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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
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ON MONDAY, JANUARY 10, 1994 KLAUS RIECKHOFF HALL, 7:00 P.M.
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OPEN SESSION
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Present: ?
Bowman, M., Chair
Alderson, E.
Amason, K.
Bacani, J.
Barrow, R.
Beattie, S.
Bullock, D.
Carlson, R.
Cavers, J.
Ciria, A.
Crawford, C.
D'Auria, J.
Driver, J.
Dunsterville, V.
Etherington, L.
Gill, W. (representing J. Blaney)
Hafer, L.
Heinrich, K.
Hoeffich, K.
Jahn, R.
Jespersen, J.
Jones, C.
Lemare, L.
Lord, T.
Luk,W.S.
Mainchur, C.
Marteniuk,R.
Mauser, G.
McAskill, I.
McInnes, D.
McKeown, B.
Mezei, K.
Morrison, T.
Munro, J.
Naef,B.
Palmer, E.
Palmer, L.
Percival, P.
Pinfield, L.
Shapiro, S.
Soheili, A.
Wade, S.
Warsh,M.
Wideen, M.
Wong, L.
Wrenn, P.
Yerbwy, C. (representing J.L. Hoegg)
Heath, W.R., Secretary
Grant, B., Recording Secretary
Absent
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Boland, L.
Chum, D.
Clayman, B.
Dhir, R.
Dill, L.
Dobb, T.
Eaton, C.
Giffen, K.
Osborne, J.
Segal, J.
Stewart, M.L.
Stubbs, J.
Swartz, N.
Waite, K.
Wicksirom, N.
Wotherspoon, A.
In attendance: Anderson, R.
S.M. 10/01/94
Page 2
On behalf of Senate, the Chair welcomed newly elected Senator, C. Mamchur.
1.
APPROVAL OF THE AGENDA
Senate was advised that Paper S.94-2b - Undergraduate Curriculum Revisions, School of
Kinesiology - was being withdrawn from the agenda because
all
relevant supporting
documentation was not included with the material distributed to Senators. Following this
amendment, the Agenda was approved.
2.
APPROVAL OF THE MINUTES OF THE OPEN SESSION OF DECEMBER 6. 1993
The Minutes were approved as distributed.
3.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the Minutes.
4.
REPORT OF THE CHAIR
i) ?
Budget Modelling Report
The Chair reported that since the last meeting of Senate the President had widely
circulated a report of planning and budget modelling to the University community for
comment.
5.
REPORT OF COMMITTEES
a)
SENATE NOMINATING COMMITTEE
i)
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Paper S.94-1 - Elections
The following is the result of a by-election conducted at Senate for membership
on the following committees:
Senate Committee on Academic Planning (SCAPYSenate Committee on University
Budget (SCUB)
One Senator to replace P. Winne for term of office from date of election to April 30,
1994.
Candidates: M. Bowman, L. Palmer, L. Wong
Elected: ?
M. Bowman
b)
SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE COMMITTEE
ON UNDERGRADUATE STUDIES
i) ?
Paper S.94-2 - Faculty of Applied Sciences - Undergraduate Curriculum
Revisions
Department of Communication - Paper S.94-2a
Moved by J. Munro, seconded by R. Barrow
"that Senate approve and recommend approval to the Board of Governors
the curriculum revisions for the Faculty of Applied Sciences, as set forth
in S.94-2 as follows:
S.94-2a ?
Department of Communication"
R. Anderson, Chair of the Department of Communication was in attendance in order to
respond to questions.
S.M.
10/01/94
Page 3
• The following correction to the list of new courses was accepted as a friendly
amendment: Title of CMNS 438-4 corrected to Communication Policy Project Group,
and inclusion of CMNS 448-4 - International Communication Project Group.
Question was called, and a vote taken.
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MOTION CARRIED
Senate received information that SCUS, acting under delegated authority of Senate,
approved minor curriculum revisions to existing courses in the Department of
Communication.
ii)
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Paper S.94-3 - Faculty of Arts - Undergraduate Curriculum Revisions - For
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Information
Senate received information that SCUS, acting under delegated authority of
Senate, approved a change of title and description for HIST 343,403.
Moved by J. Munro, seconded by S. Wade
"that Senate approve and recommend approval to the Board of Governors
the curriculum revisions for the Faculty of Education as set forth in S.94-4
as follows:
New courses:
EDUC 431-4 Education and Changing Concepts of Childhood
EDUC
250-3
Studies in Educational Practice in the Western World"
Question was called, and a vote taken. ?
