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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

•

ON MONDAY, OCTOBER

7, 1991 KLAUS RIECKHOFF HALL, 7:00 P.M

OPEN SESSION

Present: ?

Munro, J. Acting Chair

Barrow, R.

Absent: ?

Brown, R.

Blackman, A.

; ?

Chan, B.

Blaney, J.

Dahl, H.

Boland, L.

Dobb, T.

Bowman, M.

Giffen, K.

Bukovac, S.

Marteniuk, A.

Carlson, R.

Saywell, W.

Cercone, N.

Shannon, D.

Choquer, K.

Toohey, K.

Clayman, B.

Walker, R.

Covell, M.

D'Auria, J.

Deigrande, J.

Dill, L.

Etherington;L; --

----------

Evenden, L.

Haje, P.

Heinrich, K.

In attendance:

Hoegg, J.L.

R. Davison

Jespersen, J.

N. Heath

Jones, C.

M. Kimball

Leiss, W.

A. Lebowitz

Lindberg, T.

J. Pierce

Luk, W.S.

A. Ward

Mauser, G.

•

McKeown, B.

Menzies, R.

Morrison, T.

Myers, T.

Nicol, I.

Nielsen, V.

Palmer, E.

Palmer, L.

Percival, P.

Pinfield, L.

Rae, B.

Reilly, N.

Rieckhofl, K.

Saunders, R.

Shapiro, S.

Soheili, A.

Stewart, M.L.

Swartz, N.

Thomson, K.

Verdun-Jones, S.

Wade, S.

Warsh, M.

Winne, P.

Wotherspoon, A.

Heath, W.R., Secretary

Grant, B., Recording Secretary

S.M. 07/10/91

Page 2

APPROVAL OF THE AGENDA

The Agenda was approved as distributed.

2. ?

APPROVAL OF THE MINUTESOF THE OPEN SESSION OF SEPTEMBER 9. 1991

The Minutes were approved as

distributed.

3. ?

BUSINESS ARISING FROM THE MINUTES

Referring to Item iv on page 2 under Report of the Chair, Senate was informed that

discussions were now underway between the three existing universities and Fraser

Valley College with regard to possible participation in the Fraser Valley University

College initiative, It was noted that approval of both the Senate and the Board

Governors was required should any commitments result-from these discussions.

ii)

With

Committees,

reference

the

Chair

the

advised

Senate

that

Library

the external

Committee,

review

page

of the

Library

under Report

had now

°t

been completed and that various groups would have opportunity to respond to the

report prior to its distribution within the University. ?

4. ?

REPORT OF THE CHAIR'

Senate was informed that the President was participating in a World Bank

Symposium in China on Universities in China and was therefore unable to attend this

meeting.

ii)

Paper S.91-44 - By-Election of Convocation Senator

The following is the result of a by-election of one Convocation member to the

Senate to replace S. Duguid for balance term of office, from date of election

May

31, ?

1993.

Candidates: Beattie, S.

McAskill, I.

Individual receiving the higher number of

votes and declared elected:

S. Beattie

iii)

Paper S.91-45 - Annual Financial Statement (For Information)

R. Ward, Vice-President Financial Services was in attendance to respond to

questions Brief discussion ensued which included clarification of Statement 4 of the

report with respect to the transfer of unappropriated funds, the over-expenditure of

salaries within the Faculty of Arts which was indirectly reflected in the report, pension plan

funding and the differences between

the

academic plan and the administrative/union

plan, and an explanation as to what each column in Schedule 7 represented. Following

this discussion, the Annual Financial Statement was received by Senate for information.

iv)

Senate was informed that undergraduate FTE enrolments had increased this Fall

by approximately 6.7%. Added to the 15% increase of last semester, it was pointed out

that enrolments were substantially higher than previously predicted. As a result, the

Senate Committee on Enrolment Management and Planning met to reconsider the

admission targets for hew stUdents for the Spring semester. SCEMP has recommended

to SCAP that the original target of 1,350 (later revised to 1150) be reduced to 800. If

S.M. 07/10/91

Page 3

approved by SCAP, the access target (500 FTEs) will be exceeded by approximately 250

. FTEs. In response to an inquiry for actual enrolment figures, Senate was advised that

approximately 15,300 undergraduates and approximately 1,800 graduate students are

registered this Fall although it was noted that not all of these students are present on

campus.

v) Senate was informed that at a recent meeting in Vancouver of the Chancellors of

the Universities of Western Canada, the following statement was released to the Press:

"Having a profound belief in Canada as a nation, we urge all Canadians to inform

themselves and become involved in the preservation of its diverse Unity. Canadians

have built a great and enlightened country. Its unlimited promise must not be lost through

apathy or lack of understanding? Chancellors were asked to present the statement to the

Senate and Boards of their respective universities in the hope that perhaps individual

members or respective bodies as a whole would support, in whatever way they could, the

concerns of the Chancellors about the apparent apathy of the average Canadian citizen

at the 40 and under age level.

