DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

?

ON MONDAY, JANUARY 11, 1988 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

.

Present: ?

Saywell, W., Chairman

Almassy, E.

Arnold, T.

Berggren, J.L.

Brown, R.C.

Carr, S.

Cercone, N.

Clayman, B.

Cleveland, W.

D'Auria, J.

Dobb, T.C.

Fowler, T.

Freedman, A.

George, D.

Goodman, D.

Heinrich, K.

Ivany, G.

Jones, C.(representing

Kennedy, P.

Mathewes, R.

Mauser, G.

Milton, S.

Nielsen, V.

Rieckhoff, K.

Salter, L.

Schierer, A.

Strate, G.

Swartz, N.

Tuinman, J.

Vining, A.

Warsh, M.

Winne, P.

Absent: ?

Barn, P.

Barrow, R.

Busch, P.

Cooper, A.

Hoegg, J.L.

Irvine, R.

Kazepides, A.C.

Love, E.

Magid, S.

Osborne, J.

Rae, B.

Rielly, N.

Roberts, M.

Saunders, R.

Shapiro, S.

Singh, M.

J. Webster) ?

Slanz, P.

Webster, J.

Weinberg, H.

Wotherspoon, A.

0

Heath, W.R., Secretary

Grant, B., Recording Secretary

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S.M. 11/01/88

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'p APPROVAL OF THE AGENDA

The Agenda was approved as distributed.

2. APPROVAL OF THE MINUTES OF THE OPEN SESSION OF DECEMBER 14. 1987

3.

4

The Minutes were approved as distributed.

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the Mirutes.

REPORT OF THE CHAIRMAN

a)

The Chairman reported the resignation of Student Senator Brenda

Salter, Faculty of Education and announced that a by-election for an at-

large student to replace Ms. Salter on Senate would take place

simultaneously with the regular student elections to the Board and

Senate held in February and March.

b)

The Chairman reported that the fundraising, while progressing slowly,

was going relatively well and provided a good opportunity to inform

people about Simon Fraser University.

c)

The Chairman announced that he had met with the Premier and the

Minister to discuss some of the concerns and issues effecting SFU, and

in particular the enrolment pressures facing the University. He had

reported that SFU had experienced an excessive enrolment growth

compared to the rest of the system and, as much as Simon Fraser

wished to accommodate as many qualified students as possible, limits

on resources and space will restrain the University's ability to deliver

quality education. Although no specific commitments were made by the

Premier and the Minister, the Chairman felt that they were at least

responsive in mood and he hoped that the Government will respond in an

appropriate way.

d)

The Chairman announced the following changes and new members to the

Board of Governors: Chairman - Mr. Don Hudson, President of the

Vancouver Stock Exchange and a member of the Board since 1984. New

members - Mr. Jack Croll, Chartered Accountant and Vice President

Finance of Crestbrook Forest Industries Ltd.; Mr. William Melville,

Principal, Centennial Secondary School; Mr. James Lornie, Walcan

Seafood Ltd., Quadra Island; Ms. Jennifer Simons, President of the

Simons Foundation; and Mr. Fred Wright, President and CEO of

Pemberton Securities Ltd.

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3

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Ti Raw in lKan

N E

W LiLi']" 11.1

Wi

l I

l[c1

Moved by G. Ivany, seconded by K. Rieckhoff,

"that Senate approve and recommend approval to the

Board of Governors, as set forth in S.88-1, that the

Registrar be empowered to limit the admission of new

students by year level, based on their admission G.P.A.s,

so that the number of students registered does not

exceed a defined limit: that limit shall be based on an

analysis of resources, including any potential additional

funding"

G. Ivany introduced the motion by providing brief background

information as to the rationale for the proposal. He pointed out that

the Task Force on University Size is conducting a detailed examination

as to what the resource capacity of the University is and intends to

come back to Senate with a much more precise proposal about what

ought to be done in the future in terms of enrolments and quotas.

