IflhiI*iV1i1iTIk.1iiiliT1 triiii r
Page
and a vote taken. ? AMENDMENT CARRIED
and a vote taken. ? MOTION CARRIED
Question was called, and a vote taken. ? MOTION CARRIED

DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,

JANUARY 11, 1993 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present: ?

J. Munro, Chair

Alderson, E.

Barrow, R.

Bawa, M.

Blackman, R.

Boland, L.

Cavers, J.

Ciria, A.

Clayman, B.

Cohen, M.

Covell, M.

Dill, L.

Dobb, T.

Driver, J.

Etherington, L.

Evenden, L.

Fickling, D.

Gill, W. (representing J. Blaney)

Green, C.

Heinrich, K.

Hoegg, J.L.

Hotter, A.

Jones, C.

Leiss, W.

Lim, K.

Luk, W.S.

Marteniuk, A.

McKeown, B.

Menzies, R.

Morrison, T.

Nielsen, V.

Palmer, E.

Palmer, L.

Percival, P.

Pinfield, L.

Rieckhoff, K.

Shannon, D.

Shapiro, S.

Smith, S.

Stewart, M.L.

Thomson, K.

Wade, S.

Warsh, M.

Winne, P.

Wotherspoon, A.

Heath, N., Acting Secretary

Grant, B., Recording Secretary

Absent:

Beattie, S.

Bowman, M.

Carlson, R.

D'Auria, J.

Dawson, J.

Flores, J.

Giffen, K.

Gray, P.

Haje, P.

Hoeflich, K.

Mauser, G.

Osborne, J.

Plommer, T.

Rae, B.

Saywell, W.

Walker, A.

In attendance:

R. Anderson

M. Rosin

S.M.11/1/93

Page

The

Approval

Agenda

of the

was

Agendaapproved

as distributed.

Aporoval of the Minutes of the Open Session of December 7. 1992

The Minutes were approved as distributed.

IflhiI*iV1i1iTIk.1iiiliT1 triiii r

i) Library resources for new courses/programs

In response to an inquiry about the status of the establishment of rules

and regulations concerning library resources for new courses/programs,

Senate was advised that this issue is still under consideration by the

Senate Committee on Academic Planning and should come forward to

Senate at the next meeting.

Report of the Chair

i) SFU President

The Chair was pleased to announce the appointment of Dr. John

Stubbs as the new President of Simon Fraser University. Dr. Stubbs is

expected to begin his term this summer.

ii) Senate Membership

The Chair, on behalf of Senate, welcomed newly elected Senator, J.

Cavers to the meeting.

Report of Committees

a) Senate Nominating Committee

i) Paper S.93-1 - Elections

The following is the results of elections conducted at Senate to the

undernoted committees:

Senate Committee on Academic Discipline (SCAD)

One Faculty Member to replace S. Richmond for balance term of office,

from date of election to September 30, 1993.

Candidates: L. Ballentine, G. Mauser

Individual receiving the higher number

of votes and declared elected:

G. Mauser

Senate Committee on Academic Planning (SCAP)/Senate Committee on

University Budget (SCUB)

One Lay Senator to replace A. Wotherspoon for balance term of office,

from date of election to September 30, 1993.

Elected by acclamation: ?

M. Warsh

S.M. 11/1/93

Page 3

• ?

Senate Committee on Continuing Studies (SCCS)

One Faculty Senator to replace N. Cercone for balance term of office, from

date of election to September 30, 1994.

Vacant - No nominations received

IZALOWL 

rl:ler^11411141 line 161611 

1111111

?

.11 ?

(

I11I1[.]i1.

Moved by B. Clayman, seconded by S. Wade

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.93 - 2 the revised procedures for

limitation of enrolment in the Department of Communication"

R. Anderson, Chair of the Department of Communication, was in

attendance in order to respond to questions.

Concern was expressed that as more and more departments introduce

enrolment limitations, other areas of accommodation are getting smaller

and smaller, and inquiry was made as to what long term solutions are

being planned by the administration to deal with this situation. Senate was

informed that the overall operation of departmental and Faculty enrolment

limitation practices are currently under review by the Senate Committee on

Enrolment Management and Planning.

Discussion turned to what effect the proposed revisions would have on

students and the Department. Senate was advised that the effect of

having a flexible admission quota and a higher continuation GPA would

only have a modest effect on enrolments but would provide the

Department with the ability to better manage enrolment in relation to

available resources.

Concerns were expressed with respect to the proposal that graduation

standards be increased to 2.25. Opinion was expressed that it appears to

prohibit grandfathering of students currently in the program and also sets

an unprecedented, inequitable graduation requirement which prevents

students from graduating in Communications with the University minimum

requirement of 2.0. It was pointed out that these particular issues had

most likely been experienced in other limited enrolment programs and had

very likely been worked out in these other situations; opinion was

expressed that the Communication programs should not be singled out

because of that and there was no reason why those precedents could not

be applied in this case.

