1
DRAFT UNTIL APPROVED BY SENATE
.
?
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
ON MONDAY, SEPTEMBER 14, 1987 KLAUS RIECKHOFF HALL, 7:00 P.M.
OPEN SESSION
Present:
?
Saywell, W. G, Chair
Arnold, T.
Barn, P.
Brown, R.
Busch, P.
Cercone, N.
Clayman, B.
Dobb, T.C.
Freedman, A
Goodman, D.
Heinrich, K.
Irvine, R.
Ivany, G.
Kennedy, P.
LeBon, C.
Mathewes, R.
Mauser, G.
Nielsen, V.
Osborne, J.
Salter, B.
Salter, L.
Slanz, P.
Strate, G.
Vining, A.
Warsh, M.
Winne, P.
Wotherspoon,
Heath, W.R., Secretary
Grant, B., Recording Secretary
Berggren, J.L.
Carr, S.
Cleveland, W.
George, D.
Hoegg, J.L.
Kazepides, A.C.
Love, E.
Milton, S.
Rae, B.
Schierer, A.
Swartz, N.
Weinberg, H.
A.
In attendance:
Calvert, T. W.
Absent:
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Almassy, E.
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Barrow, R.
?
Cooper, A.
D'Auria, J.
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Magid, S.
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Rieckhoff, K.
Roberts, M.
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Saunders, R.
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Singh, M.
Webster, J.
B. Rae, welcomed new Senators
for their efforts on behalf of
S
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S.M. 14/09/87
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The Chair introduced the the new Chancellor, Ms.
and expressed appreciation to the retiring members
Senate.
1. APPROVAL OF THE AGENDA
The Agenda was approved as distributed.
2. APPROVAL OF THE MINUTES OF THE OPEN SESSION OF MAY 11, 1987
The Minutes were approved as distributed.
3. BUSINESS ARISING FROM THE MINUTES
a)
The Chairman advised that votes were recorded in Senate Minutes in
accordance with the Rules of Senate, Section IV, K.5. However, as a result of the
concerns expressed at the last meeting, this issue has been referred to the Ad Hoc
Committee on Elections for consideration.
b)
Referring of the status of reports presented to Senate for information, it
was the view of the Senate Committee on Agenda and Rules that Senate may accept
or reject such a report. SCAR felt that Senate could make minor factual and
editorial changes to the report but if the report was found to be unsatisfactory it
should be referred back to committee with stated reasons and clear guidance as to
the concerns of Senate. It was also the opinion of SCAR that the acceptance of a
report for information does not necessarily mean that all recommendations or
motions in the report are accepted. Individual items of concern or motions should
be addressed on the floor of Senate and identified in the report.
4. REPORT OF THE CHAIRMAN
a)
The Chairman advised that the University Advisory Council which was
formed following the dissolution of UCBC has had an initial meeting but it is still
unclear as to how the committee will operate. Senators were reminded that the
Vice-President Academic, Dr. G. Ivany, is the University's representative on this
new committee.
b)
As a result of the financial crisis over the past several years, the three
Provincial universities
,
have joined together and identified common ground with 'the
Government on issues of general concern such as the basic budget and core funding.
This has resulted in monthly meetings of the three Presidents, Vice-Presidents of
Finance and Vice-Presidents, Academic.
c)
The Chairman reported that Simon Fraser University's representative on
the Premier's Council on Science is Dr. John Borden of Biological Sciences.
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S.M. 14/09/87
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. d) The Chairman expressed his pleasure on the return of S. Hagen to his
portfolio as Minister of Advanced Education and Job Training. He felt Mr. Hagen
had demonstrated an extraordinary level of accessibility and willingness to respond
to the concerns of the University and the university system as a whole, and he
expressed optimism for continued support from that office.
e)
Senate was informed that SFU's national fundraising campaign "Bridge
to the Future" was officially off the ground. A national committee of 33 outstanding
community leaders from across Canada, headed by Sam Belzberg in Vancouver, has
been established and the quiet solicitation of major donors has begun. The
Chairman indicated that, as President, the campaign will have to take priority on
his time and, since a good proportion of the funds will be raised from eastern
Canada, he expected to spend considerable time off campus with organizations and
individuals trying to raise the 33 million dollars which has been set as the target.
