to

September 30, 1996.

Elected by acclamation:

C. Crawford

Three Faculty Members (who are not also Chairs, Deans or Vice-Presidents) for

overlapping two-year terms of office (staggered initially). In the first election, the one

faculty member receiving the highest number of votes will be elected for a two-year

term. The remaining two faculty positions will be elected for one-year terms.

Thereafter, terms will be for two years.

Elected by acclamation: ?

P. Percival

(2 positions vacant)

Three Students for one-year terms of office, from date of election to September 30,

1995.

Elected by acclamation: ?

K. Chan

T. Myers

M. Shabbitts

S.M. 19/09/94

Page 4

Senate Committee on Academic Planning(SCAP)/Senate Committee on University

Budget (SCUB)

Two Senators (at-large) to replace L. Boland and L. Hafer for two-year terms of office,

from October 1; 1994 to September 30, 1996.

Candidates: L. Boland, C. Crawford, J. D'Auria, C. Eaton, P. Percvial, L. Peterson.

Elected: ?

L Boland

P. Percival

One Lay Senator to replace V. Dunsterville for two-year term of office, from October 1,

1994 to September 30, 1996.

Candidates: V. Dunsterville, M. Warsh

Elected: ?

M. Warsh

Two Student Senators to replace D. Einstein and K. Hoeflich for two-year term of office,

from October 1, 1994 to September 30, 1996.

Candidates: K. Chan, K. Giffen, S. Wu

Elected:

K. Chan

S. Wu

Senate Committee on Agenda and Rules (SCAR)

Two Senators (at-large) to replace J. Driver and K. Hoeflich for two-year terms of office,

from October 1, 1994 to September 30, 1996.

Candidates: C. Crawford, R. Dhir, J. Driver, D. Einstein, K. Hoeflich

Elected: ?

C. Crawford

J. Driver

Senate Committee on Continuing Studies (SCCS)

Four Faculty Senators to replace C. Crawford, A. Ciria, L. Hafer and M. Wideen for two-

year terms of office, from October 1, 1994 to September 30, 1996.

Elected by acclamation:

? C. Eaton

L. Hafer

L. Peterson

M. Wideen

Two Student Senators (One Regular, One Alternate) to replace K. Hoeflich and J.

Bacani respectively for two-year terms of office, from October 1, 1994 to September 30,

1996.

Elected as Regular Member: ?

J. Bacani

Elected as Alternate Member:

T. Morrison

Senate Committee on Honorary Degrees (SCHD)

One Faculty Senator (who must be from the Faculty of Business Administration) to

replace L. Pinfield from date of election for no specified term of office.

Candidates: L. Etherington, G. Mauser

Elected:

L. Etherington

One Faculty Senator (who must be from the

date of election for no specified term of office.

Candidates: J. D'Auria, P. Percival

Elected:

Faculty of Science) to replace L. Dill from

P. Percival

S.M. 19/09/94

Page 5

Senate Library Committee (SLC)

One Senator (at-large) to replace D.

1994 to September 30, 1995.

Candidates: G. Mauser, T. Perry

Elected:

Chunn for balance term of office, from October 1,

T. Perry

Senate Library Committee (SLC)/Library Penalties Appeal Committee (LPAC)

Two Student Senators (One Regular, One Alternate) to replace K. Hoeflich and S. Wu

respectively for two-year terms of office, from October 1, 1994 to September 30, 1996.

Candidates: K. Chan, K. Hoeflich, S. Wu

Elected as the Regular Member:

K. Hoeflich

Elected as the Alternate Member:

K. Chan

Senate Nominating Committee (SNC)

Four Senators (at-large) to replace R. Dhir, E. Palmer, L. Etherington, and M.L. Stewart

for one-year terms of office, from October 1, 1994 to September 30, 1995.

Elected by acclamation:

J. D'Auria

L. Peterson

M.L. Stewart

(1 position vacant)

Two Student Senators (One Regular, One Alternate) to replace J. Bacani and T.

Morrison respectively for one-year terms of office, from October 1, 1994 to September

30, 1995.

Candidates: J. Bacani, R. Dhir, T. Morrison

Elected as the Regular Member:

J. Bacani

Elected as the Alternate Member:

R. Dhir

Senate Polic

Committee on ScholarshiDs. Awards and Bursaries (SPCSAB'

One Faculty Member (at-large) to replace E. Palmer for balance term of office, from

date of election to September 30, 1996.

Candidates: D. Chunn, C. Crawford, C. Dean, L. Peterson

Elected: ?

C. Crawford

Senate Undergraduate Awards Adjudication Committee (SUAAC)

One Lay Senator to replace S. Beattie for two-year term of office, from October 1, 1994

to September 30, 1996.