It was pointed out that grandfathenng of students was in fact automatic

because of a Senate motion which had been passed some twenty years

ago specifying that students were bound by the graduation requirements

which were in place in the Calendar in effect at the time they declared their

S.M. 11/1/93

Page

program. However, concern was expressed about a statement which

appears in the current Calendar implying that if the University changes

rules and regulations, such changes can be imposed on students, and

opinion was expressed that this statement contravenes the motion of

Senate. The Chair indicated that the Calendar issue should be dealt with

at a different time, and discussion returned to the issue of the graduation

requirements in Communication.

Moved by P. Winne, seconded by K. Rieckhoff

"that the words 'and to graduate from the program' be stricken from

the Calendar entry"

Concern was expressed about making amendments from the floor of

Senate and suggestion was made that the general issue which applies to

all such limited enrolment programs be referred back to the appropriate

Senate committee for consideration. Opinion was expressed that the

issue of the graduation requirements has no impact on the ability of the

Department to manage enrolments which was the basic intent of the

proposal before Senate and therefore the amendment was appropriate for

Senate to consider. It was agreed, however, that it would be a good idea

to re-examine the question of why the university has graduation

requirements more stringent in some programs than in others.

Question was called on the amendment,

and a vote taken. ? AMENDMENT CARRIED

Question was called on the main motion,

and a vote taken. ?

MOTION CARRIED

(as amended)

ii) Paper S.93-3 - SchoolNof Computing SciencenUndergraduate

Curriculum Revisions

Moved by B. Clayman, seconded by S. Wade

"that Senate approve and recommend approval to the Board of

Governors as set forth in S.93 - 3 the elimination of the Digital Systems

Design Honors Program and changes to the Computing Honors

Program".

Question was called, and a vote taken. ?

MOTION CARRIED

c) Senate Committee on Academic Planning

i) Paper S.93-4 - External Review Department of Political Science

(For Information)

Senator M. Covell, Chair of the Department of Political Science was

available to respond to questions. ?

S.M. 11/1/93

Page 5

Concern was expressed that certain problems identified in an earlier

review in 1985 were still being identified in the current review, and while it

is recognized that the Department is aware some of its weaknesses and is

trying to eliminate them, opinion was expressed that it is hoped that these

things will be resolved before the next review takes place. It was pointed

out that the summary before Senate was not terribly informative and that

the full review was in fact much more positive and that many of the

recommendations related to quite minor issues. It was also noted that

since the last review the Department has been able to incorporate new

and younger colleagues and the Department is therefore in a much better

position now than it was in 1985.

In response to inquiries about upper division course offerings as related to

recommendations number 2, 3 and 7, Senate was informed the

Department is considering changing the 300-level courses to larger lecture

courses from seminar courses but before doing so they wish to undertake

an overall examination of the curriculum from a pedagogical viewpoint to

determine the feasibility of such a change.

Discussion turned to the issue of Senate receiving executive summaries

which were sometimes felt to be less than helpful rather than full reviews.

Senate was reminded of the reasons behind this practice and of the fact

that copies of the full review were available upon request from the

. Secretary of Senate. A suggestion that Senate be provided with the

Department's response as well as the executive summary was taken

under advisement, and the Chair agreed to a suggestion that reviewers be

asked to provide an abstract or a brief summary of their overall report

which could then be provided to Senate.

d) Senate Committee on Academic Planning/Senate Graduate StudieL

Committee

keiM1V1

41Ti .i.y - NewI.i'ii KIN I8113

Moved by B. Clayman, seconded by M. Cohen

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.93 - 5 the curriculum revision for

the Faculty of Applied Science as follows:

S. 93 - 5a ?

School of Kinesiology"

Senator A. Hoffer, Chair of the School of Kinesiology and M. Rosin,

School of Kinesiology were in attendance in order to respond to questions.

Senate's attention was drawn to the Appendix to this paper, distributed

prior to the meeting, which set out the arrangements which had been

. ?

worked out between the School and the Library, and clarification was

requested as to whether or not the resources are or are not in place to

S.M. 11/1/93

Page 6

properly offer the course. It was noted that although current Library

holdings were not adequate to support this course, the School of

Kinesiology has committed funds to provide for the implementation of this

course and arrangments have been made for students to have library

access at UBC and the Cancer Agency. In response to a concern that the

access arrangement with the Cancer Agency could be jeopardized if

demand became too great, it was pointed out that M. Rosin is a full-time

staff member at the Cancer Agency and has an agreement with the

Librarian with regard to access by graduate students which involves only

six to ten graduate students per year. Senate was also advised that many

of the journals listed by the Library as being necessary were in fact

available in Dr. Rosin's lab within the School and students would have full

access to them. Reference was made to the acquisition of core

monographs and it was pointed out that this material should also be part of

the core material at the undergraduate level for KIN 431 so there was in

fact an overlap of library allocations in this area.

In response to inquiry about departments directly subsidizing the library

budget, and whether or not a portion of the library funds will be earmarked

to support new courses, Senate was advised that while subsidization is

not common it has been done in the past, and that determination for the

allocation of library funds for new courses is waiting for the establishment

of the rules and regulations with regard to library resources which is

currently under consideration by SCAP.

Question was called, and a vote taken.

