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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

ON MONDAY, APRIL 3, 1989 KLAUS RIECKHOFF HALL, 7:00

P.M.

OPEN SESSION

Present: ?

Saywell, W.G., Chair

Barrow, R.

Absent:

Bedford, B.

Berggren,

J.L.

Beedie, R.

Blaney, ?

Carlson, R.

Brown, R.

Cercone, N.

Clayman, B.

Cleveland, W.

Covell, M.

D'Auria, ?

Dickinson, ?

Fitzsimmons, C.

Di Fonzo, R.

Gill, P.

Djwa, S.

Khosla, S.

Dobb, T.

Maaske, R.

Freedman, ?

McGivern, R.

George, D.

Nicol, ?

Giffen, K.

Rae, B.

Goodman, D.

Rashed, S.

Hoechsmann, ?

Reilly, ?

Hoegg, J.L.

Salter, ?

Ivany, G.

Shickele,

Jones, C.

Strate, ?

Kazepides, A.

Tjosvold, D.

Kennedy, ?

Tuinman, ?

Mauser, G.

•

Winne, P.

Mathewes, R.

Nielsen, ?

Nyvik, S.

Palmer, L.H.

Pinfield,

Rieckhoff, ?

Rudrum, A.

Saunders, ?

Shannon, ?

Shapiro, ?

Swartz, N.

Verdun-Jones, ?

Warsh, M.

Weinberg,

Weldon, L.

Wotherspoon,

W.R. Heath, Secretary

Grant, B., Recording Secretary

S.M. 03/04/89

Page 2

APPROVAL OF THE AGENDA

The Agenda was approved as distributed.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF MARCH 6. 1989

The Minutes were approved as distributed.

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the Minutes.

REPORT OF THE CHAIR

Senate Membership

On behalf of Senate, the Chair welcomed new Senator M. Hoechsmann to

the meeting.

ii)

Report on Government Initiatives

The Chair reported that the Government intended, over the next six

years, beginning in the 89-90 fiscal year, to initiate a policy with appropriate

capital and operating support funding to increase participation rates in post-

secondary education in British Columbia. At the undergraduate level, this

initiative would add 15,000 full-time equivalent positions in the colleges and

the universities; at the graduate level, approximately 1,800 full-time

equivalent positions would be added to the universities. To achieve this aim

at the undergraduate level over such a Short time frame, the Government has

announced a university-college program in connection with three colleges -

Cariboo at Kamloops, Okanagan at Kelowna, and Malaspina in Nanaimo. This

new- university-college program will create an academic stream in those

colleges with third year university courses being offered as early as

September 1989 and fourth year courses the following year. Students will

then be able to obtain a full Bachelor's degree in those colleges in certain

disciplines. The designated colleges will form a partnership with one or more

of the three public institutions in which the universities will attempt to assist

the colleges in the hiring of new faculty, the development of new curriculum,

and the maintenance of academic standards. However, faculty members will

be employees of the colleges rather than the universities. The ultimate

degree attained by a student in a university-college program will have a

distinctive designation that will clearly indicate the partnership that has been

involved. The co-operating universities will acquire some financial assistance

in terms of the overhead and extra costs associated with the partnership and,

in due course, other colleges may be designated to this kind of status.

With regard to the Prince George area and the possible creation of a fourth

independent university, the Government has not yet made a final

recommendation

determine the exact

in this

designation

regard.

with

decision

committee

expected

has been

by the

established

end of the

calendar year.

S.M. 03/04/89 ?

Page 3

In the case of Simon Fraser University, the demands from our own

demographical area have convinced the Government to explicitly mandate

Simon Fraser University to focus on the immediate geographic vicinity, to

grow much more rapidly than the other two universities, and to collaborate

with

plan

Douglas

ways in which

College,

this

Kwantlen

University

College

can independently

and Fraser Valley

and

Colle

oellaDorate+y

,iig'eJ/at?Orcihdl)

e in ordr

deal

with the growth and demand for post-secondary education anticipated from

this area over the next six years. The Government has requested a detailed

plan relating to that mandate by the end of the calendar year from the

University. Discussions in this regard will begin with the Colleges in question

as soon as possible.

One possibility open to Simon Fraser University is to recognize its limitations

and grow modestly on this campus but develop a full Simon Fraser University

satellite campus somewhere to the east of Burnaby. In meetings with the

University community, the Chair indicated that there has been a positive

feeling that the University has traditionally been responsive to the issue of

accessibility and that it ought to do its best to continue to meet public

demands.

