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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,

FEBRUARY 8, 1993 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present: ?

Saywell, W.G., Chair

Alderson, E.

Barrow, R.

Bawa, M.

Beattie, S.

Blackman, A.

Blaney, J.

Boland, L.

Bowman, M.

Carlson, R.

Cavers, J.

Ciria, A.

Clayman, B.

D'Auria, J.

Dawson, J.

Dill, L.

Dobb,T.

Etherington, L.

Evenden, L.

Fickling, D.

Green, C.

Heinrich, K.

Hoeflich, K.

Hoegg, J.L.

Hotter, A.

Jones, C.

Leiss, W.

Lim, K.

Mauser, G.

Menzies, R.

Morrison, T.

Munro, J.

Nielsen, V.

Osborne, J.

Palmer, E.

Palmer, L.

Percival, P.

Pint ield, L.

Rae, B.

Rieckhoff, K.

Shannon, 0.

Shapiro, S.

Stewart, M.L.

Thomson, K.

Wade, S.

Winne, P.

Heath, W.R., Secretary

Grant, B., Recording Secretary

Absent: Cohen, M.

Covell, M.

Driver, J.

Gitfen, K.

Gray, P.

Luk, W.S.

Marteniuk, A.

McKeown, B.

Plommer, T.

Smith, S.

Walker, R.

Warsh, M.

Wotherspoon, A.

q ?

S.M. 08/02/93

Page

Approval of the Agenda

The Agenda was approved as distributed.

Approval of the Minutes of the Open Session of January 11. 1993

The Minutes were approved as distributed.

Referring to page 4, reference was made to the first paragraph dealing with an

alleged discrepancy between a statement in the current Calendar concerning the

status of changes to rules and regulations with regard to currently registered

students and a previous regulation passed by Senate in this regard. It was

agreed that the matter would be reviewed with a report back to Senate.

Report of the Chair

I) 1993/94 Budget

In an attempt to clarify the Premier's recent announcement about an increase

of 3% to post-secondary education, Senate was advised that the 3% was

slated for enrolment growth only. It is believed that the three established

universities will receive very little of that increase as expectations are that a

significant portion will be allocated to UNBC and University-Colleges. The

actual change to the operating grant is expected to be very close to zero,

perhaps no change from last year, which in fact represents a reduction in

terms of real dollars because of the effects of inflation. It had been hoped that

written confirmation of exact figures would be forthcoming in sufficient time

before the beginning of the fiscal year so that planning could take place with

precise numbers rather than estimates but nothing definitive has yet been

received. The university- administration is working diligently to determine

ways in which the budget question can be addressed but recommendations

have yet to be finalized.

ii) Since this was his last Senate meeting, W. Saywell wished to reflect on the

university as he leaves it. Speaking on matters he believed to be positive

changes to SFU, the Chair made reference to the quality of the staff,

students, faculty and Alumni of SFU and how the university had matured and

received recognition over the years. He believed that the concept of life-long

learning is increasingly becoming a major issue for higher education and he

felt SFU has reacted better than most institutions to this pressure through its

innovative programming and very successful co-op program. Despite lack of

resources, he felt SFU had done its best to remain accessible, and in fact had

gone the extra step, in initiatives such as the Alaska Highway Project or the

Harbour Centre campus within the city core, with both projects offering

accessibility to special groups beyond the immediate campus. He was also

very pleased to see the way the Alumni Association had developed. They

now had Chapters around the world and were in a position to make major

contributions, especially in the area of student financial aid and, more

recently, the library endowment fund which has been targeted as another

S.M. 08/02/93

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• area of interest. Reference was made to the success of the first national

fundraising campaign which had raised approximately sixty-five million dollars

for the University and had helped to fund endowed chairs, faculty

appointments, new buildings, and the purchase of equipment throughout the

• university He felt SFU had become a more international university in terms of

outlook and involvement overseas with quite successful student exchange

programs. While he acknowledged the down side of the rapid growth

experienced by the University, he stressed that it had provided the only

opportunity to get additional resources to hire new faculty which he felt was

extremely important to a community of scholars and students. He was

pleased to report that attempts to change the gender balance of faculty had

resulted in 40% of the new appointments being women. In closing, W.

Saywell wished to thank everyone associated with the Senate for their

collegiality and support, and he wished theuniversity good fortune.

5. ?

Report of Committees

mie

0017

117 1i=

Senate was advised that Student Senators Flores and Haje had failed to meet

eligibility requirements to remain on Senate and that a by-election to fill their

positions will be conducted.

