S
DRAFT UNTIL APPROVED BY SENATE
MINUTES OF A MEETING OF THE SENATE. S
OLV
&R
?
UNIVERSITY HELD
ON MONDAY, OCTOBER 2,1989 KL
? L,7:OOPM. ?
OPEN SESSION
Present: ?
Ivany, J.W.G., Acting Chair
..
Bedford, B.
Absent: ?
Addison, G.
Blackman, R.
Barrow, R.
Blaney, ?
J.
Carlson, R.
Brown, R.C.
Dickinson,
?
J.
Calvert, T.
Falcon, K.
Cercone, N.
George, D.
Clayman, B.
Giffen, K.
Cleveland, W.
Goodman, D.
Covell, M.
Kazepides, A.C.
Dahl, H.
Munro, D.
D'Auria, ?
J.
Nielsen,
?
V.
Dill, L.
Partridge, ?
J.
Djwa, S.
Rudrum, A.
Dobb, T.
Salter,
?
L.
Faith, K.
Saywell, W.G.
Freedman, ?
A.
Shannon, ?
D.
Gill, J.
Shapiro, ?
S.
Gray, P.
Green, C.
Hendrickson, ?
T.
Hoechsmann, ?
M.
Hoegg, J.L.
Jones, C.
Kennedy, ?
P.
In
?
attendance: ?
Boyle, P.
Palmer, E.
Palmer, ?
L.H.
Pinfield, ?
L.
Rae, B.
Reilly, ?
N.
Rieckhoff, ?
K.
Saunders, ?
S.
Swartz, N.
Tjosvold, D.
Tuinman, ?
J.
Verdun-Jones, ?
S.
Vining, ?
A.
Wade, S.
Warsh, M.
Winne, P.
Wotherspoon, ?
A.
Heath, W.R., Secretary
Grant, B., Recording Secretary
S.M. 02/10/89
Page
1.
APPROVAL OF THE AGENDA
With the addition of a request from T. Calvert to speak under 'Other Business',
the agenda was approved as distributed.
2.
APPROVAL OF THE MINUTES OF THE OPEN SESSION OF JULY
10,
1989
Refetrihg to page 11 - Item 6(u) regarding regulations re visitors to meetings
of Senate committees, P. Gray referred to what he perceived
as an
error in
having the words 'such as' appear before the list of closed committees as set
out by the President. R. Heath indicated that there are
a
number of other
closed committees and that he did not believe that the President intended the
list to be exhaustive. The
Chair suggested that
this question be referred to
the Senate Committee on Agenda and Rules in order to seek clarification and
requested the Secretary of Senate to report back
at the next meeting.
3.
BUSINESS ARISING FROM THE MINUTES
i) ?
1974 Review of the Department of English
The Chair reported that based on the fact that the reviewers of the
Department of English in 1974 were given to understand that their
review was in the nature of a confidential peer review, the President
had decided that the University is obligated to maintain the
confidentiality and therefore the report will not be released to Senate.
It was pointed out that historically Senate initiated and instituted the
process of departmental reviews and it seemed very strange they
would be precluded from receiving the results of such reviews. It was
also noted that it was customary for reviews to be made available to
appropriate duly authorized bodies and, in the case of departmental
reviews, Senate was the appropriate body to receive such reports.
Opinion was expressed that it was important for Senate to review the
previous report in order to compare past and present issues of concern.
It was suggested that the confidentiality could be maintained if the
1974 document was brought before Senate in closed session and dealt
with internally.
The decision of the Chair not to make the 1974 review of the English
Department available to Senate was challenged by B. Bedford and
seconded by K. Rieckhoff.
Question was called, and a vote was taken to
sustain the decision of the Chair.
?
DECISION OF THE CHAIR
SUSTAINED
B. Bedford and C. Green wished to have their vote in oppositions
recorded in the Minutes.
S.M. 02/10/89
Page 3
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ii) ?
Cariboo College/Simon Fraser University
The Chair reported that the ambiguity in the language of the agreement
between Cariboo College and Simon Fraser University - Faculty of
Business Administration concerning the length of the agreement had
been clarified. Both the Dean of Business Administration and the
officials of Cariboo College agreed explicitly that the agreement is locked
into a five year term and there was no obligation on the part of either
party to continue the arrangement thereafter.
It was pointed out that the President had indicated that continuation of
the discussion in this regard could take place in the presence of S..
Shapiro and it was suggested that this discussion be postponed until the
next Senate meeting at which S. Shapiro was present. The Chair agreed
to the suggestion.
• iii) ?
Election Procedures
In response to an inquiry concerning election procedures regarding
alternates on Senate committees, Page 6 of the Minutes, R. Heath
acknowledged that Senators were deprived of their second vote and
offered apologies from his office. He advised that the procedure had
• ?
been corrected for future elections.
