•

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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

ON MONDAY, SEPTEMBER 20, 1993 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION ?

••.

Present:

Stubbs, J.O., Chair

Alderson, E.

Absent:

Cavers, J.

Amason, K.

D'Auria, J.

Bacani, J.

Dunsterville, V.

Barrow, R.

Giften, K.

Beattie, S.

Ingram, E.

Blaney, J.

McKeown, B.

Boland,

Wideen, M.

Bowman, M.

Bullock, D.

Carlson, A.

Chunn, D.

Ciria, A.

Clayman, B.

Crawford, C.

In attendance: Perry, T.

Dhir, A.

Ward, R.

Dill, L.

Dobb, T.

Driver, J.

Eaton, C.

Etherington, L

Hater, L

Heinrich, K.

Hoeflich, K.

Hoegg, J.L.

Irwin, J.C.

Jahn, R.

Jespersen, J.

LeMare, L.

Lord, T.

• ?

Luk, W.S.

Marteniuk, R.

Mauser, G.

McAskill, I.

McDermid, G.

• ?

Mezei, K.

Morrison, T.

Munro, J.

Osborne, J.

Palmer, E.

Palmer,

Percival, P.

Pinfield, L.

Segal, J.

Smart, C. (representing S. Shapiro)

Soheili, A.

Stewart, M.L.

Swartz, N.

Wade, S.

Waite, K.

Warsh, M.

Wickstrom, N.

Winne, P.

Wotherspoon, A.

Heath, W.R., Secretary

Grant, B., Recording Secretary

S.M.

20/09/93

Page

On behalf of Senate, the Chair welcomed Dr. Joseph Segal, Chancellor, Dr. C.

Crawford, Faculty Senator, and M. Warsh, Order- In-Coucil Appointment to the

Senate.

APPROVAL OF THE AGENDA

The Agenda was approved as distributed.

The

Minutes

tvL1

xL :

w.i

distributed. .

:1IEil l

Senate Committee Reports

In response to an inquiry as to when Senate might receive repprts from

the Senate Committee on International Students and the Senate. Committee on

Instructional Methods and Organization, Senate was advised that both reports

are currently under consideration by the Senate Committee on Academic

Planning and will be forwarded to Senate in due course.

ii)

Final Exam Scheduling

In response to an inquiry about the status of a proposal of the Senate

Committee on Undergraduate Studies regarding final exam scheduling, Senate

was advised that plans are underway to implement recommendations of a report

from Professor Cameron, Computing Science which sets up exams based on the

time classes are scheduled. Implementation is expected to take place for

Summer semester 94-2.

iii)

Harassment

Reference was made to the questions raised on page 5 regarding

procedures set up to deal with the issue of sexual harassment in the external

review report of the Department of Psychology, and inquiry was

made as to

whether these issues had received further consideration and it the procedures

had been made available to other departments. Senate was advised that the

Senate Committee on Academic Planning had considered,

and approve

in-

principle, a draft paper on this subject. 'Some of the recommendat

ons will be

forwarded directly to the President, while others will be seen in revisions to the

external review guidelines which will come forward for SOAP and Senate

consideration. Referring specifically to the action taken by the Department of

Psychology, Senate was advised that the Harassment Coordinator is offering

similar workshops to all departments who have requested them.

iv)

Library Hours

A motion by R. Jahn to reconsider the decision of Senate with regard to

the issue of library hours was deemed to be out of order.

Annual Report -SPCSAB

Referring to the question raised on page 6 concerning the discrepancy

between the number of awards (150) and the number of students (170), Senate

S.M.

20/09/93

Page 3

•

was advised that 150 students received awards, and there were applicants from

170 schools.

REPORT OF THE CHAIR

The Chair expressed his pleasure at being a part of Simon Fraser University and

stated that he looked forward to meeting with, and getting to know, members of

the Senate and the University community in general. He spoke on what he

perceived to be the role of Senate and that he was honored to be Chair.

Referring to recent changes within the Government, the Chair advised that

universities now fall under the jurisdiction of the Ministry of Skills, Training and

Labour. Although concern has been expressed over the deletion of any

reference to advanced education, he felt it was important not to pre-judge the

immediate impact of this change. He was pleased to report that the new

Minister, Dan Miller, had contacted him shortly after his appointment and he was

quite appreciative of Mr. Millers willingness to discuss matters.

