DRAFT UNTIL APPROVED BY SENATE
MINUTES OF THE MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
?
MONDAY, MARCH 4, 1985, KLAUS RIECKHOFF HAIL, 7:00 P.M.
OPEN SESSION
Present: ?
Sa3Jwell, W.G.,
Chairman
Archer, B.
Berggren, T.
Blackman, R.
Brown, R.
Calvert, T.
Chiuh, K.
Cleveland, W.
Cochran, J.
Dalby, S.
Dickinson, J.
Dobb, T.
Flynn, G.
George, D.
Graham, C.
Hoegg, J.L.
Ivany, G.
Kameda, T.
Kazepides, A.
McAllister, H.
McDonald, D.
McGeer, B.T.
McKinlay, J.
Nielsen, V.
Okuda, T.
Pinfield, L.
Ross, J.
Scott, I.
Swartz, N.
Tham J.
Tuinman, J.
Warsh, M.
Webster, J.
Weinberg, H.
Wells, E.J.
Zeller, P.
k%eckv%04.
K_
Absent: Barrow, R.
Cavers, J.
D'Auria, J.
Kimball, M.
Strate, G.
In attendance: Harden, E.
Heath, W.R., Secretary
---Grant,
-B-,-Recording -Secretary-
Basham, G.
?
Berggren, J.
Chin, K.
?
Crawford, C.
Hamilton, W.
?
Hoyt, C.
MacPherson, A. Noonan, M.
Wideen, M.
Jackson, M.
?
Kitchirig, L.
0
S.M. 14/3/85
'page2 't
Newly elected Student Senators, T.M. Berggren (Faculty of Engineering Science), K.
i s
Chiuh (Faculty of Arts) and I. Scott (Faculty of Science), were welcomed to Senate by
the Chairman.
1.
APPROVAL OF THE AGENDA
The Agenda was approved as distributed.
2. APPROVAL OF THE MINUTES
The Minutes of the Open Session of January
28, 1985
were approved as
distributed.
3.
BUSINESS ARISING FROM THE MINUTES.
There was no business arising from the Minutes.
14. REPORT OF THE CHAIRMAN
i)
The Chairman reported that the Board of Governors approved all actions
recommended and forwarded by Senate fran its last meeting.
ii)
The Chairman advised that at its last meeting the Board of Governors
received as notice of motion a proposed increase in tuition fees of 10.2% and
reminded Senate that the proposal would be presented at the next Board meeting for
decision.
iii)
Senate was informed of the Chair's intent to forward to the next Board
meeting a proposed policy for use in the event of a financial exigency. The Chairman
explained that he felt it was more open and honest for the academic community to have
advance knowledge of the University's plans in the event of such a crisis and it was
for this reason that the proposal was being forwarded at this point.
5.
REPORTS OF CON an.'is
i) SENATE NOMINATING COMIVttirh
a) Paper
S.85-6 -
Elections
Following is the result of an election to fill a vacancy on the undernoted Senate
committees:
Senate Committee on Academic Planning/Senate Camiittee on University Budget
One Student Senator to replace R. Stewart for balance term of office, fran date of
election to September 30,
1986:
Elected by acclamation: H. MCALLISTER
.
0
S.M. 4/3/85
page3
Senate Library Committee
COne Senator at-large to replace R. Stewart for balance term of office, frcn date of
election to September 30, 1985:
Elected by acclamation: G. FLYNN
Senate Nainating Ccnmittee
One Student Senator to replace R. Stewart for balance term of office, from date of
election to September 30, 1985:
Elected by acclamation: M. NOONAN
ii) SENATE GRADUATE STUDIES COMMITTEE
a)
Paper 3.85-7 - Graduate Studies - General Regulations
Moved by J. Webster, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth In
S.85-7,
the
proposed change in Section 1.7.2 of the Graduate
Studies - General Regulations:-
FROM: One-half of the minimum must be taken at SF11
TO:
?
One-half of the minimum course work of the
departmental degree requirements must be taken at SF0"
Question was called, and a vote taken.
?
