DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD

MONDAY, OCTOBER 5, 1981, RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present: Pedersen, K. G., Chairman

Banister, E. W.

Absent:

Arrott,

A. S.

Beirne, B. P.

Barden, W.

Bhakthan, N.M.G.

Carter, S.

Brown, R.

Cote, P.

Calvert, T. W.

Genibach, R. D.

Cleveland, W. L.

Holmes, R. A.

Cochran, J.

Ivany,

J.W.G.

Crawley,

J. M.

Mackauer, J.P.M.

Cri;PG

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-Overholt-,-M.- J-.--

Dobb, T.

Einstein, F.

Hale, L.

Hinchcliffe, S.

Hoegg, J. L., representing J. P. Blaney

Irwin,

Johnston, H.J.M.

Jones, C.H.W.

In attendance:

Crcone, N.

Krebs, D. L.

Day,

Leiss, W.

Hoyt,

Manley-Casimir, M. E.

Lowen, V.

McKeown, B. A.

Scott,

McNabb,

Munro, J. M.

Nielsen,

Okuda, K.

Reilly,

N. R.

Rieckhoff, K.

Roberts, M.

Showler, W.

Smith,

R. J.

Starcevich,

R.D.I.

Toor,

Verdun-Jones, S. N.

Webster,

Weinberg, M. F.

Wideen, N.

Wotherspoon, A. J.

Evans, H. M., Secretary

Heath, N.

Norsworthy, R., Recording Secretary

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S.M. 5/10/81

1. APPROVAL OF AGENDA

On a motion by J. Crawley, seconded by T. McNabb, the agenda was

approved as distributed.

2. APPROVAL OF MINUTES

Moved by K. Rieckhoff, seconded by J. Crawley,

"That the minutes of the Open Session of September 14,

1981 be approved."

Question was called, and a vote taken.

MOTION CARRIED

3. BUSINESS ARISING FROM THE MINUTES

Paper S.81-116 - Annual Report

The Executive Director of Finance, E. Scott, was in attendance to

respond to a question raised by N. Reilly at the previous meeting of

Senate. He described the variation of figures relating to increases

In faculty salaries of 11.03% and expenditures of 16.9%, and other

wages and salaries of 21% as a result of the strike by support staff.

which had extended into the 1979/80 fiscal year in artifically decreasing

expenditures. N. Reilly expressed appreciation of the explanation and

Dr. Scott agreed to provide to him the details in writing.

4. REPORT OF CHAIRMAN

The four man delegation from Jinan University is currently on campus

and a general statement on possible arrangements for exchanges for faculty

and students has been developed. It is expected that a formal agreement

may be reached for presentation to the Board for consideration of the

financial implications prior to implementation.

ii)

T. Calvert was asked to comment at the next meeting of Senate regard-

ing his impressions of the developments in Japan in connection with Engineering

Science.

5. REPORTS OF COMMITTEES

1.) Senate Committee on Academic Discipline/ Senate Committee on Agenda

and Rules

je17

S.I-125_-Pposa1 (or Establishment of an ad. hoc Senate

Committee to Consider FacuLty Ethics and Responsibilities

Moved by J. Munro, seconded by J. Crawley,

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S.M. 5/10/81

"That Senate approve, as set forth in S.81-125, the

establishment of an ad hoc Committee to Consider

Faculty Ethics and Responsibilities with composition

as follows:

Chairman - elected at large from Senate

Three faculty Senator members

One student Senator member

One lay Senator member

The charge to the Committee is to review the need for

a University policy on faculty ethics and responsibilities,

to consider previous efforts at developing policies in

this area and relevant policies and procedures in effect

at other Canadian universities, and to bring forward a

recommendation to Senate by December 31, 1981."