MOTION CARRIED

.t1ZeY ?

k.M.1

Moved by B. Clayman, seconded by K. Rieckhoff

"that Senate approve establishment of a Senate Committee on

International Activities sub-committee, the International Student

Exchange Committee"

As an introduction to the paper, Senate was advised that many exchanges

already exist but there was a certain lack of consistency and coherence to

the activities in this area and it was important to have a committee to

oversee the process and the establishment of international exchanges at

the academic level. However, it was pointed out that the intent of SCIA

was that the proposal would only apply to undergraduate student

exchanges.

Amendment moved by B. Clayman, seconded by L Boland

S.M. 11/1/93

Page 7

• "that the word undergraduate be inserted in the motion itself

establishing the committee after the word International and under

responsibilities of the committee under #1 before the word student"

In response to the current number of graduate exchange programs,

Senate was advised that of the 20-30 exchange programs currently in

existence, only two involve graduate students and that these and future

ones would be handled under the current procedures.

Question was called on the amendment,

and a vote taken. ? AMENDMENT CARRIED

Amendement moved by S. Wade, seconded by K. Rieckhoff

"that the undergraduate student representative be elected by

Senate rather than named by the Student Society"

Opinion was expressed that the proposed amendment standardizes

election procedures to Senate committees. However, it was pointed out

that there is a mixed practice with respect to student representation on

Senate committees whereby some students are elected by Senate while

others are named by the Student Society.

Question was called on the amendment,

and a vote taken.

AMENDMENT CARRIED

Question was called on the main motion,

and a vote taken.

MOTION CARRIED

(as amended)

DO K

52-1

Mcf

- rAKIM(ENTo

m-1

Moved by B. Clayman, seconded by K. Rieckhotf

"that Senate approve the rules for attendance at meetings of

committees of Senate as set forth in S.93-7."

Question was called, and a vote taken. ?

MOTION CARRIED

!I'i i .i ka

RoT.TalliVol

In order to participate in debate as the Chair of the Senate Library

Committee, J. Munro vacated the Chair to L. Boland.

S.M. 11/1/93

Page 8

Moved by J. Munro, seconded by M. Cohen

"that Senate approve the procedures for a new Library loan policy

as set forth in S.93-8."

Senate was provided with brief background information with respect to

why it was felt the proposed revisions were necessary. Senate's attention

was drawn to the recommendation for a three tier loan system which it

was felt would help to increase accessibility especially for high demand

items which would be restricted to a one week loan period.

Concern was expressed with respect to the one week loan period because

it was felt that students, especially those with a full course load, would find

it difficult to adequately utilize library materials in such a short time. It was

pointed out, however, that the proposal actually increases the time for high

demand items from the current three day loan period when such books are

put on reserve.

Amendment moved by C. Green, seconded by K. Rieckhoff

"that the one week period be changed to-a two week period

and that the three week period be changed to a four week period"

Opinion was expressed that a two week loan period while still providing a

significant reduction from the current policy would also provide a more

reasonable length of time to students to make better use of the material

borrowed. Brief discussion followed.

Question was called on the amendment,

and a vote taken. ?

AMENDMENT FAILED

Discussion then turned to the mechanics of how classification of materials

would be determined. Senate was advised that this information would not

be available until the new system was in place but that expectations are

that approximately 10% of the collection would fall within the three week

loan period. Initial determinations will be made from statistics at the end of

the semester but modifications based on borrowing patterns under the

new system are expected to occur and adjustments will have to be made.

Brief discussion took place with respect to the self-serve take out terminal

and the costs associated with this and some of the other technological

changes. The changes which need to be made are partly associated with

the higher number of loans and partly with the cost of adjusting the

communication software to permit a much improved system of effectively

placing holds on library materials and Senate was advised that the system

is expected to pay for itself within 2 1/2 years.

S.M. 11/1/93

Page 9

. In response to inquiries about the impact of these revisions on students

taking correspondence courses, Senate was advised that discussions in

this regard as well as the impact on inter-library loans and SFU's

obligations to the Open Learning Agency are under consideration by the

Senate Library Committee. Borrowing by these three enterprises is not

significant but expectations are that adjustments will be made to

accommodate these services.

Question was called, and a vote taken.

MOTION CARRIED

J. Munro resumed the chair of Senate.

OTHER BUSINESS

There was no other business

NOTICES OF MOTION

"the Rules of Senate, Section II Officers, A. Chair to be changed

from: Chair: The Chair of Senate is empowered and expected to take

actions he/she deems necessary to ensure the orderly

. advancement of the legitimate business of the Senate. In case the

President is unable to chair a meeting of Senate, the Academic

Vice-President will take the chair.

to: Chair: The Chair of Senate is empowered and expected to take the

actions he/she deems necessary to ensure the orderly

advancement of the legitimate business of the Senate. The Vice-

Chair shall be elected annually by and from the members of

Senate, and shall sit as a member of the Senate Committee on

Agenda and Rules. In no case shall a Vice-Chair serve more than

two consecutive terms."

Senate was reminded that this item was for discussion at the next meeting

of Senate.

INFORMATION

The date of the next regularly scheduled meeting of Senate is Monday,

February 8, 1993.

The Assembly moved directly into Closed Session at 9.00 pm