j
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DRAFF UNTIL APPROVED BY SENATE
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
ON MONDAY, MAY 11, 1987 KLAUS RIECKHOFF HALL, 7:00 P.M.
OPEN SESSION
Present:
Ivany, J.W.G., Acting Chairman
Absent
.
Almassy, E.
Arnold, T.
Bateman, F.
Berggren, L.
Boyanowsky, E.
Brown, R.C.
Carr, S.
Clayman, B.
D'Auria, J.
Dobb, T.
Geen, G.
George, D.
Goodman, D.
Kennedy, P.
LeBon, C.
Love, E.
Mathewes, R.
Nielsen, V.
Osborne, J.
Pinfield, L.
Rainey, R.
Salter, B.
Saunders, R.
Singh, M.
Strate, G.
Swartz, N.
Tuinman, J.
Verdun-Jones, S.
Warsh, M.
Weinberg, H.
Winne, P.
Barrow, R.
Basham, G.
Cleveland, W.
Custodinho, S.
Dickinson, J.
Everton, R.
Frindt, R.
Hamilton, W.
Hoegg, J.L.
Hoiweg, B.
Marx, R.
Pattison, S.
Rieckhoff, K.
Roberts, M.
Salter, L.
Saran, C.
Saywell, W.
Strutt, S.
Vining, A.
IHeath, N., Acting Secretary
Grant, B., Recording Secretary
S.M. 11/05/87
Page 2
1. APPROVAL OF THE AGENDA
The Agenda was approved as distributed.
2. APPROVAL OF THE MINUTES OF THE OPEN SESSION OF APRIL 6. 1987
The Minutes were approved as distributed.
3. BUSINESS ARISING FROM THE MINUTES
a)
Referring to the election results as reported on pages 9 and 10, N.
Swartz wondered if the actual votes had always been recorded as he felt somewhat
uncomfortable having the numbers appear in the Minutes. Brief discussion ensued
in which there appeared to be no consensus of opinion. The Acting Chairman
indicated he would present this issue to the Senate Committee on Agenda and Rules
for consideration.
b)
Senate was informed that the notice of motion as presented by M.
Warsh at the last meeting with regard to undergraduate scholarships was referred
by SCAR to the Senate Policy Committee on Scholarships, Awards & Bursaries for
report back to Senate no later than September, 1987.
4. REPORT OF THE CHAIRMAN
a)
As a follow-up to the President's budget report at the last meeting,
Senate was informed that there were no further developments and that the final
budget could not be put in place until all outstanding allocations were resolved.
b)
The Acting Chairman reported that the University's attention had been
drawn to the fact that the reciprocal arrangement between UBC and SFU with
regard to library borrowing privileges was not completely symmetric. SFU faculty
and students do not have the same privileges at UBC's Library as they have at their
own Library whereas UBC students and faculty enjoy the same library privileges at
SFU as they do at UBC. The President has therefore written to the President of UBC
requesting that the matter be looked at, pointing out that SFU has been very
supportive in UBC's contention that its Library is the major provincial resource for
research. The President has requested that UBC extend to SFU members the same
privileges at UBC as they have in the SFU Library.
.0
.
C)
In response
to an inquiry with regard to the status of reports from the
Sexual Harrassment Committee and the Clean Air Committee, the Acting Chairman
reported that the Sexual Harrassment Committee's report was being looked at in a
broader perspective involving human rights in general which would include such
issues as sexual harrassment, ethnic relations and racism. The Report from the
Clean Air Committee is under discussion and has been sent to the Physical Plant
personnel to look at the implications and consequences of air flow in rooms, etc.
S
S.M. 11/05/87
Page 3
d) In response to a query about the restructuring of UCBC, the Acting
Chairman indicated that at the moment he was the University's representative on
the new Committee. He reported that the first meeting was scheduled to take place
in June and that no formal terms of reference for the Committee had been
established. He explained that since it was not known whether or not the new
Committee would be influencial in determining how the provincial grant would be
allocated among the universities, the President had wanted SFU's representative to
be someone thoroughly familiar with the financial and academic operations of the
University.
5.