J. Munro stated that the proposed motion is part of the recommenda-

tions of the ad hoc Senate Committee to Consider Student Academic Discipline

and Conduct which followed from consideration of academic discipline and

conduct and discussions with student members of the Committee and more

generally with the University community. He said that it was likely the

deadline could be met as the charge is workable and the Faculty Association

has recently adopted the CAUT Code of Ethics. Senators Rieckhoff and

Reilly questioned whether:Senste has jurisdiction to consider faculty ethics

and said the matter would be better discussed and negotiated between the

is administration and the Faculty Association. R. Brown added that Senate

could submit a recommendation to the Board of Governors which does have

jurisdiction over the matter. Some background information was provided

in connectionwitha former ad hoc Senate Committee which had given some

consideration to such matters.

Following lengthy discussion, question was called, and a vote taken.

MOTION CARRIED

21 in favor

15 opposed

T. McNabb suggested that Senate suspend its riles to permit immediate

election to the Committee, with nominations to be accepted from the floor.

The Chairman declined to waive the rules in preference to requesting sub-

mission of names from the Senate Nominating Committee and election at a

subsequent meeting of Senate.

ii) Senate Committee on Academic Planning and/or Senate Committee on

Undergraduate Studies

a) Paper S.81-126- Enrolment Limitations - School of Business

Administration

Addenda I, applicable to both Paper S.81-126 and to Paper S.81-127 -

Computing Science, was distributed to those in attendance and the Secretary

clarified the a1teratt6n

that had been made to the original motions con-

tained in the documentation. The Dean of Arts was asked to move the re-

vised motion for Paper S.81-126.

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S.M. 5/10/81

(Secretary's Note: In discussion later at Senate a minor change in

wording of Addenda I was accepted and is incorporated in the motion

set Out below.)

Moved by R. Brown, seconded by L. Hale,

"That Senate approve and recommend approval to the

Board of Governors, as set forth in S.81-126, the

following changes to the present regulations on

enrolment limitations for the Department of EUsinss

Administrat ion:

Prior to the publication of the pre-registration

booklet for each Fall semester the Department of

Business Administration will establish the minimum,

CG]'A level required for acceptance into its minor,

major, honors or other programs or into the Depart-

ment's Upper Division courses for the academic year -

Fall, Spring, Summer. This criterion will be that

CGI'A.between 2.25 and 2.60 which is predicted to

result in a total of between 400 to 500 new students

accepted annually into the Department's programs.

(Students having a CGPA of 2.6 or higher will be

accepted into the Department's programs regardless of

total number of applications; students below 2.25 will

not be accepted under any circumstances.)

To remain in a Minor or Major or.similar program in

Business Administration, a student will be expected

to maintain a CGPA of at least 2.25. The usual higher

average requirement to continue in an Honors program

will continue to be applied. If, after acceptance,

the student is discontinued in a program then for re-

entry the student must meet applicable new entry

standards.

Students who wish to take courses in the Department

but who are not in designated programs will be governed

by the CGPA in effect at the time of their course

registration."

The Chairman of the Department of Business Administration, C. Hoyt

was invited to join the assembly to respond to questions. R. Brown

opened the discussion by stating that the submission was before Senate

to provide enabling legislation to deal with an ever-growing enrolment

problem. C. Hoyt added that the Department is looking for flexibility

to allow it to react quickly to the pressures of enrolment without

seeking Senate's sanction each semester. Information was provided in

connection with scarcities of faculty resources and space.

An amendment was moved by J. Crawley, seconded to R. Starcevich,

"That a preamble to the motion be added, reading as

follows:

'Due to the lack of sufficient funding and the

inability to find an adequate number of instructors,

prior. . . .

Question was called on the amendment, and a vote taken.

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S.M. 5/10/81

T. McNabb suggested that Paragraph 3 of the motion be re-worded:

"To remain in a program in Business Administration, a student will be

expected to maintain at least a minimum semester CPA equal to the

• cumulative CPA established for the current year." R. Brown rejected

the proposal, stating that any student can have a bad semester or

• course during his academic career.

P. Crlpps expressed his concerned opposition to the proposal and

offered resignation from Senate, adding that the solution to the

enrolment dilemma is to direct the money which is to be spent on the

Faculty Club into the BusinessAdministration/Computing Science

Faculties for chairs for learning. C. Pedersen commented that capital

and operating budgets are not interchangeable.