The Chairman noted that the Alumni Association has done an outstanding job of
fundraising in their recent solicitation of funds.
f)
Senate was informed that Simon Fraser University had received "in
principle" approval from Burnaby Council to proceed with a feasibility study for the
SFU Village which would be combination of student housing, a small conference
hotel facility and market housing. Once the results of this feasibility study are
known, broader planning would take place.
g)
?
Referring to
the public annoucement about the distribution of the Funds
for Excellence money to the three universities, the Chairman wished to clarify for
Senate
?
that
?
although it
?
appeared
?
in
?
the
?
press
?
that
UBC had
received
?
a
disproportionate amount,
if viewed over the two years that the funds have been in
existence, the combined
average works out to the historical portion of the operating
grants that have been given to the universities.
h)
Senate was informed that enrolment both in head count and FTE has
increased by approximately 7%. The Chairman indicated this increase has caused a
lot of problems in and out the classroom and it was his intent to raise the issue at
his next meeting with the Minister.
i)
Senate was informed of
the following administrative changes:
?
(i) Dr.
J.
Webster, Acting Dean of Science; (ii) resignation of Dr.
C. LeBon as Dean of
the
Faculty of
Business Administration,
effective November 1,
?
1987;. (iii)
?
the
?
Dean
of
Arts' term
of office comes to an end
on August 31, 1988. Search committees will be
established
in these three areas and
a call for election to
these committees has been
initiated.
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S.M. 14/09/87
Page 4
5.
REPORTS OF COMMITTEES
?
Q
a) SENATE NOMINATING COMMITTEE
i) Paper S.87-14 - Elections
The following are the results of elections to fill vacancies on the undernoted
Senate Committees:
Senate Committee on Academic Discipline (SCAD)
One Senator at-large to replace J. Osborne, as Chair, for one-year term- of
office, from October 1, 1987 to September 30, 1988.
Elected by acclamation: ?
A. Vining
One Faculty member to replace M. Roberts for two-year term of office, from
October 1, 1987 to September 30, 1989.
Elected by acclamation:
?
P. Warwick
One Faculty Member (Alternate) to replace P. Kennedy for one-year term of
office, from October 1,1987 to September 30, 1988.
Elected by acclamation:
?
G. Mauser
Senate ?
Committee ?
on ?
Academic
Planning ?
(SCAP)/Senate
Committee ?
on
Universit y Budget (SCUB)
Two Senators at-large to replace
D. Goodman and
K.
Rieckhoff for two-year
terms of office, from October 1, 1987
to September
30,
1989.
Elected by acclamation:
D.
Goodman
L.
Salter
One ?
Senator ?
at-large
?
to ?
replace S.
?
Verdun-Jones
for term
?
of office ?
from
September 1, 1987 to September
30, ?
1989.
Elected by acclamation:
G.
Strate
One Lay Senator to replace V.
Nielsen for two-year term of office, from
October 1, 1987 to September 30,
1989.
Elected by acclamation:
M.
Warsh
One Student Senator to replace R. Irvine for two-year term of office, from
October 1, 1987 to September 30, 1989.
Ballots cast: ?
38
Ballots spoiled:
?
2
Individual totals:
?
P. Busch
?
15
R. Irvine 21
Individual receiving the higher
number of votes and declared elected:
?
R. Irvine
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S.M. 14/09/87
Page
5
One Senator at-large to replace M. Singh for -two-year term of office, from
October 1, 1987 to September 30, 1989.
Elected by acclamation:
?
A.C. Kazepides
One Student Senator to replace S. Magid for two-year term of office, from
October 1, 1987 to September 30, 1989.
Elected by acclamation: ?
A. Schierer
Senate Committee on Continuing Studies (SCCS)
Two Senators at-large to replace P. Winne and E. Love for terms of office from
September 1, 1987 to September 30, 1989.
Elected by acclamation:
?
K. Heinrich
- ?
M. Roberts
One Lay Senator to replace M. Warsh for two-year term of office, from
October 1, 1987 to September 30, 1989.
Elected by acclamation:
?
V. Nielsen
One Faculty Senator to replace J. Dickinson for balance term of office, from
date - of election to September 30, 1988.
No nominations received
?
(vacant)
Senate Committee on Honorar
y
Degree (SCHD)
. ?
One Student Senator to fill an existing vacancy for no specified term of office.