&)TION CARRIED
b)
Paper S.85-8 - Annual Report
Senate received for Information the Annual Report of the Senate Graduate Studies
Camnittee.
iii) EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE
a) Paper 3.85-9 - Annual Report
Senate received for Information the Annual Report of the Executive Camnittee of the
Senate Graduate Studies Caiimlttee.
- iv) - SENATE COMMITTEE ON ACP1DENIC - PLANNING/SENATE COMMITTEE ON UNDERGRADUATE STUDIES
a) Paper S.85-10 - Proposed discontinuation of Honors, Major and Minor Programs in
Russian and German
The Chairman introduced the following speakers who had requested opportunity to
address Senate on the proposed discontinuation of German and Russian programs.
E. Harden, Russian Division, Dept. of Languages Literatures & Lin
g
uistics drew the
W
tention of Senate to her statement to SCAP and clarified sane points of information
?
rtainin.g to the contact hours of faculty members teaching in Russian. Speaking
?
against the proposed retention of only four lower level language courses in Russian
?
she expressed her belief that while one cannot learn to speak with fluency In two
S.M.
1V3185
pge4 •
years one could learn to read very well and pointed out the possibilities for greater
creativity and challenge that a reduced program in Russian translation would offer.
She questioned the choice of courses proposed by the administration and pointed out
that the saving in salary is due to an early retirement in Russian rather than the
proposed program reduction. Reference was made to the demands fran the government
for restraint and subsequent media announcements of such cuts and Senators were asked
to take all these factors into consideration.
M. Jackson, German Division, Dept. of Languages, Literatures & Linguistics drew
Senate's attention to the brief she presented to SCAP and pointed out that there were
171 enrolments in German courses which she felt canpared well both to other Divisions
in the DLLL of similar size and to other small departments. She urged Senate to
support the proposal for a highly structured minor degree program, as outlined on
page 2 of the brief, which the German Division felt could be administered efficiently
and effectively by the current faculty complement in German . The contributions
German makes to other disciplines in the University were pointed out and she
encouraged the possibility of developing more integrated programs.
L. Kitching, German Division, Dept. of Languages, Literatures & Linguistics spoke
against the discontinuation of the German program and the proposal to abolish all but
four of the lower level language courses stating that the administration had failed
to take into account the kind of students who take German courses. For example, some
students seek to gain language skills and a knowledge of the language while others
who already possess advanced language skills wish to study literature and
civilization. He expressed concern about the procedures used whereby the proposals
have reached Senate and spoke in favour of retaining the study of literature in a
minor
MOTION
program.
#1:
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0
Moved by G. Ivany, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in S.85-10, that the
degree programs, including honors, majors and minors,
in Russian be discontinued with the appropriate phasing
out of the program as early as possible but in a manner
that ensures students well-advanced in the programs are.
givenreasonable opportunity for canpletion."
(Note:
1.
It is understood that procedures and regulations
covering students in programs and phasing out will
cane forward later for approval.
2.
It is understood that no new honors, majors or
minor students will be accepted into these programs
after April 30, 1985.
3.
It is understood that there may be need of
restructuring DILL.
P
roposals could come forward
later for consideration when canpieted.)
K. Rieckhoff expressed concern that alternatives to the proposal had not been
thoroughly explored nor discussed at appropriate committee levels and stated he was
not convinced that the proposed reduction was the most effective utilization of
faculty resources.
S.M. 14/3/85
0 •
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pa.ge5
•
R. Brown briefly summarized background information leading up to the present proposal
to retain a minimal language instructional component in Russian and German and
pointed out that no commitment had been made to retain current faculty in these
areas. However, if the University were able to retain their services, there were
alternative proposals for more effective use. R. Brown stressed the fact that this
is a financial response to a budget crisis and asked Senators to recognize the fact
that the University cannot continue its current offerings with compression of the
budget across the board.
Concerns were expressed about the lack of adequate documentation in the materials
presented to Senate and request was made for clarification as to the actual savings
of the proposed cuts in terms of dollars and percentage of the budget of the
University and the Faculty of Arts.
