. DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

ON MONDAY, MAY

15,

1989 KLAUS RIECKHOFF HALL, 4:00 P.M.

OPEN SESSION

Present: ?

Saywell, W.G., Chair

Alderson, E. (for R. Brown)

Barrow, R.

Bedford, B.

Berggren, J.L.

Calvert, T.

Carlson, R.

Clayman, B.

Covell, M.

D'Auria, J.

DiFonzo, R.

Freedman, A.

Giffen, K.

Gill, P.

Hoechsmann, M.

Hobson, R. (for .D. George)

Hoegg, J.L.

JOnes, C.

Khosla, S.

Mauser, G.

Mathewes, R.

McGivern, R.

Palmer, L.

Rae, B.

Reilly, N.

Rieckho!f, K.

Rudrum, A.

Saunders, R.

Shapiro, S.

Strate, G.

Swartz, N.

Tjosvold, D.

Tuinman, J.

Verdun-Jones, S.

Winne, P.

Wotherspoon, A.

W.R. Heath, Secretary

Grant, B., Recording Secretary

Absent: ?

Beedic, R.

Blaney, J.

Cerconc, N.

Cleveland, W.

Dickinson, J.

Djwa, S.

Dobb, T.

Fitzsimmons, C.

Goodman, D.

Ivany, G.

Kazepides, A.C.

Kennedy, P.

Maaske, R.

Nicol, I.

Nielsen, V.

Nyvik, S.

Pinfield, L.

Rashed, S.

Salter, L.

Shannon, D.

Shickele, J.

Warsh, M.

Weinberg, H.

Weldon, L.

S.M. 15/05/89

Page 2

APPROVAL OF THE AGENDA

In response to his request that the 1974 external review of the Department of

English be added to the Agenda, B. Bedford was advised to raise this motion

under "Notices of Motion". The agenda was approved.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF APRIL 3. 1989

Objection was raised to the use of 'collaborately on Page 3, Line 6 and request

made for amendment to 'in collaboration with', following which the Minutes

were approved.

BUSINESS ARISING FROM THE MINUTES

Reference was made to the External Review Report of the English Department,

and opinion was expressed that some of the remarks pertaining to the

expected performance of faculty members might appropriately be considered

by the University Tenure Committee. Inquiry was made as to whether the

report could be forwarded to the UTC for general consideration of these

comments. The Chair indicated that he would take under advisement the

more general question of whether or not reports of this nature, if deemed

relevant by the Academic Vice-President, should be forwarded to the UTC.

REPORT OF THE CHAIR

There was no report from the Chair.

REPORTS OF COMMITTEES

a) SENATE COMMITTEE ON ACADEMIC PLANNING

Paper S.89-21 - Annual Report

The Annual Report of the Senate Committee on Academic Planning was

received by Senate for information.

ii)

Paper S.89-22 - Undergraduate Admission Targets 1989-3

Moved by R. Saunders, seconded by A. Wotherspoon

"that Senate approve and recommend approval to the

Board of Governors, as set out in S.89-22, that a target of

3,400 new undergraduate admissions be established for

the Fall Semester 1989-3"

R. Saunders introduced the paper by explaining that subsequent to Senate

passing legislation to reduce admissions in the Fall Semester 1989-3 because

of lack of resources, the University had received increased funding allowing

the target figure to be changed. He advised Senate that the increased funding

was directly tied to the Provincial Government's policy on access and that in

S.M. 15/05/89

Page

. ?

order for the University to acquire this additional funding, the University had

to commit itself to an additional enrolment of 600 FTEs per year for the next

six years. In return, full funding of $6,500 per student would be made

available to the University. The proposed figure of 3,400 would meet the FTE

target of 600 for the coming academic year.

Discussion turned to the definition of FTE as it pertained to Simon Fraser

University. R. Saunders indicated that Simon Fraser University considers an

FTE as a full time student registered over two semesters and indicated an

approximate ratio of two to one for campus registrations and four to one for

Harbour Centre.

Concerns were expressed about the rapidity with which plans for expansion

were proceeding and how increased numbers of students could be

accommodated in view of the current resource and space limitations. Opinion

was expressed that it would be more feasible to improve facilities and

increase staff before such expansion took place. R. Saunders responded that

investigation is underway with regard to the offering of third and fourth year

courses, on stipend, in Fall 1989-3 in existing institutions such as Fraser

Valley College and Kwantlen College. This would account for approximately

• 100 FTEs; Harbour Centre would account for about 100 FTEs, DISC

approximately 50 FTEs; and together with the fifteen percent increase in

Summer registrations, this would bring the total very close to the target

figure.

Inquiry was made as to the planning and decision-making process involved in

the offering of courses at other sites this Fall. Senate was informed that this

was a temporary measure and that details had not yet been worked out but

policy decisions would follow the normal process.

The Chair advised Senate that a more permanent presence was envisioned in

the long term for the Fraser Valley area which would hopefully accommodate

about 2,500 FTEs, leaving approximately 1200 FTEs for campus growth over

the next six years. However, it was noted that the possibility of a Simon

Fraser campus in the Fraser Valley area was currently under investigation.

Referring to the concerns expressed about the shortage of space in relation to

increased enrolments, R. Saunders advised that the nine new classrooms

available this fall will allOw accommodation of the expected increase of 200-

300 FTEs and that the construction of the IMMB building in approximately

two years will add additional classroom space sufficient to accommodate

approximately 750 new FTEs.

• The Chair felt there were several advantages to growing at the level and

speed resulting from the access funding.

Government has fast-tracked

S.M. ?

15/05/89

Page 4

approval

of ?

capital ?

funding

allowing

the

University ?

to ?

proceed ?

with ?

major

building

and ?

renovation ?

projects, ?

and ?

the

alleviation ?

of ?

structural ?

physical

deficiencies at a much more

rapid pace.

The acquisition of additional access

funding

has also enabled the

University to

initiate the hiring process for new

teaching

appointments.

Senate was reminded that Simon Fraser University had admitted as many

students as it could over past years in the belief that it would eventually

benefit under the old formula funding, but past data indicates funding per

student has in fact decreased over that period. Once again Simon Fraser

University is being asked to increase its student numbers without any

recognition from Government for its past efforts in this regard. The Chair

informed Senate the Government had indeed recognized that Simon Fraser

University had taken in more growth over the past years by increasing the

amount of funding per FTE student from a lesser amount originally proposed.

Question was called, and a vote taken.

MOTION CARRIED

OTHER BUSINESS

There was no other business.

NOTICES OF MOTION

A request by B. Bedford for copies of the 1974 external review report of the

English Department was ruled to be a request for information rather than a

notice of motion. Since earlier review reports were not automatically

forwarded to Senate, the Chair indicated that he would determine the status

of the report and would report back to Senate. It was suggested that copies

of past review reports could probably be found in the University Archives.

INFORMATION

The date of next regularly scheduled meeting of Senate is Monday, June 5,

1989.

The Assembly moved directly into Closed Session at 5:00 p.m.

W.R. Heath

Registrar and Secretary of Senate