Elected by acclamation:
?
S. Magid
Senate Library Committee (SLC)
Two Senators at-large to replace J. Osborne and L. Salter for two-year terms
of office, from October 1, 1987 to September 30, 1989.
Elected by acclamation:
?
A. Freedman
M. Roberts
Senate Nominating
Committee
(SNC)
replace R. Barrow, M. Roberts and
J.L. Berggren for
Three Senators
at-large to
one-year terms
of office,
from October 1, 1987 to September
30,
1988.
Elected by acclamation:
?
R. Barrow
J.L. Berggren
Insufficient nominations received
?
(vacant)
One Senator at-large to replace S. Verdun-Jones for term of office, from
September 1, 1987 to September 30, 1988.
Elected by acclamation: ?
D. Goodman
One Student Senator to replace P. Slanz for one-year term of office, from
October 1, 1987 to September 30, 1988.
No nominations received
?
(vacant)
One Student Senator Alternate to replace S. Wright for one-year term of
office, from October 1, 1987 to September 30, 1988.
No nominations received
?
(vacant)
S.M. 14/09/87
Page 6
S
Senate Polic
y
Committee on Scholarships. Awards
& Bursaries (SPCSAB)
One Faculty Senator, as Chair, to replace P.
Kennedy for three-year term of
office, from October 1, 1987 to September 30,
1990.
Elected by acclamation:
P. Kennedy
Three Faculty Members at-large to replace
C.E.
Love, R. Marx and
M. Singh for
two year terms of office, from October 1, 1987 to September 30,
1989.
Elected by acclamation:
K. Heinrich
E. Love
Insufficient ?
nominations ?
received
(vacant)
One Lay Senator to replace V. Nielsen for
two-year term of
office, ?
from
October 1, 1987 to September 30, 1989.
Elected by acclamation:
V. Nielsen
One Student at-large to replace M. Hollingshead for one-year term of office
from October 1, 1987 to September 30, 1988.
(Nominations for
this position
will be provided by the Student Society and
forwarded to the
SNC by the
Registrar's Office)
No nominations received
(vacant)
Senate Undergraduate
Awards Adjudication Committee
(SUAAC)
One Faculty Member at-large to replace J. Osborne
for
two-year term of office,
from October
1, 1987 to September 30, 1989.
Elected
by acclamation:
J.
Osborne
Two Students
at-large to replace D. Thomson and
to
fill an existing vacancy
for one-year
terms of office, from October 1,
?
1987
to September 30, ?
1988.
(Nominations
for these positions will be provided
by
the Student Society and
forwarded to the SNC by the Registrar's Office).
No nominations received
(vacant)
Senate Graduate
Awards
Adjudication
Committee (SGAAC)
to replace E. Boyanowsky for two-year term of
One Faculty
Member at-large
office, from
October
1, ?
1987
to September 30, 1989.
Elected by acclamation:
?
B. Thomson
Two Students at-large to replace E. Balka and A. Cadavid for one-year terms
of office, from October 1, 1987 to September 30, 1988. (Nominations for
these positions will be provided by the Student Society and forwarded to the
SNC by the Registrar's Office).
No nominations received
?
(vacant)
Senate Undergraduate Admissions Board (SUAB)
Two Student Senators to replace B. Salter and S. Wright for one-year terms of
office, from October 1, 1987 to September 30, 1988.
• Elected by acclamation:
?
P. Slanz
A. Schierer
S.M. 14/09/87
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One Student Senator Alternate to replace P. Slanz for one-year term of office,
. ?
from October 1, 1987 to September 30, 1988.
No nominations received
?
(vacant)
b) SENATE GRADUATE STUDIES COMMITTEE
i) Paper
S.87-15 -
Graduate Grade Deferrals
Moved by B. Clayman, seconded by N. Cercone,
"That the Graduate Regulation
1.5.1,
paragraph four, be
changed to: In exceptional circumstances, the grade for a
course may' be deferred. This shall be entered as DE in
the student's record. If the grade is not received by the
Supervisor of Graduate Studies by the end of the third
week of the next semester, the DE grade will
automatically be converted to an F. When the grade for a
course is not deferred and no grade is received by the
Supervisor-Graduate Studies, the notation N will be
placed in the student's record. For the purposes of
calculating the CGPA, N counts for 0 points."