However, the Task Force felt that a mechanism had to be put in place to

meet the current enrolment crisis and has recommended that, if it

becomes necessary to limit admission to the university, the mechanism

to be used should be based on competence as measured by GPA in high

school and college achievement. The Task Force felt it would be

irresponsible to allow the quality of education to decline by allowing

more students in than resources will permit. Senate's attention was

drawn to the fact that the authority of the Registrar to limit access

was already spelled out in the Calendar; this motion specifies the

mechanism to be used in the event limitations are necessary. G.lvany

also pointed out that it was the responsibility of the University to

signal potential new students, parents, high school teachers and

counsellors, of the possibility that instead of our historic openness,

enrolments may be restricted. Senate was reminded that the enrolment

limitation procedure was a short term solution recommended for one

year and intent was that the Task Force would bring a precise report

back

to

Senate for full debate

In reply to a query as to how the public would be made aware of this

change in procedures, G. Ivany advised that all the admission advisors

as well as all high schools and colleges that are traditional feeder

schools, would be informed through their counselling departments.

5.

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K. Rieckhoff expressed opinion that the question of accessibility was

the responsibility of the Government, not the University, but that it

was up to the University to provide and maintain quality of education.

G. Ivany informed Senate that the Government was currently setting up

a committee to look at accessibility and participation province-wide in

which the universities, colleges, institutes, the Open Learning

Authorities and lay public will be invoived and many of the concerns

As a member of the Task Force on University Size, L. Salter,

stressed

how important it was for the Committee to consider a variety of

proposals and invited submissions from the University community.

Discussion then turned to the actual implementation of the proposal

and the time frame involved.

Given that the Government had already committed extra resources for

the Downtown campus, a question was raised as to any implications of

applying restrictions and the Downtown campus. G. Ivany indicated that

the Task Force will be addressing that issue but that the Downtown

Question was called, and a vote taken

?

MOTION UNANIMOUSLY ?

II—

Paper

?

Moved by G. Ivany, seconded by K. Rieckhoff,

"that Senate approve and recommend approval to

the Board of Governors, as set forth in S.88-2, the

statement of cooperation between Simon Fraser

University and the Emily Carr College of Art and

Design"

G. Ivany introduced the paper by explaining that SFU has used the studio

facilities at Emily Carr on an informal basis and this formalized an

arrangement which benefits both institutions and provides students

with an innovative program at no cost to SFU.

Question was called, and a vote taken.

?

MOTION CARRIED

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S.M.

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iii)

Paper S.88-3 -

Downtown Planning Committee

Following a request, which was accepted as a friendly amendment to

change the term Chairman to Chair, the report was accepted by Senate

for information.

b) SENATE COMMITTEE ON UNIVERSITY BUDGET

Paper S.88-4 - Annual Report

Following a very brief discussion, the Annual Report of the Senate

Committee on University Budget was accepted by Senate for

information.

MINEW

MM

Moved by G. Ivany, seconded by L. Salter

"that Senate approve and recommend approval to

.

?

the Board of Governors, as set forth in S.88-5

New courses:

CMNS 346-4

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International Communication

CMNS 422-4

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Media and Ideology"

In reply to a concern expressed that the proposed new courses had not

gone through the normal approval channels, G. Ivany indicated that

these courses had been referred by SCAP back to SCUS following a

lengthy discussion with regard to the reporting relationship between

SCUS and SCAP in which it was decided that SCAP approval was not a

necessary condition for approval of new courses. There had been

overlap concerns at SCUS; the courses were referred back to the

appropriate departments and all concerns were resolved to the

satisfaction of SCUS.

Question was called, and a vote taken.

?

MOTION CARRIED

ii) ?

Paper' S.88-6 - Certificate Program in Literacy Instruction

Senate received information that acting under delegated authority SCUS

approved the addition of Philosophy 001 to the list of elective courses

from within the Faculty of Arts for the Certificate in Literacy

Instruction.

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SENATE

Paper

I•i! ii i

::fr._-

(i)

Proposed

r,xcii

i7Y,I'JlIiII*

Changes

to Procedures and Rules of Senate

relating

?

Recommendation

election

of students

by-election

to

balloting

Senate

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and ?

Board ?

of ?

Governors e ?

Moved by N. Swartz, seconded by K. Rieckhoff

"that Senate approve a change to the kules of Senate relating

to student elections to Senate and to the Board of Governors as

I)

F.

?

Students: Student Association

Student' means a person who is currently enrolled in Simon Fraser

University in a credit course or who is designated by resolution

of the Senate as a Student.