Elected by acclamation:

M. Warsh

Senate Graduate Awards Ad

udication Committee (SGAAC)

One Lay Senator to replace V. Dunsterville for two-year term of office, from October 1,

1994 to September 30, 1996.

Elected by acclamation: ?

V. Dunsterville

Senate Undergraduate Admissions Board (SUAB)

One Senator (at-large) to replace C. Crawford for two-year term of office, from October

1, 1994 to September 30, 1996.

Candidates: C. Crawford, L. Peterson

Elected: ?

L. Peterson

S.M. 19/09194

Page 6

Three Student Senators (Two Regular, One Alternate) to replace T. Lord, R. Dhir, and

D. Bullock respectively for one-year terms of office, from October 1, 1994 to September

30, 1995.

Candidates: K. Chan, R. Dhir, T. Lord

Elected as Regular Members:

R. Dhir

T. Lord

Elected as the Alternate Member:

K. Chan

Senate Appeals Board (SAW

One Faculty Senator (Alternate) to replace E. Palmer from date of election for no

specified term of office.

Elected by acclamation: ?

P. Winne

Senate Committee on International Activities (SCIA)

Three Faculty Senators to replace J. Driver, L. Dill and A. Ciria for two-year terms of

office, from October 1, 1994 to September 30, 1996.

Elected by acclamation:

A. Ciria

J. Driver

A. Rawicz

One Senator (at-large) to replace B. Clayman for two-year term of office, from October

1, 1994 to September 30, 1996.

Candidates: K. Giffen, C.H.W. Jones

Elected:

C.H.W. Jones

One Student Senator to replace K

1994 to September 30, 1996.

Candidates: T. Morrison, S. Wu

Elected:

Giffen for two-year term of office, from October 1, .

T. Morrison

International Underaraduate Student Exchanae Committee (IUSEC

Three Faculty Members (at-large) to replace P. McFetridge, K. Viswanathan, and J.

Zaslove for two-year terms of office, from October 1, 1994 to September 30, 1996.

Candidates: J. Driver, P. McFetridge, A. Obadia, H. Pabel, A. Rawicz, S. Steele, J.

Zaslove

Elected: ?

J. Driver

P. McFetridge

J. Zaslove

One Undergraduate Student (at-large) to replace J. Bacani for one-year term of office,

from October 1, 1994 to September 30, 1995.

Candidates: J. Bacani, C. Eaton, S. Wu

Elected:

J. Bacani

Senate Committee on University Teaching and Learning (SCUTL)

Member at-large, as Chair, for two-year term of office, from date of election to

September 30, 1996.

Elected by acclamation: ?

E. Gee

Four Faculty Members (at-large) for two-year terms of office (staggered initially). In this

first election, the two faculty members receiving the highest number of votes will be

- ?

S.M. 19/09/94

Page 7

elected for two year terms of office. The remaining two faculty positions will be elected

for one-year terms. Thereafter, terms will be for two years.

Candidates: C. Banerjee, A.E. Chapman, P. Coleman, I. Gordon, L. Peterson, R.K.

Pomeroy, A. Rawicz

Elected for two-year terms of office:

C. Banerjee

P. Coleman

Balloting resulted in a tied vote among three candidates for the remaining two positions.

A run-off election is therefore required for two faculty members (at-large) from terms of

office from date of election to September 30, 1995 from among the following candidates:

I. Gordon

R.K. Pomeroy

A. Rawicz

One Undergraduate Student (at-large) for one-year term of office, from date of election

to September 30, 1995.

Elected by acclamation: ?

K. Chan

One Graduate Student (at-large) for one-year term of office, from date of election to

September 30, 1995.

Elected by acclamation: ?

K. Giffen

b) ?

Senate Committee on Academic Planning

Paper S.94-54 - External Review - Faculty of Education - For Information

In response to an inquiry about the costs related to the review of the Faculty of

Education, J. Munro advised that he was unable to provide an exact amount but the

only variable in the cost of reviews is the distance from which reviewers travel.

Reference was made to recommendation 12, and opinion was expressed that this

reflected a problem not unique to the Faculty of Education. Inquiry was madias to

whether or not their were plans to consider this recommendation on a university-wide

level. J. Munro advised that the current approach to orientation programs for new

faculty members will be reviewed this year, and Senate was informed that the Faculty of

Education has specifically taken action by assigning senior faculty members to work

with new faculty appointees.

Surprise was expressed that the response of the Faculty had not been forwarded to

Senate. J. Munro indicated that this review was conducted under the old guidelines.

However, it was noted that the full report and response was available to interested

Senators upon request.

