DRAFT UNTIL APPROVED BY SENATE 

MINUTES OF THE MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD 

?

MONDAY, MARCH 4, 1985, KLAUS RIECKHOFF HAIL, 7:00 P.M. 

OPEN SESSION 

Present: ? 

Sa3Jwell, W.G., 

Chairman 

Archer, B.   

Berggren, T.  

Blackman, R. 

Brown, R.   

Calvert, T.  

Chiuh, K. 

Cleveland, W. 

Cochran, J.  

Dalby, S. 

Dickinson, J. 

Dobb, T.    

Flynn, G. 

George, D.   

Graham, C.   

Hoegg, J.L. 

Ivany, G.   

Kameda, T.   

Kazepides, A. 

McAllister, H. 

McDonald, D.  

McGeer, B.T. 

McKinlay, J.  

Nielsen, V.  

Okuda, T. 

Pinfield, L.  

Ross, J.    

Scott, I. 

Swartz, N.   

Tham J.   

Tuinman, J. 

Warsh, M.   

Webster, J.  

Weinberg, H. 

Wells, E.J.  

Zeller, P. 

k%eckv%04.

K_

Absent: Barrow, R. 

Cavers, J. 

D'Auria, J. 

Kimball, M. 

Strate, G. 

In attendance: Harden, E. 

Heath, W.R., Secretary 

---Grant, 

-B-,-Recording -Secretary- 

Basham, G. 

?

Berggren, J. 

Chin, K. 

?

Crawford, C. 

Hamilton, W. 

?

Hoyt, C. 

MacPherson, A. Noonan, M. 

Wideen, M. 

Jackson, M. 

?

Kitchirig, L. 

S.M. 14/3/85

'page2 't 

Newly elected Student Senators, T.M. Berggren (Faculty of Engineering Science), K. 

i s

Chiuh (Faculty of Arts) and I. Scott (Faculty of Science), were welcomed to Senate by 

the Chairman. 

1.

APPROVAL OF THE AGENDA 

The Agenda was approved as distributed. 

2. APPROVAL OF THE MINUTES 

The Minutes of the Open Session of January 

28, 1985

were approved as 

distributed. 

3.

BUSINESS ARISING FROM THE MINUTES. 

There was no business arising from the Minutes. 

14. REPORT OF THE CHAIRMAN 

i)

The Chairman reported that the Board of Governors approved all actions 

recommended and forwarded by Senate fran its last meeting. 

ii)

The Chairman advised that at its last meeting the Board of Governors 

received as notice of motion a proposed increase in tuition fees of 10.2% and 

reminded Senate that the proposal would be presented at the next Board meeting for 

decision. 

iii) 

Senate was informed of the Chair's intent to forward to the next Board 

meeting a proposed policy for use in the event of a financial exigency. The Chairman 

explained that he felt it was more open and honest for the academic community to have 

advance knowledge of the University's plans in the event of such a crisis and it was 

for this reason that the proposal was being forwarded at this point. 

REPORTS OF CON an.'is 

i) SENATE NOMINATING COMIVttirh 

a) Paper 

S.85-6 -

Elections 

Following is the result of an election to fill a vacancy on the undernoted Senate 

committees: 

Senate Committee on Academic Planning/Senate Camiittee on University Budget 

One Student Senator to replace R. Stewart for balance term of office, fran date of 

election to September 30, 

1986:

Elected by acclamation: H. MCALLISTER 

.

S.M. 4/3/85 

page3 

Senate Library Committee 

COne Senator at-large to replace R. Stewart for balance term of office, frcn date of 

election to September 30, 1985: 

Elected by acclamation: G. FLYNN 

Senate Nainating Ccnmittee 

One Student Senator to replace R. Stewart for balance term of office, from date of 

election to September 30, 1985: 

Elected by acclamation: M. NOONAN 

ii) SENATE GRADUATE STUDIES COMMITTEE 

a)

Paper 3.85-7 - Graduate Studies - General Regulations 

Moved by J. Webster, seconded by K. Okuda, 

"That Senate approve and recommend approval to the 

Board of Governors, as set forth In 

S.85-7, 

the

proposed change in Section 1.7.2 of the Graduate 

Studies - General Regulations:- 

FROM: One-half of the minimum must be taken at SF11 

TO:

?

One-half of the minimum course work of the 

departmental degree requirements must be taken at SF0" 

Question was called, and a vote taken. 

?