Moved by K. Okuda, seconded by K. Rieckhoff,

"That consideration of S.81-126 be postponed until

the March 1982 meeting ofnátëT" -----------------------

_-_-- -

K. Okuda noted that the effect of the regulation implemented for

the Fall 81-3 semester has not yet been gauged. C. Hoyt agreed the full

effect of the 2.25 limitation cannot be assessed, and also that the

impact of UBC's entry restrictions cannot be measured at this time. The

prime concern of the Department is class size, particularly at the upper

levels. There is an insufficient number of tenure track faculty to ensure

quality. Opinions were expressed by a number of Senators.

Question was called on the motion to postpone consideration, and a

vote taken.

MOTION TO POSTPONE FAILED

K. Rieckhoff spoke against the motion which he viewed as an attempt

to accomplish too many different things at one time, without serving any

of them properly. A. Wotherspoon felt the emergency arrangement would

permit the Department to organize itself sufficie'itiY to be in a position

of eventually increasing its quota of entrants into the program. He was

supported by R. Starcevich. K. Okuda expressed his reservations at length.

J. Munro regretted the unavailability of statistics for guidance, but was

of the opinion that steps have to be taken to mainlain the quality that

students have a right to expect. Lengthy discussion ensued.

It was emphasized that early warning should be provided if restric-

tive actions are likely to occur.

Question was called on the main motion, and a vote taken.

MOTiON CARRIED

27 In favor

S opposed.

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S.N. 5/10/81

b) Paper S.81-127 - Computing Science

Proposed Enrolment Limitations

Proposed New Course - CMPT 101-4; CMPT 103-4 - Change of

Title and Prereciuisite

Senate was asked to consider that a portion of the discussion which

may be relevant to S.81-127 may in fact have already taken place in the

consideration of S.81-126. The Chairman noted the corrections to the

original motions as defined in Addenda I. J. Crawley lodged a complaint

that there was lack of clarity in the motions which confuse the issues.

Moved by T. Calvert, seconded by A. Wotherspoon,

Motion 1 "That Senate approve and recommend approval to the

Board of Governors, as set forth in S.81-127, the

proposed enrolment limitations for Computing Science,

including the following:

Prior to the publication of the pre-registration

booklet for each Fall semester the Computing Science

Department will establish the minimum CCPA level

required for acceptance into its major, minor, honors,

or other programs or into the Department's upper

division courses for the academic year - Fall, Spring,

Summer. This criterion will be that CGPA between 2.25

and 2.6 which is predicted to result in a total of

between 150 to 225 new students accepted into the

Department's programs. (Students having a CCPA of 2.6

or higher will be accepted into the Department's programs

regardless of the total number of applications; students

below 2.25 will not be accepted under any circumstances.)

To remain in a Minor or Major or similar program in

Computing Science, a student will be expected to maintain

a CGPA of at leat 2.25. The usual higher average require-

ment to continue in an Honors program will continue to be

applied. If, after acceptance, the student is discontinued

in a program then for re-entry the student must meet applic-

able new entry standards.

Students who wish to take courses in the Department but who

are not in designated programs will be governed by the CGPA

in effect at the time of their course registration.

Regulations - Restrictions on Entry to and Continuation in

Minor, Major and Honors Programs and to Upper

Division Courses in Computing Science or to

Related Joint Programs or Courses.

(These regulations are in addition to the general University

regulations covering such matters as admission to the University,

acceptance into or continuation in minor, major, honors programs,

requirements for graduation.)

1. A student desiring to take a minor, or a major, or an honors

program in Computing Science, or a combined major or honors -

program in Computing Science may continue to indicate on

registration forms the INTENDED program as under current

regulations and practice.

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S.M. 5/10/81

2. For formal declaration and formal acceptance into any

one of these programs involving Computing Science, a

student must be registered for a semester in which the

61st or higher credit hour is to be taken and normally

will be expected to have completed or be registered in

a semester completing the 57th credit hour. Other

cases will be reviewed and determined

the Department.

