.

• ?

DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

ON MONDAY, OCTOBER 6, 1986 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present: ?

Saywell, W.G., Chairman

?

Absent:

Alderson, E. (representing R.C. Brown)

Almassy, E.

Boyanowsky, E.

Arnold, T.

Everton, R.

Basham, G.

Geen, G.

Berggren, J.L.

—±--C

_____________

Hamilton, W.M.

Custoainno, s.

DAuria, J.M.

Pinfield, L.T.

Dickinson, J.

Saran, C.

Dobb, T.C.

Singh, M.

Frindt, R.

Swartz, N.

Goodman, D.

Hancock, P.

• ?

Hoegg,

Ivany, J.W.G.

Kennedy, P.E.

LeBon, C.

•

?

Mathewes, R.W.

Nielsen, V.

Osborne, J.

Pattison, S.

Rainey, R.

Rieckhoff, K.E.

Roberts, M.C.

Salter, L.

Saunders, R.

Shapson, S. (representing J

.

Strate, G.

Verdun-Jones, S.

Warsh, M.

Weinberg, H.

Heath, W :R., Secretary

Grant, B., Recording Secretary

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Page 2

The Chairman welcomed the following newly elected Senators and Senators returning from leave t

Senate: R. Barrow (Faculty of Education). G. Strate (Faculty of Arts), J

.

Dickinson (Faculty of Applied

Sciences), R. Frindt (Faculty of Science), B. Salter (Faculty of Education) and R. Everton (Faculty of

1.

2.

Approval of the Minutes of the O p

The Minutes were approved as distributed.

Business Arisin

g

4.

Re p ort of the Chairman

a)

The Chairman extended congratulations on behalf of the University and Senate to the

students, faculty and staff who have received various awards since the last meeting of Senate

and in particular drew Senates attention to the fact that for the second year in a row Simon

Fraser has won the B.C. Science Gold Medal.

b)

The Chairman was pleased to announce that the University has received approval for the

new Faculty of Applied Sciences building which would not only benefit the departments moving

into it but also free up much needed space in other areas on campus, particularly in the Library.

c)

The Chairman presented a brief report on enrolments advising Senate that for the first

time in several years there were some significant changes on the positive side. He noted in

particular that the number of new students this Fall over last Fall has increased by

approximately 1 1.3, with students entering directly from Grade 12 increasing by over 20%, and

college transfers increasing by 16.2%.

d)

The President also presented Senate with a brief report on his activities since the last

meeting including a visit to Malaysia for a meeting with the Executive Heads of Commonwealth

Universities.

e)

Pa p er S.86-39 - Annual Re

p

ort (Financial Statement endin

g

Marc 31, 1986)

E. Scott, Vice-President of Finance was in attendance to answer questions and provided

additional information. He introduced the Report by briefing explaining some of the data

contained in the balance sheet. Following a brief discussion, the Annual Report was received by

Senate for information.

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Page 3

PaDer S.86-40 - Elections

Committees:

Senate Committee on Academic

Planning

Budnet (SCUB)

Two Senators at-large to replace W. Cleveland and J.M. DAuria for two-year terms of office,

from October 1, 1986 to September 30, 1988:

Ballots Spoiled:Spoiled: ?

1

Individual totals: E. Boyanowsky

?

14

W. Cleveland

•

?

34

J .

M. DAuria ?

26

. ?

Candidates receiving the highest numbers of votes and

declared elected:

?

J

.

DAuria

Senate Committee on Continuina Studies* (SCCS)

One Faculty Senator to replace G.A.C. Graham for term of office,, from September 1, 1986 to

September 30, 1988:

Individual totals:

38

4

R. Barrow

6

E. Boyanowsky

G.Strate

19

Candidate receiving the higher number of votes

and declared elected:

?

--Ballots-Cast:---------

One Student Senator Alternate to fill existing vacancy for term of office from date of election to

No nominations received: Vacant

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Page

Senate Nominatint Committee (SNC)

One Student Senator Alternate to replace

Senate Under graduate

Admissions Board (SUAB)

Two

Student Senators to replace E. Wark and

G.