He went on to express opinion that universities, in general, have not been

particularly successful at persuading the broader public and ultimately

representatives in government that their work is important and valuable, and he

felt that one of the major and central undertakings for the 1990's will be to raise

public awareness and public support for higher education. He felt Senate should

be part of this process and encouraged everyone to take advantage of whatever

opportunity they could to promote a better understanding of the University.

REPORT OF COMMITTEES

SENATE NOMINATING COMMITTEE

I) ?

Paper S.93-45 - Elections

The following are the results of elections conducted at Senate for

membership on the following Senate committees:

ENATE COMMITTEE ON ACADEMIC DISCIPLINE (SCAD

One Senator (at-large)

to replace L. Pinfield, as Chair, for one-year term of

office, from October 1, 1993 to September 30, 1994.

Candidates: L. Pinfield, A. Wotherspoon

Elected: ?

Larry Pinfield

One Faculty Member and One Faculty Member Alternate

to replace G.

Mauser and J. Brockman for terms of office, from October 1, 1993 to September

30, 1995, and October 1, 1993 to September 30, 1994 respectively.

Elected by acclamation: C. Dean (Regular)

L. Dill (Alternate)

S.M. 20/09/93

Page 4

Three Senators (at-large)

to replace A. Blackman, K. Heinrich, and M. Bowman

for two-year terms of office, from October 1, 1993 to September 30, 1995.

Candidates: J. Driver, L. Ethenngton, K. Heinrich, L. Hater, L. Palmer, P. Winne

Elected: ?

Jon Driver

Kathy Heinrich

Philip Winne

One Lay Senator to

replace I. McAskill for two-year term of office, from October

1, 1993 to September 30, 1995.

Elected by acclamation: Ian McAskill

One Student Senator

to replace T. Morrison for two-year term of office, from

October 1, 1993 to September 30, 1995.

Candidates: J. Bacani, D. Bullock, T. Lord

Elected:

Julinor Bacani

SENATE COMMITTEE ON AGENDA AND RULES (SCAR)

One Senator (at-large)

to replace E. Ingram for two-year term of office, from

October 1, 1993 to September 30, 1995.

Candidates: L. Dill, E. Ingram, L. Palmer, P. Percival

Elected:

Paul Percival

One Student Senator

to replace T. Morrison for two-year term of office, from

October 1, 1993 to September 30, 1995.

Candidates: J. Bacani, K. Hoeflich, T. Morrison

Elected:

Tim Morrison

SENATE COMMITTEE ON CONTINUING STUDIES (SCCS)

Two Senators (at-large)

to replace K. Giffen and C. Mauser for two-year terms

of office, from October 1, 1993 to-September 30, 1995.

Candidates: A. Dhir, K. Giffen, L. Hafer, J. Jespersen, G. Mauser

Elected:

Ken Giffen

Gary

Mauser

One Lay Senator

to replace V. Dunsterville for two-year term of office, from

October 1, 1993 to September 30, 1995.

Elected by acclamation: Norman Wickstrom

SENATE LIBRARY COMMITTEE (SLC)

Two Senators (at-large)

to replace L. DIII and A. Barrow for two-year terms of

office, from October 1, 1993 to September 30, 1995.

S.M. 20/09/93

Page 5

Candidates: D. Bullock, D. Chunn, J. Driver

Elected: ?

Dorothy Chunn

Jon Driver

SENATE NOMINATING COMMITTEE (SNC

Four Senators (at-large)

to replace A. Cina, E. Palmer, L. Etherington, and M.L.

Stewart for one-year terms of office, from October 1, 1993 to September 30,

1994.

Elected by acclamation: Lois Ethenngton

Kathy Mezei

Evelyn Palmer

Mary Lynn Stewart

One Student Senator and One Student Senator Alternate

to replace T.

Morrison and J. Bacani for one-year terms of office, from October 1, 1993 to

September 30, 1994.

Candidates: J. Bacani, A. Dhir, T. Morrison

Elected: ?

Julinor Bacani

Tim Morrison (Alternate)

SENATE POLICY COMMITTEE ON SCHOLARSHIPS. AWARDS &

BURSARIES (SPCSAB)

. ?

One Faculty Senator (as Chair)

to replace A. Blackman for three-year term of

automatically

office, from date

becomes

of election

an ex-officio

to September

member of

30,

SUAAC

1996.

and

The

SGAAC.

Chair of SPCSAB

Candidates: K. Heinrich, P. Percival

Elected:

Kathy Heinrich

Three Faculty Members (at-large)

to replace E. Palmer, N. Swartz, and P.

Percival for two-year terms of office, from October 1, 1993 to September 30,

1995.