&)TION CARRIED 

b)

Paper S.85-8 - Annual Report 

Senate received for Information the Annual Report of the Senate Graduate Studies 

Camnittee. 

iii) EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE 

a) Paper 3.85-9 - Annual Report 

Senate received for Information the Annual Report of the Executive Camnittee of the 

Senate Graduate Studies Caiimlttee. 

- iv) - SENATE COMMITTEE ON ACP1DENIC - PLANNING/SENATE COMMITTEE ON UNDERGRADUATE STUDIES 

a) Paper S.85-10 - Proposed discontinuation of Honors, Major and Minor Programs in 

Russian and German 

The Chairman introduced the following speakers who had requested opportunity to 

address Senate on the proposed discontinuation of German and Russian programs. 

E. Harden, Russian Division, Dept. of Languages Literatures & Lin 

g

uistics drew the 

W

tention of Senate to her statement to SCAP and clarified sane points of information 

?

rtainin.g to the contact hours of faculty members teaching in Russian. Speaking 

?

against the proposed retention of only four lower level language courses in Russian 

?

she expressed her belief that while one cannot learn to speak with fluency In two 

S.M.

1V3185

pge4 • 

years one could learn to read very well and pointed out the possibilities for greater 

creativity and challenge that a reduced program in Russian translation would offer. 

She questioned the choice of courses proposed by the administration and pointed out 

that the saving in salary is due to an early retirement in Russian rather than the 

proposed program reduction. Reference was made to the demands fran the government 

for restraint and subsequent media announcements of such cuts and Senators were asked 

to take all these factors into consideration. 

M. Jackson, German Division, Dept. of Languages, Literatures & Linguistics drew 

Senate's attention to the brief she presented to SCAP and pointed out that there were 

171 enrolments in German courses which she felt canpared well both to other Divisions 

in the DLLL of similar size and to other small departments. She urged Senate to 

support the proposal for a highly structured minor degree program, as outlined on 

page 2 of the brief, which the German Division felt could be administered efficiently 

and effectively by the current faculty complement in German . The contributions 

German makes to other disciplines in the University were pointed out and she 

encouraged the possibility of developing more integrated programs. 

L. Kitching, German Division, Dept. of Languages, Literatures & Linguistics spoke 

against the discontinuation of the German program and the proposal to abolish all but 

four of the lower level language courses stating that the administration had failed 

to take into account the kind of students who take German courses. For example, some 

students seek to gain language skills and a knowledge of the language while others 

who already possess advanced language skills wish to study literature and 

civilization. He expressed concern about the procedures used whereby the proposals 

have reached Senate and spoke in favour of retaining the study of literature in a 

minor 

MOTION 

program. 

#1:

?

Moved by G. Ivany, seconded by K. Okuda, 

"That Senate approve and recommend approval to the 

Board of Governors, as set forth in S.85-10, that the 

degree programs, including honors, majors and minors, 

in Russian be discontinued with the appropriate phasing 

out of the program as early as possible but in a manner 

that ensures students well-advanced in the programs are. 

givenreasonable opportunity for canpletion." 

(Note: 

1.

It is understood that procedures and regulations 

covering students in programs and phasing out will 

cane forward later for approval. 

2.

It is understood that no new honors, majors or 

minor students will be accepted into these programs 

after April 30, 1985. 

3.

It is understood that there may be need of 

restructuring DILL. 

P

roposals could come forward 

later for consideration when canpieted.) 

K. Rieckhoff expressed concern that alternatives to the proposal had not been 

thoroughly explored nor discussed at appropriate committee levels and stated he was 

not convinced that the proposed reduction was the most effective utilization of 

faculty resources. 

S.M. 14/3/85 

0 • 

?

pa.ge5 

•

R. Brown briefly summarized background information leading up to the present proposal 

to retain a minimal language instructional component in Russian and German and 

pointed out that no commitment had been made to retain current faculty in these 

areas. However, if the University were able to retain their services, there were 

alternative proposals for more effective use. R. Brown stressed the fact that this 

is a financial response to a budget crisis and asked Senators to recognize the fact 

that the University cannot continue its current offerings with compression of the 

budget across the board. 

Concerns were expressed about the lack of adequate documentation in the materials 

presented to Senate and request was made for clarification as to the actual savings 

of the proposed cuts in terms of dollars and percentage of the budget of the 

University and the Faculty of Arts. 