3. To be formally accepted into a minor or major program the

student will be required to have a CGPA of 2.25 or higher

at the time of acceptance. The usual higher average for

honors entry will continue to be applied.

4. To remain in a minor or major program the student will be

required to maintain a CGPA of at least 2.25.

The usual

higher average required to continue in an honors program

Will oitinuetobapplted;---------------- ---------

5. Entry to and registration in any upper division Computing

Science course requires

That the student be or have been formally accepted

into one of these minor or major or honors programs

involving Computing Science and be eligible to continue

in the program, or

That the student have completed or be registered in a

. semester completing the 57th or higher credit hour and

have a CGPA of 2.25 or higher. Qther cases may be re-

viewed and determined by the Depacment.

For entry and registration in subsequeut Computing Science

upper division courses the student will be required to main-

tain a CGPA of 2.25 or higher.

6. if during a semester (for example during pre-registration),

Departmental assessment is made on the basis of student

record then available and decision is co formally accept

the student into one of these programs, or to permit the

student to register for one or more upper division courses

in Computing Science, that decision shall stand for the

immediately approaching (or just commenced) semester. It

will not be cancelled because of results known at the end

of term, other than for failure to complete prerequisites,

or action under general University regulations resulting

in Required to Withdraw or Permanent Withdrawal status,

or other General regulations. It will not automatically

stand for later semesters; updated data would apply.

If the academic record at the time of review was too low

for a student to be authorized for acceptance to a program

or to take upper division courses hut

the

end of term

record for the semester just completed is adequate, the

student then may seek adjustment through the Department and

following general regulations either

a) proceed through In-person registration if not already

registered, or

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S.M. 5/10/81

b) proceed through adjustment through the Course-Change

period, if already registered.

For students entering Simon Fraser University on

the

basis of work elsewhere the CGPA will he taken to he

that determined under admissions regulations, normally

on courses which can be considered for transfer. After

transfer the CGPA is based on Simon Fraser University

courses. Exceptional cases may be considered by the

Department.

Where the average of a student accepted into a program

drops below that required the earlier formal acceptance

is no longer valid unless reviewed by the Department and

waiver granted for continuance.

(Editorial Note: This item was deferred for separate

consideration under Motion 1 ii).)

10.

No student will be permitted to register for more than

three upper division Computing Science courses unless

specifically permitted to do so by the Department. No

student with a CGPA of < 2.6 will be permitted to

Science courses unless specifically permitted to do so

by the Department.

11.

The effective date for commencement of these regulations

to affect registration for and after the Spring semester,

1982. They will apply generally to all students for then

and thereafter granted or being granted formal acceptance

into these programs or, if not in a Computing Science

program, to students desiring to undertake one or more

upper division courses in Computing Science (unless waiver

is granted by the Department).

As it is not desired to impose hardship on students who

already are well advanced in their Computing Science programs,

the following provisions will apply to such students whose

records would indicate as of 1 January 1982, that they would

require not more than sixty credit hours to complete the

degree:

A student who lacks thirty or fewer credit hours needed

to complete degree requirements will have one-year to

complete without impact from these new regulations -

(to December 1982).

The Department may consider further these or other

exceptional cases to lessen hardship."

(K. Okuda drew attention to some confusion in the wording proposed

through Addenda I for the third paragraph of Motion 1 1); D. Krebs

later suggested a wording which was accepted and which has been in-

corporated in the motion above.)

- 11 -

S.M. 5/10/81

•

A motion by T. McNabb that Motion 1 iii) be tabled until SCUS and

SCAP can deal with the matter of registration priorities failed for

lack of a seconder.

J. Crawley asked that it be recorded that his support of the

motion comes about because he sees it as part and parcel of the only

way to get out of the mess and not that he thinks it is an adequate

principle for other departments and other faculties.

C. Bhakthan enquired how it is intended to acco:amodate students

who drop courses in the first or second week of the current semester,

and N. Cercone stated that there would be no problem where space is

available and that appeals will be based on the par.icu1ar rationale

for dropping courses. The current drop policy was the topic of

extensive discussion, and the Chairman suggested that it was an item

- for consideration at some time in the future.

