DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

?

ON MONDAY, APRIL 6, 1987 KLAUS RIECKHOFF HALL, 5:00 P.M.

OPEN SESSION

Present:

?

Saywell, W.G., Chairman

Almassy, E.

Arnold, T.

Bateman, F.

Berggren, J.L.

Boyanowsky, E.O.

Brown, R.C.

Clayman, B.P.

D'Auria, J.M.

Dickinson, J.

Dobb, T.C.

Frindt, R.

George, D.A.

Goodman, D.

Hoegg, J.L.

Ivany, J.W.G.

Kennedy, P.E.

Mathewes, R.W.

Nielsen, V.

Osborne, J.A.

Pattison, Si.

Pinfield, L.T.

Roberts, M.C.

Salter, B.E.

Singh, M.

Strate, G.

Strutt, S.

Swartz, N.

Tuinman, J.

Verdun-Jones, S.

Warsh, M.

Winne, P.H.

Absent: ?

Barrow, R.

Basham, G.

Carr, S.

Cleveland, W.

Custodinho, S.

Everton, R.

Geen, G.

Hamilton, W.M.

Holweg, B.

LeBon, C.

Love, C.E.

Marx, R.

Rainey, R.

Rieckhoff, K.E.

Salter, L.

Saran, C.S.

Saunders, R.

Vining, A.

Weinberg, H.

In attendance:

?

Blaney, J.

Calvert, T.

Heath, W.R., Secretary

Grant, B., Recording Secretary

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it

1.

2.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF MARCH 2. 1987

E. Boyanowsky noted that his name had been omitted from those present at

the last meeting, following which the Minutes were approved as amended.

3.

BUSINESS ARISING FROM THE MINUTES ?

a . ) ?

Paper S.87-6 - Notice of Motion - Senate. March 2. 1987

The following motion, moved by S. Pattison, "That Senate conduct a day-long

annual 'Senate weekend' meeting to receive and discuss among other things major

committee reports, conduct policy analysis, and receive an annual report from the

President" failed for want of being seconded.

b) As a follow-up to the Annual Report (S.87-3) presented at the last

meeting, B. Clayman referred to the omission of the Department of Sociology and

Anthropology in Table II and explained that no degrees were completed in the time

period covered by the Table and that, in the preceding six years, nine students

completed Master's degrees taking an average of 10 1/3 semesters for each to do

4.

REPORT OF THE CHAIRMAN

a)

The Chairman informed Senate that he had invited Vice-Presidents J.

Blaney and T. Calvert to Senate to present a brief report on developments in their

areas that would be of interest to Senate. He felt Senate would find such reports

useful and hoped to present them periodically in the future

b)

Although the budget has been announced in the press, the Chairman

reported that the actual percentage/dollar figure for Simon Fraser had not yet been

clarified. It is hoped that a final budget figure for the University would be

presented to the Board of Governors at its May meeting.

c)

. As a point of clarification the Chairman felt Senate should be aware of

the University's position on the issue of sexual harrassment. He explained that

after much deliberation, an ad hoc committee with no official status, came up with a

set of recommended policies and procedures in the hope that the University would

act on them and use them as a draft policy. The document has been widely

circulated within the University community and the Chairman indicated he has

received many responses. The intent of the administration is to take the ad hoc

committee's report, the feedback and any other advice received, together with the

S

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• established experiences of other universities in this area and evolve its own policy

which will then be sent back to the University community for response before

being presented to the Board of Governors for approval.

d) T. Calvert, Vice-President Research and Information Systems began his

report by explaining his two sets of responsibilities (a) research and (b) information

systems which essentially include the Library, Computing Services, Instructional

Media Centre and the Archives.

He explained that the research side is responsible for, among other things,

grants, contract administration, patents and licensing, and copyright argreements.

A number of committees work out of the office such as a Research Council which is

made up of Deans and those who serve on national and provincial granting

agencies, the Ethics Committee which deals with the ethics of human subject

research, the President's Research Grant which includes the research semester

grant, and the Publications Committee. T. Calvert explained that the major function

of the University/Industry Liaison Office is that of technology transfer; i.e.

transfering the results of research outside the University to stimulate patenting and

licensing. SFU currently has two outstanding patents and, in the last year, has filed

two others. ?

A major concern in the research community is the Government's

• proposed 'matching funds' scheme which is supposed to inject a million dollars into

research funding whereby the Government increases funds to various granting

agencies by matching private sector contributions to a limit of six percent a year.

The main concern with this scheme is that the six percent limit is not adequate for

proper funding.