G. Ivany replied that for the past several years the University has undergone a
general compression of the budget which has critically affected all programs and
departments in the university. As a result, the administration undertook a number of
steps with the overall intent of reducing in the current budget year the faculty
complement by 1.2 million dollars of salary through procedures such as early
retirement, and therefore it has not been necessary to involuntarily remove any
tenure-track faculty to this point. G. Ivany further explained that the ongoing
budget must continue to come down in order to enable careful planning and to continue
to strengthen areas with high enrolment whose excellence is being threathened by the
compression which has occured in the past. The proposal to cut Russian and German is
a statement informing the public that the University is not intending to commit
itself over the long term to these areas. G. Ivany went on to explain the criteria
.
used to choose one program over another and why the four lower level language course
sequence was chosen in Russian and German.
Debate continued with respect to the rationale, procedures and alternatives to the
proposed motions.
'G. Flynn expressed concern that questions involving cost alternatives to the motions
and the more fundamental questions of criteria for discontinuation of programs do not
appear in a formal and specific way in the Senate material.
The following was moved by G. Flynn, seconded by H. McAllister,
"That the motions on the floor regarding German and
Russian programs be referred back to committee with
specific instructions that SCUS and SCAP formalize the
criteria for discontinuation of academic programs, in
this case German and Russian, and to formally deal with
Question was called on the motion to refer, and a vote taken.
MOTION TO REFER FATLFD
Question was called on the main motion, and a vote taken.
?IYHON #1 CARRIED
• MOTION #2:
Moved by G. Ivany, seconded by K. Okuda
"That Senate approve and recommend approval to the
S.M. 4/3/85
ae6
Board of Governors, as set forth in
S.85-10,
that a
sequence of four Russian language courses, i.e. Russian
100-3, 101-3, 201-3
and
202-3
be retained. All other
existing Russian courses will be discontinued or
transferred to other programs as of August
31, 1987.
The following courses will be eliminated or transferred
to other programs: Russian 105-1, 106-1,
300-3, 301-3,
302-3, 110-3, 111-3, 211-3, 310-3, 311-3, 140-3, 340-3,
341-3, 401-3, 402-4, 406-3, 407-3, 450-3, 451-3, 452-3,
453-3, 454-3, 455-3, 449-3"
In reply to an irxiuiry as to the transfer of Russian courses to other programs, G.
Ivany explained that this referred to a possibility of offering some of the
translation courses in a possible canparative literature canponent.
Question was called, and a vote taken.
?
MOTION #2 CARRIED
MOTION #3:
Moved by G. Ivany, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in
S.85-10,
that the
degree programs, including honors, majors and minors,
in German be discontinued with appropriate phasing out
of the program as early as possible but in a manner
that ensures students well-advanced in the programs are
given reasonable opportunity for canpietion.
(Note:
1.
It Is understood that procedures and regulations
covering students in programs and phasing out will
cane forward later for approval when canpleted.
2.
It is understood that no new honors, majors or
minor students will be accepted into these programs
after April
30, 1985.
3.
It is understood that there may be need of
restructuring DILL. Proposals could come forward
later for consideration when canpleted)"
K. Rieckhoff spoke against the discontinuation of the minor program pointing out that
SFU has the only German program where its upper level courses are taught in the
language.
Question was called, and a vote taken. ?
MOTION
#3
CARRIED
MOTION #4:
Moved by G. Ivany, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth In
S.85-10,
that a
sequence of four German language courses, i.e. German
102-4, 103-4, 201-3
and
202-3
be retained. All other
existing German courses will be discontinued or
transferred to other programs on August
31, 1987.
S
.
.
S.M. 4/3/85
-
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page 7
The following courses will be eliminated or transferred
to other programs: German
140-3, 205-1, 240-3, 300-3,
301-3, 350-3, 360-3, 370-3, 371-3, 1401-3, 402-3, 4014-3,
1406-3,
1
408-3, 409-3, 1443-3, 444-3, 1446-3, 447-3, 14149-3,
451-3, 455-3, 1459-3, 1460-3, 1461-3"
Question was called, and ,a vote taken.
?
4YPI0N #14 CARRIED ?