REPORTS OF COMMITTEES
a)
SENATE COMMITTEE ON ACADEMIC PLANNING
i)
Paper S.87-9 - Annual Report
The Annual Report of the Senate Committe on Academic Planning was
accepted by Senate for information.
b)
SENATE GRADUATE STUDIES COMMITTEE
i)
Paper S.87-10 - Curriculum Changes - History
Moved by B. Clayman, seconded by R. Brown,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in S.87-10, the proposed
change to the History Graduate Program:
Page 248, Programs of Study - 2. A thesis of 10 semester
hours. Add to this sentence "The thesis should not be
more than 100 pages in length"
Page 248, Programs
of Study -
Delete "Under certain
circumstances,
the Department may consent
to
the
awarding of the
M.A. degree on the basis
of course work
and extended essays
only.
In place of
the
thesis, the
candidate
must complete an
additional
ten
semester
hours in course work and must
submit to
the Examining
Committee three
extended essays,
based on course work"
Concerns were expressed about specifying the number of pages for a thesis
and a friendly amendment to remove the reference to page numbers was ruled out
of order as being contrary to the sense of the original motion. A motion moved by
S.M. 11/05/87
Page 4
R. Brown and seconded by H. Weinberg to deal with the issues seriatim was
accepted.
MOTION #1:
Page 248, Programs of Study - 2. A thesis of 10 semester
hours. Add to this sentence "The thesis should not be
more than 100 pages in length"
Question was called, and a vote taken.
MOTION #1 DEFEATED
.
MOTION #2:
Page 248, Programs
of Study
-
Delete
"Under
certain
circumstances,
the
Department
may
consent
to
the
awarding of the M.A.
degree on
the basis
of course work
and extended essays
only.
In
place of
the
thesis,
the
candidate
must
complete
an
additional
ten
semester
hours
in
course work
and must
submit to
the Examining
Committee three extended essays,
based on
course work"
*
Question was called, and a
vote taken.
MOTION #2 CARRIED
ii)
Paper S.87-11 - Change
in General
Reulations
for Graduate Students
- Thesis Defence Outcomes
Moved by B. Clayman, seconded by
R. Brown,
"That Senate approve and recommend approval to the
Board of
Governors, as set forth in S.87-11, the proposed
change in the General Regulations for Graduate Students:
Delete 1.10.2 and replace with:
1.10.2 Classification of the Thesis
There are four possible outcomes of the thesis defence:
1)
The thesis may be passed as submitted,
2)
The thesis may be passed on the condition that minor
revisions be completed to the satisfaction of the Senior
Supervisor.
3)
The Examining Committee may defer making
judgement if it judges that the thesis could pass after
additional work by the candidate. A Thesis upon
which judgement is deferred shall come forward for
re-examination within a period specified by the
Examining Committee. The Examining Committee may
require formal re-examination under Section 1.10.1 or
may reach its decision by examination of the revised
.
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S.M. 11/05/87
Page
5
thesis.
The Examining Committee may not defer
judgement a second time.
4) The thesis may be failed. In this case, the candidate is
required to withdraw from the University.
The decision of the Examining Committee is by simple
majority vote except that the Committee may not pass a
thesis or defer its judgement
on a thesis without the
concurrence of the External Examiner.
Add to the old section 1.10.3: The title of the thesis shall
be recorded on the student's transcript"
Referring to Part 4, R. Mathewes noted
an
inconsistency
in the
2nd
last
paragraph. Since there
are no external examiners for Master's thesis, he
felt that
the statement should be clarified by specifying that a
PhD thesis may not be passed
without the concurrence
of an External Examiner. B. Clayman advised that
External
Examiners are only used at the Master's Level under Special Arrangment
programs
and suggested since the spirit of the motion is clear,
this concern could be handled
as
an
editorial revision.
.
P.
Winne raised the possibility
of an
Examining Committee composed of an
even number of
members reaching
a
split decision with
no
majority vote.
B.
Clayman
advised the present regulations
do
not address
this possibility
and
although
this has not been a problem thus far, there are no satisfactory solutions at
•
the present time to deal with such a
situation but pointed
out that this is not
a new
problem introduced by this proposed change.
Question was called, and a vote taken.
MOTION CARRIED
c) SENATE LIBRARY COMMITTEE
i) Paper S.87-12 - Revisions to the Library Loan Policy
The Acting Chairman indicated that the Report of the Senate Library
Committee was before Senate for information and a motion to accept the Report
was moved and seconded.
Referring to Policy Section, Point #2 (underlined section),
D. Goodman wanted
to know
if this change transferred responsibility from the Library to the borrower
to determine whether materials have been recalled and should be returned. T.
• Dobb noted that under the new system it would be possible for borrowers to access
files through terminals to determine if materials have been recalled but pointed out
that borrowers had always been expected to contact the Library in this regard
during disruptions of service.