Briefly reporting on the Library, T. Calvert noted that ID cards were now

being bar coded in order to use the new circulation system and advised that it is

hoped that the system will be upgraded by the Fall so that people can access the

catalogue from office and home using their own terminals or computers. Projects

are in process to try to integrate services between the Library and Computing

Services in order to have on-line encyclopedias, dictionaries, bibliographies,

abstracts and educational research.

In the Computing area substantial change has been taking place. The name

has been changed to Computing Services; a micro computer support

centre has been

established and resources are gradually becoming available for a few more

computer labs.

The campus is being completely rewired for the new telephone

system and at the same time it is hoped that wiring to allow access to the local area

network will be also put in place. Reference was made to recent developments in

student record system, the administrative information system and, in progress, is

S

the new computerized payroll, personnel and finance system. A meeting with the

three B.C. universities and Triumf will take place on April 29th for discussions on

whether there is a need for super computers in B.C. A high capacity

network 'B.C.

Net' linking the three B.C. universities has been implemented by utilizing some of

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Page 4

the cables

The

Instructional

by the Knowledge

Media Centre

Network.has

recently

opened up its facilities to

faculty

0

and students,

particularly those in Education, Communications and Centre

for the

Arts. ?

A

new Archives

policy was approved by the Board of Governors and

now have

an Archives

and Records Management Policy in place which will

easier for Archives to

dispose of materials.

J. Berggren advised that he had experienced more difficulty gaining access to

the computer at the end of term since the introduction of free 'computer accounts

for students and he wondered if there were any plans to upgrade power to the

computer to handle the increased traffic. T. Calvert felt that this problem would

occur no matter how powerful the computer is but indicated that the free IDs

would be cut back if there was thought to be a serious problem.

N. Swartz wondered if there was any formal policy on campus with regard to

the purchase of computer equipment by departments and noted that there

appeared to be more and more diversity of equipment on campus. T. Calvert

replied that Computing Services recommends a small number of hardware and

software alternatives which has worked out pretty well but acknowledged that as

manufacturers develop more and more variants this will always be something of a

problem. He went on to explain some of the problems experienced with on site

liceneses of software for micro computers and indicated he hoped that

manufacturers would come up with a reasonable policy that would, for example,

allow you to buy one copy and get the rest at a much reduced price.

S. Pattison addressed the question of telephone access, and wondered if

students will be able to subscribe to the system. T. Calvert reiterated that every

conceivable workplace would be rewired but that the arrangement for the

connection of telephones was the responsibility of each department.

J. Blaney began his report with reference to the University Art Gallery and

noted that visitors to the Gallery over the past year had increased considerably and

that the Gallery had substantially enlarged their collection of permanently placed

works of arts. He attributed this improvement to an invigorated Board of

Directors.

Referring to the Alumni Association, J. Blaney commented on its recent

success at fundraising and was pleased to note that they are becoming much more

part of the University.

The Development Office which works with faculty and others in the

University to try to attract private foundations and some specialized Government

grants has been running reasonably well over the past few years. The amount of

private foundation grants has increased from an average of $400,000 four or five

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S.M. 06/04/87

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5

years ago to 1.75 million in the last couple of years.

Referring to the 'Bridge to the Future Campaign', J. Blaney advised that the

first year of this national campaign will be called the 'Advanced Gift Stage' wherein

a team of volunteers made up of 12-15 fairly senior business persons on behalf of

the University will try to attract large donations. The campaign in its next stage will

appeal to the public with a target figure of 32 million for this period.

Attempts are being made to ressurect the idea of a University Village on

campus which would include approximately 300 residential units on the west part

of the campus next to the residences, a conference centre and a small commercial

centre. It is expected that the proposal will be presented to Burnaby Council for in-

principle approval and, if approved, detailed planning and consultation will take

place.

I. Blaney was pleased to inform Senate that the feedback he received about

Simon Fraser University as a result of his contacts with the community at large has

been very good and it appears that the University is very well thought of.

5. REPORTS OF COMMITTEES

I* ?

i) ?

Senate Committee on Agenda & Rules

a) ?

Paper S.87-7 - Committee to Review Rules of Senate - Section IV-

Elections

Moved by T. Arnold, seconded by P. Winne

"That Senate approve the establishment of a Committee to

review Section IV, Elections, of the Rules of Senate, and to bring

forward to Senate, for approval, recommendations for changes

to those Rules. Composition of the Committee shall include:

two Faculty Senators, one of whom shall be Chair; one Student

Senator; and the Registrar. Members will be named by the

Senate Nominating Committee"

A suggestion by M. Warsh to include a Lay Member on this Committee was

accepted as a friendly amendment.