Elected by acclamation: B. Salter

Insufficient nominations received to fill existing

vacancies; i.e. 2 positions - I Regular, I Alternate

One Senator at-large to replace L.T. Pinfield for two-year term of office, from October 1, 1986 to

No nominations received: Vacant

S. Pattison inquired as to why the process for elections at Senate did not allow for

electioneering by

candidates as he felt it was useful, when voting, to have available some

background information of the candidates. Brief discussion took place following which the

Chairman referred the matter to the Senate Committee on Agenda and Rules for consideration.

c) SENATE GRADUATE

i)

?

Paper S.86-41 - MRM Program

Moved by B. Clayman, seconded by R. Marx,

That Senate approve and recommend approval to the

Board of Governors, as set forth in S.86-41, new

graduate course proposals for MRM 647-5 and MRM

648-5"

C.

Day, Director of the MRM Program was in attendance to answer questions and provide

additional information.

In response to questions concerning the

faculty members teaching the courses, C. Day

provided a brief

background of their qualifications and experience and pointed out that because

of the special competence of the two faculty members in the areas of tourism and recreation

planning it was possible to split the material in the current course in order to better meet the

needs of the students. ?

.

In reply to an

inquiry about possible overlap with courses in this area in the Geography

Department, C. Day explained that only one faculty member at Simon Fraser actually was

teaching in tourism and that person holds a joint appointment in MRM and Geography.

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Page

Concern was expressed that the single word 'Tourism as the recommended course title

for MRM 648 did not suggest a pedagogical core for the course and it was suggested that more

detail be added for clarification. The Chairman suggested this be considered as a friendly

suggestion and requested that C. Day take it into consideration.

Question was called, and a vote taken.

?

MOTION CARRIED

ii)

?

Pacer S.86-42 - Business Administration

Moved by B. Clayman, seconded by K. Rieckhoff

"That Senate approve and recommend approval to

new graduate course proposal for MBA 895-4"

Question was called, and a vote taken.

?

Paper S.86-43 - Chan

g

e to the Library Loan Policy Regulation

T. Dobb introduced the recommended change to the Library Loan Policy Regulation

dealing with abusive patrons by briefing Senate on some of the situations which Library Staff of

the Loans Desk have encountered in dealing with patrons. He outlined the procedures staff are

instructed to follow in such cases.

Concern was expressed that the recommendation was rather severe and suggestion was

made that it might be more appropriate to provide adequate training of the staff on how to

deal with difficult people. T. Dobb pointed out that in addition to the fact that the Library does

not have sufficient funds to provide such training, many of the staff are temporary and

turnover of staff is constant.

Concern was also ex

p

ressed that a person's borrowing privileges could be suspended for

an indefinite period and suggestion was made that penalties should be specific rather than

open-ended. T. Dobb advised that each case would be considered individually and that the

regulation proposed an indefinite period, not an unlimited period.

Opinion was expressed that the proposed change was in fact a major change to the Policy

and should have been presented to Senate "for approval' rather than "for information".

40

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Moved by G. Basham, seconded by A. Vining,

That Regulation

#7

Patron Conduct - of the

Library Loans Policy be deleted and referred back

to the Senate Library Committee for further review

and recommendation to Senate at a later date

Questin was called, and a vote taken.

?

i)

Pa

p er S.86-44 - Report on UnderRraduate Scholarshi p Proposals

H. Weinberg explained that this report was provided in response to a request from Senate

for a review following implementation of the Undergraduate Scholarship Programs. Brief

discussion took place following which the Report was received by Senate for information.

ii)

PaDer S.86-45 - Annual Re

p

Bursaries

The Annual Report of the Senate Policy Committee on Scholarships, Awards and Bursaries

Moved by H. Weinberg, seconded by K. Rieckhoff,

"That Senate ratify the following changes to the graduate student

financial support program:

a)

to eliminate the Presidents Research Stipend for Masters students

b)

to retain the Presidents Research Stipend for Ph.D students

c)

to eliminate the Open Graduate Scholarship

d)

to eliminate the Graduate Research Fellowships

e)

to allocate each year a specific number of 1-semester awards to

each department. Consideration of graduate student enrollment in

departments will be a determining factor in the allocations. Each

department will be ensured at least three 1 -semester awards per

annum

f)

to allow departments to utilize their allocation of 1-semester

awards, and to recommend 1, 2, or 3-semester awards for individual

students. The Graduate Adjudication Awards Committee will make

final decisions of individual awards based on departmental

recommendations

.

