DRAFT UNTIL

APPROVED BY SENATE

MINUTES

OF A

MEETING

THE SENATE

SIMON FRASER UNIVERSITY. HELD

ON MONDAY, JULY

26, 1993

KLAUS RIECKHOFF

HALL,

7:00

P.M.

OPEN SESSION

Present:

Brown, R., Chair

Alderson, E.

Absent:

Blackman, R.

Amason, K.

Carlson, R.

Bacani, J.

Cavers, J.

Baldwin, P. (representing T. Dobb)

Ciria, A.

Beattie, S.

Cohen, M.

•

Blaney, J.

D'Auria,J.

Boland, L.

Dill, L.

Bowman, M.

Driver, J.

Bullock, D.

Eaton, C.

Calvert, T. (representing R. Marteniuk)

Gift en, K.

Clayman, B.

Ingram, E

Dhir, R.

Jahn, R.

Dunsterville, V.

.. .

Jespersen, J.

Ethenngton, L.

Jones, C.

Hater, L.

•.

Luk,

W.S.

Heinrich, K.

McKeown, B.

Hoetlich, K.

Osborne, J.

Hoegg, J.L.

Palmer, E.

Le Mare, L.

Palmer, L.

Lord, T.

Segal, J.

Manley-Casimir, M. (representing A. Barrow)

Waite, K.

Mauser,G.

•

McAskilI, I.

McDermid, G.

Mezei, K.

•

Morrison, T.

•

Munro, J.

In attendance:.

Percival, P.

0910ff, J.

Pinfield, L.

Shapiro, S.

Soheili, A.

•

Stewart, M.L.

Wickstrom, N.

Wideen,M.

Winne, P.

Wotherspoon, A.

Heath, W.R., Secretary

Grant, B., Recording Secretary

...

•1

S.M.

26/07/93

Page 2

Oribéhalf of Senate, the Chair welcomed newly elected Senators asfollows:

Chancellor

J. Segal

Lay Senators:

I. McAskill, N. Wickstrom

Faculty Senators: C. Eaton, L. Hafer, E. Ingram, L. LeMare, K. Mezei,

N. Swartz, M. Wideen

Student Senators: K. Amason, J. Bacani, D. Bullock,

hir, G.McDermid,

A. Soheili, T. Lord, K. Waite

APPROVALOF THE AGENDA

The Agenda was approved as distributed.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF MAY 17. 1993

The Minutes were approved as distributed.

;Iu11II*i1;1[1IIcI t.1!LIll1

'll1UI1*

III

Paper S.93-44 - Library Hours

Referring to the point of order raised at the last meeting concerning the

presentation of Senate Paper S.93-26 to Senate for information, the following

statement

was

read into the Minutes by the Chair:

In reaching my decision, I have considered the University Act

Which states in Part 36 (L) - "The academic governance of the

University is vested in Senate and it has the power to make rules

for the management and conduct of the library." and the terms of

reference of the Senate Library Committee as approved by Senate,

which under Purpose 2, states - "To report to Senate on matters of

policy under discussion by the Committee and to make

recommendations to Senate concerning changes in, and additions

to, existing rules and regulations for the operation of the library".

I also looked into how Senate and the SLC have interpreted those

powers through past practice. That review shows clearly that

Senate has chosen to limit its interest in Library management to the

establishment and maintenance of Library loans policy. All other

administrative matters have been delegated to the Senate Library

Committee, which has reported to Senate on issues similar to the

one in question here. So - while I conclude that there is no

question about the authority of Senate on issues pertaining to the

management and conduct of the Library, I also note that in past

practice Senate has delegated that authority in matters other than

the loans policy, and that the Vice-President, Academic's Report is

consistent with that past practice. Therefore I rule against the point

of order.

However, if Senate wishes to discontinue the past practice of

delegation, it may challenge the chair to make its wishes known.

S.M. 26/07/93

Page 3

Moved by

A. Soheili, seconded by S. Wade

"that the decision of the Chair be challenged"

Opinion was expressed that the subject matter of the paperwas.within the

jurisdiction of Senate and, because of its importance, Senate should have the

opportunity to discuss the issue.

Concern

was expressed about detailed

decisions being made on the floor of Senate, especially after the matter had been

thoroughly discussed and considered in much more detail by a smaller

committee with delegated authority.

Question was called, and a vote taken.

MOTION FAILED

DECISION OF CHAIR UPHELD

REPORT OF THE CHAIR

Since this

was

his last meeting as Acting President of the University, A. Brown

extended his personal appreciation to all Senators who-have given of their time

with respect to Senate responsibilities. He went on to say that he was confident

that the University will face' its forthcoming challenges in good spirit

, and with

good leadership.

NEW

5 Z FA II

Z [.] 'll

kvil

91 61

120101l liii

Paper S.93-37 - Elections

.. ...

The following are the results of elections conducted at Senate for

membership to the Senate Committee to Review Academic Discipline and

Student Conduct Policies:

Two Faculty Members elected by Senate for no specified term of office.

Candidates J Brockman, C Dean, P Horban, A Vining

Individuals rece!ving the higher number

•

f votes and declared elect

•••

•

Vin

rockm

ing

Two Students elected by Senate for no specified term of office.