S. Pattison advised that during campaigning in the recent student elections, he

was denied putting campaign material in the residences. He felt that campaigning

.

on campus included the distribution of literature and that everyone that has a vote

has the right to information and he hoped the Committee would consider this in

their deliberations.

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S.M. 06/04/87

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The Senate Nominating Committee was requested by the Chair to note the

interest of E. Almassy to sit on the Committee. ?

Question was called, and a vote taken.

?

?

MOTION (AS ?

AMENDED)

i)

?

Moved by G. Ivany, seconded by S. Verdun-Jones

a)

that the Senate Committee on Undergraduate Studies

(SCUS) become a subcommittee of the Senate Committee

on Academic Planning (SCAP), thereby having reporting

responsibilities to SCAP rather than Senate, and

b)

that the responsibilities previously delegated to SCUS

by Senate be delegated to SCAP, with the understanding

that SCAP may further delegate appropriate

responsibilities to SCUS, and

c)

that the composition of SCUS be changed, as follows:

Associate Vice-President, Academic - Chairman; Registrar

- Secretary; All Faculty undergraduate curriculum

committee chairs - or designates; One undergraduate

student Senator (Elected by Senate); One undergraduate

student (Chosen by the Student Forum); Librarian - Ex-

officio (Non-voting); Director of Academic Advice - Ex-

officio (Non-voting), and

d)

that, other than specified above, the responsibilities

and terms of reference for SCUS remain unchanged, and

e)

that the Terms of Reference for the Senate Graduate

Studies Committee (SGSC) be revised as follows:

Purpose

- Change existing item 4

from: To make recommendations to Senate on new course

proposals.

to: To make recommendations to the Senate Committee

on Academic Planning (SCAP) on new course and program

proposals

- Change existing item

5

from: To make recommendations to Senate on all

Calendar changes.

to: To make recommendations to the Senate

Committee on Academic Planning (SCAP) on all Calendar

changes"

.

.

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S.M. 06/04/87

Page 7

G.

Ivany

presented a brief rationale for the proposed change. He indicated

that the intent is to take all matters dealing with academic planning and vet them

through one committee (SCAP) which leaves the new undergraduate studies

committee much more of a working committee of Faculty representatives who are

actively involved with curriculum reform and therefore able to understand how

changes will impact their own curriculum. The composition of the SGSC remains

essentially unchanged because of some functions which it performs which are not

done at the undergraduate level i.e. recommendation of degrees, admissions, etc.

SCAP retains its full representational framework but becomes the major committee

for academic planning. G. Ivany noted that the proposal had received the support

of all three committees.

T. DObb objected to the fact that the proposal removed the vote from the

Office of the Librarian and pointed out that the Librarian (or designate) has the

right of vote on the higher committees, i.e. Senate and SCAP, as well as the SGSC,

and suggested that he should also have the right of vote on SCUS. This suggestion

was accepted as a friendly

amendment.

E. Almassy expressed concern about the omission of a graduate student from

SCUS since she felt the experience of a graduate student was crucial and valuable to

such a committee. G.

Ivany

felt that because the overall size of the committee is

restricted he felt the structure should be parallel to what existed on the SGSC and

therefore restricted membership to undergraduate students.

Question was called, and a vote taken.

?

MOTION (AS AMENDED)

CARRIED

7.

NOTICES OF MOTION

The following notice of motion was presented by M. Warsh:

"That Senate expand the eligibility for all undergraduate

scholarships to include those students enrolled in diploma

programs"

8.

INFORMATION

a)

?

The date of the next regular meeting of Senate is scheduled for Monday,

May 11, 1987. The Chairman indicated that he would not be present at the

May meeting and that the reception for Senate members which usually

follows this particular' meeting would have to be postponed to the June

meeting so he hoped that members who are leaving Senate will find it

C

?

possible to come back in June for the reception and/or the June meeting.

b) ?

The following are the results of recent elections to Senate and the Board

of Governors -

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S.M. 06/04/87

Page

Faculty of Applied Sciences: One faculty member to Senate elected by and

from the Faculty of Applied Sciences to replace D. Goodman for term of office

from June 1, 1987 to May 31, 1990.

No Nominations Received

?

2nd Call to be issued

Faculty of Arts: One faculty member to Senate elected by and from the

Faculty of Arts to replace W.L. Cleveland for term of office from June 1, 1987

to May 31, 1990.

Elected by acclamation:

?

W. L. Cleveland

Faculty of Business Administration: One faculty member to Senate elected by

and from the Faculty of Business Administration to replace A. Vining for term

of office from June 1, 1987 to May 31, 1990.

Elected by acclamation: ?

A. Vining

Faculty of Education: One faculty member to Senate elected by and from the

Faculty of Education to replace R. Barrow for term of office from June 1, 1987

to May 31, 1990.