Candidates: D. Chunn, K. Heinrich*, K. Mezei, E. Palmer, P. Percival

Elected:

Kathy Mezei

Evelyn Palmer

Paul Percival

*Since K. Heinrich was elected as Chair of SPCSAB, she was not eligible for a

faculty (at-large) position.

One Lay Senator

to replace V. Dunsterville for two-year term of office, from

October 1, 1993 to September 30, 1995.

Elected by acclamation: Valerie Dunsterville

S.M.20/09/93

Page 6

SENATE UNDERGRADUATE AWARDS AND ADJUDICATION COMMITTEE

(SUACC)

One Faculty Member (at-large)

to replace L. Palmer for twoyear term of office,

from October 1, 1993 to September 30, 1995.

Candidates: L. Palmer, 0. Underhill

Elected:

Owen Underhill

One Lay Senator

to fill an existing vacancy for term of office from date of

election to September 30, 1994.

Elected by acclamation: Suzan Beattie

One Faculty Member (at-large)

to replace P. Percival for twöyëàr ferr of office,

from October 1, 1993 to September 30, 1995.

Candidates: A. Gina, L. Hafer, P. Percival

Elected:

Alberto Gina

Two Student Senators and One Student Senator Alternate to

replace T.

Morrison, S. Wade, and K. Hoeflich for one-year terms of office, from October 1,

1993 to September 30, 1994.

In this election, the two candidates receiving the higher number of votes will fill the

Regular positions; the candidate receiving the next highest number of votes will fill the

Alternate position.

Candidates: J. Bacani, D. Bullock, R. Dhir, T. Lord

* Elected; ?

Trevor Lord

David Bullock

Robin Ohm

* Balloting resulted in the election of T. Lord as a Regular member, and in a tied vote

between the next two candidates - D. Bullock and A. Dhir. A run-off election will

therefore be necessary to determine the second Regular member and the Alternate

member. This election will take place at the November 1 St meeting of Senate.

One Undergraduate Student

to replace A. Chandre for one-year term ofoffice,

from October 1, 1993 to September 30, 1994.

Elected by acclamation: Julinor Bacani

-t

S.M.

20/09/93

Page

"An

i) ?

Paper S.93-46 - External Review - Department of Linguistics (For

Information)

T. Perry, Chair of the Department of Linguistics was in attendance in order to

respond to questions.

Senate received the External Report of the Department of Linguistics for

information.

T. Perry, Program Coordinator was in attendance in order to respond to

questions.

In response to an inquiry concerning the end results of external reviews, Senate

was advised departments are required to prepare responses to the reviews which

are considered by the Senate Committee on Academic Planning. Reviews are

revisited after two years and the usual practice has been to direct six to eight of

the most important recommendations back to the Department for a follow-up

response.

Concern was expressed about the lack of information in this particular review

summary. Senate was reminded that this is a very small, specialized program

and there is not a lot of scope for recommendation. Currently departmental

responses do not come forward to Senate. However, revisions to the external

review guidelines are being considered and expectations are that there could be

changes in that area. Senators were also reminded that the full report is

available from the Secretary of Senate upon request.

• ?

c) ?

SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE

COMMITTEE ON UNDERGRADUATE STUDIES

Moved by J. Munro, seconded by J. Osborne

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.93-43, the change to the tuition fee

refund policy for undergraduate students

Senators were given background information on the current refund policy and a

. brief summary of how the proposed revision will operate. Examples were also

given of how the current policy prevents students from enrolling in courses which

appear to be full because students who are still considering their options have

S.M.

20/09/93

Page 8

not dropped courses they do not

intend to continue. It was noted that this

measure would not eliminate the problem entirely but it is hoped that it would

discourage the current practice of over-enrolment and change behaviour

patterns.

Opinion was expressed that there may be students who are taking up spaces

who have in fact qualified forgraduation but not applied to graduate, and inquiry

was made if the question of imposing maximum hours on graduation was being

looked at. Senate was advised that the SCUS would be looking at this issue this

fall.

It was noted that students applying for loans are required to take a full course

load and usually do not know if their student loan has been approved until after

the start of classes. Concern was expressed that should these students not

receive a loan they may then have to reduce their course load and end up being

penalized financially on top of an already bad financial situation. It was also

suggested that there are many legitimate and valid reasons for students finally

enrolling in fewer courses than they initially registered for, and concern was

expressed that this proposal arbitrarily penalized students solely based on when

the courses are dropped. It was pointed out that there is an appeal procedure in

place to deal with such situations on an individual basis.