5.. - _REPORT OF COMMITTEES

The following are the results of elections cnductedat Senate to fill vacancies on the

undernoted Senate committees:

SENATE COMMITTEE ON ACADEMIC DISCIPLINE (SCAD)

One

Senator

(at-large) to replace L. Pinfield, as Chair, for one-year term of office, from

October 1, 1991 to September 30, 1992.

Elected by acclamation:

L. Pinfield

One Faculty Member (at-large)

to replaôe K. Heinrich for balance term of office, from

date of election to September 30, 1992.

Elected byacclamation: ?

P. Percival

One Faculty Member

(at-large) to replace S. Richmond for two-year term of office,

from October 1, 1991 to September 30, 1993.

Elected by acclamation: ?

S. Richmond

One Faculty Member (Alternate)

to replace G. Mauser for one-year term of office,

from October 1, 1991 to September 30, 1992.

Elected by acclamation: ?

G. Mauser

SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP)/SENATE COMMITTEE ON

UNIVERSITY BUDGET (SCUB

Three Senators (at-large)

to replace A. Blackman, N. Reilly, and S. Verdun-Jones for

two-year terms of office, from October 1, 1991 to September 30, 1993.

Candidates: A. Blackman, N. Cercone, K. Heinrich, T. Morrison, L. Palmer, S. Verdun-

Jones

Individuals receiving the highest number

of votes and declared elected:

R. Blackman

K. Heinrich

S. Verdun-Jones

S.M. b7/i 0791

Page 4

One,

1991 to

Lay

SeptOmber

Senator

30,

to replace

1993

D. Shannon for two-year term of ôffibe; from Odt6bör

Elected by acclamation: ?

A. Wothorspoon

5%,, ?

.j'J ?

One Student Senator

to replace A Sohe ili for two-year term of office, from October 1,

1991 to September 30, 1993.

Candidates T Lindberg, I Nicol, A Soheili

(First ballot resulted in a 3-way tie vote and a second ballot was required)

Individual receiving the highest number

of votes and declared elected:

1. LiridbOrg

SENATE COMMITTEE ON AGENDA AND RULES (SCAR)

One SénátOr (at-large)

to replace N. Reilly for two-year term of office, from OctOber 1,

1991 to September 30, 1993.

Candidates: L. Bolànd, M. Bowman, K. Rieckhoff..

Individual receiving the highest number

of votes and declared elected

M Bowman

One Student Senator

to replace S Wade for two-year term of office, from October 1,

1991 to September 30, 1993

Candidátés: T. Morrison, S. Wade

Individual receiving the higher number

of votes and declared elected:

T. Morrion

SENATE COMMITTEE ON CONTINUING STuDIES (SCCS)

One Faculty Senator

to replace A Barrow for balance term of office, from date of

election to September 30, 1992.

No nominations received

Vacant

Two Senators (at-large)

to replace M Covell arid G Mauser for tw

i-6-year

term of

office, from October 1, 1991 to September 30, 1993

Elected by acclamation: ?

M. Cbve!l..

G;MàUSèr

One Lay Senator

to replace V. Nielsen for twO-yèár tOri1 of Office, from Obtobr 1, 1991

to September 30, 1993.

Elected by acclamàtioh: ?

V. Nielsen

SENATE COMMITTEE ON HONORARY DEGREES (SCHD

One Lay Senator

to replace S Duguid for no specified term of office

Elected by acclamatiOn: ?

A. Wbtherspooh

SENATE LIBRARY COMMITTEE (SLC)

Two Senators (at-large)

to replace L Dill and A Barrow for two-year terms of office,

from October 1, 1991 to September30, 1993.

Candidates: R. Barrow, L. Dill, G. Mauser, M.L. Stewart

Individuals receiving the highest number

of votes and declared elected:

R. BarrOw

L. bill

SENATE N9MINATING COMMITTEE (SNC)

Four Sënätors (at-large)

to replace R. Carlson, E. Palmer, P. Winne,-'a'nd M.L. Stewart

S.M. 07/10/91

Page 5

for one-year terms of office, from October 1, 1991 to September 30, 1992.

. ?