B. Clayman introduced the paper by providing information with respect to
grade deferral policies at other B.C. universities and a brief rationale for the
proposed change.
Amendment moved by N.. Swartz, seconded by R. Brown
"That the revised regulation include provision for grades
to be extended beyond the three week period with the
concurrence of the Dean of Graduate Studies"
Question was called on the amendment,
and a vote was taken.
?
AMENDMENT CARRIED
In opposition to the motion, concerns were expressed that the proposed change did
not address inequities in the present grading system and would not improve the
quality of the graduate programs at Simon Fraser. It was felt that the length of a
grade deferral should be negotiated on an individual basis between a professor and
a student and thus there was no need to change the present policy.
Speaking in favour of the motion, it was pointed out that the University operates on
a semester system and courses should be designed to be completed within that
time frame. In the current system, many students with deferred grades from one
semester end up with a double load of courses to complete at the end of the next
S.M. 14/09/87
Page 8
semester, and it was pointed out that the proposed three week period allowed a
student
without adding
the opportunity
to their course
to do
load
some
in the
concentrated
next semester.
work during a semester break
0
With the consent of Senate, Mr. N. Quiroqa, President of the Student Society,
addressed the assembly and pointed out that the Student Society was strongly
opposed to the motion and felt that the issue should be left with individual
departments.
Question was called on the amended motion,
?
MOTION AS AMENDED
and a vote was taken.
?
FAILED
ii) Paper S.87-16 -Change in General Reulations 1.4.2 (Registration) and 1,8.3
(Withdrawal from Courses and from the University)
Moved by B. Clayman, seconded by S.
Carr,
"That Senate approve and recommend approval to the
Board
of Governors, as set forth in S.87-16, the proposed
changes to the General Regulations - Graduate Studies:
Change 1.4.2 to -
Registration
All students should arrive on campus one week before
the beginning of classes in each semester. Registration
takes place during that week. The course or thesis work
for which the student registers must have the approval of
the Chairman of his Graduate Program Committee and of
his 'Senior Supervisor once the Senior Supervisor is
appointed. Students who are going on leave are required
to register.
Change 1.8.3 to -
Withdrawal from Courses and from the University
Permission of the Senior Supervisor and the Chairman of
the Graduate Program Committee is required to withdraw
from a course.
?
If the Senior Supervisor is not yet
appointed, permission of the Chairman of the Graduate
Program Committee is required. If such permission is
granted, a student may withdraw from a course without
academic penalty up to the end of the ninth week of
classes in any semester."
T. Arnold, speaking on behalf of E. Almassy who was unable to attend the
S.M. 14/09/87
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Page
meeting, expressed concerns about the discriminatory language contained in the
document, i.e. "he/his",' "Chairman" etc., and proposed 'a friendly 'amendment to
W
eliminate such' language. There were no objections to the proposal. The Chairman
expressed it was his' hope that the University, as a whole, would make every effort
to ensure thaf such language 'was eliminated from the Calendar and othFr
publications as new editions were published.
Concern was expressed that the proposed change allowed the Chair of a
Graduate Program to act on his/her own without the approval of the Graduate
Program Committee. A brief discussion followed.
Question was called on the motion as amended,
?
and a vote taken.
?
MOTION AS AMENDED
CARRIED
iii) Paper S.87-17 - Revised Terms of Reference for Special Arrangements for
Graduate Studies
Moved by B. Clayman, seconded by A. Wotherspoon,'
"That Senate approve and recommend approval to the
• Board of Governors, as set forth in S.87-17, the revised
Terms of Reference for Special Arrangements for
Graduate Studies as outlined in the attached paper"
A suggestion by H. 'Weinberg to delete Section 3.(g) of the Terms of Reference
was accepted as a friendly amendment.
Question was called on the motion as amended,
?
and a vote taken.
?
MOTION AS AMENDED
CARRIED
iv)
Paper S.87-18 - History - Curriculum Revision - Change to the second
language' requirement
Moved by B. Clayman, seconded by J. Osborne,
"That Senate approve and recommend approval to the
Board of' Governors, as set forth in S.87-18, the 'proposed
change in the Department of History:
Delete: The Department will require a reading
knowledge of' any langUage relevant to the
student's research. Students proposing to study
Canadian History must demonstrate an ability to
read French.
