.
DRAFT UNTIL APPROVED BY SENATE
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
?
ON MONDAY, MAY 17, 1993 KLAUS RIECKHOFF HALL, 7:00
P.M.
OPEN SESSION
Present: ?
Brown, A., Chair
Alderson, E.
Barrow, R.
Bawa, M.
Blackman, A.
Blaney, J.
Boland, L.
Bowman, M.
Ciria, A.
Clayman, B.
Covell, M.
Dill, L.
Evenden, L.
Fickling, D.
Giffen, K.
Green, C.
Heinrich, K.
Hoeflich, K.
Hoegg,J.L.
Jahn, R.
Jones, C.
Leiss, W.
Lim, K.
Luk, W.S.
Mauser, G.
McKeown, B.
Morrison, T.
Osborne, J.
Palmer, E.
Palmer, L.
Pinfield, L.
Rae, B.
Rieckhoff, K.
Shannon, D.
Shapiro, S.
Smith, S.
Stewart, M.L.
Thomson, K.
Wade, S.
Winne, P.
Wotherspoon, A.
Heath, W.R., Secretary
Grant, B., Recording Secretary
Absent:
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Beattie, S.
Carlson, A.
Cavers, J.
Cohen, M.
D'Auria, J.
Dawson, J.
Dobb, T.
Driver, J.
Etherington, L.
Gray, P.
Hoffer, A.
Jespersen, J.
Marteniuk, A.
Menzies, A.
Munro, J.
Nielsen, V.
Percival, P.
Plommer, T.
Walker, R.
Warsh, M.
In attendance:
Heath, N.
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S.M. 17/05/93
Page 2
1.
APPROVAL OF THE AGENDA
The Agenda was approved as distributed.
2.
APPROVAL OF THE MINUTES OF
THE OPEN SESSION OF MAY 17. 1993
The Minutes were approved as distributed.
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i)
Paper S.93-26 - Library Hours - For Information
Requesting a point of order, R. Jahn noted that the terms of reference of
the Senate Library Committee stipulate that the SLC is to report to Senate on
matters of policy under discussion and make recommendations to Senate
concerning changes and additions to existing rules and regulations for the
operation of the Library. He expressed opinion that changing the hours of
operation the Library fell within this term of reference and he objected to Paper
S.93-26 being presented to Senate for information. He suggested the paper was
out of order and that a proper motion seeking Senate approval should be brought
forward for Senate consideration. The
Chair indicated that he could not rule on
the point of order without first looking into the matter and suggested that the item
be withdrawn from the agenda. The Chair indicated he would take the matter
under advisement and report back at the next meeting of Senate.
ii)
Final Exam Scheduling
In reply to an inquiry about the status of the issue of final exam
scheduling, Senate was advised that R. Cameron from the School of Computing
Science is working on
a program which ties in exam scheduling to the time of
offering of classes throughout the week. The program is currently being tested.
4. ?
REPORT OF THE CHAIR
i)
On behalf of Senate, the Chair welcomed G. Scott, Director of
Administration from the Hong Kong University of Science and Technology as a
visitor to the meeting.
ii)
The Chair advised that the President's Advisory Committee on Priorities
and Budget has been meeting regularly and the planning process to deal with
current and future budget problems is well underway. Plans are to involve the
university community as much as possible in the process, and any resulting
recommendations pertaining to programs and departments will be brought
forward to Senate in due course.
iii)
Paper S.93-27 - Election Results - Convocation. Senate and Board of
Governors - For Information
Senate received information with respect to the results of recent elections
to Convocation, Senate, and the Board of Governors.
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Page 3
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a)
SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE
COMMITTEE ON CONTINUING STUDIES
Moved by J. Osborne, seconded by J.L. Hoegg
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-28, the proposed Non-Credit
Certificate Programs in Writing and Publishing and the Non-Credit
Certificate Program in Management"
In reply to an inquiry about funding, Senate was advised that certificate programs
are totally self-funding and should there not be adequate enrolment to generate
sufficient revenue to cover all costs, the course(s) would not be offered.