G. Ivany replied that for the past several years the University has undergone a 

general compression of the budget which has critically affected all programs and 

departments in the university. As a result, the administration undertook a number of 

steps with the overall intent of reducing in the current budget year the faculty 

complement by 1.2 million dollars of salary through procedures such as early 

retirement, and therefore it has not been necessary to involuntarily remove any 

tenure-track faculty to this point. G. Ivany further explained that the ongoing 

budget must continue to come down in order to enable careful planning and to continue 

to strengthen areas with high enrolment whose excellence is being threathened by the 

compression which has occured in the past. The proposal to cut Russian and German is 

a statement informing the public that the University is not intending to commit 

itself over the long term to these areas. G. Ivany went on to explain the criteria 

.

used to choose one program over another and why the four lower level language course 

sequence was chosen in Russian and German. 

Debate continued with respect to the rationale, procedures and alternatives to the 

proposed motions. 

'G. Flynn expressed concern that questions involving cost alternatives to the motions 

and the more fundamental questions of criteria for discontinuation of programs do not 

appear in a formal and specific way in the Senate material. 

The following was moved by G. Flynn, seconded by H. McAllister, 

"That the motions on the floor regarding German and 

Russian programs be referred back to committee with 

specific instructions that SCUS and SCAP formalize the 

criteria for discontinuation of academic programs, in 

this case German and Russian, and to formally deal with 

Question was called on the motion to refer, and a vote taken. 

MOTION TO REFER FATLFD 

Question was called on the main motion, and a vote taken. 

?IYHON #1 CARRIED 

• MOTION #2: 

Moved by G. Ivany, seconded by K. Okuda 

"That Senate approve and recommend approval to the 

S.M. 4/3/85

ae6

Board of Governors, as set forth in

S.85-10,

that a

sequence of four Russian language courses, i.e. Russian

100-3, 101-3, 201-3

and

202-3

be retained. All other

existing Russian courses will be discontinued or

transferred to other programs as of August

31, 1987.

The following courses will be eliminated or transferred

to other programs: Russian 105-1, 106-1,

300-3, 301-3,

302-3, 110-3, 111-3, 211-3, 310-3, 311-3, 140-3, 340-3,

341-3, 401-3, 402-4, 406-3, 407-3, 450-3, 451-3, 452-3,

453-3, 454-3, 455-3, 449-3"

In reply to an irxiuiry as to the transfer of Russian courses to other programs, G.

Ivany explained that this referred to a possibility of offering some of the

translation courses in a possible canparative literature canponent.

Question was called, and a vote taken.

MOTION #2 CARRIED

MOTION #3:

Moved by G. Ivany, seconded by K. Okuda,

"That Senate approve and recommend approval to the

Board of Governors, as set forth in

S.85-10,

that the

degree programs, including honors, majors and minors,

in German be discontinued with appropriate phasing out

of the program as early as possible but in a manner

that ensures students well-advanced in the programs are

given reasonable opportunity for canpietion.

(Note:

It Is understood that procedures and regulations

covering students in programs and phasing out will

cane forward later for approval when canpleted.

It is understood that no new honors, majors or

minor students will be accepted into these programs

after April

30, 1985.

It is understood that there may be need of

restructuring DILL. Proposals could come forward

later for consideration when canpleted)"

K. Rieckhoff spoke against the discontinuation of the minor program pointing out that

SFU has the only German program where its upper level courses are taught in the

language.

Question was called, and a vote taken. ?

MOTION

CARRIED

MOTION #4:

Moved by G. Ivany, seconded by K. Okuda,

"That Senate approve and recommend approval to the

Board of Governors, as set forth In

S.85-10,

that a

sequence of four German language courses, i.e. German

102-4, 103-4, 201-3

and

202-3

be retained. All other

existing German courses will be discontinued or

transferred to other programs on August

31, 1987.

S.M. 4/3/85 

-

?

page 7 

The following courses will be eliminated or transferred 

to other programs: German 

140-3, 205-1, 240-3, 300-3,

301-3, 350-3, 360-3, 370-3, 371-3, 1401-3, 402-3, 4014-3,

1406-3,

408-3, 409-3, 1443-3, 444-3, 1446-3, 447-3, 14149-3,

451-3, 455-3, 1459-3, 1460-3, 1461-3"

Question was called, and ,a vote taken. 

?

4YPI0N #14 CARRIED ? 

SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE GRADUATE STUDIES W-1MITTEE 

a) Paper 

s.85-11 -

Proposed discontinuation of M.A. and Ph.D. Programs in Russian 

and German 

MOTIONS 1 & 2:

Moved by J. Webster, seconded by K. Okuda, 

"That Senate approve and recommend approval to the 

Board of Governors, as set forth in 

S.85-11:

that the M.A. and Ph.D. Programs in Russian be 

discontinued and 

- that all existing graduate courses in Russian be 

discontinued as of August 

31, 1985

Note: The following courses will be eliminated: RUSS 

800-4,

RUSS 

801-

1 4,

RUSS 

802-14,

RUSS 

803-14,

RUSS 

804-14,

W RUSS 

805-14,

RUSS 

806-14,

RUSS 

807-

RUSS 

808-14, RUSS

809-4,

RUSS 

810-14,

RUSS 

898

M.A. Thesis, RUSS 

899

Ph.D. 

Thesis" 

Question was called, and a vote taken. 

MOTIONS 3 & 4:

Moved by J. Webster, seconded by K. Okuda, 

"That Senate approve and recommend approval to the 

Board of Governors, as set forth in 

S.85-11:

that the M.A. and Ph.D. Programs in German be 

discontinued and 

- that all existing graduate courses in German be 

discontinued as of August 

31, 1985.

Note: The following courses will be eliminated: GERM 

700-4,

GERM 

820- 1

4,

GERM 

821-4,

GERM 

822-14,

GERM 

823-14,

GERM 

8214-4,

GERM 

825-4,

GERM 

826-

4,

GERM 

827-14,

GERM 

890-4,

GERM 

898

M.A. Thesis, GERM 

899

Ph.D. Thesis" 

Question was called, and a vote taken.             

MOTION CARRIED 

n

S.M. 4/3/85

•pae8 

a)

vi)

Paper 

SENATE 

S.85-12

COMMITTEE 

ON

Recommendations 

AGENDA AND RULES 

on

?

paper circulation for Masters and Ph.D.  

candidates 

Moved by T. Kazepides, seconded by W Cleveland, 

"That Senate be provided with the lists of candidates 

for graduate degrees at both the Masters and Ph.D. 

levels, with the lists to include the following: the 

name of the candidate, the candidate's faculty, the 

recommended degree and the thesis title. Full 

documentation will be available for review by Senators 

in the Office of the Dean of Graduate Studies and the 

Registrar prior to the Senate meeting at which the 

lists of candidates will be presented" 

Amendment moved by J. Webster, seconded by K. Rieckhoff, 

"That the name of the Senior Supervisor be included on 

the list of items provided to Senate" 

Question was called on the motion to amend, and a vote taken. 

AMENDMENT CARRIED 

Question was called on the motion as amended, and a vote taken. 

MOTION AS AMENDED CARRIED 

b)

Paper 

s.85-13 -

Recanmendations on Senate term of office 

1984/85)

Moved by T. Kazepides, seconded by K. Rieckhoff, 

"That Senate approve, 

1)

for

1985, 

the date of assumption of office in the 

regular elections to Senate be September 1, 

1985,

and

2)

the term of office for those members whose term is 

to expire on May 

31, 1985

be extended to August 

31,

1985"

R. Heath briefly provided the rationale explaining that the proposal was necessitated 

by the changes to the organizational structure of the University which will take 

effect September 1, 

1985. 

He also referred to the proposed procedure to be followed 

in the upcoming elections to Senate with regard to the ratio for faculty members 

which was received by Senate for information. 

In reply to an inquiry from N. Swartz as to whether or not the proposed extensions of 

term were in compliance with the University Act, R. Heath explained that the Act does 

not set the starting and ending dates for terms of office, the matter is addressed in 

the Rules of Senate where the 'normal' dates are May 

and June 1 for termination 

and commencement respectively. In addition, Senate earlier adopted the procedures 

for setting terms of office so that approximately one-third of the faculty terms 

expire each year. 

Question was called, and a vote taken. ? 

MOTION CARRIED 

S.M. 4/3/85

page9:

6. REPORTS OF FACULTIES 

There were no reports from Faculties. 

7...OTHER BUSINESS 

There was no other business. 

NOTICES OF MOTION

There were no notices of motion. 

INFORMATION

The next regular meeting of Senate is scheduled for Monday, April 1, 

1985.

The Assembly moved directly into Closed Session at 

9:10

p.m. 

W. R. Heath 

Secretary 

.