Reference was made to recommendations 13 and 17 which appeared to imply problems

of communication within the Faculty, and inquiry was made as to resolution. Senate

was advised that the Faculty had been unaware of this issue and that the report was

useful in bringing these concerns forward. Steps have been taken to improve this

problem.

. Referring to the allegations of sexual and political harassment, inquiry was made as to

whether or not these issues have been resolved. Senate was advised that since the

allegations were not specific there was no way to determine whether or not they were

true. However, this had lead to an awareness within the Faculty of these issues, and

S.M.

i9/O9i4

Page 8

Senate was advised that meetings and workshops have taken place with the

Harassment Policy Co-Ordinator and that a program has been put in place with a

number of people within the Faculty identified as resource individuals in that context.

Senate Policy Committee on Scholarships, Awards & Bursaries

i) ?

Paper S.94-55 - Annual Report - For Information

C. French, Acting Director, Academic Resource Office, was in attendance in order to

respond to questions.

K. Heinrich, Chair of the SPCSAB, introduced the report by explaining that the primary

goal of the Committee was to eliminate the deficit over the year and, by redesigning the

entire undergraduate scholarship, award and bursary program, she was happy to report

that this had been accomplished. Special thanks and appreciation were extended to

members of the Committee, Registrar's Office, particularly the Academic Resource

Office, Office of the Vice-President Finance, and the Office of Analytical Studies.

Referring to page 12, K. Heinrich provided Senate with updated figures for the number

of students for 1993/94 as follows: Canada Student Loans - 5,976, BC Student

Loans/Grants -4,154, and Out of Province Loans -517.

Senate was also advised that the status of outstanding emergency loans went from

$88,000 in 1993 to $28,000 in 1994 and K. Heinrich wished to extend congratulations to

the Academic Resource Office for this success.

The reduction and/or elimination of many of the entrance scholarships was noted, and

concern was expressed that this may decrease SFUcompetitiveness in attracting

students. It was pointed out that the Dean's Scholarships have been reduced from four

to two years, not eliminated, and that the President's and Chancellor's Scholarships

have been replaced by Summit Entrance Scholarships. It was noted that the changes

enabled more flexibility in meeting the kinds of requests being received.

Opinion was expressed that a greater emphasis appeared to be placed on bursaries

rather than scholarships, and discussion ensued in this respect. Reference was made

to the concern of the Board of Governors that more money be spent on bursaries, and

to Board policy requiring that a portion of any tuition fee increase be applied to the

scholarship and award budget. Traditionally this revenue has gone into scholarships

and did not benefit those students most affected by a tuition fee increase so it was felt

are that more funding should be put into bursaries.

General discussion ensued with respect to the provincially funded Work Study Program,

and C. French provided Senate with clarification with respect to the administration and

need for this program.

Senate Undergraduate Admissions Board

i) ?

PaDer S.94-56 - Admission - Diverse Qualifications

Moved by J. Osborne, seconded by R. Dhir

"that Senate approve the proposed policy on admission based on diverse

qualifications, as described in the attached paper 'Diverse Qualifications

Admission Policy'"

S.M. 19/09/94

Page 9

N. Heath, Director of Admissions, was in attendance in order to respond to questions.

Moved by N. Swartz, seconded by T. Morrison

"that this motion be tabled in order to allow a wide discussion of this matter

in the University"

It was noted that if the intent of the motion was to initiate discussion within the

University, the appropriate action would be to refer the motion with direction to a specific

committee. The motion was amended as follows on the understanding that SCAP

would undertake to obtain faculty and student input.

"that this motion be referred to the Senate Committee on Academic

Planning to allow a wide discussion of this matter in the University"

Discussion took place as to whether or not Senate should discuss this item prior to

referring the paper so that there would be some indication of what the concerns of

Senate might be.

Question was called, and a vote taken.

MOTION TO REFER FAILED

Moved by E. Alderson, seconded by P. Winne

"that Senate move into a Committee of the Whole to allow discussion of

•

this issue for a limited time"

Question was called, and a vote taken.

MOTION CARRIED

Moved by E. Alderson, seconded by P. Winne

"that the Committee of the Whole be ended"

Question was called, and a vote taken.

MOTION CARRIED

Moved by E. Alderson, seconded by B. Clayman

"that the motion be referred back to the Senate Undergraduate

Admissions Board with the instruction to consult widely. If they wish to

bring forward a refined proposal following consultation, it is to be

forwarded to SCAP for consideration before it comes to Senate"

Question was called on the motion to refer,

and a vote taken.

MOTION TO REFER CARRIED

Other Business

There was no other business.

Information

The date of the next regular meeting of Senate is scheduled for Monday, October 3,

1994.

The Assembly moved directly into Closed Session at 9:30 p.m.