•
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4. REPORT OF THE CHAIR
i) ?
Paper S.89-30 - Annual Financial Statement
P. Boyle, Vice-President Finance was in attendance to answer inquiries
concerning the report.
It was noted that although there appeared to be a general increase in
•
most
areas, scholarships and bursaries, as well as library acquisitions, appeared to
have increased • only slightly or remained the same. Concern was also
expressed with regard to the the unusual increase in travel and personnel
costs and the relatively small proportion in the academic area.
The Chair reminded Senate that, compared to other Canadian universities,
universities in Western Canada continue to spend a greater percentage of
their operating grants from government on scholarships and bursaries and
pointed out that the formula whereby the scholarship budget is increased by
a percentage against tuition fee revenue has not been corrected for the
increase in enrolment in recent years. The Associate Vice-President has been
requested to review this question with Financial Aid to recommend how that
situation might be improved. Senate's attention was drawn to the previous
year's deficit which would be included in the financial statement and could
account for some of the discrepancies in the report. T. Dobb advised Senate
that the Library had received extra funding over the past two years but since
S.M. 02/10/89
Page 4
he was not an accountant he could not explain why the figures in the report
before
In response
Senate
to
did
an
not
inquiry
reflect
about
this.
expenses
?
relating to instructional costs for
.
programs offered at Harbour Centre, P. Boyle explained that the report on
Harbour Centre tried to set out the costs of the infrastructure and where
those costs have been covered from rather than individual program costs. J.
Blaney pointed out that for the period covered by the report there was very
little new instruction carried on and since this was a start-up period, all costs
including those of Registrar Services and Library were taken from
administration. He also drew Senate's attention to the fact that the Office of
the Vice-President Harbour Centre does not have any responsibility or line
authority over program costs. Concern was expressed about the reporting
structure of the Harbour Centre report in terms of program commitments
because there was no way for Senate to understand the relationship of
allocations between the two campuses and it was suggested that mechanisms
be developed over the next few years to provide this type of information.
It was suggested that the actuarial liability as indicated in the report could in
fact be a surplus depending on differences in actuarial evaluations and
actuarial assumptions. P. Boyle acknowledged this possibility and indicated
meetings have been set up to discuss this question.
B. Bedford expressed opinion that it was hard to believe library acquisitions
had not declined because it was his understanding there were reports of
declines in acquisitions in some departments. He felt that although the
budget might have remained the same, priority among the departments
appears to have shifted. T. Calvert advised that the acquisitions budget is
monitored very closely by the Senate Library Committee and any concerns
about items such as distribution should be addressed to the Senate Library
Committee who would be happy to report back to Senate.
5.
REPORTS OF COMMITTEES
a) SENATE NOMINATING COMMITTEE
Paper S.89-31 - Elections
i)
?
The following are the results of elections to fill vacancies on the
following Senate committees:
?
-
SENATE COMMITTEE ON ACADEMIC DISCIPLINE (SCAD)
One Senator (at-large)
to replace L. Pinfield, as Chair, for one-year term of
office, from October 1, 1989 to September 30, 1990.
Elected by acclamation:
?
L. PINFIELD
One Faculty Member (at-large)
to replace P. Warwick for two-year term
of office, from October 1, 1989 to September 30, 1991.
I
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S.M. 02/10/89
Page 5
Elected by acclamation:
?
S. RICHMOND
One Faculty Member Alternate (at-large) to
replace G. Mauser for one-
year term of office, from October 1, 1989 to September 30, 1990.
Elected by acclamation:
?
G. MAUSER
SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP)/SENATE COMMITTEE
ON UNIVERSITY BUDGET (SCUM
Three Senators (at-large)
to replace D. Goodman, G. Strate, and L. Salter
for
.
two-year terms of office, from October 1, 1989 to September 30, 1991.
Elected by acclamation:
?
R. BLACKMAN
• ?
N. REILLY.
S. VERDUN-JONES
One Lay Senator
to replace M. Warsh for two-year term of office, from
October 1, 1989 to September 30, 1991.
Elected by acclamation:
?
D. SHANNON
One Student Senator
to replace D. Munro for two-year term of office, from
October 1, 1989 to September 30, 1991.
Elected by acclamation:
?
D. MUNRO
SENATE COMMITTEE ON AGENDA AND RULES (SCAR)
. ?
One Senator (at-large)
to replace A.C. Kazepides for two-year term of
office, from October 1, 1989 to September 30, 1991.
Elected by acclamation:
?
A.C. KAZEPIDES
One Student Senator
to replace S. Nyvik for two-year term of office, from
October 1, 1989 to September 30, 1991.
Names of candidates:
?