An amendment was moved by J. Munro, seconded by T. McNabb,

"That the penalty not be applied during the

add/drop period."

The Secretary indicated that the language of the motion was confusing

and that the Intended penalty-free period is during the course change

period rather than during the add-drop period. He requcsted permission

to discuss the amendment with the mover to determine the Intent and to

editorialize as required.

T. McNabb questioned the reworded substitute amendment outlined on

page 11 of the minutes, which he said should read "... during the extended

course change period (i.e. during the first three weeks of classes)." J.

Munro responded that the definition corresponding to the course add period

would satisfy his intention in moving the amendment.

The wording is as follows:

"That the penalty not be applied for drops during the extended

course change period (i.e. during the first three weeks of classes)."

MOTION 1 iii) AS AMENDED

CARRIED

An omnibus motion was moved by A. Wotherspoon, seconded by L. Hale,

"That Senate confirm approval of Motion 1. 1),

Ii), and iii) as amended."

Question was called, and a vote taken.

OMNIBUS MOTION CARRIED

Moved by T. Calvert, seconded by A. Wotherspoon,

Motion 2 "That Senate approve and recommend approval to

the Board of Governors, as set forth in S.81-127:

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S.M. 5/10/81

The proposed new course CMPT 101-4 - Introduction

to a Programming Language for Computing Science

Majors, Minors/Honors; and

A change in title and in prerequisite for CMPT

103-4 - Introduction to a Programming Language -

for Non-Computing Science Majors/Minors/Honors."

T. McNabb enquired if it is the intention that CMPT 103-4, passed

with 3.0 or better can be considered equivalent to CMPT 101-4 for All

purposes, and. T.. Calvert responded that if a student in CMPT 103 has

earned a grade of B and wishes to major in Computing Science, that

course could be considered a prerequisite.

Question was called, and a vote taken.

MOTION CARRIED

iii) Senate Committee on Scholarships, Awards and Bursaries

a) Paper S.81-128 - Annual Report - SCSAB

Moved by H. Weinberg, seconded by A. Wotherspoon,

"That Senate ratify the policies and terms of

reference set forth in S.81-128."

V. Loewen, Director of Financial Aid, was invited to join the assembly

to respond to questions.

J. Cochran requested information in connection with scholarships and

the amounts of money spent in each of the listed categories. K. Okuda was

interested in receiving a distribution by majors of students receiving

tuition fee repayments and open scholarships based on GPA.

It was moved and seconded that the meeting be extended for fifteen

minutes.

Question was called on the motion to extend, and a vote taken.

MOTION TO EXTEND FAILED

It was then moved and seconded that the meeting be extended by ten

minutes.

Question was called on the motion to extend for ten minutes, and a

vote taken.

MOTION TO EXTEND CARRIED

Moved by R. Brown, seconded by A. Wotherspoon,

"That consideration of S.81-128 be deferred to

the next meeting of Senate and that any Senators

having need for specific bodies of information

direct their requests through the Secretary of

Senate."

- 9 -

S.M. 5/10/81

N. Cercone, Chairman of the Department of Computing Science, was in

attendance to respond to questions. T. Calvert, in opening the discussion,

pointed out that the proposal parallels that of the Business Administration

presentation in an attempt to solve similar difficulties. N. Cercone said

that his concern was the quality of the program and a reasonable opportunity

for students enroled in the program to expect to graduate. He welcomed any

suggestions that would introduce any better regulations than those proposed.

An amendment was moved by J. Crawley, seconded by C. Showler,

"That a preamble to the motion be added, reading as

follows:

'Due to the lack of sufficient funding and the

inability to find an adequate number of instructors,

prior. ..

J. Munro suggested that the real problem is the explosion of student

interest in computing science.