Referring to the proposed 15,000 new full-time equivalent positions at the

undergraduate level, the Chair indicated that about one-third of that total are

expected to fall within the jurisdiction of the three universities. This would

represent a level of growth of approximately 35-40% to Simon Fraser

University. It is expected that SFU will also have increased placements at the

graduate level. It is expected that resources in terms of faculty members,

support staff, and other resources needed to operate the University would

increase roughly, in ratio to the anticipated growth over the next five or six

year period.

The Chair expressed opinion that Minister Hagen had done an outstanding job

in taking the concerns of the universities to Cabinet and persuading the

Cabinet to give such high priority to post-secondary education. He felt the

Government's response was a positive move and looked forward to exploring

and planning the possibilities and options available to the University in the

future.

In response to an inquiry with regard to plant expansion on campus, the Chair

reported that the Applied Sciences building will open this September and the

move of Engineering Science and Computing Science into the new building will

.. create space for other moves on campus. The second building which has been

approved is the Institute of Molecular Biology and Biochemstry. Planning

money is available and it is expected that the facility will be ready by

September 1991.

The next building priority is the Management Sciences

S.M. 03/04/89

Page

Building which is essentially for Business and Economics and will create the

largest single bulk of new space on campus. With regard to residential space,

the Chair reported that the only way for universities to achieve additional

residential space is through self-funding. Simon Fraser has not been able to

develop such a fund from existing rents because of the decrease in demand of

residential space over the summer months and the lack of conference trade

due to Simon Fraser University's location and poor conference facilities:

Should the project be finalized, it is conceived that the income from the

creation of Simon Fraser University Village could be used to develop further

student housing but negotiations are still in progress between the University

and Burnaby with regard to that project. Even though the universities have

succeeded in changing Government policy to allow the inclusion of student

housing in capital requests, the demand for additional classroom space,

laboratory space, etc. has to take priority at the present time. One alternative

open to the University is to dispose of some of its land which is extraneous to

main campus life. The use of Harbour Centre facilities was also being

considered as another possible way of absorbing some of the growth on a

temporary basis.

In ?

response

inquiry ?

concerning

recently

approved ?

restrictions

enrolment,

Ivany

indicated

that

light ?

the

current

increase

resources,

the recommendations would have to be

re-examined

and brought

back

Senate. ?

However,

because

admissions ?

for Fall

are

currently

progress, a recommendation to retain the

same level

of enrolment

as previous

Fall ?

Semesters will likely come forward

to the next

meeting of Senate for

consideration.

It was noted that the original architectural design of Simon Fraser University

had encapsulated a certain educational philosophy with small classrooms and

small tutorial rooms, and inquiry was made as to whether there are plans to

shift that design philosophy into larger lecture theatres. R. Saunders

indicated that larger lecture theatres were needed because the existing ones

are currently taken up by block scheduling and that the University will

determine the mix required for other size rooms and will build accordingly.

The Chair added that the planning process will be determined to a large

extent by individual Departments, Schools and Faculties to best fit their own

disciplines. Even though these individual plans will then be looked at in a

broader context, there will be some flexibility within disciplines to design

programming changes.

S.M. 03/04/89

Page

REPORTS OF COMMITTEES

a) SENATE COMMITTEE ON ACADEMIC PLANNING

Paper S.89-15 - Memorandum of Cooperation: Cariboo College and

Simon Fraser University

Moved by G. Ivany, seconded by T. Kazepides

"that Senate approve and recommend approval to the

Board of Governors, as outlined in

S.89-15

the

memorandum of cooperation between Cariboo College and

Simon Fraser University"

G. Ivany introduced the paper by pointing out that, other than some minor

editorial changes, the only significant change from the previous draft

discussed by Senate was the addition of Item

which specifies the

expectation of scholarly work from the instructors teaching university third

and fourth year level work in the colleges.

In opposition to the proposal, opinion was expressed that the University main

. responsibility was in the Fraser Valley and efforts should be concentrated in

this area rather than stretching resources in order to expand. in many

different directions at the same time. S. Shapiro informed Senate that the

Faculty of Business Administration felt it made a good deal of political sense

to become involved in the university-college program, and that this particular

format is an appropriate way for SFU to become involved in a carefully

structured and fairly limited way which would be beneficial to both Cariboo

College and the University.

In reply to a question as to whether or not Item 7 was within the jurisdiction

of Senate, G. Ivany explained that this item had been agreed upon by Cariboo

College and the Faculty of Business Administration but he could not assure

Senate that the Ministry would agree to it. However, he assured Senate that

the University would not enter into any agreement not financially beneficial

to the Faculty of Business Administration or to the University and indicated

that this item basically signalled a mechanism by which the University can

retreat from the agreement if appropriate funding is not made available.