K. Gll-F'EN
P. GRAY
Individual receiving the higher number
of votes and declared elected:
?
P. GRAY
SENATE COMMITTEE ON CONTINUING STUDIES (SCCS)
Two Senators (at-large)
to replace M. Cove!! and D. Tjosvold for two-year
term of office, from October 1, 1989 to September 30, 1991.
Names of candidates:
?
M. COVELL
P. GRAY
D. TJOSVOLD
Individuals receiving the highest number
of votes and declared elected:
?
M. COVELL
D. TJOSVOLD
One Lay Senator to
replace V. Nielsen for two-year term of office, from
October 1, 1989 to September 30, 1991.
Elected by acclamation:
?
V. NIELSEN
S.M. 02/10/89
Page 6
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•)
SENATE LIBRARY COMMITTEE (SLC)
Two Senators (at-large)
to replace A. Freedman and R. Barrow for two-
year terms of office, from October 1, 1989 to September 30, 1991.
Elected by acclamation: ?
R. BARROW
A. FREEDMAN
SENATE COMMITTEE ON HONORARY DEGREES (SCHD)
One Student Senator
to replace S. Nyvik for no specified term of office.
Names of candidates:
?
. K. GII-FEN
C. GREEN
Individual receiving the higher number of
votes and declared elected: ?
C. GREEN
SENATE NOMINATING COMMITTEE (SNC)
Four Senators (at-large)
to replace R. Barrow, N. Swartz, L. Salter, and A.
Rudrum for one-year terms of office, from October 1, 1989 to September .30,
1990.
Elected by acclamation: ?
R. BARROW
One Student
from October 1,
Names of
Senator
to replace G.
1989 to September 30,
candidates:
C. GREEN
E. PALMER
A. RUDRUM
Addison for one-year term
1990.
G. ADDISON
P. GRAY
of office,
0
Individual receiving the higher number of
votes and declared elected:
?
G. ADDISON
One Student Senator Alternate
to replace S. Nyvik for one-year term of
office, from October 1, 1989 to September 30, 1990.
Elected by acclamation:
?
K. GIFFEN
SENATE POLICY COMMITTEE ON SCHOLARSHIPS. AWARDS & BURSARIE
(SPCSAB'
Three Faculty Members (at-large) to
replace C.E. Love, L. Palmer, and M.
Rosin for two-year terms of office, from October 1, 1989 to September 30,
1991.
Elected by acclamation: ?
E. PALMER
One Lay Senator
to replace V. Nielsen for
October 1, 1989 to September 30, 1991.
Elected by acclamation:
M. ROSIN
N.
SWARTZ
two-year terms of office, from
V. NIELSEN
is
S.M. 02/10/89
Page 7
.
?
SENATE UNDERGRADUATE AWARDS AND ADJUDICATION COMMITTEE (SUACC'
One Faculty Member (at-large)
to replace L. Palmer for two-year term of
office, from October 1, 1989 to September 30, 1991.
Names of candidates:
?
R. BLACKMAN
L.H. PALMER
Individual receiving the higher number of
votes and declared elected:
?
R. BLACKMAN
SENATE GRADUATE AWARDS ADJUDICATION COMMITTEE (SGAAC'
One Faculty Member (at-large) to
replace B. Thomson for two-year term
of office, from October 1, 1989 to September 30, 1991.
No nominations received
?
VACANT
SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB)
Two Student Senators
to replace T. Hendrickson and K. Giffen for one-year
terms of office, from October 1, 1989 to September 30, 1990.
Elected by acclamation: ?
K. Gill-lEN
T. HENDRICKSON
One Student Senator Alternate to
replace C. Green for one-year term of
office, from October 1, 1989 to September 30,
. ?
Elected by acclamation:
One Senator (at-large)
to replace S. Nyvik
date of election to September 30, 1990.
No nominations received
6.
OTHER BUSINESS
T. Calvert, on behalf of Senate, wished G.
Ivany well in his new position at the
University of Saskatchewan.
7.
NOTICES OF MOTION
There were no notices of motion.
8.
INFORMATION
The date of next regularly scheduled meeting of Senate is Monday, October
30, 1989. Referring to the meeting normally scheduled for December 4th, R.
Heath reminded Senate that it was customary for curriculum changes for the
subsequent Calendar to be considered at the December meeting. December
4th is. the first day of examinations and if there were no strong objections, he
suggested that the December meeting be changed to Monday, November 27th
in order to facilitate better representation at the meeting. Since there
appeared to be no opposition to this suggestion, R. Heath indicated he would
'
present the proposal for consideration by SCAR.
The Assembly moved directly into Closed Session at 8:20 p.m.
W.R. Heath, Registrar and Secretary of Senate
1990.
C. GREEN
for balance term of office, from
VACANT