V)
SENATE COMMITTEE ON ACADEMIC PLANNING/SENATE GRADUATE STUDIES W-1MITTEE
a) Paper
s.85-11 -
Proposed discontinuation of M.A. and Ph.D. Programs in Russian
and German
MOTIONS 1 & 2:
Moved by J. Webster, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in
S.85-11:
-
that the M.A. and Ph.D. Programs in Russian be
discontinued and
- that all existing graduate courses in Russian be
discontinued as of August
31, 1985
Note: The following courses will be eliminated: RUSS
800-4,
RUSS
801-
1 4,
RUSS
802-14,
RUSS
803-14,
RUSS
804-14,
W RUSS
805-14,
RUSS
806-14,
RUSS
807-
1
4,
RUSS
808-14, RUSS
809-4,
RUSS
810-14,
RUSS
898
M.A. Thesis, RUSS
899
Ph.D.
Thesis"
Question was called, and a vote taken.
MOTIONS 3 & 4:
Moved by J. Webster, seconded by K. Okuda,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in
S.85-11:
-
that the M.A. and Ph.D. Programs in German be
discontinued and
- that all existing graduate courses in German be
discontinued as of August
31, 1985.
Note: The following courses will be eliminated: GERM
700-4,
GERM
820- 1
4,
GERM
821-4,
GERM
822-14,
GERM
823-14,
GERM
8214-4,
GERM
825-4,
GERM
826-
1
4,
GERM
827-14,
GERM
890-4,
GERM
898
M.A. Thesis, GERM
899
Ph.D. Thesis"
Question was called, and a vote taken.
MOTION CARRIED
n
S.M. 4/3/85
•pae8
a)
vi)
Paper
SENATE
S.85-12
COMMITTEE
-
ON
Recommendations
AGENDA AND RULES
on
?
paper circulation for Masters and Ph.D.
0
candidates
Moved by T. Kazepides, seconded by W Cleveland,
"That Senate be provided with the lists of candidates
for graduate degrees at both the Masters and Ph.D.
levels, with the lists to include the following: the
name of the candidate, the candidate's faculty, the
recommended degree and the thesis title. Full
documentation will be available for review by Senators
in the Office of the Dean of Graduate Studies and the
Registrar prior to the Senate meeting at which the
lists of candidates will be presented"
Amendment moved by J. Webster, seconded by K. Rieckhoff,
"That the name of the Senior Supervisor be included on
the list of items provided to Senate"
Question was called on the motion to amend, and a vote taken.
AMENDMENT CARRIED
Question was called on the motion as amended, and a vote taken.
MOTION AS AMENDED CARRIED
b)
Paper
s.85-13 -
Recanmendations on Senate term of office
1984/85)
Moved by T. Kazepides, seconded by K. Rieckhoff,
"That Senate approve,
1)
for
1985,
the date of assumption of office in the
regular elections to Senate be September 1,
1985,
and
2)
the term of office for those members whose term is
to expire on May
31, 1985
be extended to August
31,
1985"
R. Heath briefly provided the rationale explaining that the proposal was necessitated
by the changes to the organizational structure of the University which will take
effect September 1,
1985.
He also referred to the proposed procedure to be followed
in the upcoming elections to Senate with regard to the ratio for faculty members
which was received by Senate for information.
In reply to an inquiry from N. Swartz as to whether or not the proposed extensions of
term were in compliance with the University Act, R. Heath explained that the Act does
not set the starting and ending dates for terms of office, the matter is addressed in
the Rules of Senate where the 'normal' dates are May
31
and June 1 for termination
and commencement respectively. In addition, Senate earlier adopted the procedures
for setting terms of office so that approximately one-third of the faculty terms
expire each year.
Question was called, and a vote taken. ?
MOTION CARRIED
S.M. 4/3/85
page9:
6. REPORTS OF FACULTIES
There were no reports from Faculties.
7...OTHER BUSINESS
There was no other business.
8.
NOTICES OF MOTION
There were no notices of motion.
9.
INFORMATION
The next regular meeting of Senate is scheduled for Monday, April 1,
1985.
The Assembly moved directly into Closed Session at
9:10
p.m.
W. R. Heath
Secretary
.