S.M. 14/09/87
Page 10
Add: Students will be required to demonstrate a
reading ability in one language, other than
English, that
is
acceptable to the Supervisory
Committee. Students proposing to study
Canadian History must demonstrate an ability to
read French. Ability will be determined by a
time-limited examination consisting of the
translation of a passage of history in the
particular language.
?
A dictionary will be
permitted"
Question was called, and a vote taken. ?
MOTION CARRIED
c) SENATE LIBRARY COMMITTEE
i) Paper S.87-19 - Revised Library Loan Policy (For Information)
The Chairman indicated that the Report of the Senate Library Committee was
before Senate for information and a motion to receive the Paper was moved and
seconded.
Upon approval of Senate, T. Calvert, Vice-President, Research and Information
Systems joined the meeting and, at the request of the Chairman, presented a brief
update on the activities of the Library. Senate was informed that the Senate
Library Committee was in the process of reviewing the external review report of
the Library that was conducted several years ago and hoped to present Senate with
an evaluation at a later meeting. It was noted that the primary collection which
includes monographs has been doing quite well and all special requests have been
met over the past year. However, there are concerns with the serial collection as it
is difficult to add new subscriptions due to budget constraints and therefore many
journals that should be in the Library, are not. It is hoped the report of the SLC
will address alternatives in this regard. T. Calvert reported that the catalogue and
loans system is now available on computer and it is hoped that the ability to access
the catalogue from home/office computers will be in operation some time in
October. He was pleased to report that statistics indicate that Simon Fraser is one of
major users in Canada of electronic resources.
H. Weinberg
expressed frustration about
the Bookstore's
policy
?
of reducing
departmental orders
for the number of books
required for courses and asked the
Vice-President to comment on this.
?
T. Calvert responded that there had been a
major turnover
in
staff and that completely new procedures have
been put in place.
Regular
?
meetings
between ?
Departmental ?
Assistants and ?
the Manager
?
of
?
the
Bookstore seem to
be. working out quite well.
He
noted that
the Canadian book
publishing
?
industry is
?
not easy ?
to deal with
and suggested that
frustrations
?
and
complaints
should
be
brought to
the attention
of the appropriate person(s) as soon
S.M. 14/09/87
Page 11
as possible. He also indicated that he, T. Dobb and the Manager of the Bookstore
would be
.
happy to meet with departments to discuss their' cóncerns.
Discussion then turned to Senate Paper S.87-19 and concerns Were expressed
with the wording of Point 10 on page 3 which appeared to place responsibility on
the borrower to ensure that there were no outstanding recall requests and to obtain
information, regarding return procedures during disruptions of normal Library
services. Point 2 had been modified to eliminate this responsibility from the
borrower
•
uner regular circumstances but Point 10 had not been' clarified in the
same way. It was suggested that users of the Library should 'accept some
responsiblity and during service' disruptions this prOcedure did not seem
unreasonable. A notice would be published at the time of disruption reminding
Library users of their obligations.
Moved by E. Love, seconded by N. Swartz
"That the report be referred back to the Senate Library
Committee in order to have the wording of Point 10 made
clearer in its intent"
Question was called, and a vote taken.
?
MOTION TO REFER
FAILED
The Chair interpreted the defeat of the motion to mean acceptance of the
report by Senate but urged the Senate Library Committee to consider Senate's
concerns on this issue.
d) SENATE UNDERGRADUATE ADMISSIONS BOARD
i) Paper S.87-20 - Transfer Credit for Bachelor of Applied Sciences
Moved by D. George, seconded by N. Cercone,
"That Senate approve, as set out in S.87-20, that students
in the B.A.Sc. program be permitted to transfer a further
20 semester hours of credit in Engineering Science in
addition to the normal limit of 60 semester hours of
course credit"
Question was called, and a vote taken.
?
MOTION CARRIED
O
6. OTHER BUSINESS
There was no other business.
S.M. 14/09/87
Page 12
7.
NOTICES OFMOTION
There were ino notices of motion.
8.
INFORMATION
a) ?
The date of the net regii1ar
meting
of Senate is scheduled for Monday,
October & 1987.
The Assembly moved 4ircffy .
ntp ,q-jospd
$ssi
pp
at 8;40 p.m.
W. R. Heath
Secretary of the Senate
.
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