. ?

The following are the results of elections conducted at Senate to the

undernoted committees:

Senate Committee on Continuing Studies

One Faculty Senator to replace N. Cercone for balance term of office, from

date of election to September 30, 1993.

Elected by acclamation: ?

J. Cavers

International Underaraduate Student Exchanae Commi

(Sub-Committee of the Senate Committee on International Activities)

Three Faculty Members elected by Senate for term of office from date of

election to September 30, 1994.

Elected by acclamation: ?

P. McFetridge

K.S. Viswanathan

J. Zaslove

One Undergraduate Student elected by Senate for term of office from date of

election to September 30,d 1993.

Candidates:

A. Chande, S. Smith

Individual receiving the higher number

of votes and declared elected: ?

A. Chande

S.M. 08/02/93

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• ?

Committee

aper

3-1

Lib

rajy

Moved by J. Munro, seconded by S. Wade

"that Senate approve in principle the proposal concerning Library

resources for new courses and programs as set forth in S.93-1 1"

Concern was expressed about the wording 'in principle' and clarification was

requested as to its meaning. Senate was advised that the wording had been

used because it was not certain that Senate had the power to determine or

establish budget procedures but J. Munro indicated, for the record, that it was

his intention to ensure that the recommendations as outlined in the proposal

were followed.

Question was called on the main motion,

and a vote taken. ?

MOTION CARRIED

c) Senate Committee on Agenda and Rules

i) Paper S.93-9 - Revision to the Rules of Senate. Section ll.A - Officers -

Election of Vice-Chair

Moved by K. Rieckhoff, seconded by S. Wade

"that the Rules of Senate, Section Il, Officers, A. Chair, be changed

from: Chair: The Chair of Senate is empowered and expected to

take actions he/she deems necessary to ensure the orderly

advancement of the legitimate business of Senate. In case the

President is unable to chair a meeting of Senate, the Academic

Vice-President will take the Chair.

to: Chair: The Chair of Senate is empowered and expected to take

the actions he/she deems necessary to ensure the orderly

advancement of the legitimate business of the Senate. The Vice-

Chair shall be elected annually by and from the members of

Senate, and shall sit as a member of the Senate Committee on

Agenda and Rules. In no case shall a Vice-Chair serve more than

two consecutive terms."

Question was called, and a vote taken. ?

MOTION CARRIED

Senate was advised that the report before Senate resulted from previous

concerns that a notice of motion was taking two meetings to reach the floor of

Senate and SCAR had been requested to review its procedures and report back.

The proposal now before Senate sets out proposed guidelines for the operation

of SCAR in determining agenda items for Senate, and offers an opportunity to

speed the process up as well as a way of apprising Senate of SCAR's decisions.

S.M. 08/02/93

. I

Page 5

Concern was expressed that the proposal appears to eliminate the opportunity to

present a notice of motion and further gives to SCAR the power to determine

whether or not a motion reaches the floor of Senate. It was pointed out that

SCAR has the authority to determine the Senate agenda but that a motion to

suspend the rules, if successful would allow for discussion of an item at a Senate

meeting. In addition, the proposal would apprise Senate of the actions taken by

SCAR, thereby being more accountable than under the current process.

In response to an inquiry as to the procedural steps necessary to require SCAR

to follow different procedures, Senate was advised that the current terms of

reference for SCAR only specify that SCAR should set the agenda for Senate;

they do not specify how to go about this. The proposal before Senate is an

explanation from SCAR of how it intends to operate in this regard. If Senate

does not agree with the procedures, it was suggested that perhaps the most

effective way to deal with it is to amend the terms of reference to include specific

recommendations. However, it was reiterated that the proposal before Senate

increases the accessibility of the Senate agenda and is a much more open way

of apprising Senate of what SCAR is doing.

Suggestion was made that Senate provide SCAR with an opportunity to see how

the revised procedures work, and if concerns were still present thereafter they

could be brought forward at a subsequent meeting.

OTHER BUSINESS

On behalf of Senate, K. Rieckhoff unanimously expressed Senate's appreciation

to President Saywell as Chair of Senate and wished him very happy and

successful prospects for the future.

On behalf of the Student Senators, D. Fickling and S. Wade presented a small

token of their appreciation to President Saywell as Chair of Senate.

INFORMATION

The date of the next regularly scheduled meeting of Senate is Monday, March 1,

1993.

The Assembly moved directly into Closed Session at 7:35 p.m.

W. R. Heath

Secretary of Senate