Elected by acclamation: ?

R. Barrow

Faculty of Science: Election in progress for one faculty member to Senate

elected by and from the Faculty of Science to replace R. Frindt for term of

office from June 1, 1987 to May 31, 1990.

Joint Faculty: Two faculty members to Senate (one of whom must be from the

Faculty of Education) elected by and from faculty members jointly to replace

R. Marx and K.E. Rieckhoff for terms of office from June 1, 1987 to May 31,

1990.

Elected by acclamation:

?

A.C. Kazepides

K.E. Rieckhoff

Student Elections to Senate

Under the provisions of the University Act, 12 full-time students shall be

elected to Senate in a manner that ensures that at least one student from each

Faculty is elected. In response to the call for nominations, twelve nominatins

were received. Only one nomination was received from the Faculty of

Education (B.E. Salter); this position was declared elected by acclamation. No

nominations were received from the Faculty of Applied Sciences; a 2nd call

will be issued for this position. Therefore, ten students from the following

candidates had to be elected (one of whom must be from the Faculty of Arts,

one of whom must be from the Faculty of Business Administration, and one of

whom must be from the Faculty of Science) for terms of office from June 1,

1987 to May 31, 1988.

S

---

Administration

Administration

.

Elected

Faculty

of Arts

Faculty

of Arts

Faculty of Arts

Faculty

of

Science

Faculty of

Arts

Faculty

of

Business

Faculty of

Business

Faculty

of Arts

Faculty of Arts

Faculty

of

Science

E. Almassy

T. Arnold

P. Busch

S. Carr

R.

Irvine

S.

Magid

S. Milton

A. Schierer

P. Slanz

S. Wright

S.M. 06/04/87

Page 9

.

764

49

Ballots Cast:

Ballots Spoiled:

Individual Totals:

E.

Almassy

433

T.

Arnold

447

R.

Beedie

335

P. Busch

415

S.

Carr

424

R.

Irvine

396

S.

Magid

343

S.

Milton

395

A.

Schierer

399

P.

Slanz

459

S.

Wright

400

Student Elections to Board of Governors

Election of two Students by and from the Student Association to the Board of

Governors to replace A. Bain and K. Conway for terms of office from June 1,

1987 to May 31, 1988.

Ballots Cast:

?

773

Ballots Spoiled:

?

9

Individual totals:

.

L. Fisher

R. Fowler

M. Harvey

G.

Kennedy

S.

Pattison

D.

Polischuk

K.

Schindel

M.

Zagrodnik

369

290

152

213

115

42

218

67

Elected:

?

Laura Anne Fisher

?

Faculty of Arts

Rod Fowler

?

Faculty of Arts

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S.M. 06/04/87

Page 10

Employee to

Board ?

of Governors

?

S

Election of one full-time employee (who is not a faculty member) to the Board

of Governors to replace H. Newcombe for term of. office from June 1, 1987 to

May 31, 1990.

Ballots Cast: ?

446

Ballots Spoiled: ?

6

Individual totals:

M. Batchelor

?

169

D. Biffen

67

L. Goodall

84

I. A. Robbins

10

D. Say

66

V. Todd

44

Elected: ?

Mary Batchelor

?

Department of Psychology

Joint Facult

y

Election to Board of Governors

Two faculty members elected by and from faculty members jointly to the

Board of Governors to replace M. Bowman and J.L. Berggren for terms of office

from June 1, 1987 to May 31, 1990.

Ballots cast: ?

308

Ballots spoiled:

?

2

Individual

?

totals: ?

J.L. Berggren

148

M. Feliman

77

E.F. Harden

132

E. Ingram

78

K.E. Rieckhoff

154

Elected:

?

J.L. Berggren

?

Faculty of Science

K.E. Rieckhoff

?

Faculty of

Science

Convocation Elections -

Election in progress for four members of

Convocation to Senate and for the Chancellor of Simon Fraser University for

terms of office from June 1, 1987 to May 31, 1990.

S. Pattison drew Senate's attention to the fact that as a result of the recent

elections Senate composition will change by 24%. While faculty enjoy the benefit of

an ongoing understanding of how Senate operates, S. Pattison pointed out that there

is a lack of continuity in the student body on Senate and new student senators have

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S.M. 06/04/87 ?

Page 11

.

??

no experience to draw on. He suggested that new senators be given an orientation

?

session as to the operation of Senate and what Senate Committees are available for

participation etc. He felt this would be of great benefit to new senators and would

also help to improve and streamline the effects of the change of membership. The

Chairman indicated that this suggestion would be presented to SCAR for

Secretary of the Senate