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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,

NOVEMBER 2, 1992 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present:

Saywell, W.G., Chair

Alderson, E.

Barrow, A.

Bawa, M.

Blackman, R.

Blaney, J.

Boland, L.

Bowman, M.

Carlson, A.

Ciria,A.

Clayman, B.

Cohen, M.

Covell, M.

Dawson, J.

Dill, L.

Dobb, T.

Driver, J.

Ethenngton, L.

Evenden, L.

Fickling, D.

Giffen, K.

Green, C.

Haje, P.

Heinrich, K.

Hoeflich, K.

Hoegg, J.L.

Hoffer, A.

Jones, C.

Urn, K.

Luk, W.S.

Marteniuk, R.

Mauser, G.

Menzies, A.

Morrison, T.

Nielsen, V.

Osborne, J.

Palmer, E.

Palmer, L.

Percival, P.

Pint ield, L.

Rae, B.

Rieckhoff, K.

Shapiro, S.

Smith, S.

Stewart, M.L.

Thomson, K.

Wade, S.

Walker, R.

Warsh, M.

Winne, P.

Wotherspoon, A.

Nagel, H., Acting Secretary

Grant, B., Recording Secretary

Absent:

Beattie, S.

Cercone, N.

D'Auria, J.

Flores, J.

Gray, P.

Leiss, W.

McKeown, B.

Munro, J.

Plommer, T.

Shannon, D.

In attendance:

G. Gutman

R. Ward

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Page

. power under the University Act to make rulings on public policy; (ii) the motion

itself does not pertain to anything listed within the University Act as to the

purposes and functions of the University; (iii) Senators are neither elected or

appointed to pass judgement on matters of public policy; and (iv) it would set a

bad precedent by allowing items of this nature to be brought forward for

discussion by Senate. SCAR was then asked to reconsider this issue taking into

account the objections raised but was split as to whether or not the item should

remain on the agenda. However, the Chair explained that, in order for Senate to

debate the motion at this particular meeting, a motion to waive the Rules of

Senate was required and would have to pass by 2/3 majority of voting members

present.

Moved by M. Cohen, seconded by J. Osborne

"that the Rules of Senate be waived to allow discussion of the

following motion outlined on Senate paper S.92-56"

Question was called, and a vote taken.

MOTION DEFEATED

(34 required for approval - 23 voted in favour)

The Chair advised Senate that petitions concerning this issue were available

from the Secretary of Senate for signature for anyone interested in expressing

their view on this matter.

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Senate Nominating Committee

Paper S.92-57 - Elections

Senate received information of the results of the mail balloting regarding

elections to Senate committees. As a result of tied votes, the following run-off

elections were conducted at Senate to the undernoted committees:

Senate Committee on Academic Discipline (SCAD)

One Faculty Member (Alternate)

to replace C. Mauser for one-year term of office,

from date of election to September 30, 1993.

Candidates: L. Ballentine, J. Brockman

Individual receiving the highest number of votes

and declared elected as the Alternate Member:

J. Brockman

Senate Committee on Academic Planning (SCAP)/Senate Committee on

University Budget (SCUB)

One Student Senator to

replace S. Wade for two-year term of office, from date of

election to September 30, 1994.

Candidates: S. Smith, S. Wade

Individual receiving the highest number of votes

and declared elected:

S. Wade

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S.M. 02/11/92

Page 5

•

rather a report consisting of all of the off campus activities of academic units

within the University.

A further concern was expressed about the inconsistency in the reporting of

academic units sponsoring credit-free activities such as departmental seminars.

Senate was advised that academic units are asked for this information and the

report reflects the information and statistics submitted by departments.

Following discussion, the Annual Report was received by Senate.

Reference was made to page 2 and inquiry was made as to why expenditures for

most programs had increased by approximately 15% except for Chemistry which

appeared to have a much larger increase than the others. Senate was advised

that this question would be pursued in greater detail and a report would be

brought back to Senate. Particular reference was made to the Faculty of

Education where it was noted that expenditures had decreased, and Senate was

informed that this issue is under discussion by the Senate Library Committee.

Concern was expressed about the decrease in collection expenditures to

programs such as the Humanities and SCES while Athletics and Recreation

appeared to have received an increase. It was pointed out that the heading

Humanities represented library expenditures across disciplines and does not

necessarily relate specifically to the Humanities or Liberal Arts Programs.

Senate was also reminded that the parties responsible for the Shuswap program

were much more sensitive to the needs of library resources and that

arrangements were being made with Cariboo College to provide both library and

reference services to both the SCES program and the Faculty of Education

Program to be offered in Kamloops which are not reflected in the operating

budget within the report.

In response to an inquiry as to what rules are used to divide the overall budget

between disciplines and departments, Senate was provided with a brief summary

of background information in this regard and was advised that the criteria are

currently under discussion.

In response to an inquiry about payment of the GST, Senate was advised that

unlike many other institutions who deal with several thousand individual

publishers, Simon Fraser University deals with two major book distributors who

look after the GST. It was felt that this process was much more cost efficient as

far as purchasing was concerned.

Reference was made to page 9 and it was noted that while the number of

continuing staff has remained constant over the two year period covered by the

report, the salary component (page 11) of the budget has increased by

approximately 15% which suggests there has either been a large number of

temporary staff hired or continuing staff have received large pay increases.

Senate was advised that this issue would be looked into and information brought

back to Senate.

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Page 7

• agreements and such things as the provision of daycare, not only for staff and

faculty but also for students, and a suggestion was made that a small committee

be established to study the ramifications of the motion and report back to Senate.

Other suggestions were made which included the observance of Friday when the

holiday fell on Saturday, and the observance of Monday when the holiday fell on

Sunday which automatically rotates the observance between the two days; a

recommendation that departments not schedule courses which only meet once

per week on a Monday, and when the start of a semester falls on a Tuesday, an

additional Monday be added at the end of classes.

Moved by K. Heinrich, seconded by R. Carlson

"that the motion be referred to the Senate Committee on

Instructional Methods and Organization for consideration and report

back to Senate at .

the earliest possible time"

Opinion was expressed that SCIMO already has a full workload and mostly likely

would not be able to give this issue immediate attention. A suggestion that the

Chair be empowered to strike an ad hoc committee which included the mover of

the motion and the Registrar, together with anyone else deemed to be

appropriate, was accepted as a friendly amendment.

Question was called on the motion to refer as amended,

•

and a vote taken.

MOTION TO REFER CARRIED

OTHER BUSINESS

Paper S.92-63 Revised - Operating Budget 1993/94 Principles and

Processes (For Information)

R. Ward, Vice-President Financial Services was in attendance in order to

respond to questions. He introduced the paper by providing brief background

information of the process which led up to the development of the document

currently before Senate. He went on to say that the document is open for

discussion and feedback prior to presentation for approval by the Board of

Governors.

Concern was expressed about the lack of reference to the Senate Committee on

University Budget which in accordance with the University Act must be consulted

with respect to the budget preparation of the University.

Reference was made to Item 4 with respect to enrolment growth. Concern was

expressed about maintaining the current ratio and suggestion was made that

other criteria for allocating enrolment growth should be entertained. Opinion was

also expressed that enrolment growth was an academic consideration and

should not be seen or included as part of budgetary considerations.

Brief discussion ensued with respect to clarification of Items 2 and 6, following

which the Chair indicated that the concerns raised would be forwarded to the

appropriate parties.

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