Opinion was expressed that the numbering system used for non-credit
courses/programs suggested comparability with credit courses and concern was
expressed that this may cause confusion among students. It was pointed out
that a four letter designator with a three digit number was used in order to have
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an integrated registration system with Harbour Centre. J.L. Hoegg noted the
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concerns expressed and indicated that the issue would be addressed.
Question was called, and a vote taken.
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MOTION CARRIED
b)
SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE
GRADUATE STUDIES COMMITTEE
ii
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PaDer S.93-29 - Facult y
of Education - Chance of Credit Hours - For
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Information
Senate received information that the Senate Graduate Studies Committee,
acting under delegated authority, approved a change of credit hours for EDUC
864 and EDUC 867 from 3 to 5.
ii)
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Paper S.93-30 -School of Engineering Science - New Course-ENSC 854-3
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Moved by J. Osborne, seconded by S. Wade
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-30 the following new course
ENSC 854-3 - Integrated Microsensors and Actuators"
Question was called, and a vote taken.
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MOTION CARRIED
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Page 4
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iii) ?
Paper S-93-31
-1U IIJ*1lh111a11
WWom
en's
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____Change in ?
Requirements to graduate program and Graduate Supervisory Committee
Moved by J. Osborne, seconded by R. Jahn
Motion #1
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-31, the change to Graduate
Supervisory Committee Requirements in Women's Studies
Motion #2
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-31, the change in requirements for
the graduate program in Women's Studies"
Question was called, and a vote taken.
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MOTION CARRIED
i.
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lL Iix.
Moved by J. Osborne, seconded by S. Wade
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-32, the joint Master of Resource
Management/Master of Business Administration Degree"
Concern was expressed that Senate had not received external evaluations which
were normally part of the documentation for any new graduate program. Senate
was advised that the Assessment Committee had decided that an external
assessment was not necessary in this case because the new joint program was
basically a combination of two successful, existing programs in the University.
Opinion was expressed, however, that external evaluations are particularly useful
for people from outside the relevant disciplines because they provide
independent and unbiased comments.
It was noted that the degree requirements for the standard MAM program are
different from those required for the joint program. Specifically, several of the
required courses in the standard program have been dropped from the joint
proposal, and concern was expressed that students end up receiving the same
MRM degree without having taken the same set of courses. It was pointed out
this is not uncommon in the university and that the same practice applies in the
Masters programs in Mathematics and Statistics, for example. It was also
pointed out that the courses in question could in fact be taken as electives by a
student in the joint program. Senate was also advised that past experience has
shown that graduates of the MRM program were in fact taking a wide variety of
career paths and the joint program was developed to meet this particular need.
Question was called, and a vote taken.
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MOTION CARRIED
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S.M. 17/05/93
Page 5
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i)
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Paper S.93-33
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Irregular Admissions
Moved by J. Osborne, seconded by R. Barrow
"that Senate approve and recommend approval to the Board of
Governors, as set forth in S.93-33, the proposal for a modification in
University admission policy which allows for irregular admission, as
outlined in the attached documents,
SUAB 240 and SUAB 2409-A"
N. Heath, Director of Admissions, was in attendance in order to respond to
questions. Concern was expressed that this category of admission would allow
students otherwise unqualified for regular admission to enter the University.
Senate was advised that irregular admission would be restricted to the Faculty of
Education for
a
specific type of student, i.e. professional teachers wishing to
upgrade professionally at the university level for various reasons of certification
and salary grading.
Question was called, and
a
vote taken.
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MOTION CARRIED
d) SENATE COMMITTEE ON ACADEMIC PLANNING
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i)
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Paper S.93-34 - Annual Report - For Information
In reply to an inquiry about the SCUS report to SCAP on learning disabled
students, Senate was advised that the report was restricted to students with
documented learning disabilities as students who are physically challenged are
covered by existing university policy. The issue has re-emerged and the report is
being circulated.
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i) ?
Paper
S.93-35 - Report - For Information
In reply to an inquiry as to why SCAD had not reported to Senate on a
more timely basis, Senate was advised that SCAD policies have been under
revision for the past several years and it was hoped that the revisions would be in
place before bringing the full report to Senate. As it turned out, there was still no
resolution with respect to policy revisions.
Brief discussion followed with respect to the number of cases before SCAD and
how many appeals have been either sustained or denied;
L. Pinfield, Chair of
SCAD, briefly explained the current appeal procedure.