In response to an inquiry about student input into the proposal, Senate was

advised that the proposal originated in the Registration Advisory Committee and

passed through two Senate committees, all of which have student representation

on them.

Opinion was expressed that the revenue generated by this revision should be

returned to the students through scholarships and bursaries. Senate was

informed that the proposal was not intended to raise revenue but to influence

behaviour patterns because of the trouble students have accessing courses. Any

additional revenue from this will go into general university revenues in the same

manner as tuition revenue.

Discussion turned to the proposed deadline for dropping without penalty and

Senate was advised that one week after the last release of students to the

telephone registration system was felt to be the most consistent with the

objective of providing the maximum opportunity for other students to register in

these courses. However, opinion was expressed that it seemed unfair not to

allow students to attend at least the first class before deciding whether to drop

because there is often a discrepancy between what appears on the course

outline and the information given out during the first week of classes. It was

pointed out that course descriptions are often rather generic in nature and

suggestion was made that course descriptions should be distributed earlier and

in more detail so that the student is more informed with regard to course

expectations. Senate was advised that the Vice-President Academic would

remind departments of the Senate policy with regard to course outlines. Senate

was also assured that efforts will be made to fully publicize the deadline date so

that students are fully aware of how long they have to drop without penalty

S.M.

20/09/93

Page 9

•

question.

Since the speaker's list was now complete, the Chair ruled to move to the

Moved by L. Palmer, seconded by A. Soheili

"that the ruling of the Chair be challenged"

Question was called, and a vote taken.

RULING OF THE CHAIR UPHELD

A request by A. Jahn to have a recorded vote on the main motion was rejected

as being contrary to the Rules of Senate.

Question was called, and a vote taken.

MOTION CARRIED

- -

d) ?

SENATE LIBRARY COMMITTEE

i) ?

Penalties

Paper S.93-49

Appeal

Committee.

Annual Reports

University

- Senate

Libraries

Library

(For

Committee.

Information)

Libraly

time

decision

space

external

library

In reply

before

for

space

made

review,

the

a concern

the

Library

which

Library

Senate

Facilities

appeared

about

in the

can

was

Management

having

capital

advised

expanded

plan.

similar

external

that

Since

relation

the

this

the

consultant

hiring

may

one

probably

plans

have

done

the

been

going

provide

consultant

another

the

somewhat

time

expansion

report

was

sometheon

?????

planning.

premature but at the time there was a different outlook with respect to capital

Concern was expressed that 59% of the total increase in acquisitions went to

serials in the Faculty of Science and the question was raised as to whether any

plans were underway to rectify this situation. Senate was informed that the

measure that the SenatLibrary Committee has undertaken is to direct the

reduction in expenditure at high cost journals where the alternative of document

delivery service is available. However, it was pointed out that the industry itself is

becoming increasingly monopolized and, in some disciplines, has formed a very

close cartel that exercises a lot of market power with the result that this has

become a very serious problem for all universities.

Reference was made to the future plans listed on page 4, and Senators were

encouraged to watch for the implementation of the new system of library liaison

assignments and encouraged to make use of this development. Some

departments have already been approached in this regard and have found this

general.

contact to be very useful and informative of new developments in the Library in

procedures.

Brief discussion also took place with respect to changes in reserve and recall

£iM.20/09I93

Page 1.0

j)

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Paper S.93-50 - Annual Financial Statement (For Information) 

A. Ward, Vice-President Finance was in attendance in order to 1respond

questions.

In reply to an inquiry as to why Senators were requested to return statements,

Senate was advised that returned copies are sent back to Finance in order to

minimize the cost

ber of wasted copies as there may be some

alternative uses for them.

Suggestion was made that if the document were made available on the campus

wide information service those interested in reviewing the information from year

to year would be able to do so without keeping an annual copy. A. Ward agreed

this was a possibility and that he would look into it.

Reference was made to page 16 and an inquiry was made as to why information

with respect to SF Univentures was not considered material to the report. Senate

was advised that a separate financial statement for SF Univentures is reported

on by the Auditor General and was not considered material as the total value is

very, very small. Brief discussion followed.

INFORMATION

Senate was advised that no agenda items had been received for the meeting of

Senate scheduled for October 4th and therefore the meeting was cancelled. The

date of the next regularly scheduled meeting of Senate is Monday, November 1,

1993.

The Assembly recessed briefly at :50 p.m. prior to moving into Closed Session.

W.R. Heath

Secretary of Senate