.

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S.M. 06/10/86

Page 7

g) to retain the Special Entrance Scholarships

Ii) to retain approximately 10% of the graduate awards budget for

discretionary allocation by the Policy Committee in allocation, of funds

for Special Arrangement Students, Special Entrance Scholarships and

program development

i)

to retain the Bursary, Loan and Work-Study programs

j)

to eliminate the Presidents Research Stipend for Masters students

k)

to phase in the other changes by 1987-3"

H. Weinberg introduced the paper by drawing Senates attention to the introductory

remarks On page 12.

Serious concerns were expressed by student members of Senate that students were

unaware of this proposed change, had not been given adequate time to consider the proposal,

and were not given opportunity for input prior to presentation of the recommendations to

Senate. In response, H. Weinberg pointed out that the initial proposal had been distributed to

the University community, including Deans, Chairs, Vice-Presidents, Student Unions and the

Student Society, for input following which SPCSAB reviewed all comments received before

presenting its recommendation to Senate.

Opinion was expressed that the proposed changes would restrict and narrow the type of

graduate student entering a Masters program and inquiry made as to what had happened to

the suggestion in the original proposal that graduate students already in the program be

covered by a grandfathering clause.

• H. Weinberg briefly explained the philosophy behind the proposed changes and explained

that, while the same amount of money would be available, departments would have more

flexibility with regard to its distribution. It would also afford faculty and students a better

opportunity for long term planning. He pointed out that restraint over the past number of years

had necessitated an informal change in the current procedures and that distribution of the

stipend had already become partially merit-based.

B. Clayman briefly explained why the Committee had decided against a grandfather

clause and commented that the new proposal would, in fact, treat students more fairly because

Moved by R. Rainey, seconded by W. Cleveland,

That this item be referred back to the Senate

• Policy Committee on Scholarships, Awards and

Bursaries"

Speaking in favour of referral, opinions were expressed that students had not had

sufficient time to consider the changes and that much of the deliberation had taken place during

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Page 8

the summer semester when many students were not on campus. In addition, there was also a

10,

suggestion that the support documentation was inadequate and, if referred, the committee could

be requested to provide better documentation with a more detailed explanation of the

ramifications of the proposed changes.

K. Rieckhoff expressed concern about the referral because it reflected the whole process

of committee work. It was his opinion that due process had been followed, and while committee

membership may have changed during the period of consideration, this was insufficient reason

to delay the decision by Senate at this time.

Question was called, and a vote taken. ?

MOTION TO REFER FAILED

Discussion regarding the administration of the proposed changes and allocation of awards

continued with respect to the main motion.

A motion by P. Hancock to table this item to the next meeting of Senate with direction to

the Committee to provide more complete documentation was ruled out of order by the

Chairman.

Replying to an inquiry as to why the stipends were being retained for PhD. students, H.

Weinberg advised that the original intent of the stipend no longer applied to a number of

Master's programs because of the elimination of the thesis requirement.

S. Pattison suggested that including reference to the "Presidents stipend or some other

University recognition within the names for the awards afforded some additional prestige to

them. H. Weinberg felt this was a significant point and indicated he would be happy to take it

Question was called on the main motion, and a vote taken.

MOTION CARRIED

6. ?

OTHER BUSIN ES

i) Pa p

er S.86-47 - 1987 Convocation Dates

Senate's attention was drawn to the change from a Friday/Saturday Convocation to a

Thursday/Friday Convocation, following which Senate paper S.86-47 was received by Senate for

information.

0

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there can be no two consecutive cancellations of

Senates monthly meetings'

8.

?

INFORMATION

The Assembly moved directly into Closed Session at 9:25 p.m.

Secretary of the Senate