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S.M. 17/05/93
Page 6
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P103 -77
Mo0ro
-
MVIR
Teffr"IllidoluRNT:
Moved by J. Osborne, seconded by K. Rieckhoff
"that Senate establish an
ad hoc
committee to review academic
discipline and student conduct policies with membership, terms of
reference and procedures as set out in S.93-36"
J. Osborne provided background information with respect to the reasons leading
up to the proposal. She explained that the overall policy for dealing with
academic and non-academic misconduct at the university is lacking in light of the
evolving law related to process. As a result, SCAD is being confronted with
procedural difficulties generated from inadequate process. The intent is to
conduct a comprehensive review of all university policies related to student
conduct and academic discipline with the focus primarily on process.
Amendment to the membership moved by C. Green, seconded by K. Urn
"that the two student representatives be elected by the Simon
Fraser Student Society"
Opinion was expressed that there seems to be a continuing trend on the part of
Senate in terms of student representation on committees to move away from
recognizing the Student Society as a democratic body representing students and
having Senate, which has only one-quarter of its membership as students, elect
student representatives to senate committees. Comment expressed in
opposition to the amendment included opinion that Senate is also a
democratically elected body and should have the right to chose the members
which sit on its committees. It was also pointed out that student and academic
discipline are explicitly powers given to Senate under the University Act and
Senate was within its responsibility and power to elect representatives to a
committee dealing with such matters. It was further pointed out that many
Senate committees have students directly appointed to them and some
committees have both Student Senators and students from SFSS.
In reply to inquiries as to nomination procedures for student and faculty elections
to this committee, R. Heath advised that nominations would come forward to
Senate through the Senate Nominating Committee and that a call for nominations
would be placed in SFU Week and The Peak. The Student Society as well as the
various Faculties/Departments would also be contacted with a request for
nominations. Interested candidates are requested to provide an information
sheet for distribution to all Senators when balloting takes place.
Discussion turned to historical background information with respect to student
representation on committees and it was suggested that if the question of how
S.M. 17/05/93
Page 7
S.
students are elected or appointed to Senate committees is going to be an issue
in future, Senate should examine this principle in general. The Chair requested
that the Senate Committee on Agenda and Rules look into this issue.
Question was called on the amendment,
and a vote taken.
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AMENDMENT FAILED
Amendment moved by T. Morrison, seconded by S. Shapiro
"that the membership be changed to allow one student to be
elected by Senate, and one student to be elected or appointed by
the Simon Fraser Student Society"
Question was called on the amendment,
and a vote taken.
Question was called on the main motion,
and a vote taken.
[..
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.III;U;Iu1Ill*11
AMENDMENT FAILED
MAIN MOTION CARRIED
i)
Senate Nominating Committee
E. Palmer, Chair of the Senate Nominating Committee announced that
with the retirement of some Senators, faculty and student vacancies exist on the
following Senate committees: SCAP/SCUB, SCAR, SCCS, SCHD, SLC/LPAC,
SNC, SUAAC, ESC, and SCIA. The Senate Nominating Committee would meet
briefly following the completion of the Senate meeting, and Senators interested in
any of the committees announced were asked to indicate their wishes to the
committee.
Senators were also advised that revised Information Reports will be distributed
and Senators were requested to complete and return them as quickly as possible
as they will be used as the basis for committee nominations for elections to be
held at the October Senate meeting.
ii)
Senate Membership
On behalf of Senate, the Chair acknowledged and extended thanks to the
Senators who were completing their terms of office and retiring from Senate at
this particular meeting.
Special thanks were extended to Barbara Rae for her exceptional and exemplary
service over the past six years as Chancellor, and to Debbie Shannon, Lay
Senator for the time and work she has done on behalf of the University.
A very special thank you and acknowledgment, from the Chair and from L.
Palmer, were extended to Klaus Rieckhoff for his many years of dedicated
service to Senate and to the University.
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S.M. 17/05/93
Page
7. ?
INFORMATION
The date of the next regularly scheduled meeting of Senate is Monday, June 7,
1993.
The Assembly recessed briefly at 8:05 p.m. prior to moving into Closed Session.
W.R. Heath
Secretary of Senate
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