Candidates: R. Carlson, K. Heinrich, J. Jespersen, E. Palmer, M.L. Stewart

Individuals receiving the highest number

of votes and declared elected:

R. Carlson

K. Heinrich

E. Palmer

ML Stewart

One Student Senator

to replace K. Giffen for one-year term of office, from October 1,

1991 to September 30, 1992.

Candidates: K. Giffen, A. Soheili

Individual receiving the higher number

of votes and declared elected:

K. Giffen

One Student Senator Alternate

to replace S. Wade for one-year term of office, from

October 1, 1991 to September 30, 1992.

Candidates: T. Morrison, S. Wade

Individual receiving the higher number

of votes and declared elected:

T. Morrison

SENATE POLICY COMMITTEE ON SCHOLARSHIPS. AWARDS & BURSARIES

(SPCSAB)

Three Faculty Members (at-large)

to replace E. Palmer, N. Swartz, and M. Rosin for

two-year terms of office, from October 1, 1991 to September 30, 1993.

Candidates: L. Evenden, E. Palmer, P. Percival, N. Swartz

Individuals receiving the highest number

of votes and declared elected:

E. Palmer

P. Percival

N. Swartz

One Lay Senator

to replace V. Nielsen for two-year terms of office, from October 1,

1991 to September 30, 1993.

Candidates: V. Nielsen, M. Warsh

Individual receiving the higher number

of votes and declared elected:

V. Nielsen

SENATE UNDERGRADUATE AWARDS ADJUDICATION COMMITTEE (SUACC)

One Faculty Member (at-large)

to replace L. Palmer for two-year term of office, from

October 1, 1991 to September 30, 1993.

Elected by acclamation: ?

L. Palmer

SENATE GRADUATE AWARDS ADJUDICATION COMMITTEE (SGAAC)

One Faculty Member (at-large)

to replace M.L. Stewart for two-year term of office,

from October 1, 1991 to September 30, 1993.

Candidates: R. Menzies, P. Percival

Individual receiving the higher number

of votes and declared elected:

P. Percival

SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB)

Two Student Senators

to replace S. Bukovac and K. Giffen for one-year terms of

office, from October 1, 1991 to September 30, 1992.

Candidates: S. Bukovac, J. Jespersen, T. Morrison, S. Wade

S.M. 07/10/91

Page 6

Individuals receiving the highest number

of votes and declared elected: ?

S. Bukovac

T. Morrison

One Student Senator Alternate

to replace S. Wade for one-year term of office, from

October 1, 1991 to September 30, 1992.

Candidates: K. Choquer, A. Soheili

Individual receiving the higher number

of votes and declared elected:

K. Choquer

ii) ?

Senate Undergraduate Admissions Board

Paper S.91-47 - Procedure for entry of International Students to the Business

Administration Program

Moved by R. Saunders, seconded by S. Bukovab

"that approval be given to the proposal to change the procedure for entry

of International Students to major, minor and honors programs in the

Faculty of Business Administration, as set out in the enclosed document,

SUAB 220, and approved by the Senate Undergraduate Admissions

Board"

N. Heath, Director of Admissions was in attendance in order to respond to questions. In

reply to an inquiry, Senate was informed that the proposal under consideration would not

affect the 10% quota previously approved by Senate for new international students

entering the program, nor would it affect any other Faculty or program with restricted

enrolment. Concern was expressed about individual Faculties setting their own

regulations and the potential for the administration and control of these regulations to be

outside the Registrar's Office. Further opinion was expressed that the University as a

whole should have common standards and procedures. Reference was made to the

Charter of Rights which guarantees equal opportunity to every individual and opinion was

stated that the setting of quotas and different standards for international students

represented academic discrimination against a specific group of students and could be

legally challenged. However, it was pointed out that the freedoms guaranteed in the

Charter are not absolute and restrictions can be legally imposed.

Reference was made to the fourth paragraph on page one of the support documentation.

It was noted that there may come a time when demand would not warrant the 10% quota

and a suggestion to change the last sentence as follows was accepted as a friendly

amendment: "Qualified applicants would be selected in the same fashion as resident

students, but

might

require a higher

but not

lower

SFU CGPA

than

for

residents

(one

high enough to yield ten percent of all admissions).

Following a discussion as to the current practice with regard to the admission and

treatment of international students in the Faculty of Business Administration, concern was

expressed about the legality of imposing a different set of standards on students once

they have been admitted to the University and become part of the general student body.

S.M. 07/10/91

Page 7

Moved by N. Swartz, seconded by P. Percival

"that the motion be tabled pending referral and ruling from the University

lawyer as to the legality of the proposal before Senate"

Question was called, and a vote taken.