MOTION CARRIED
Senate received information that SCUS, acting under delegated authority of Senate,
approved minor curriculum revisions to existing courses in the Faculty of Education.
iv) Paper
S.94-5 -
Faculty of Science - Undergraduate Curriculum Revisions - For
Information
Senate received information that SCUS, acting under delegated authority of
Senate, approved change of credit hours and vector for the following courses: MATH
443,466,470,471.
c) SENATE COMMITTEE ON ACADEMIC PLANNING
i) ?
Paper S.94-6 - Revision of External Review Guidelines
Moved by J. Munro, seconded by A. Soheili
"that Senate approve the revised guidelines for external reviews, as
outlined in S.94-6"
Senate was advised that the proposed revisions specify procedures more completely and
respond to problems and shortcomings in the existing language of the review guidelines.
Senate's attention was drawn to the summary of changes outlined on the first page, and it
was pointed out that these revisions also specify more clearly the role of students in the
review process.
Clarification was requested as to how student participation is expected to occur. Senate
was advised that the intent was to identify student participation as a desirable component
S.M.
10/01/94
Page 4
of review procedures, particularly the self-study process,and that by not specifying
particular options within the procedures,
all
possibilities will be left open for participation
to occur.
In response to questions on time limits, Senate was advised that timely submission of
reports from review committees has not been a problem and it was felt that it would not
be desirable to set a specific deadline. With respect to the submission of external review
reports to Senate, it was noted that the time frame is governed by the six month deadline
given to units being reviewed to make a response to the report.
Discussion turned to the role of the internal member on review committees, and it was
pointed out that althoughthe policy does not directly address this issue, it is assumed that
the internal member will be treated in the same way as other members of the committee
in
all
aspects of the review process, including the preparation of the report.
Concern was expressed that the mission statement contained in the introduction of the
guidelines was somewhat vague and could lead to a misunderstanding of what was
expected from the review procedure. It was pointed out that individual departmental and
faculty units see themselves differently and will have different goals and aspirations. In
order to recognize these differences, units have been requested, as an initial step in the
self-study process, to provide a mission statement so that reviewers can be directed to
issues which the units themselves see as being important.
Opinion was expressed that it was important to choose qualified committee members and
clarification was requested with respect to the condition set out in number five that both
genders be represented on the committee. It was explained that this was a statement of
intent and that this type of language is used in other university policies to reflect the
commitment to gender equity.
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Question was called, and a vote taken.
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MOTION
CARRIED
ii)
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Paper S.94-7 - Report of the Senate Committee on Instructional Methods and
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Organization - For Information
The Chair explained that many of the recommendations in the report are currently
under consideration by SCAP and other appropriate committees, and that the full report
was being presented to Senate for information at this time.
In response to an inquiry as to when the report will be presented for discussion, Senate
was advised that SCAP is expected to complete its consideration of the report within the
next few months and that various of its recommendation may be brought forward to
Senate at that time. It was pointed out, however, that not all of the recommendations
required Senate action and that the intent of bringing the report to Senate at this time was
to provide Senators with the opportunity to comment on the report as a whole. Senators
were invited to submit their concerns in writing to the Chair of
SCAP
for inclusion in
SCAP
deliberations. Opinion was expressed that it would be useful if a general
discussion of the report took place at Senate prior to
SCAP's
consideration in order to
provide SCAP with some idea of which issues were of specific importance to Senators.
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S.M.
10/01194
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Moved by E. Alderson, seconded by S. Wade
"that Senate move into a committee of the whole to comment on the report
in general terms"
Question was called, and a vote taken.
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MOTION FAILED
There was no objection to a suggestion that Senate receive from SCAP an accounting of
the disposition of each of the recommendations in the report at a future meeting of
Senate.
d)
Senate Committee on University Budget
i)
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Paper S.94-8 - Annual Report - For Information
The Annual Report of the Senate Committee on University Budget was received
by Senate.
e)
Senate Committee on International Activities
i) ?
Paper S.94-9 - Annual Report - For Information
Following a brief discussion with respect to Phase II of the Eastern Indonesia
Universities Development Project, the Annual Report of the Senate Committee on
International Activities was received by Senate.
6.
OTHER BUSINESS
There was no other business.
7.
INFORMATION
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The date of the next regularly scheduled meeting of Senate is Monday, February 14,
1994.
The Assembly recessed briefly at
7:55
p.m. prior to moving into Closed Session.
W.R. Heath
Secretary of Senate
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