Candidates: M. Crawford, K. Giffen, G. McDerrnid, C. Whyte

Individuals receiving the higher number

of votes and declared elected:

M. Crawford

G. McDermid

L-1

S.M.

26/07/93

Page 4

Committees - For Information

Senate received information with respect to the results of recent mail ballots to

numerous Senate Committees.

b) SENATE COMMITTEE ON ACADEMIC PLANNING

Paper S.93-39 - Report of the Library Review Implementation Committee

Moved by J. Munro, seconded by S. Wade

"that Senate accept the recommendation of the Library Review

Implementation Committee contained in SCAP 93-22 to amend the

terms of reference of the Senate Library Committee as noted. in

section 10 of SCAP 93-22"

Question was called, and a vote taken.

MOTION CARRIED

Senate received, for information, the report of the Library Review Implementation

Committee.

ii)

Paper S.93-40 -External Review and Response of the Department of

Psychology - For Information

J. Ogloff, Associate Chair of the Department of Psychology was in attendance in

order to respond to questions.

• Opinion was expressed that, in many. instances, there seem to be few results

from external reviews, and the value of such reviews, especially in times of

budget constraints, was questioned. J. Munro advised that the cost of external

reviews, approximately $4,000 per review, is the responsibility of his office. He

felt such reviews are useful .in that they present departments with a unique

opportunity to think about themselves and to present themselves to peers outside

the university in an organized and objective way. Senate was also advised that

the whole issue, including current procedures for external revieWs; is being

looked at, and it is expected that a paper on this issue will be brought forward this

fall to SCAP, and Senate, if changes are necessary.

Secretary's Note: Subsequent to the meeting of Senate, J. Munro has reported

that the approximate cost of an external review would be $8,000 rather than the

$4,000 reported during the Senate meeting.

Reference was made to the issue of sexual harassment which was mentioned in

the report, and Senate was informed that the Department has taken a number of

steps to address this concern. Existing procedures have been clarified, and new

guidelines have been adopted for relationships between graduate students and

faculty members within the Department. In addition, a series of workshops for

faculty, students, and the department in general have been conducted in

S.M.

26/07/93

Page 5

consultation with the Harassment Policy Coordinator. A suggestion was made

that the newly established guidelines be made available to other departments,

and it was ñôtëd'f hat when this issue arises 'Mthin departments; and is responded

to, it would be useful to make such information generally available to

Departmental Chairs and Directors in order to see how this issue is dealt with

department by department.

It was noted that there needs to be a concerted effort to address this issue, and

Senate was advised that this matter will be discussed at the September meeting

of the Senate Committee on Academic Planning.

It was pointed out that the situation in the Department of Psychology had led to a

significant broadening of the Harassment Policy Coordinators influence across

the Faculty, and the university-wide guidelines for supervisor and graduate

student relationships have benefited greatly from the guidelines adopted by the

Department of Psychology.

am.

t.1t_ i ill .l

lkyj

Moved by J. Munro, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.93-41, the changes to the Ph.D.

Program in English"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.'93-42 - Department of Psychology - New Course - PSYC 999

Moved by J. Munro, seconded by B. Clayman

"that Senate approve and recommend approval to the Board of

Governors, as set forth in 8.93-42, the following

New Course PSYC 999 - PhD Comprehensive Examination"

lnreply to an inquiry as to why this was not-being implemented university-wide,

Senate was advised that because of the wide variety of traditions in different

disciplines, the Senate Graduate Studies Committee did not advocate a

university-wide entry of this type.

Question was called, and a vote taken.

MOTION CARRIED

Secretary's Note: The course number was changed from PYSC 990 to PSYC

999 in order to avoid duplication of numbering with an existing course.

S.M. 26/07/93

Page 6

)U[!COMMITTEE

OV-S

C :

I.) .;1i:Il WWI;i

Paper S.93-43 - Annual Report - For Information

P. Percival provided Senate with background information with respect to the

covering memo which had been written by the Chair of the Committee at the

committee's request because of their concern aboutthe difficult financial situation

faced by the scholarships, awards and bursaries budget. An updated report with

respect to developments -which have occurred since the memo was written was

also. provided - the outstanding deficit has been fQ

;

rgiven so that in future years

the financial aid budget can begin with a fresh start; extra money has been added

to the budget This year; and the Board of Governors has recently passed a

motion reaffirming their commitment to support scholarships and awards. As a

result, the situation is much better than set out in the covering memo even

though it is still not quite back to the level it was just over a year ago.

Reference was made to a discrepancy in the first table ". 13-R-10 Entrance

Scholarships Number and Type of Scholarships Accepted 1978 to 1992" wherein

it is stated .that for 1990-92 there were 150 awards given to 170 students. It was

suggested that this might refer to the number of awards offered but attempt will

be made to find out the correct information and report back to Senate.

[...

On behalf of Senate, M. Bowman extended a vote of thanks to R. Brown for his

service as Chair of Senate for the past several months.

INFORMATION

:The :date :of the next regularly scheduled tmeeting

of Senate is Monday,

September 20, 1993.

The Assembly recessed briefly at 7:35 p.m. prior to moving into Closed Session.

W. R. Heat h

Secretary of Senate