D. Goodman expressed opinion that there was a
S.M. 11/05/87
Page 6
difference between making the service available and expecting the borrower to
access it and suggested an amendment to clarify the intent. J. Osborne, speaking as
a member of the SLC, in that it was her understanding that this proposed
change was in fact a transfer of responsibility to the borrower given that it was
easy to check the status of items on line on the new system. D. Goodman
considered such a change to be very substantive and was concerned
about
the
coverning memo which indicated that none of the revisions were felt to be
substantive.
Moved by R. Brown, seconded by J. D'Auria,
"That the report be referred back to the Senate Library
Committee for clarification of the points raised by Senate"
Question was called, and a vote taken.
MOTION TO
REFER
CARRIED
H. Weinberg raised the issue about
the reporting procedures for, different
Senate. Committees. He noted some committees report for the purpose of
endorsement while others report for the purpose of information and he felt
'
it was
not clear how Senate evokes its will with respect to such reports. He therefore
requested that the Senate Committee on Agenda and Rules clarify the specific
reporting structure to Senate of each of the committees of Senate such that Senate
clearly knows what it is expected to do with each report. The Acting Chairman
indicated he would present this to the next meeting of SCAR.
d) SENATE UNDERGRADUATE ADMISSIONS BOARD
i). Paper. S.87-13 - Deletion of the 30 semester hour limit from the Transfer
Credit Regulations
Moved by R. Saunders, seconded by C. LeBon,
"That Senate approve deletion of the following regulation:
'Normally no 'more than 30 semester hours of transfer
credit are permitted after initial registration at SFU (p.17,
SFU Calendar)"
R. Saunders provided brief background rationale for the proposed change. H.
Weinberg questioned why the Senate Undergraduate Admissions Board was
involved with regulations for continuance. N. Heath advised that SUAB is charged
with responsibility for the transfer credit policy of the University which related
mostly to students entering first time on admission but also relates to students who
are already here and wish to add transfer credit towards their degree.
Question was called, and a vote taken.
MOTION CARRIED
is
.
.
6. OTHER BUSINESS
There was no other business.
S.M. 11/05/87
Page 7
7.
NOTICES OF MOTION
There were no notices of motion.
8.
INFORMATION
a)
The date of the next regular meeting of Senate is scheduled for Monday,
Junel, 1987.
b)
The following are the results of elections to Senate and the Board of
Governors which were outstanding when the report was given at the last
meeting:
1. FACULTY ELECTIONS TO SENATE
i)
Faculty of Applied Sciences
One faculty member to Senate elected by and from the Faculty of
Applied Sciences to replace D. Goodman. Term of office is for three
years, from June 1, 1987 to May 31, 1990.
C
Elected by acclamation:
101KC =60761=7
ii)
Faculty of Science
One faculty member to Senate elected by and from the Faculty of
Science to replace R. Frindt. Term of office is for three years, from June
1, 1987 to May 31, 1990.
Ballots Cast:
85
Ballots Spoiled:
1
Individual totals:
A. R. Freedman
45
Michael J. Smith 39
Elected:
A. R. Freedman
iii)
Joint Faculty By-election
One faculty member (who must be from the Faculty of Business
Administration) elected by and from faculty members jointly to replace
L. Pinfield during his leave for term of office from July 1, 1987 to
August 31, 1988.
Elected by acclamation:
G. Mauser
r
S.M.
11/05/87
Page 8
.
2. CONVOCATION ELECIIONS
Total ballots cast:
1,360
Total ballots spoiled:
29
i)
Chancellor
Election of the Chancellor of Simon Fraser IJniversity for term of office
from June 5, 1987 to June, 1990.
Ballots Cast:,
1,307
Individual Totals:
F. Moonen
578
B. Rae
729
•
••'•
Ekcted:
B. Rae
ii)
Convocation Senators
Election of four Convocation members to Senate for terms of office from
June 1, 1987 to May 31, 1990.
Ballots Cast:
•
1,262
Individual Totals:
A; Cooper
559
V. Nielsen
954
D. Shannon
470
T. Spring
315
M. Trainer
481
•
M.Warsh
919
A.Wotherspoon 725
Elected:
V. Nielsen
M. Warsh
A. Wotherspoon
A. Cooper
The Assembly moved directly into Closed Session at
7:55
p.m.
N. Heath
Acting Secretary of the Senate
.
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