Since the document does not stipulate any conditions with regard to the

maintenance of faculty hired by Cariboo to teach university level courses,

concerns were expressed about renewal of contract, tenure, and promotion for

these individuals. G. Ivany reminded Senate that this was a five-year

agreement with the expectation being that Simon Fraser University will not

have a continued role with regard to faculty matters or with regard to the

S.M. 03/04/89

Page

awarding of degrees beyond the five-year period. Brief discussion followed

with regard to the recruitment of faculty.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.89-16 - Registration Priority Number (RPN)

Moved by G. Ivany, seconded by B. Clayman

"that Senate approve, and recommend approval to the

Board of Governors, the proposal for a new definition of

RPN, as outlined in the attached paper S.89-16"

G. Ivany explained that the Registration Priority Number was redefined in

order to put greater emphasis on the cumulative grade point average during

the first part of a student's program and greater emphasis on credit hours as

the student approaches the end of the program. Concern was expressed that

this new approach would encourage students to select courses on the basis of

maximizing grades.

In reply to an inquiry as to whether or not the current formula for calculating

the RPN is published in the Calendar, R. Heath explained that the Registration

Priority Number is not carried in the Calendar but appears in the Registration

Handbook which is produced each semester. He indicated if Senate so wished

a statement to the effect that the Registration Priority Number is used could

be included in the Calendar.

Question was called, and a vote taken.

MOTION CARRIED

iii)

Paper S.89-17 - External Review of the Department of English - For

Information

S. Djwa, Chair of the English Department introduced the paper by explaining

that the review had taken place two years ago and that many of the concerns

expressed by the assessors had been addressed. However, she felt that some

of the assessors' remarks should be interpreted in the context of the

University as a whole rather than the English Department specifically and

referred Senate to the remarks about teaching load and graduate faculty. She

pointed out that the English Department sets its teaching load in accordance

with Senate approved regulation and that it was impractical for a Department

of 30 members to institute a graduate faculty.

Concern was expressed with regard to comments in the report about

unqualified people teaching graduate courses and inquiry was made as to

what kind of control the Dean of Graduate Studies has over such situations. B.

S.M.

03/04/89

Page 7

Clayman indicated

that

the ?

University ?

has

no ?

official

mechanism

for

. ?

controlling the quality of personnel teaching graduate courses other

than the

wisdom

and ?

judgement ?

of ?

the ?

Departmental ?

Chairs/Directors

who ?

are

responsible ?

for ?

assigning ?

teaching ?

loads. ?

S. ?

Djwa ?

assured ?

Senate

that ?

the

English

Department does ?

not have inappropriately ?

qualified people

teaching

graduate

courses ?

and ?

expressed ?

opinion ?

that ?

the ?

assessors ?

fact

erred ?

their evaluation of the calibre of the English Department.

She pointed out

that the

English Department of 30 members had published some ten

books in

the past

year; had received two Killam Awards and two Governor General

Awards

while,

in ?

comparison,

the ?

English

Department ?

at ?

UBC

with

130

members

had received only one Killam Award in the last decade.

It was suggested that a recommendation of the assessors to initiate "a

coordinated writing program and more courses in composition which would

serve the larger needs of the university more effectively" should be focussed

on in planning future initiatives.

Following this discussion, the External Review Report of the Department of

English was received by Senate for information.

b) SENATE UNDERGRADUATE ADMISSIONS BOARD

i) ?

Paper S.89-18 - Annual Report - For Information

The Annual Report of the Senate Undergraduate Admissions Board was

received by Senate for information.

SENATE APPEALS BOARD

Paper S.89-19 - Annual Report - For Information

The Annual Report of the Senate Appeals Board was received by Senate

for information.

SENATE POLICY COMMITTEE ON SCHOLARSHIPS. AWARDS AND

BURSARIES

Paper S.89-20 - Annual Report - For Information

The Annual Report of the Senate Policy Committee on Scholarships,

Awards and Bursaries was received by Senate for information.

6. OTHER BUSINESS

There was no other business.

907.

NOTICES OF MOTION

There was no notices of motion.

S.M. 03/04/89

Page 8

8. INFORMATION

The date of next regularly scheduled meeting of Senate is Monday, May

15,

1989. Referring to the traditional practice of inviting new Senators to attend

the May meeting of Senate and a reception following the meeting, the Chair

expressed his regret that he will be out of town on that date and suggested

that the reception be deferred until the first meeting of Senate in the Fall

semester.

The Assembly moved directly into Closed Session at

8:25

p.m.

W.R. Heath

Registrar and Secretary of Senate