At Simon Fraser University the Student Society is the alma mater

1. For the purposes of nominating, voting and standing for office in

the election of students to the Senate and Board, the following

i)

least one credit course in either of the two previous

Graduate students

Any duly registered graduate student who is not 'on leave' in the

2. Students eligibility to hold office:

Undergraduate Students during their one-year term of office:

i)

Must maintain registered status for at least two semesters

ii)

Must not withdraw, or be required to withdraw, from the

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S.M. 11/01/88

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University

iii) Must register in a minimum

office) of 18 credit hours.

regulation, students in the

count one registered co-op

term of, office as equivalent

I (total over the one-year term of

For the purposes of satisfying this

Co-operative Education Program may

work semester during the one-year

to 9 credit hours.

.

.

Graduate students

Must not be 'on leave' and must be registered as a graduate student

throughout the one-year term of office.

iii)

that in Section IV (Elections), the following subsection N be added:

fsj There is

to be a standing committee

of Senate to oversee the

conduct of elections to the Senate and the Board.

1.

This committee shall be known as the Electoral Standing

Committee.

2.

Its membership shall be

L

?

The Registrar, who will be chair

ii. Three senators, one of whom must be a student,

to be elected by and from Senate

3.

Term of office of each member will be to the end of that

person's term on Senate. Members may be re-elected to this

Committee. However, any member of this Committee who is

running for a seat on Senate or the Board must resign his/her

seat on the Committee.

4.

The purpose of this Committee will be to supervise the

conduct of elections to the Senate and Board. The Committee

will

i.

Serve in an advisory capacity to the Registrar concerning

the conduct of, and the regulations governing, elections.

ii.

Set the limit of the services to be made available to

candidates for election to the Senate and Board, and will

ensure that all candidates be informed, in writing, of the

nature and extent of such services available to them.

iii.Approve scrutineers for the Burnaby campus and off-

campus programs.

iv.

Receive all complaints concerning the conduct of, and the

regulations governing, elections.

v.

Hear all appeals on the Registrar's decisions concerning

eligibility to vote and eligibility to stand for office.

?

The

Registrar will not vote in these appeals.

vi.

Have available to it a variety of sanctions, including (but

not limited to): imposing monetary fines, removing a

candidate, declaring an election null and void, and

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S.M. 11/01/88

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recommending to the President such measures as censure,

suspension, or the laying of criminal charges

5.

Decisions of the Electoral Standing Committee are final.

6.

Once a year, the Electoral Standing Committee will make a

report to Senate.

iv)

that the last sentence of Sections IV (K)(5) and IV(M)(4) be deleted,

and that the following be substituted:

The names of all candidates are to be recorded in the Minutes of

Senate along with a list of those declared elected. The Registrar is

to inform all candidates, by letter, of the number of votes cast for

each candidate. These tallies are also to be publicly posted by the

Registrar.

v)

that a further paragraph, (C),

be added to Section IV(K)(1) as follows:

Candidates may not run for a

seat on Senate from more than one

constituency; similarly candidates may not run for

a seat on the

Board from more than one constituency. Candidates may, however,

run for seats on both the Board and Senate.

vi)

that the following paragraphs replace similarly numbered ones in

Section IV(G) (Faculty Members; Full-Time Employees who are not

Faculty Members):

IV(G)(2)(h) ?

It shall not include Faculty Associates in the Faculty

of Education appointed under Academic Policy 20,

Section A [May 27, 1986, rev.F]

IV(G)(2)(i) ?

It shall not include Program Coordinators in the

Faculty of Education appointed under Academic Policy

20, Section B [May 27, 1986, rev.F]

IV(G)(3)(c)

?

It shall include Program Coordinators in the Faculty of

Education appointed under Academic Policy 20,

Section B [May 27, 1986, rev.F]

IV(G)(3)(d) ?

It shall not include Faculty Associates in the Faculty

of Education appointed under Academic Policy 20,

Section A [May 27, 1986, rev.F]

In reply to a question raised about the implementation of imposing a

monetary fine

and whether or not such action was legal,

N.