N. Reilly requested that a statement be added to the record of the

consideration of the Computing Science Limitation of Enrolment proposal

in connection with financial assistance and reallocation of faculty

positions, and the following paragraph is proposed to be inserted on page

9 of the minutes as an addition to the comment of-J.-Munro:

"He added that the first priority in authorizing faculty

positions is the academic need of the department, which

could be based on workloads, coverage in terms of discip-

linary responsibilities and curriculum, or opportunity to

develop a centre of excellence. Two positions have been

authorized for Computing Science this year, and it is

assumed that a search for faculty is in process. As there

were no new position increases in the 1982/83 year require-

ments have been met by reallocation. It is accepted that

resources for Computing Science will need to be augmented

•

but financial uncertainties preclude a firm commitment. It

is not an automatic first priority, in hiring priorities,

to authorize replacement for positions falling vacant."

Question was called on the amendment, and a vote taken.

AMENDMENT FAILED

Question was called on the main motion, and a vote taken.

MOTION 1 i) CARRIED

Moved by T. Calvert, seconded by A. %4otherspoon,

Motion 1 ii) "That in order to he accepted as fulfilling a

prerequisite a student must have a grade of C

or higher."

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S.M. 5/10/81

Moved by A. Wotherspoon, seconded by T. McNabb,

"That the Open Session of the meeting be extended

untfl ii o'clock."

It was noted that the normal time of recess from the Open Session

is 10:00 P.M.

Question was called, and a vote taken.

MOTION TO EXTEND FAILED

K. Okuda questioned the statement in the documentation that Business

Administration already has a C or higher requirement to fulfil a pre-

requisite, and the Secretary undertook to research documentation.

Question was called, and a vote taken.

MOTION 1 ii) CARRIED

Moved by T. Calvert, seconded by J. Crawley,

Motion i iii) "That any student dropping a Computing Science

coursewill be given the warning 'Student advised of

low future enrolment priority for this course.' The

student will not be allowed to preregister for that

course in any of the next two semesters and will be

admitted to that course only if space exists during

the ADD/DROP period in each of the next two terms.

Appeals may be directed to the Chairman of the De-

partment who will ensure that consideration is given

as appropriate."

T. Calvert and N. Cercone explained that the motion was intended to

allow maximization, particularly at the introductory level, of opportunities

for selection of courses by all students.

At this point it was moved and seconded that the Open Session be

recessed.

Question was called on the motion to recess, and a vote taken.

MOTION TO RECESS FAILED

Moved by R. Brown, seconded by A. Wotherspoon,

"That the normal hour of recess be extended

for 30 minutes."

Question was called, and a vote taken.

MOTION TO EXTEND CARRIED

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S.M. 5.10/81

Question was called on the motion to postpone consideration, and

a vote taken.

MOTION TO POSTPONE CARRIED

V. Loewen was asked to be in attendance again at the next meeting

of Senate.

iv) Senate Graduate Studies Committee

a) Paper S.81-129 - New Graduate Course Proposals

Moved by B. Beirne, seconded by A. Wotherspoon,

"That Senate approve and recommend approval to the

BbdöfCdvernors, as s

Graduate Course Proposals:

MRM 661-3 - Special Topics in Resources t'anagement

MRM 662-5 - Special Topics in Resources Management

MRM 633-5 - Introduction to Remote Sensir and Aerial

Photographic Interpretations"

C. Day was in attendance to support the proposal.

In response to a question raised by K. Rieckhff, B. Beirne stated

that the MRM program is in a continuous state of development and

evolution. K. Rieckhoff urged defeat of the motion until planning

priorities are established to justify resource commitments. The Director

of the MRM Program informed Senate that a new faculy member has been

charged with responsibilities in connection with MR. 63-5, and that the

basic material for the aerial photographic lab has been already acquired;

marginal amounts of equipment will be added in coming years.

Question was called, and a vote taken.

MOTION CARRIED

Moved by L. Hale, seconded by A. Wotherspoon,

"That the Open Session of Senate be recessed."

Question was called on the motion to recess at 10:30 p.m., and

a vote taken.

MOTION TO RECESS CARRIED

H. M. Evans

Secretary