MOTION TO TABLE FAILED

It was

QCL

4otit

that the proposed change in procedure provides a much fairer and

more accurate evaluation of a student's performance in that it measures a student by

his/her GPA at the specific point at which they are eligible to seek admission to the

program rather than by a pre-cleared GPA which was in effect at the time they sought

admission to the University. It also was fairer to those students who were not aware of the

pre-clearance procedure and found themselves ineligible for admission to Business

Administration later on in their program.

Question was called, and a vote taken.

MOTION CARRIED

ii) ?

Paper S.91-48 - Senate Appeals Board Terms of Reference and Re-admission

procedures for students who were for

mer

ly Requ a red to Withdraw

Moved by R. Saunders, seconded by S. Bukovac

"that approval be given to the revised Senate Appeals Board Terms of

Reference and to the regulations on Standing and Continuance, as set

out in the enclosed document, SUAB 222, and approved by the Senate

Undergraduate Admissions Board"

Amendment moved by P. Winne, seconded by R. Blackman

"that all sections (option b) dealing with elapsed time as a grounds for re-

admission be. deleted from all categories on involuntary withdrawal"

It was noted that students who have been required to withdraw for academic reasons

were covered under Option a), and students who might be required to withdraw (RTW) for

other reasons such as financial or other personal reasons which may have affected their

studies should be applying to the Senate Appeals Board for withdrawal under

extenuating circumstances from the specific courses in which the student showed poor

academic performance.

Referring to the current enrolment pressures and space problems facing the University,

objections were raised with respect to granting the right of automatic re-admission after

the mere lapse of time. It was noted that students who have already academically proven

themselves at high school or at college and wish to attend university should be given

preference for admission to students who have already had an opportunity to prove

themselves at university, and those students who have been required to withdraw should

be required to demonstrate their ability to perform at an appropriate

level

before being re-

admitted for a second chance at university.

S.M. 07/10/91

Page 8

On the other hand, it was pointed out that originally the University had restricted RTW

students from doing outside work because it was thought that a complete absence, from

studies was beneficial. Concern was expressed that the amendment would completely

eliminate this group of students from the process and narrowed the requirement for re-

admission to only one 'criterion. It was pointed out that there are ways other than

academic performance to determine the potential of a student, and 'iUWas also noted that

students who already have all the lower level courses and the allowable number of

transfer credits would not benefit from taking further courses at the college level.

In response to an inquiry about the performance level of returning RTW students, Senate

was informed that the failure rate of students who 'had been re-admitted solely for reason

of lapse of time was approximately 40%, while the failure rate for those re-admitted on

additional academic requirements was approximately 20%. Senate was also advised

that if the amendment fails and the rest of the document passes, there would be a

considerable number of students immediately eligible for re-admission and estimates are

that the number of students who would take advantage of this change would be

approximately 100 per semester.

Question was called on the amendment,

and a vote taken.'

. ?

AMENDMENT CARRIED

It was noted that the Secretary of Senate would make the appropriate editorial revisions

to coincide with the amendment. Discussion turned to the section with respect to the

grounds for appeal on page two of the document. It was felt that the wording did not

require documentation of mis-advice and concern was expressed that this had the

potential for abuse. A suggestion to insert the word 'documented' after the second 'or

and before the word 'serious' was accepted as a friendly amendment.

Question was' called, and a vote taken.

' MOTION CARRIED

iii) ?

Senate Committee on Academic Planning

i) ?

Paper S.91-49 - Change of status of the Women's Studies Program to the

Department of Women's Studies

Moved by A. Saunders, seconded by A. Soheili

"that Senate approve and recommend

approval to the Board of

Governors that Women's Studies be changed from a Program to a

Department"

M. Kimball, Co-Ordinator of the Women's Studies Program and A. Lebowitz, Chair of the

Undergraduate Curriculum Committee were in

attendance to respond to questions.

Although there was no argument as to the success and quality of the Women's Studies

Program, opinion' was expressed that past approvals of incremental growth here and

there have led to a serious shortage of resources and the time had come fpr Senate to

oppose any incremental changes until sufficient resources become available. It was

suggested that it was inappropriate to oppose this program because of those general

concerns and it was pointed out that the change of status from program to department

S.M. 07/10/91

Page 9

• ?

represented a very insignificant increase in resources.

In reply to a suggestion that Women's Studies was not a distinct enough discipline to

warrant the status of a department, Senate was provided with data with respect to the

demand for, and the growth of, Women's Studies as a discipline with an independent

body of scholarship.