Swartz

expressed belief that procedures would follow those applied to library

fines. It was pointed out, however, that the imposition of monetary

fines are not within the jurisdiction of Senate and would have to be

proposed by Senate for approval

by the Board of Governors

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S.M. 11/01/88

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It was pointed out that the University Act specifies that students on

the Board and Senate shall be 'full-time students' and concern was

expressed that the document suggests a definition of a 'full-time'

student, and inquiry was made as to whether such definition may be

suitable in other contexts. N. Swartz indicated that the Committee

resisted such a definition and in fact

simply established a set of

criteria by which students would be eligible to serve on Senate and the

Board. It was suggested that it might be advisable to check the

wording out with the University's lawyers to see if there are any legal

implications. The Chair indicated that the University administration

would take the suggestion under advisement.

M.

Warsh wondered why the Committee had not

dealt with the issue of

the election of convocation members to Senate and went on to remind

Senate that the previous

two elections were conducted

in entirely

different manners and he felt the issue should be addressed. R. Heath

replied that the intent of the policy before Senate sets in place the

policy under which elections will operate but does not address

procedures, even for the student elections to Senate. The Electoral

Committee will set out procedures and the issue will be addressed

before the next election of Convocation members.

Question was called, and a vote taken.

?

MOTION CARRIED

b) BY-ELECTION BALLOTING ON THE

MOTION #2:

Moved by

N. Swartz, seconded by P. Winne

"That each member of Senate be invited to provide the

Secretary of Senate with a one-page resumé, including a

brief academic CV and a statement of that person's

major interests on Senate. When a by-election is to be

held on the floor of Senate, the Secretary is to provide to

the members present at the meeting copies of the

resumés of the candidates, and the Chair is to declare a

brief recess to allow members of Senate an opportunity

to read these resumés"

N.

Swartz drew Senate's attention to the fact that this proposal was

• ?

not a change to the Rules of Senate; it recommendated a new procedure

to be tried by Senate on an experimental basis for one year.

Question was called, and a vote taken.

?

MOTION CARRIED

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S.M. 11/01/88

Page 10

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Paper

LiI—

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t,I.I.I*l(.xI11hI,lII1IrflEMIkTh1i1Ja1

Undergraduate Scholarsh'-

Moved by M.

Warsh, seconded by P. Winne

"that Senate expand the eligibility for all undergraduate

scholarships to include those students enrolled in

diploma programs"

Providing a brief background summary,

M. Warsh indicated that although

a lot of his concerns from April of 1987 had been dealt with, there is

still

a

small group of students, i.e. diploma students, who are not

eligible for entrance scholarships. He was not satisfied with the reply

given by the SPCSAB that students possessing a degree have had

adequate opportunity and should not expect society to offer them a

second chance, and he wished Senate to consider the issue. He

explained entrance scholarships had been set up as a recruitment policy

and felt that the SPCSAB does not have the authority to decide which

programs can or cannot use this recruitment policy. He argued that to

be consistent with University practice of trying to provide the

appropriate recruitment to get the best students to the university,

Senate should pass the motion.

K. Rieckhoff indicated that although he was sympathetic to the motion

he was opposed to it because it was his belief

that the academic

commitment expected of an undergraduate or graduate student

undertaking a full degree program is very different from the kind of

commitment a student has while undertaking a relatively short term

diploma program. It was

his opinion that the degree student with the

strong academic commitment should be given priority for this class of

scholarship in order to use the scholarship money most effectively. He

felt perhaps the problem could be solved by creating

a separate smaller

scholarship but he was opposed to simply opening up the entrance

scholarship to recruit people for a minor short term program.

N. Swartz agreed that

M. Warsh had raised some substantive issues and

questions about equity in his letter that had not been addressed by the

Committee, but he

felt Senate was not well enough informed as to the

by N.

by G. Ivany

back

to the Senate Policy

Committee on Scholarships, Awards & Bursaries for a

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S.M.

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Page 11

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written report replying specifically to the points raised

in Senator Warsh's letter"

Question was called, and a vote

taken. ?

MOTION TO REFER CARRIED

There were no notices of motion.

8. ?

INFORMATION

The date of the next regular meeting of Senate is scheduled for Monday,

February

1, 1988.

The Assembly moved directly into Closed Session at 8:35 p.m.

W.R. Heath

Secretary of the Senate

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0