Discussion ensued as to how the administrative operation with respect to joint

appointments and departmental committees such as the tenure committee would function.

Senate was informed that there were very few practical, logistical or financial implications

associated with the change of status but it was an important symbolic recognition that the

program had reached a level of academic integrity and continuity to warrant becoming a

department.

Question was called, and a vote taken.

MOTION CARRIED

ii)-

Rev

ew (For Informatiglil

R. Davison, Chair of the Department of French, Was in attendance in order to respond to

questions.

A general concern was expressed with respect to a common theme (lack of adequate

resources) which appears in most of the reviews which have recently come forward to

Senate and opinion was expressed that Senate was in part responsible in this regard

1 ]

because of its past actions.

Following a brief discussion in which some of the recommendations were addressed, the

External Review Report was received by Senate for information.

J. Pierce, Chair of the Department of Geography, was in attendance in order to respond to

questions.

Following a brief discussion in which some of the recommendations were addressed, the

External Review Report was received by Senate for information.

J. Munro relinquished the Chair to A. Saunders in order to introduce and speak to the

paper.

S.M. 07/10/91

Page 10

Moved by J. Munro, seconded by A. Soheili

"that Senate approve and recommend approval to the Board of

Governors, the policy on the appointment of Department Chairs as

outlined in S.91-52"

J. Munro introduced the paper by providing background information with respect to the

rationale for revising the policy at this time. Senate's attention was drawn to the revised

paper distributed at the meeting with respect to the replacement of Section 5 on page 2 of

the document and provided with background information as to the reason for the revision.

Reference was made to section 3 and clarification was requested as to what was meant

by appropriate employment equity strategies. Senate was informed that this refers to the

University's Employment Equity Plan which is intended to provide opportunity for the

appointment of women and other members of designated groups to university positions.

A suggestion that graduate students be elected by the graduate caucus in the department

was felt to be inappropriate since not all departments have established a graduate

caucus, and it was noted that since the graduate students within departments are a well

defined discrete group of students, it would be preferable to elect the graduate

representatives as described in the document.

Discussion turned to the alternate methods as outlined in 5.3. Request was made for the

Minutes to reflect the fact that should the Department opt for an election, that procedure

would be applied without question. Discussion ensued with respect to the role of the

Dean in the selection of the appropriate gender representation resulting in the following

change to section d). which was accepted as

a friendly amendment: "One faculty member

from another department in the Faculty selected by the committee of Chairs

consultation with

the Dean of the Faculty.

Amendment moved by C. Jones, seconded by K. Rieckhoff

"that the electorate in the elections relating to the selection of candidates

for Chair and in the ratification ballot, as well as for those eligible to serve

on the search committee include tenured and tenure-track faculty, lab

instructors and lecturers with appointments longer than one year"

Question was called, and a vote taken.

AMENDMENT CARRIED

In response to an inquiry for clarification as to who was responsible for conducting the

election as set out in section 5, Senate was informed that the Dean of the Faculty was

responsible for all aspects of the election. A suggestion to change section

5.1)

as follows

was accepted as a friendly amendment: "an election

supervised by the Dean,

or".

Senate was advised that it was intended that Seótion 5.3 follow hierarchial order and it

was agreed that this sequential hierarchy would

be reflected in the Minutes

and in the

editorial revision following Senate's input.

Question was called, and a vote taken.

MOTION CARRIED

S.M. 07/10/91

Page 11

Moved by S. Wade, seconded by A. Soheili

"that the termination time of 10:00 p.m. for the Open Session be

extended"

Question was called,

and a vote taken.

MOTION TO

EXTEND MEETING TIME

CARRIED

J. Munro returned to the Chair.

Notices of Motion

The following notices of motion were received from P. Haje:

Motion #1:

"that Senate approve the S.F.U. main library be open twenty four for the period of

three weeks before mid-term and final exams"

Motion #2

"that Senate approve the S.F.U. Downtown library be open until midnight every

day"

Motion #3

"that Senate approve a review of construction of the DOME on Burnaby Mountain

without public hearing, and recommend to the Board of Governors to request public

inquire"

Motion #4

"that Senate approve courses in Swahili language"

Motion #5

"that Senate approve a review of multiple choice exams and their implications on

post-secondary students, and if found to be doing more harm on their future

careers recommend to be removed from the University curriculum"

Information

The date of the next regularly scheduled meeting of Senate is Monday, November 4,

1991.

The Assembly moved directly into Closed Session at 10:05 p.m.

W.R. Heath

Secretary of Senate